IFB_No._127198.pdf

April 3, 2026

TO PROSPECTIVE BIDDERS

SUBJECT: INVITATION FOR BID (IFB) No. 127198

“As Needed” Office Moving and Modular Systems Furniture (MSF) Services for the EDD Facilities located in Southern California

Term: August 1, 2026 through July 31, 2028

The Employment Development Department (EDD) invites you to submit your bid for the above service in accordance with the attached Specifications.

If you wish to bid, see Instructions to Bidders. If you make any additions or modifications to the IFB package, it may result in the rejection of your bid. The EDD reserves the right to reject any or all bids. Disabled Veteran Business Enterprise Participation and Incentive requirements are waived for this IFB.

Bids must be received, and date stamped in the Contracts Services Group no later than:

Wednesday, April 22, 2026 by 3:00 p.m. (PT)

If you have any questions, please contact me at Dannielle.Lecitona@edd.ca.gov

/s/Dannielle Lecitona Contract Analyst

Cc: Adrian Cortez

Enclosures mailto:Dannielle.Lecitona@edd.ca.gov

Employment Development Department 1416 9th Street, MIC 62-C

P.O. Box 826880 Sacramento, CA 94280-0001

Bid Due Date: April 22, 2026

Time: 3:00 p.m. (PT)

Exhibit Pages

Instructions to Bidders

A Scope of Work Exhibit A-1, Specifications Exhibit A-2, EDD Office List…………………

B Budget Detail and Payment Provisions……………………………………….. 2

Exhibit B-1, Cost Breakdown……………………

C *General Provisions – 02/2025

D Special Terms and Conditions

E Safeguarding Contract Language - Administrative Requirements

F Safeguarding Contract Language

G STD 213, Sample Standard Agreement

Attachment

1 Cost Proposal

2 Bidder Declaration

3 Contractor Certification Clauses…………….………………………………… 4

4 Certification Regarding Debarment……………………………………………. 2

5 Darfur Contracting Act Certification……………………………………………. 2

6 STD 204, Payee Data Record………………………………………………….. 2

7 STD 205, Payee Data Record Supplement…………………………………… 2

8 California Civil Rights Laws Certification……………………………………..… 1

9 Certification Regarding Lobbying………………………………………………. 3

*View at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

Invitation for Bid No. 127198

IFB No. 127198

STATE OF CALIFORNIA

EMPLOYMENT DEVELOPMENT DEPARTMENT

INSTRUCTIONS TO BIDDERS

Invitation for Bid (IFB) No. 127198

1. Submission of Bids

a. Failure to read these instructions, the Specifications, and the Terms and Conditions included in this bid package will be at the bidder's risk. Written instruction(s) regarding the submission of bids shall take precedence over any verbal instruction(s).

b. Bidders shall complete and return the IFB Requirements Checklist, found on page 9, and all supporting documents listed. If mailed, the exterior of your envelope must clearly be noted: “INVITATION FOR BID, DO NOT OPEN IN MAIL ROOM, IFB NO. 127198.”

c. All submitted documents must be signed by an authorized representative of the bidder’s firm.

The forms must be completed in ink or typewritten. If errors are made, they must be crossed out and corrections printed in ink or typewritten adjacent to error. Corrections must be initialed in ink by person signing the bid forms.

d. The EDD reserves the right to reject any or all bids and may waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the solicitation documents, or excuse the bidder from full compliance with the solicitation specification if awarded the contract. The EDD is not required to award an agreement.

e. Bid packages must be received and time stamped in Contract Services Group no later than 3:00 p.m. (PT) on the bid closing date of April 22, 2026. Signed copies of the sealed bid package are to be emailed, mailed or delivered to:

Regular, Overnight and/or Express Delivery:

Employment Development Department Mail Services 1416 9th Street, MIC 62-C Sacramento, CA 95814 Attn: Dannielle Lecitona

Email Delivery:

Dannielle.Lecitona@edd.ca.gov

Bids received and time stamped after 3:00 p.m. (PT) on the bid closing date of April 22, 2026, will be considered "late", disqualified and will be returned to sender.

Public Bid Opening

The public bid opening is scheduled for April 23, 2026 promptly at 9:00 a.m. The event will be held at the following address:

1416 9th Street Sacramento, CA 95814

Upon arrival, all attendees are required to check-in with security and sign-in on the bid opening record. All attendees will be escorted to the appropriate location.

During the bid opening, each submission will be opened, read aloud, documented, and examined for preferences and incentives. To ensure efficiency, all questions and answers will be kept to a minimum.

