IFB_No._124058.pdf

February 5, 2026

TO PROSPECTIVE BIDDERS

SUBJECT: INVITATION FOR BID (IFB) No. 124058

Tree Trimming and Removal Services for the EDD Facility Located at 409 K Street, Eureka, CA 95501.

Term: April 1, 2026 through June 30, 2026

The Employment Development Department (EDD) invites you to submit your bid for the above service in accordance with the attached Specifications.

Inspection of Premises

You may arrange to inspect the sites by calling Ashley Nieman at (707) 441-4588 between 8 a.m. and 5 p.m. PST, Monday through Friday. You should carefully and thoroughly inspect the sites. If you submit a quote, it shall be presumed that you have carefully and thoroughly inspected the sites and are satisfied as to the conditions to be encountered.

Special Accommodations

For individuals who need assistance due to a physical impairment, the EDD will provide a reasonable accommodation upon request for the mandatory walkthrough or site inspection. An individual who needs a reasonable accommodation must call Ashley Nieman at (707) 441 -4588 to arrange for a reasonable accommodation no later than the fifth working day prior to the scheduled date and time of the mandatory walkthrough or site inspection.

If you wish to bid, see the Instructions to Bidders. If you make any additions or modifications to the IFB package, it may result in the rejection of your bid. The EDD reserves the right to reject any or all bids. Disabled Veteran Business Enterprise Participation and Incentive requirements are waived for this IFB.

Bids must be received and date stamped in the Contracts Services Group no later than

Wednesday, February 25, 2026, by 3:00 p.m. (PT)

If you have any questions, please do not hesitate to contact me.

/s/JUAN SILVA Analyst I

Employment Development Department 1416 9th Street, MIC 62-C

P.O. Box 826880 Sacramento, CA 94280-0001

Bid Due Date: February 25, 2026 Time: 3:00 p.m. PT

Exhibit Pages

Instructions to Bidders

A Scope of Work Exhibit A-1, Specifications Exhibit A-2, Eureka Asbestos Report Exhibit A-3, State of California Holiday Schedule

B Budget Detail and Payment Provisions……………………………………….. 2

C *General Provisions – 02/2025

D Special Terms and Conditions

E Sample Standard Agreement, STD 213

Attachment

1 Cost Proposal

2 Bidder Declaration

3 Contractor Contractor Clauses (CCC 04/2017)………………………………. 4

4 Darfur Contracting Act Certification……………………………………………. 2

5 Certification Regarding Debarment……………………………………………. 2

6 Payee Data Record, STD 204…………………………………………………. 2

7 Payee Data Record Supplement, STD 205……………………………………. 2

*View at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

Invitation for Bid No. 124058

IFB No. 124058

STATE OF CALIFORNIA

EMPLOYMENT DEVELOPMENT DEPARTMENT

INSTRUCTIONS TO BIDDERS

Invitation for Bid (IFB) No. 124058

1. Submission of Bids

a. Failure to read these instructions, the Specifications, and the Terms and Conditions included in this bid package will be at the bidder's risk. Written instruction(s) regarding the submission of bids shall take precedence over any verbal instruction(s).

b. Bidders shall complete and return the IFB Requirements Checklist, found on page 9, and all supporting documents listed. If mailed, the exterior of your envelope must clearly be noted: “INVITATION FOR BID, DO NOT OPEN IN MAIL ROOM, IFB NO. 124058.”

c. All submitted documents must be signed by an authorized representative of the bidder’s firm.

The forms must be completed in ink or typewritten. If errors are made, they must be crossed out and corrections printed in ink or typewritten adjacent to error. Corrections must be initialed in ink by person signing the bid forms.

d. The EDD reserves the right to reject any or all bids and may waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the solicitation documents, or excuse the bidder from full compliance with the solicitation specification if awarded the contract. The EDD is not required to award an agreement.

e. Bid packages must be received and time stamped in Contract Services Group no later than 3:00 p.m. (PT) on the bid closing date of February 25, 2026. Signed copies of the sealed bid package are to be emailed, mailed or delivered to:

Regular, Overnight and/or Express Delivery:

Employment Development Department Mail Services 1416 9th Street, MIC 62-C Sacramento, CA 95814 Attn: Juan Silva

Email Delivery:

Juan.Silva@edd.ca.gov

Bids received and time stamped after 3:00 p.m. (PT) on the bid closing date of February 25, 2026, will be considered "late", disqualified and will be returned to sender.

