IFB_No._114602.pdf

February 25, 2025

TO PROSPECTIVE BIDDERS

SUBJECT: INVITATION FOR BID (IFB) No. 114602

Fob/Card Reader System Installation Services for the EDD facility located at 606 Healdsburg Avenue, Santa Rosa, CA 95401

Term: June 1, 2025 through June 30, 2025

The Employment Development Department (EDD) invites you to submit your bid for the above service in accordance with the attached Specifications.

Mandatory Walkthrough

A mandatory walkthrough will be held at 9:00 a.m. on March 12, 2025, at 606 Healdsburg Avenue, Santa Rosa, CA 95401. You must arrive no later than 9:00 a.m. and remain throughout the entire walkthrough to be eligible to bid for this service. For further information you may contact Christian Manea at (916) 296-0697.

Special Accommodations

For individuals who need assistance due to a physical impairment, the EDD will provide a reasonable accommodation upon request for the mandatory walkthrough or site inspection. An individual who needs a reasonable accommodation must call Christian Manea at (916) 296-0697 to arrange for a reasonable accommodation no later than the fifth working day prior to the scheduled date and time of the mandatory walkthrough or site inspection.

If you wish to bid, see the Instructions to Bidders. If you make any additions or modifications to the IFB package, it may result in the rejection of your bid. The EDD reserves the right to reject any or all bids. Disabled Veteran Business Enterprise Participation and Incentive requirements are waived for this IFB.

Bids must be received and date stamped in the Contracts Services Group no later than

Wednesday, March 19, 2025 by 3:00 p.m. (PT)

If you have any questions, please do not hesitate to contact me at Dannielle.Lecitona@edd.ca.gov

/s/DANNIELLE LECITONA Contract Analyst

Enclosures Cc: Christian Manea mailto:Dannielle.Lecitona@edd.ca.gov

Employment Development Department 722 Capitol Mall, MIC 62-C

P.O. Box 826880 Sacramento, CA 94280-0001

Bid Due Date: March 19, 2025 Time: 3:00 p.m. (PT)

Exhibit Pages

Instructions to Bidders

A Scope of Work Attachment A-1, Specifications Attachment A-2, Floor Plan …………………………………… Attachment A-3, Asbestos Report ……………………………………... 8

B Budget Detail and Payment Provisions……………………………………….. 1

C *General Provisions – 04/2017

D Special Terms and Conditions

E State of California Nondiscrimination Construction Contract Specifications.. 2

F STD 213, Sample Standard Agreement

G Cost Proposal

H Bidder Declaration

I Contractor Certification Clauses…………….…………………………………. 4

J Certification Regarding Debarment……………………………………………. .. 2

K Darfur Contracting Act Certification……………………………………………. 2

L STD 204, Payee Data Record………………………………………………… . 2

M STD 205, Payee Data Record Supplement…………………………………… 2

N Non-Collusion Declaration………………………………………………………... 1

*View at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

Invitation for Bid No. 114602

IFB No. 114602

STATE OF CALIFORNIA

EMPLOYMENT DEVELOPMENT DEPARTMENT

INSTRUCTIONS TO BIDDERS

INVITATION FOR BID (IFB) REQUEST

1. Submission of Bids

a. Failure to read these instructions, the Specifications, and the Terms and Conditions included in this bid package will be at the bidder's risk. Written instruction(s) regarding the submission of bids shall take precedence over any verbal instruction(s).

b. Bidders shall complete, sign, and return all of the following documents listed below: The exterior of your envelope must clearly be noted: “INVITATION FOR BID, DO NOT

OPEN IN MAIL ROOM, IFB NO. 114602.”

Exhibit G Cost Proposal

Exhibit H Bidder Declaration

Exhibit I Contractor Certification Clauses (CCC 04/2017)

Exhibit J Certification Regarding Debarment

Exhibit K Darfur Contracting Act Certification, if applicable

Exhibit L Payee Data Record, STD 204

Exhibit M Payee Data Record Supplement, STD 205, if applicable

Exhibit N Non-Collusion Declaration

Copy of valid C-7, C-28 and/or D-28 State Contractor’s License

Copy of Department of Industrial Regulations Public Works Contractor Registration

Secretary of State Certification of Status, is required if your company is a Corporation, Limited Liability Company (LLC), or Limited Partnership (LP). (Refer to Registered To Do Business in California of these Instructions For Bidders).

c. Documents must be signed by an authorized representative of the bidder’s firm. The forms must be completed in ink or typewritten. If errors are made, they must be crossed out and corrections printed in ink or typewritten adjacent to error. Corrections must be initialed in ink by person signing the bid forms.

d. The EDD reserves the right to reject any or all bids and may waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the solicitation documents, or excuse the bidder from full compliance with the solicitation specification if awarded the contract. The EDD is not required to award an agreement.

e. Bid packages must be received and time stamped in Contract Services Group no later than

3:00 p.m. (PT) on the bid closing date of March 19, 2025. Signed copies of the sealed bid package are to be mailed or delivered to:

Regular, Overnight and/or Express Delivery:

Employment Development Department Mail Services 722 Capitol Mall, Room 2071 Sacramento, CA 95814 Attn: Dannielle Lecitona, MIC 62-C

Email Delivery:

Dannielle.Lecitona@edd.ca.gov

Bids received and time stamped after 3:00 p.m. (PT) on the bid closing date of March 19, 2025, will be considered "late" and will be returned to sender.