2. Key Action Dates

Action Date Release IFB April 3, 2026 Deadline to Submit Questions April 10, 2026 by 3:00 PM PT Response to Questions April 15, 2026 by 5:00 PM PT Proposals Due April 22, 2026 by 3:00 PM PT Intent to Award Week of April 29, 2026 Contract Commencement August 1, 2026, or upon final approval

3. Online Small Business (SB) and Disabled Veteran Business Enterprise (DVBE)

Certification Process

California’s SB and DVBE firms can now file their applications and get certified online via the Department of General Services website at: https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small- Business-Disabled-Veteran-Business-Enterprise. Small Businesses and DVBEs can access the numerous benefits that come along with certification in a more timely and efficient manner.

4. Replacement of Disabled Veteran Business Enterprise Subcontractors

If for this Agreement, the Contractor made a commitment to achieve Disabled Veteran Business Enterprise (DVBE) participation, then the Contractor must within 60 days of receiving final payment under this Agreement (or within such other time period as may be specified elsewhere in this Agreement) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Agreement; (2) the name and address of the DVBE(s) that participated in the performance of the Agreement; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Agreement have been made to the DVBE(s), and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation (Military & Veterans Code section 999.5(d)).

The Contractor understands and agrees that should award of this Agreement be based in part on their commitment to use the DVBE subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services

(DGS).

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

Failure of the Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State and penalties as outlined in Military and Veterans Code section 999.9, Public Contract Code (P.C.C.) section 10115.10 or P.C.C. § 4110 (applies to public works only).

5. Award of the Agreement

a. Award will be made to the lowest responsible bidder meeting specifications and offering to supply the services described. The firm submitting the lowest responsible bid may be required to submit evidence that they have available, as needed, sufficient resources to provide the necessary equipment and personnel to enable them to meet the requirements of the Contract, and may also be required to furnish information as to their financial responsibility.

b. It is understood and agreed that following the award of the Contract, the successful bidder shall agree to comply with all Exhibits attached herein, and provide the required documents requested (i.e., bonds, insurance certificates, etc.) in order for the EDD to complete the execution of a Standard Agreement (STD. 213).

c. Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran

Service Agency (SB/NVSA) Certification Preferences

A SB/MB and SB/NVSA Certification Preferences are applicable to the award of this Contract.

(1) Certified SB/MB and SB/NVSAs may claim preference when submitting a bid on this

Contract. The preference is equal to five percent (5%) of the lowest responsible bid.

When the lowest responsible bid is not submitted by a certified small business, the preference becomes applicable. Please note that the preference is used for computation purposes only (to a maximum amount of $50,000) in determining the successful bidder. It does not alter the amount of the resulting contract.

(2) To learn more about the SB/MB and SB/NVSA Preference Programs and how your business might qualify, contact the Office of Small Business and DVBE Services at

(916) 375-4940.

6. Rejection of Bids

a. If the bid is received after 3:00 p.m. (PT) on the due date of April 22, 2026 as stipulated in the bid package, the bid shall be rejected and returned to sender.

b. If it is found that a bidder is not responsible (i.e., has not paid taxes; has submitted a bid when the bidder’s license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement; submitted a bid without an authorized signature; falsified any information in the proposal package or has provided poor performance on a previous contract with the EDD, etc.), the bid/proposal shall be rejected.

c. If it is found, upon license verification with the Contractor's State Licensing Board, that a bidder's license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement, the proposal shall be considered nonresponsive and shall be rejected.

d. The EDD reserves the right to reject any and all bids and to waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the bid document or excuse the bidder from full compliance with the solicitation document specifications if awarded a Contract.

7. Tie Bids

In the event of a tie between two bidders, a coin toss will be used to determine the winner.

Any coin toss shall be observed by witnesses, and the tied bidders would be invited to have representatives present. Location and time will be announced to all bidders.

8. Subcontractors

No subcontracting will be allowed to circumvent competitive bidding. A certified Small

Business/Microbusiness, Small Business/Nonprofit Veteran Service Agency or a certified Disabled Veteran Business Enterprise will only be permitted to subcontract in order to meet Department requirements and/or preferences. The subcontracting services and amount shall not exceed 25 percent (25%) of the bid. The Contractor shall be solely responsible for fulfilling the requirements of the bid. If it is anticipated that subcontractors will be used, the bid must include the name(s) of person(s) or firm(s), and must specify the portions and monetary percentages of the work to be done by them.

9. Subcontractors Substitution

If EDD gives written approval to subcontract, Public Contract Code section 4107 authorizes an awarding authority to consent to substituting a subcontractor when the subcontractor listed in the bid fails or refuses to execute a written Contract for the Scope of Work specified in the subcontractor's bid, and at the price specified in the subcontractor's bid.