Public Bid Opening

The public bid opening is scheduled for February 26, 2026 promptly at 9:00 a.m (PT). The event will be held at the following address:

1416 9th Street Sacramento, CA 95814

Upon arrival, all attendees are required to check-in with security and sign-in on the bid opening record. All attendees will be escorted to the appropriate location.

mailto:Juan.Silva@edd.ca.gov

During the bid opening, each submission will be opened, read aloud, documented, and examined for preferences and incentives. To ensure efficiency, all questions and answers will be kept to a minimum.

2. Key Action Dates

Action Date Release IFB February 5, 2026 Deadline to Submit Questions February 12, 2026, by 3:00 PM PT Response to Questions February 19, 2026, by 4:00 PM PT Proposals Due February 25, 2026, by 3:00 PM PT Intent to Award Week of February 25, 2026 Contract Commencement April 1, 2026, or upon final approval

3. Online Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) Certification Process

California’s SB and DVBE firms can now file their applications and get certified online via the Department of General Services website at: https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small- Business-Disabled-Veteran-Business-Enterprise. Small Businesses and DVBEs can access the numerous benefits that come along with certification in a more timely and efficient manner.

4. Replacement of Disabled Veteran Business Enterprise Subcontractors

If for this Agreement, the Contractor made a commitment to achieve Disabled Veteran Business Enterprise (DVBE) participation, then the Contractor must within 60 days of receiving final payment under this Agreement (or within such other time period as may be specified elsewhere in this Agreement) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Agreement; (2) the name and address of the DVBE(s) that participated in the performance of the Agreement; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Agreement have been made to the DVBE(s), and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation (Military & Veterans Code section 999.5(d)).

The Contractor understands and agrees that should award of this Agreement be based in part on their commitment to use the DVBE subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services

(DGS).

Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

Failure of the Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State and penalties as outlined in Military and Veterans Code section 999.9, Public Contract Code (P.C.C.) section 10115.10 or P.C.C. § 4110 (applies to public works only).

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

5. Award of the Agreement

a. Award will be made to the lowest responsible bidder meeting specifications and offering to supply the services described. The firm submitting the lowest responsible bid may be required to submit evidence that they have available, as needed, sufficient resources to provide the necessary equipment and personnel to enable them to meet the requirements of the Contract, and may also be required to furnish information as to their financial responsibility.

b. It is understood and agreed that following the award of the Contract, the successful bidder shall agree to comply with all Exhibits attached herein, and provide the required documents requested (i.e., bonds, insurance certificates, etc.) in order for the EDD to complete the execution of a Standard Agreement (STD. 213).

c. Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran Service Agency (SB/NVSA) Certification Preferences

A SB/MB and SB/NVSA Certification Preferences are applicable to the award of this Contract.

(1) Certified SB/MB and SB/NVSAs may claim preference when submitting a bid on this Contract. The preference is equal to five percent (5%) of the lowest responsible bid.

When the lowest responsible bid is not submitted by a certified small business, the preference becomes applicable. Please note that the preference is used for computation purposes only (to a maximum amount of $50,000) in determining the successful bidder. It does not alter the amount of the resulting contract.

(2) To learn more about the SB/MB and SB/NVSA Preference Programs and how your business might qualify, contact the Office of Small Business and DVBE Services at

(916) 375-4940.

6. Rejection of Bids

a. If the bid is received after 3:00 p.m. (PT) on the due date of February 25, 2026 as stipulated in the bid package, the bid shall be rejected and returned to sender.

b. If it is found that a bidder is not responsible (i.e., has not paid taxes; has submitted a bid when the bidder’s license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement; submitted a bid without an authorized signature; falsified any information in the proposal package or has provided poor performance on a previous contract with the EDD, etc.), the bid/proposal shall be rejected.

c. If it is found, upon license verification with the Contractor's State Licensing Board, that a bidder's license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement, the proposal shall be considered nonresponsive and shall be rejected.

d. The EDD reserves the right to reject any and all bids and to waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the bid document or excuse the bidder from full compliance with the solicitation document specifications if awarded a Contract.

7. Tie Bids

In the event of a tie between two bidders, a coin toss will be used to determine the winner.

Any coin toss shall be observed by witnesses, and the tied bidders would be invited to have representatives present. Location and time will be announced to all bidders.