10. Disposition of Bids

All material submitted in response to this bid package will become the property of the EDD and will become a public record after Award.

11. Grounds For Protest

a. Those who may protest are as follows:

• For IFBs, the lowest responsible bidder meeting the specifications (if not awarded the Contract).

b. There is no protest if the awarding agency rejects all bids or proposals, based on the interest of the State.

12. Protest Exclusions

The State has no jurisdiction to consider a protest when:

• The Contract is considered a public works contract.

• The Contract award is for a type of contract not subject to the protest procedures. This category includes contracts for maintenance, modification, and so forth of real or personal property, including equipment and contracts for professional services under Government Code section 4525.

• The protestant was not the lowest responsible bidder or the highest-scored proposer.

• The protestant was not a bidder or proposer, and seeks to contest the award. The only recourse in this case is through the civil courts.

• The protest was not submitted in a timely manner.

• The grounds for the protest do not meet the permissible grounds stated in the P.C.C.

13. Notification of the Right to Protest

Unsuccessful bidders who wish to protest this award must submit a detailed, written statement of protest, including the IFB No., the name of the State agency involved, and the agency contact person. The protest must be submitted within five (5) working days following the bid opening. All protests must be submitted to both of the following:

Department of General Services

Office of Legal Services Attention: Bid Protest Coordinator

707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

Contract Services Group 1416 9th Street, MIC 62-C

Sacramento, CA 95814 Email: Dannielle.Lecitona@edd.ca.gov

14. Conditions and Commitment

By signing and submitting a bid package, the bidder acknowledges it has read, understood, and agrees to the following provisions:

a. General Provisions – 02/2025 available for viewing at: GTC 02/2025

b. Performing a Commercially Useful Function: In accordance with Government Code section 14837 and Military and Veterans Code section 999, all certified SB/MB or DVBE contractors, subcontractors and suppliers that bid on or participate in a state contract, regardless of whether it is a verbal or written solicitation must perform a Commercially Useful Function (CUF). A certified SB/MB or DVBE is deemed to perform a CUF if the business does all of the following:

• Is responsible for the execution of a distinct element of the work of the Contract.

• Carries out its obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for this business services and functions.

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

mailto:OLSProtests@dgs.ca.gov https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf

c. Payee Data Record, STD. 204

Revenue and Taxation Code section 18646 requires state agencies to file information tax returns (IRS Form 1099) for certain types of payments made to vendors. The successful bidder will be required to complete and submit a Payee Data Record, STD. 204 to the EDD before processing payment for services. Upon completion of the work in a manner satisfactory to the EDD, the EDD agrees to make payments in accordance with the contract provisions.

d. California Taxpayer and Shareholder Protection Act of 2003

This solicitation and any resulting contract are subject to all requirements as set forth in the Public Contract Code section 10286 which includes, but is not limited to, providing written submission of a declaration stating that the supplier is eligible to contract with the State of California pursuant to statutory requirements.

Failure of the supplier to comply with and provide information, when requested by the awarding department within the time indicated, will cause the supplier's bid response to be considered nonresponsive and their bid will be rejected.

e. Registered To Do Business In California

Corporations, Limited Liability Companies (LLCs), and Limited Partnerships (LPs) must be registered with the California Secretary of State to be awarded a contract. The Secretary of State Certificate of Status must be included with the bid. The Secretary of State may be contacted as follows:

California Secretary of State

Division of Corporate Filing and Services 1500 Eleventh Street, Third Floor

Sacramento, CA 95814-5701 Certification Unit: (916) 657-5251

Required document(s) may also be obtained at the following website:

https://bizfileonline.sos.ca.gov/

f. Prohibition of Tax Delinquents from Contracting

The State of California is prohibited from entering into any contracts for the acquisition of goods and services with persons whose name appears on either list of the 500 largest tax delinquencies pursuant to section 7063 or section 19195 of the Revenue and Taxation Code. Reference also to P.C.C. § 10295.4.

Bidder certifies that it is not included on the California Department of Tax and Fee Administration list at: https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm or the Franchise Tax Board list at: https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html

g. Loss Leader

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code section 17030.

https://bizfileonline.sos.ca.gov/ https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html

h. Declaration Forms

All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response. The Bidder Declaration GSPD-05-105 must be signed by an authorized representative of the bidder’s firm which should be located on the bottom left corner of the form.

Bidders who have been certified by California as a Disabled Veteran Business Enterprise Declaration (DVBE) (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE must also submit a completed form(s) STD. 843 Disabled Veteran Business Enterprise Declaration).

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response. At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

i. Insurance Requirement

The Contractor agrees the insurance herein provided for shall be in effect at all times during the term of this Agreement. In the event said insurance coverage expires at any time during the term of this Agreement, the Contractor agrees to provide at least 30 days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as outlined below for not less than the remainder of the term of this Agreement, or for a period of not less than one year. New certificates of insurance are subject to the approval of the Department of General Services, and the Contractor agrees that no work or services shall be performed prior to the giving of such approval. In the event the Contractor fails to keep in effect at all times insurance coverage as herein provided, the EDD may, in addition to any other remedies it may have, terminate this Agreement upon the occurrence of such event. The Contractor shall provide written notice to the EDD within five (5) business days of any cancellation, non-renewal, or material change that affects required insurance coverage.

The Contractor shall display evidence of the following coverage on an ACORD certificate:

j. General Liability Insurance – The Contractor shall furnish to the EDD a certificate of insurance prior to commencement of work stating there is general liability insurance in effect for the Contractor in an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage combined.

The certificate of insurance must include the following provision stating:

“The State of California, its officers, agents, employees and servants are included as additional insured, but only with respect to work performed for the EDD under this Contract.” The additional insured endorsement must accompany the certificate.

k. Workers' Compensation and Employer’s Liability Insurance - The Contractor shall furnish to the EDD a certificate of insurance evidencing Workers’ Compensation and Employers Liability Insurance presently in effect with limits not less than $1,000,000 by an insurance carrier licensed to write Workers' Compensation insurance in California. Such certificate shall include the name of the carrier and the policy inception and expiration dates. If the Contractor is self-insured for Workers’ Compensation, a certificate must be presented evidencing Contractor is a qualified self-insurer in the State of California.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf http://www.boe.ca.gov/cgi-bin/deliq.cgi https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

l. Automobile Liability Insurance, if applicable - The Contractor shall furnish to the EDD a certificate of insurance evidencing automobile liability insurance presently in effect for the Contractor of not less than $1,000,000 per accident while utilizing a motor vehicle in the performance of this Contract. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles.

m. Environmental Liability Insurance, if applicable – The Contractor and any subcontractors shall furnish to the EDD a certificate of insurance evidencing environmental liability insurance presently in effect for the Contractor of not less than $1,000,000 per occurrence for bodily injury, property damages and costs incurred for clean-up and removal of substances causing pollution conditions. This requirement can also be met by securing one of the following: (1) an endorsement to the Contractor’s general liability insurance overriding the general liability pollution exclusion or; (2) an endorsement evidencing pesticide/herbicide coverage afforded to the Contractor’s general liability policy.

n. Iran Contracting Act Certification, if applicable

Pursuant to the Iran Contracting Act of 2010 (P.C.C. sections 2200 - 2208 are “the Act”), vendors are ineligible to bid on, submit a bid for, enter into, or renew any contract with the State for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities, in Iran, as defined in the Act.

Bidder certifies that it is not on the current list of Entities Prohibited from Contracting with Public Entities in California per the Act found at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources- List-Folder/List-of-Ineligible-Businesses

o. California Public Records Act (PRA)

Upon award, all documents and information therein, submitted in response to this IFB become property of the State of California and will be regarded as public records under the Public Records Act, pursuant to Government Code section 6250, et seq.

p. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, the Contractor represents that it is not a target of Economic Sanctions. Should the state determine the Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to Contract execution, or, if determined after Contract execution, shall be grounds for termination by the EDD.

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses

q. Generative Artificial Intelligence (GenAI) Technology

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code section 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

IFB REQUIREMENTS CHECKLIST

Please complete the checklist below to confirm that all items are contained with the Bid.

Place a check mark () next to each item being submitted. For the Bid to be responsive, the checklist and all required documents must be submitted from the list below. Offers must be submitted electronically via email or delivered by mail prior to the closing of the solicitation.

The Bid must contain: Each required supporting document and a completed Requirements Checklist sheet.

The need to verify that all required documentation is submitted with the Bid cannot be overemphasized as failure to submit all completed documents referenced on this checklist may cause the Bid to be rejected.

CHECK

() #REFERENCE DOCUMENT NAME / DESCRIPTION REQUIRED

Attachment 1 Cost Proposal YES Attachment 2 Bidders Declaration

(Must complete all relevant sections to the prime and subcontractors including page numbers, located in the bottom right-hand corner)

YES

Attachment 3 Contractor Certification Clauses 04/2017 (CCC 04/2017) YES Attachment 4 Certification Regarding Debarment, Suspension

Indelibility and Voluntary Exclusion Lower Tier Covered Transaction

YES

Attachment 6 STD 204 Payee Data Records YES

Attachment 8 California Civil Rights Laws Certification YES Attachment 9 Certification Regarding Lobbying YES Copy of Valid D-34 State Contarctor’s License YES Copy of valid Motor Carrier Permit YES

SEE PAGE 2 FOR ADDITIONAL REQUIREMENTS

The following forms are required, if applicable, at the time of submittal. Failure to submit all completed documents referenced on following checklist may cause the Bid to be rejected.