8. Subcontractors

No subcontracting will be allowed to circumvent competitive bidding. A certified Small Business/Microbusiness, Small Business/Nonprofit Veteran Service Agency or a certified Disabled Veteran Business Enterprise will only be permitted to subcontract in order to meet Department requirements and/or preferences. The subcontracting services and amount shall not exceed 25 percent (25%) of the bid. The Contractor shall be solely responsible for fulfilling the requirements of the bid. If it is anticipated that subcontractors will be used, the bid must include the name(s) of person(s) or firm(s), and must specify the portions and monetary percentages of the work to be done by them.

9. Subcontractors Substitution

If EDD gives written approval to subcontract, Public Contract Code section 4107 authorizes an awarding authority to consent to substituting a subcontractor when the subcontractor listed in the bid fails or refuses to execute a written Contract for the Scope of Work specified in the subcontractor's bid, and at the price specified in the subcontractor's bid.

10. Disposition of Bids

All material submitted in response to this bid package will become the property of the EDD and will become a public record after Award.

11. Grounds For Protest

a. Those who may protest are as follows:

• For IFBs, the lowest responsible bidder meeting the specifications (if not awarded the Contract).

b. There is no protest if the awarding agency rejects all bids or proposals, based on the interest of the State.

12. Protest Exclusions

The State has no jurisdiction to consider a protest when:

• The Contract is considered a public works contract.

• The Contract award is for a type of contract not subject to the protest procedures. This category includes contracts for maintenance, modification, and so forth of real or personal property, including equipment and contracts for professional services under Government Code section 4525.

• The protestant was not the lowest responsible bidder or the highest-scored proposer.

• The protestant was not a bidder or proposer, and seeks to contest the award. The only recourse in this case is through the civil courts.

• The protest was not submitted in a timely manner.

• The grounds for the protest do not meet the permissible grounds stated in the P.C.C.

13. Notification of the Right to Protest

Unsuccessful bidders who wish to protest this award must submit a detailed, written statement of protest, including the IFB No., the name of the State agency involved, and the agency contact person. The protest must be submitted within five (5) working days following the bid opening. All protests must be submitted to both of the following:

Department of General Services Office of Legal Services

Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330

West Sacramento, CA 95605 Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

Employment Development Department Contract Services Group 1416 9th Street, MIC 62-C

Sacramento, CA 95814 Email: BOPSDContractsExternal@edd.ca.gov

14. Conditions and Commitment

By signing and submitting a bid package, the bidder acknowledges it has read, understood, and agrees to the following provisions:

a. General Provisions – 02/2025 available for viewing at: GTC 02/2025

b. Performing a Commercially Useful Function: In accordance with Government Code section 14837 and Military and Veterans Code section 999, all certified SB/MB or DVBE contractors, subcontractors and suppliers that bid on or participate in a state contract, regardless of whether it is a verbal or written solicitation must perform a Commercially Useful Function (CUF). A certified SB/MB or DVBE is deemed to perform a CUF if the business does all of the following:

• Is responsible for the execution of a distinct element of the work of the Contract.

• Carries out its obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for this business services and functions.

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

c. Payee Data Record, STD. 204

Revenue and Taxation Code section 18646 requires state agencies to file information tax returns (IRS Form 1099) for certain types of payments made to vendors. The successful bidder will be required to complete and submit a Payee Data Record, STD. 204 to the EDD before processing payment for services. Upon completion of the work in a manner satisfactory to the EDD, the EDD agrees to make payments in accordance with the contract provisions.

mailto:OLSProtests@dgs.ca.gov mailto:BOPSDContractsExternal@edd.ca.gov https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf

d. California Taxpayer and Shareholder Protection Act of 2003

This solicitation and any resulting contract are subject to all requirements as set forth in the Public Contract Code section 10286 which includes, but is not limited to, providing written submission of a declaration stating that the supplier is eligible to contract with the State of California pursuant to statutory requirements.

Failure of the supplier to comply with and provide information, when requested by the awarding department within the time indicated, will cause the supplier's bid response to be considered nonresponsive and their bid will be rejected.

e. Registered To Do Business In California

Corporations, Limited Liability Companies (LLCs), and Limited Partnerships (LPs) must be registered with the California Secretary of State to be awarded a contract. The Secretary of State Certificate of Status must be included with the bid. The Secretary of State may be contacted as follows:

California Secretary of State Division of Corporate Filing and Services

1500 Eleventh Street, Third Floor Sacramento, CA 95814-5701

Certification Unit: (916) 657-5251

Required document(s) may also be obtained at the following website:

https://bizfileonline.sos.ca.gov/

f. Prohibition of Tax Delinquents from Contracting

The State of California is prohibited from entering into any contracts for the acquisition of goods and services with persons whose name appears on either list of the 500 largest tax delinquencies pursuant to section 7063 or section 19195 of the Revenue and Taxation Code. Reference also to P.C.C. § 10295.4.