CHECK

() #REFERENCE DOCUMENT NAME / DESCRIPTION

Attachment 5 Darfur Contracting Act Certification Attachment 7 STD 205 Payee Data Record Supplement Secretary of State Certification of Status

The following document(s) are due upon award:

Copy of Vendor’s Insurance Certificates and Additional Insured

Endorsement(s)

I, ______________________, hereby certify under penalty of perjury that I have carefully read, reviewed, and fully completed all documents required in connection with this Invitation for Bid. I affirm that I understand the requirements and conditions set forth in the specifications and agree to provide the requested goods and/or services at the cost specified in the cost proposal. I further certify that all bid documents, responses, and information submitted by me, or on behalf of the bidder, are complete, accurate, and provided in good faith.

(Signature of representative/date)

EXHIBIT A

SCOPE OF WORK

(Standard Agreement)

1. This Agreement is entered into by and between the Employment Development Department, hereinafter referred to as the EDD, and TBD, hereinafter referred to as the Contractor, for the purpose of providing “As Needed” Office Moving and Modular Systems Furniture (MSF) Services for the EDD Facilities located in Southern California, in accordance with IFB No.

127198.

2. The Project Representatives during the term of this Agreement will be:

State Agency Contractor

Employment Development Department Attn: Adrian Cortez 15315 Texaco Avenue, MIC 336LA

TBD

Attn:

Paramount, CA 90723 Phone: (310) 946-8774 Email: Adrian.Cortez@edd.ca.gov

Phone:

Email:

Either party may make changes to their Project Representative by giving written notice to the other party. Said changes shall not require an amendment to this Agreement.

3. The services shall be provided in accordance with Exhibit A-1, Specifications, Exhibit A-2, EDD Office List, and Exhibit B-1, Cost Breakdown, which are incorporated as a part of this Agreement.

4. Health and Safety Requirements

The Contractor when entering the EDD facility and/or property is expected to be familiar with and abide by all statewide and locally mandated health and safety requirements. Such requirements include, but are not limited to, remaining compliant with personal protective equipment (PPE) and other safety equipment requirements provided under state and federal occupational safety and health laws.

The EDD also requires that the Contractor follow additional guidelines from the CDPH and public health officials, such as avoiding close contact with others and engaging in hygienic practices while working. The EDD reserves the right to require stricter requirements than are recommended by local and state public health authorities. Non-compliance by the Contractor, its employees, or any subcontractors may result in the EDD refusing entry onto, or removal from, the EDD property. A breach of these requirements grants the EDD the right to terminate this Agreement.

mailto:Adrian.Cortez@edd.ca.gov

EXHIBIT A

SCOPE OF WORK

(Standard Agreement)

5. Background Investigation

The EDD shall conduct a background investigation of the Contractor, its employees, contractors, agents, volunteers, vendors, or subcontractors, unless the EDD determines such individuals are not subject to a background investigation. Individuals must voluntarily consent to a background check and the EDD reserves the right to disapprove any individual from performing services under the scope of the Contract.

Investigations will be conducted to ascertain whether a contractor, its employees, contractor’s agents, volunteers, vendors, or subcontractors have any state or federal convictions, or are currently released from custody on bail or on their own recognizance pending trial. The background investigation will include fingerprinting and an inquiry to the California Department of Justice and the Federal Bureau of Investigations (FBI) to disclose Criminal Offender Record Information. The EDD will absorb the cost of the fingerprinting services.

EXHIBIT A-1

SPECIFICATIONS

(Standard Agreement)

1 Moving or reconfiguring modular systems furniture that is connected or in any way affixed to the building by bolts, cable, etc., is not covered by this Agreement.

I. GENERAL

The Contractor shall furnish all labor, tools, equipment and materials, and pay all taxes, permits, and/or inspection fees necessary to perform the work at the EDD facilities located in Southern California in accordance with these Specifications. The Contractor shall install all materials/products per the manufacturer’s specifications and per accepted industry standards. Should there be any errors or omissions in any of the instructions, specifications, or exhibits in regards to materials and or methods recommended, it shall be the Contractor’s responsibility to notify the EDD Representative, and upon agreement, use the appropriate materials, method, or process to obtain the INTENDED FINISHED PRODUCT.

NOTE: For purposes of this Agreement, the EDD Representative shall be considered the EDD Business Operations, Planning and Support Division, Facilities Management Specialist or Facilities Representative, located at the EDD, 15315 Texaco Avenue, Paramount, CA 90723. The EDD Representative is NOT the Manager of the EDD Field Office or one of his/her designees.

II. DEFINITIONS OF TERMS FOR OFFICE MOVING AND MSF SERVICES

Contractor – This term refers to a company that transports freight for profit and will be providing the moving services.

Labor – This rate includes all applicable hourly straight time labor charges for packing, unpacking, relocating, transporting, installing and/or reassembling MSF, etc.

Services – All work required to be performed under the Contract, including any goods furnished incidental to such work.

Supervisor – The Contractor’s on-site person who coordinates and directs the work crew and assists in the work activities to ensure the job is completed in an efficient, safe, and professional manner.

III. SCOPE OF WORK

The intent of this Agreement is for the Contractor to provide “As-Needed” Office Moving Services and Reconfiguration of Stand-Alone Modular Systems Furniture (MSF)1. The Contractor and/or the Contractor’s employees may have to work alongside, and in conjunction with, various contractors including, but not limited to, electricians or cable installers, as well as EDD Maintenance Mechanics. The Contractor may be required to provide an itemized inventory of office furniture and MSF upon request. The EDD does not guarantee a specific amount of work under this Agreement. Any quantities of work listed are to be considered estimates only, unless otherwise specified.

EXHIBIT A-1

SPECIFICATIONS

(Standard Agreement)

A. The Contractor will be expected to provide any or all of the following during the term of this Agreement:

• Inspections pertaining to moving and MSF work orders.

• Consultation/planning on the best method to achieve the intended result.

• Completion of moving and MSF work orders as provided by the EDD

Representative.

• Identify and report to the EDD Representative any safety hazard, faulty equipment, or other conditions encountered during the course of the work at the EDD office which the Contractor determines needing repair or replacement.

• The Contractor shall comply with all state, EDD, and local office policies and procedures while on the premises.

B. All work shall be completed in compliance with any related drawings and specifications, and shall comply with all applicable building codes, regulations and ordinances. For final acceptance, all work areas shall be complete and ready for occupancy; all equipment shall be installed, connected and in operating condition, and all utility connections shall be complete and accepted by the city, county, or state authority having jurisdiction.

C. The Contractor must have a valid D-34 State Contractor’s License and Motor Carrier Permit. Licenses shall be furnished by the Contractor in accordance with applicable local ordinances and state and federal laws regarding labor on public buildings and specifications contained in this Agreement. Should any specification in the Agreement fail to comply with such ordinances and laws, the Contractor shall be required to comply with such statutes at no extra cost to the EDD.

D. The Contractor shall not assign or subcontract any work covered by this Agreement.

E. No Contractor performing hereunder shall pay any employee actually engaged in the moving and handling of goods being relocated under such Contract less than the prevailing wage rate, except in geographical areas where no such employee wage standards and conditions are reasonably available. The term "prevailing wage rate" means the rate paid to a majority of workmen engaged in the particular craft, classification, or type of work within the locality if a majority of such workmen be paid at a single rate; if there be no single rate being paid to a majority, then the rate being paid the greater number. Upon written request wage rates prevailing at the particular point in time will be furnished for information purposes only.

F. The Contractor must be able to provide services to all locations designated in the Exhibit A-2, EDD Office List. Offices may be added or deleted as required, and location changes may occur due to facility relocation. An addition, deletion, or relocation will not require an Amendment to this Agreement.

IV. SPECIFICATIONS

A. SITE WORK: The following are examples of the types of work the Contractor will be required to complete during the course of this Agreement. It is not intended to be “all inclusive.”

EXHIBIT A-1

SPECIFICATIONS

(Standard Agreement)

1. The following services shall be provided on an “as needed” basis to the counties provided for in the applicable region:

• Intra-office moves at the EDD facilities

• Inter-office moves to and from the EDD offices and/or the EDD Warehouse in

Paramount

• Moves to and from the EDD locations and/or the EDD Warehouse in Paramount

• Assembling, disassembling, reconfiguring, and moving of stand-alone MSF

• Labor, equipment, and materials to perform various office moving-related services, including packing, moving, transportation/delivery, unpacking and move management

• Maintaining MSF inventory at the EDD Warehouse and pulling components from stock to complete MSF furniture layouts

• Personal computer disconnect and reconnect services by experienced personnel as requested by the EDD. All sensitive equipment shall be pad wrapped.