Bidder certifies that it is not included on the California Department of Tax and Fee Administration list at: https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm or the Franchise Tax Board list at: https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html

g. Loss Leader

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code section 17030.

h. Declaration Forms

All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response. The Bidder Declaration GSPD-05-105 must be signed by an authorized representative of the bidder’s firm which should be located on the bottom left corner of the form.

https://bizfileonline.sos.ca.gov/ https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html https://www.ftb.ca.gov/about-ftb/newsroom/tax-news/may-2021/top-500-delinquent-taxpayer-list.html https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf http://www.boe.ca.gov/cgi-bin/deliq.cgi https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

Bidders who have been certified by California as a Disabled Veteran Business Enterprise Declaration (DVBE) (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE must also submit a completed form(s) STD. 843 Disabled Veteran Business Enterprise Declaration).

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response. At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

i. Insurance Requirement

The Contractor agrees the insurance herein provided for shall be in effect at all times during the term of this Agreement. In the event said insurance coverage expires at any time during the term of this Agreement, the Contractor agrees to provide at least 30 days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as outlined below for not less than the remainder of the term of this Agreement, or for a period of not less than one year. New certificates of insurance are subject to the approval of the Department of General Services, and the Contractor agrees that no work or services shall be performed prior to the giving of such approval. In the event the Contractor fails to keep in effect at all times insurance coverage as herein provided, the EDD may, in addition to any other remedies it may have, terminate this Agreement upon the occurrence of such event. The Contractor shall provide written notice to the EDD within five (5) business days of any cancellation, non-renewal, or material change that affects required insurance coverage.

The Contractor shall display evidence of the following coverage on an ACORD certificate:

j. General Liability Insurance – The Contractor shall furnish to the EDD a certificate of insurance prior to commencement of work stating there is general liability insurance in effect for the Contractor in an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage combined.

The certificate of insurance must include the following provision stating:

“The State of California, its officers, agents, employees and servants are included as additional insured, but only with respect to work performed for the EDD under this Contract.” The additional insured endorsement must accompany the certificate.

k. Workers' Compensation and Employer’s Liability Insurance - The Contractor shall furnish to the EDD a certificate of insurance evidencing Workers’ Compensation and Employers Liability Insurance presently in effect with limits not less than $1,000,000 by an insurance carrier licensed to write Workers' Compensation insurance in California. Such certificate shall include the name of the carrier and the policy inception and expiration dates. If the Contractor is self-insured for Workers’ Compensation, a certificate must be presented evidencing Contractor is a qualified self-insurer in the State of California.

l. Automobile Liability Insurance, if applicable - The Contractor shall furnish to the EDD a certificate of insurance evidencing automobile liability insurance presently in effect for the Contractor of not less than $1,000,000 per accident while utilizing a motor vehicle in the performance of this Contract. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

m. Environmental Liability Insurance, if applicable – The Contractor and any subcontractors shall furnish to the EDD a certificate of insurance evidencing environmental liability insurance presently in effect for the Contractor of not less than $1,000,000 per occurrence for bodily injury, property damages and costs incurred for clean-up and removal of substances causing pollution conditions. This requirement can also be met by securing one of the following: (1) an endorsement to the Contractor’s general liability insurance overriding the general liability pollution exclusion or; (2) an endorsement evidencing pesticide/herbicide coverage afforded to the Contractor’s general liability policy.

n. Iran Contracting Act Certification, if applicable

Pursuant to the Iran Contracting Act of 2010 (P.C.C. sections 2200 - 2208 are “the Act”), vendors are ineligible to bid on, submit a bid for, enter into, or renew any contract with the State for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities, in Iran, as defined in the Act.

Bidder certifies that it is not on the current list of Entities Prohibited from Contracting with Public Entities in California per the Act found at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources- List-Folder/List-of-Ineligible-Businesses

o. California Public Records Act (PRA)

Upon award, all documents and information therein, submitted in response to this IFB become property of the State of California and will be regarded as public records under the Public Records Act, pursuant to Government Code section 6250, et seq.

p. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, the Contractor represents that it is not a target of Economic Sanctions. Should the state determine the Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to Contract execution, or, if determined after Contract execution, shall be grounds for termination by the EDD.

q. Generative Artificial Intelligence (GenAI) Technology

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code section 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

IFB REQUIREMENTS CHECKLIST

Please complete the checklist below to confirm that all items are contained with the Bid. Place a check mark () next to each item being submitted. For the Bid to be responsive, the checklist and all required documents must be submitted from the list below. Offers must be submitted electronically via email or delivered by mail prior to the closing of the solicitation.