• Removal of surplus property to an appropriate location, as needed

• Removal of packing materials, rubbish, and debris from the EDD’s premises as directed

2. The Contractor shall provide one crew leader (on-site at each request) who will be the designated supervisor in charge of each worker and also serve as the Single Point of Contact (SPOC) for the EDD Representative. If work is related to MSF, the Contractor shall provide one crew leader (on-site at each project request) experienced in the disassembly, assembly, or reconfiguration manufactures, inclusive of but not limited to, Allsteel, Haworth, and PIA MSF. The crew leader shall be the designated supervisor in charge of each worker and also the SPOC on-site for EDD staff. The Contractor shall make sure personnel on job sites have the necessary and functional tools for the planned work. The personnel at the job sites shall have the appropriate and the sufficient number of tools for the required work.

3. The Contractor shall be responsible for making arrangements in advance with the EDD Representative to have any needed parking areas, driveways, and/or sidewalks cleared so that work can be performed.

4. The EDD will typically provide sufficient notice to the Contractor for service.

However, the EDD may request or require short or emergency response times by the Contractor.

5. The Contractor shall follow floor plans and/or MSF plans provided to the Contractor.

Any questions related to individual plans or requests shall be directed to the EDD Representative. The Contractor shall have personnel at sites who are capable and knowledgeable to build off floor plans and/or MSF plans, and who can inventory MSF components. The Contractor shall have personnel with the knowledge and experience to break down MSF into individual components using industry standards.

EXHIBIT A-1

SPECIFICATIONS

(Standard Agreement)

6. The Contractor shall have personnel available who are properly licensed, insured, and experienced to perform their tasks. Personnel not trained to reconfigure stand-alone MSF shall not be assigned to tasks before their training is completed and they are fully skilled. The Contractor shall have personnel at job sites who have knowledge of and are experienced with MSF adjustments, modifications, and repairs.

The Contractor shall have personnel on job sites with the knowledge and experience to handle the electrical components within the MSF.

7. Labor rates in this Contract shall not include third party or extra charges such as parking fees, fuel surcharges, bond fees, equipment rental, and other moving-related expenses.

8. The Contractor shall provide detailed original office MSF designs and floor plans as requested by the EDD Representative. The designs shall adhere to all local and state laws, regulations, and requirements. The designs shall be to scale, and the Contractor shall field verify all measurements.

9. The Contractor shall have the knowledge and ability to procure MSF parts and components, inclusive but not limited to Allsteel, Haworth, or PIA furniture.

B. MOVE COORDINATION AND PLANNING

1. The Contractor shall provide a move coordinator to direct workers and ensure that all necessary communications with the EDD are provided throughout the work being performed.

2. The EDD will provide the Contractor with an inventory of items to be moved.

3. Any items that require special handling shall be noted and the items tagged.

4. The Contractor shall have the knowledge and ability to procure moving supplies, inclusive but not limited to moving boxes, speed pack moving boxes, and anti-static wrap.

C. PACKING, PICK-UP, AND OTHER PREPARATIONS

1. The EDD shall notify the Contractor of any packing requirements and shall pay no more than the applicable contracted rates.

2. Pick-up shall be on the date and time mutually agreed upon. If the Contractor cannot meet that date and time, the Contractor shall notify the EDD twenty-four (24) hours in advance. Delays by the Contractor of more than two (2) days from the agreed upon date shall result in liquidated damages against the Contractor of $100 per day.

3. The Contractor shall provide vehicles appropriate to the items to be moved (e.g., refrigerated van, vehicle carrier, low-boy, etc.). Also, the Contractor shall not provide two smaller vehicles (and charge extra) when one larger vehicle would be more appropriate.

EXHIBIT A-1

SPECIFICATIONS

(Standard Agreement)

4. For applicable moves, moving vans or carrier vehicles shall be weighed before and after loading by a certified weigh master on a certified scale and a copy of the report to be delivered or faxed to the EDD. There shall be no separate and extra charges allowed for moves which require weigh tickets.

D. UNPACKING

1. If unpacking is required, the Contractor shall unpack items with efficiency and care and with consideration of all safety requirements.

2. Upon delivery, all items on the inventory list shall be verified by the EDD as having been delivered prior to invoice payment.

3. The Contractor shall be notified of any missing or damaged articles. If the EDD has determined that damage or loss to property has occurred, the EDD shall note it on the Contractor’s shipping order or freight bill.