The Bid must contain: Each required supporting document and a completed Requirements Checklist sheet.

The need to verify that all required documentation is submitted with the Bid cannot be overemphasized as failure to submit all completed documents referenced on this checklist may cause the Bid to be rejected.

CHECK

() #REFERENCE DOCUMENT NAME / DESCRIPTION REQUIRED

Attachment 1 Cost Proposal YES Attachment 2 Bidders Declaration

(With signature on the bottom left corner of the form)

YES

Attachment 3 Contractor Certification Clauses 04/2017 (CCC 04/2017) YES Attachment 5 Certification Regarding Debarment, Suspension

Indelibility and Voluntary Exclusion Lower Tier Covered Transaction

YES

Attachment 6 STD 204 Payee Data Record YES Copy of valid C-49 (formerly C-61/D-49)

State Contractor’s License

YES

The following forms are required, if applicable, at the time of submittal. Failure to submit all completed documents referenced on following checklist may cause the Bid to be rejected.

CHECK

() #REFERENCE DOCUMENT NAME / DESCRIPTION

Attachment 4 Darfur Contracting Act Certification Attachment 7 STD 205 Payee Data Record Supplement

Secretary of State Certification of Status

The following document(s) are due upon award:

Copy of Vendor’s Insurance Certificates and Additional Insured Endorsement(s)

EXHIBIT A

SCOPE OF WORK

(Standard Agreement)

1. This Agreement is entered into by and between the Employment Development Department, hereinafter referred to as the EDD, and TBD, hereinafter referred to as the Contractor, for the purpose of providing Tree Trimming and Removal Services for the EDD facility located at 409 K Street, Eureka, CA 95501.

2. The Project Representatives during the term of this Agreement will be:

State Agency Contractor

Attn: Jeff Galbraith 1416 9th Street

TBD

Attn:

Sacramento, CA 95814 Phone: (916) 296-3254 Email: Jeffery.Galbraith@edd.ca.gov

Phone:

Email:

3. The services shall be provided in accordance with Attachment A-1, Specifications, Attachment A-2, Eureka Asbestos Report, and Attachment A-3, State of California Holiday Schedule, which are incorporated as a part of this Agreement.

4. Health and Safety Requirements

The Contractor when entering the EDD facility and/or property is expected to be familiar with and abide by all statewide and locally mandated health and safety requirements. Such requirements include, but are not limited to, remaining compliant with personal protective equipment (PPE) and other safety equipment requirements provided under state and federal occupational safety and health laws.

The EDD also requires that the Contractor follow additional guidelines from the CDPH and public health officials, such as avoiding close contact with others and engaging in hygienic practices while working. The EDD reserves the right to require stricter requirements than are recommended by local and state public health authorities. Non-compliance by the Contractor, its employees, or any subcontractors may result in the EDD refusing entry onto, or removal from, the EDD property. A breach of these requirements grants the EDD the right to terminate this Agreement.

mailto:Jeffery.Galbraith@edd.ca.gov

EXHIBIT A-1

SPECIFICATIONS

EMPLOYMENT DEVELOPMENT DEPARTMENT

409 K Street, Eureka, CA 95501

1. GENERAL

The Contractor shall furnish all labor, materials, tools, equipment and supervision, pay all taxes, insurance and permit fees necessary to provide complete tree pruning and removal services per specifications and per The American National A300 Standard for tree pruning. This pruning standard should be followed where possible in all pruning situations to remain consistent with industry standards.

*NOTE: FOR PURPOSES OF THIS CONTRACT, THE EDD PROJECT MANAGER SHALL

BE CONSIDERED THE EDD BUSINESS OPERATIONS, PLANNING AND SUPPORT

DIVISION FACILITY MANAGEMENT SPECIALIST, LOCATED AT THE EDD FACILITY, 1416

9th Street, Sacramento, CA 95814. THE EDD PROJECT MANAGER IS NOT THE MANAGER OF THE EDD OFFICE or none of his/her designees. THE LOCAL OFFICE CONTACT HAS

NO JURISDICTION OVER THIS CONTRACT.