E. LIMITS OF LIABILITY

The Contractor shall be liable for loss or damage to property caused by its failure to properly pack and transport. However, the Contractor shall not be held liable for loss or damage in the following situations:

1. Damage or breakage to items packed improperly by other than the Contractor’s personnel.

2. Damage caused by deterioration or inherent susceptibility of the article or by insects.

F. VALIDATION OF ARTICLES

The Contractor’s rates shall include full replacement value protection against possible loss or damage while property is under the protection of the Contractor. The Contractor shall be responsible for the satisfactory repair or replacement (at the EDD’s option) of any EDD property that is lost, damaged, or stolen while in the Contractor’s custody and for the satisfactory repair of any damage to buildings or grounds.

The EDD must declare any item of extraordinary value (above $20,000). If the Contractor is required to purchase additional insurance to provide full value protection to the EDD for that item, the Contractor will be allowed to pass through those charges to the EDD.

EXHIBIT A-1

SPECIFICATIONS

(Standard Agreement)

G. STORAGE

If the new facility is not available at the time of the move and/or items must be stored, the EDD may request storage-in-transit. When that occurs, the following steps shall be taken:

1. The EDD must request storage-in-transit at least five (5) days prior to the move.

2. Separate charges will accrue for transportation to storage, the storage period, and transportation from storage to the new facility.

3. If storage is required for more than 90 days, a separate agreement will be necessary with the storage company itself.

4. If the EDD expects to use long-term storage the EDD shall carefully review the rates and terms offered by the storage facility before the move. If the terms would place an undo burden on the EDD (such as limited access/removal, an unnecessary requirement for staff, etc.), the EDD may decline and the Contractor shall offer an acceptable alternate facility. Facilities offered by the Contractor must be applicable to the type of property requiring storage (i.e., refrigeration, low humidity, etc.).

H. UTILITY INTERRUPTIONS: Interruptions to any services for the purpose of making or breaking a connection shall be made only after consultation and agreement with the EDD Representative and shall be at such time and such duration as may be directed.

The Contractor shall make necessary provisions as required to maintain existing services to occupied areas with the building.

I. THE CONTRACTOR’S RESPONSIBILITIES

1. It will be the Contractor’s responsibility to field verify all existing conditions and measurements prior to submitting any proposal.

2. The Contractor shall furnish all labor and equipment necessary to perform all of the services presented in these Specifications in a professional, orderly, timely, and efficient manner. The Contractor’s employees, equipment, building materials, etc., shall be restricted to the immediate area of work being performed.

3. The Contractor shall be responsible for removal of all debris, parts, and rubbish generated by performing the services of this Agreement. Any cost involved for removal shall be paid for by the Contractor.

4. The Contractor shall make available, at the job site, a contact person able to communicate effectively with EDD staff who may address concerns or specifications of the Contract.

5. For jobs estimated to exceed $5,000.00, the Contractor must be available to inspect the work prior to submitting an offer within two (2) working days or a mutually agreeable time from the date of notification by the EDD.

EXHIBIT A-1

SPECIFICATIONS

(Standard Agreement)

6. The Contractor shall not commence any work until the Employment Development Department Southern Region Facilities Management Group Order Request for Services and Contract form (attached hereto) has been approved and authorization has been received from the EDD Representative.

7. The Contractor shall supply vehicles in good working condition and in compliance with all federal, state, and local laws and regulations for operation. All vehicles shall be sufficiently equipped with clean protective equipment to ensure safe transit and delivery of EDD property.

8. The Contractor must be able to perform services in any location in the region for which the Contractor submitted a bid.

9. The Contractor shall make all arrangements with the EDD Representative at the new site, if necessary, and shall obtain any necessary clearances or permits that may be required for parking and unloading.

10. Job hours shall begin when the Contractor’s personnel arrive at the EDD’s designated facility and shall end when items are delivered and placed as specified at the new location. No additional drive time is allowed unless the Contractor is transporting EDD property to or from storage/facilities.

11. The Contractor shall furnish personnel to accomplish the work in the time indicated on their estimate. If work is not completed within that period of time and requires overtime which was not specifically required by the EDD, the EDD shall not be liable for overtime charges. In addition, overtime shall not accrue due to the Contractor’s failure to provide personnel and equipment at the EDD designated place and time.

The EDD shall not pay overtime rates unless the Contractor’s personnel have worked in excess of eight (8) hours on the job for the day overtime is charged.

12. The Contractor shall not charge for any time lost in any way not required in the performance of the services requested (excluding required break periods). The Contractor may charge for time used in delivering equipment and materials and in removing them at the conclusion of the move.

13. The Contractor shall make all necessary arrangements with the EDD Representative, building managers, and/or local traffic authorities for use of elevators, loading docks, adjacent streets, sidewalks, and malls.