2. LICENSING REQUIREMENTS

A. A C-49 (formerly C-61/D-49) License is required, as well as applicable local business licenses, and must be kept in full force and effect. The Contractor shall abide by any and all Federal, State, County and City laws or rules affecting the work. The Contractor shall maintain all required protection and insurance for property, employees, and the public in connection with Contract. The Contractor shall bear all necessary expense.

B. The Contractor shall ensure that a certified arborist accredited by the International

Society of Arboriculture oversees the work being performed. The certified arborist may be the Contractor or one of his/her employees.

3. SCHEDULE OF WORK

All work will be completed on weekends. The EDD Project Manager and the Contractor will determine exact dates of scheduling and phasing upon execution of Agreement.

4. INTRODUCTION:

A. The purpose of these specifications is to best preserve and enhance the beauty, structural integrity, and functional values of trees.

B. These specifications are presented as working guidelines, recognizing that trees are individually unique in form and structure and that their pruning needs may not always fit strict rules.

EXHIBIT A-1

SPECIFICATIONS

5. OVERVIEW OF SPECIFICATIONS:

A. Note that all specifications are based on International Society of Arboriculture, National Arborist Association and American National Standards Institute criteria.

B. Perform all tree work according to the specifications.

C. Note that there are different criteria for pruning depending on the purpose for the pruning.

• Complete Prune Specifications are used when circumstances deem the entire tree needs to be fully pruned.

• Safety Prune Specifications require less pruning and are used when specific, possibly hazardous (dead/dying) limbs need removal to eliminate all safety concerns.

Safety pruning may be recommended in some circumstances instead of a complete prune. Safety pruning specifications are used for "as needed" pruning as outlined above and address only safety concerns. Safety pruning includes only the basic requirements and does not include the fine pruning detail work outlined in a complete prune.

• Power Line Clearance Prune (PLC) Specifications are used for private tree power line clearance work and for street tree (PLC) pruning when the tree is pruned between its periodic complete pruning cycles.

6. GENERAL REQUIREMENTS:

The following requirements shall be used during any pruning work to be performed on trees:

• Dispose of all tree debris generated.

• Ensure that good traffic control measures are utilized at all times.

• Minimize disruption of the public.

• Ensure that adequate safety measures are utilized at all times for employees and the public.

• Cordon off all entrances to the EDD parking lots while work is being performed.

7. SPECIFIC TREE PRUNING SPECIFICATIONS:

A. All persons performing tree work on City trees must be trained according to tree care standards accepted by the International Society of Arboriculture.

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B. All persons performing tree work on City trees in or around primary electrical lines must be trained to do so according to the "Electrical Safety Orders" of the State of California, including all amendments and revisions.

C. When tree pruning cuts are made to a side limb, such remaining limb must possess a basal thickness of at least one third (1/3) of the diameter of the wound so affected. Such cuts shall be considered proper only when such remaining limb is vigorous enough to maintain adequate foliage to produce wood growth capable of callusing the pruning cut so affected within a reasonable amount of time

D. All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Flush cuts, which produce large wounds or weaken the tree at the cut, shall not be made. The branch collar shall not be removed.

E. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property.

F. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree. All major diseases and/or pest problems shall be promptly reported to the EDD Facilities Representative.

G. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with smooth wood surface and secure bark remaining intact. All trees six (6) inches in diameter or less shall be pruned with hand tools only. Chain saws will not be permitted on any trees six (6) inches in diameter or less. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or disease problems.

H. Whenever pruning cuts are to be made, while removing limbs too large to hold securely in one hand during the cutting operation, the limbs shall be cut off first, one (1) to two (2) feet beyond the intended final cut. Then the final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Such cutting back shall not include the removal of any live, healthy limbs in excess of six (6) inches in diameter without prior approval from the EDD Facilities Representative.

I. No more than twenty five (25) percent of the live wood may be removed from the crown of any tree, without approval of the EDD Facilities Representative, excepting live oaks, which are limited to no more than ten (10) percent. Resulting in keeping as much of the crown of the tree as possible.

J. Any extraneous metal, wire, rubber or other material (i.e. stakes, ties) interfering with tree growth shall be removed immediately.

K. Any defective or weakened trees shall be reported to the EDD Facilities Representative.

Specifically, any structural weakness of a tree, decayed trunk or branches, shall be

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reported in writing, noting the location of the tree by street address and a description of the hazard found in the tree.

L. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited unless specifically authorized by the EDD Facilities Representative.

M. Beneficial animal, bird nests, or other nesting cavities shall be preserved and protected whenever feasible, unless doing so would create a hazard.

8. COMPLETE TREE PRUNING SPECIFICATIONS:

A. Complete tree pruning shall consist of the total removal of those dead or living branches as may threaten the future health, strength and attractiveness of trees. Specifically, trees shall be pruned in such a manner as to:

• Prevent branch and foliage interference with requirements of safe public passage.

Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action.

• Remove all dead and dying branches and branch stubs that are one half (1/2) inch diameter or larger.

• Remove all broken or loose branches.

• Remove any live branches, which interfere with the tree’s structural strength, and healthful development, which will include the following:

B. Cut back ends of branches and reduce weight where excessive overburden appears likely to result in breakage of supporting limbs.

C. Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action.

D. Obtain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the EDD Facility Representative to do otherwise.

E. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to said trees.

F. Clear all branches and foliage within ten (10) feet of primary electrical lines and three (3) to five (5) feet of secondary electrical lines.

G. Clear all branches that interfere with telephone, cable and other utility lines within one

(1) foot of lines, wherever feasible.

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SPECIFICATIONS

9. SAFETY TREE PRUNING SPECIFICATIONS:

A. Safety tree pruning shall consist of the total removal of those dead or living branches as may menace the future health, strength and attractiveness of trees.

B. Specifically, trees shall be pruned in such a manner as to:

• Prevent branch and foliage interference with requirements of safe public passage.

Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action.

• Remove dead and dying branches and branch stubs that are two (2) inches in diameter or more.

• Remove all broken or loose branches.

• Removing any live branches, which interfere with the tree’s structural strength and healthful development, will include the following:

a. Limbs of weak structure or otherwise hazardous.

b. Selective removal of limbs obstructing buildings or other structures or traffic signs.

c. Generally, limbs closer than five (5) feet to a building or other structure should be removed unless doing so would severely damage a tree.

d. Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground level.

e. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action.

10. UNACCEPTABLE PRUNING:

A. The procedures including but not limited to those listed below will result in tree decline and are not allowed (storm damage and other extenuating circumstances exempted):

• Severe cutting back of all growing tips usually referred to as topping, pollarding, or hat racking.

• Flush cutting where a cut is made even with the surface of the trunk or limb, removing the branch collar and branch bark ridge.

• Stub cutting where branch removal results in the base of branch removed protruding more than approximately one fourth (1/4) inch beyond the zone of branch collar and branch bark ridge.

• Removal of a healthy main leader, for reasons other than power line clearance.

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• Excessive cutting or lifting that exceeds the International Society of Arboriculture or these specifications.

B. The Contractor shall replace at the Contractor’s sole expense any trees that have declined in health due to use of improper pruning procedures.

11. REMOVAL OF DEAD TREES:

The Contractor will remove any sick, dying, or dead trees, grind the stump 6 to 12 inches below grade, and dispose of all wood.

12. THE CONTRACTOR’S RESONSIBILITIES

A. All work shall be completed in compliance with any related drawings and specification and shall comply with all applicable codes, regulations, and ordinances. For final acceptance, all work shall be complete and areas ready for occupancy; all equipment shall be installed, connected, and in operating condition and all utility connections shall be complete and accepted by the authority having jurisdiction.

B. The Contractor shall furnish all labor and equipment necessary to perform all of the services presented in the specifications in a professional, orderly, timely, and efficient manner. The Contractor’s employees, equipment, building materials, etc., shall be restricted to the immediate area of work being performed.

C. The Contractor shall not assign or sublet any work covered by this Agreement unless otherwise approved by the EDD Facilities Representative.

D. ASBESTOS: The Contractor shall not disturb any areas/materials containing asbestos.

The Contractor shall coordinate with the EDD Facilities Representative prior to working in any area containing asbestos.

E. DISCREPANCIES: Should any error, discrepancy or doubt arise, as to the intent and purpose of these specifications, the contractor shall immediately refer the same to the EDD Facilities Representative for further instructions before proceeding with the work affected.

F. WORKMANSHIP: All workers shall be skilled for the particular work involved. All workmanship must be of high quality level and meet all industry standards.

G. CLEANUP: The Contractor shall keep site clean daily. Upon completion of work, all surfaces (including glass, carpets, walls, furniture and equipment) shall be clean of any foreign material due to work performed under this Agreement. The Contractor shall be responsible for removing debris from the EDD premises daily unless other provisions are approved on a “task by task” basis to use the EDD dumpster.

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Cleanup of any debris resulting from any tree pruning operations shall be promptly and properly accomplished. The work area shall be kept safe at all times until all operations are completed. Under no circumstances shall the accumulation of debris be allowed in such a manner as to result in a hazard to the public. All debris from tree operations shall be cleaned up each day before the work crew leaves the site, unless permission is given by the EDD Facilities Representative to do otherwise. All lawn areas, parkways, streets, and sidewalks shall be raked and/or blown clean, and all brush, branches, or other debris shall be removed from the site. Areas are to be left in a condition equal to or better than that which existed prior to the commencement of tree pruning operations.

All cuttings, branches, wood chips, and other debris shall be cleared from the site and disposed of by the Contractor. The Contractor shall obtain permits required for this purpose. Disposal expenses will be the Contractor's responsibility.

H. SITE INSPECTION: It is the Contractor’s responsibility to inspect the work site prior to providing time and individual TASK Order cost estimates. The Contractor shall make necessary arrangements through the EDD Facilities Representative.

I. ADJACENT SURFACES OR FEATURES: Neatly replace, patch, and finish in kind all adjacent surfaces or features displaced or disturbed in the performance of work; such as, but not limited to, acoustical tile, rubber base, paint, floor covering, etc. Make joinings of new and existing work as inconspicuous as possible. Upon completion of task there shall be no noticeable difference between the new and existing surfaces.

J. SUPERVISION: The Contractor shall be onsite at all times to personally supervise all work completed, or employ an authorized Supervisor representative to oversee all work at the EDD office.

13. MATERIALS

A. All materials shall be new, unless otherwise specified, and of good quality, free from damage or defect. All material furnished shall become the property of the State upon completion. Also, unless otherwise specified, the Contractor shall remedy any defect due thereto and pay for any damages resulting therefrom poor workmanship.

B. The Contractor shall not store any materials and or equipment in the EDD facility unless agreement is previously reached with the EDD Facilities Representative.

C. The Contractor shall provide adequate dust covers, temporary dust barriers and pads to protect equipment and furnishings during dusty operations or where damage could occur to existing facilities and/or equipment.

D. All salvageable items removed may be reused in the work whenever meeting the requirements called for, and approved by the EDD Facilities Representative. All salvageable items of value as determined by the EDD Facilities Representative not reused during the completion of task shall remain the property of the EDD.

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14. POWER LINE CLEARANCE (PLC) PRUNING SPECIFICATIONS:

A. When trees are in the proximity of overhead energized lines and equipment, reliability of service, safety, and governmental standards require a reasonable amount of tree pruning to avoid conductor contacts and grounding of circuits through the trees. Power line clearance pruning, therefore, shall consist of the removal of tree branches for proper electric line clearance in order to minimize the likelihood of power outages and improve safety.

B. Specifically, trees shall be pruned in such a manner as to:

• Clear all branches and foliage within ten (10) feet of primary electrical lines.

• Clear all branches that interfere with secondary electric lines within three (3) to five

(5) feet.

C. During the tree pruning process, all safe minimum working distances for energized conductors shall be observed. These clearances are defined under ANSI Z133.1-2006, Tree Care Safety Standards. Current ANSI specifications will supersede these requirements when they take effect. Any contact with energized lines shall be promptly reported to EDD Facilities Representative.

D. Access to backyards must be closely coordinated with the property owner, whenever feasible. Spikes may be used for PLC pruning on palms or other trees only when needed for proper safety reasons.

15. PUBLIC SAFETY AND COOPERATION:

A. All tree work shall be conducted in a manner as to cause the least possible interference with, or annoyance to others.

B. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker shall serve to coordinate safe operations on the ground at all times when work operations are in progress.

• Whenever larger tree sections are being cut in a treetop, which may endanger persons or property, such sections shall be secured by ropes and lowered safely to the ground in a controlled manner.

• All fire hydrants, meter vaults, water and gas shut off valves and similar facilities must remain accessible during the course of work.

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• All tree work must comply with all tree related safety requirements as stated in the safety standards ANSI Z133.1-2006 of the American National Standards Institute, Inc. 1430 Broadway, New York, NY 10018.

• Noise levels, resulting from tree work operations, must be kept to a minimum at all times. All tree work operations are subject to compliance with all local Noise Restrictions.