4. Online Small Business (SB) and Disabled Veteran Business Enterprise (DVBE)

Certification Process

California’s SB and DVBE firms can now file their applications and get certified online via the Department of General Services website at: https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Register-Apply-or-Renew-a-Small- Business-and-Disabled-Veteran-Business-Enterprise. Small Businesses and DVBEs can access the numerous benefits that come along with certification in a more timely and efficient manner.

5. Replacement of Disabled Veteran Business Enterprise Subcontractors

If for this Agreement, Contractor made a commitment to achieve Disabled Veteran Business Enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Agreement (or within such other time period as may be specified elsewhere in this Agreement) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Agreement; (2) the name and address of the DVBE(s) that participated in the performance of the Agreement; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Agreement have been made to the DVBE(s), and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation (Military & Veterans Code section 999.5(d)).

Contractor understands and agrees that should award of this Agreement be based in part on their commitment to use the DVBE subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS).

Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State and penalties as outlined in Military and Veterans Code section 999.9; Public Contract Code section 10115.10 or P.C.C. § 4110 (applies to public works only).

mailto:Dannielle.Lecitona@edd.ca.gov

6. Award of the Agreement

a. Award will be made to the lowest responsible bidder meeting specifications and offering to supply the services described. The firm submitting the lowest responsible bid may be required to submit evidence that they have available, as needed, sufficient resources to provide the necessary equipment and personnel to enable them to meet the requirements of the Contract, and may also be required to furnish information as to their financial responsibility.

b. It is understood and agreed that following the award of the Contract, the successful bidder shall agree to comply with all Exhibits attached herein, and provide the required documents requested (i.e., bonds, insurance certificates, etc.) in order for the EDD to complete the execution of a Standard Agreement (STD. 213).

c. Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran

Service Agency (SB/NVSA) Certification Preferences

A SB/MB and SB/NVSA Certification Preferences are applicable to the award of this contract.

(1) Certified SB/MB and SB/NVSAs may claim preference when submitting a bid on this

Contract. The preference is equal to five percent (5%) of the lowest responsible bid.

When the lowest responsible bid is not submitted by a certified small business, the preference becomes applicable. Please note that the preference is used for computation purposes only (to a maximum amount of $50,000) in determining the successful bidder. It does not alter the amount of the resulting contract.

(2) To learn more about the SB/MB and SB/NVSA Preference Programs and how your business might qualify, contact the Office of Small Business and DVBE Services at

(916) 375-4940.

d. California Certified Small Business Subcontractor Preference

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code section 14837(d)(4).

The required list of California certified small business subcontractors must be attached to the bid response and must include the following: 1) subcontractor name; 2) address;

3) phone number; 4) a description of the work to be performed and/or products supplied;

5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services no later than 5:00 p.m.

on the bid due date, and the Office of Small Business and DVBE Services must be able to approve the application as submitted. Questions regarding certification should be directed to the Office of Small Business and DVBE Services at (916) 375-4940.

7. Rejection of Bids

a. If the bid is received after the exact time and date as stipulated in the bid package, the bid shall be rejected.

b. If it is found that a bidder is not responsible (i.e., has not paid taxes; has no business license; has submitted a bid when the bidder’s license is suspended on the date of the bid opening and/or award of the Contract, or during the proposed term of the Agreement;

submitted a bid without an authorized signature; falsified any information in the proposal package or has provided poor performance on a previous contract with EDD, etc.), the bid/proposal shall be rejected.

c. If it is found, upon license verification with the Contractor's State Licensing Board, that a bidder's license is suspended on the date of the bid opening and/or award of the contract, or during the proposed term of the Agreement, the proposal shall be considered nonresponsive and shall be rejected.

d. The EDD reserves the right to reject any and all bids and to waive any immaterial deviation or defect in the bid. The EDD’s waiver of any immaterial deviation or defect shall in no way modify the bid document or excuse the bidder from full compliance with the solicitation document specifications if awarded a Contract.

8. Tie Bids

In the event of a tie between two bidders, a coin toss will be used to determine the winner.

Any coin toss shall be observed by witnesses, and the tied bidders would be invited to have representatives present.

9. Subcontractors

No subcontracting will be allowed to circumvent competitive bidding. A certified Small Business/Microbusiness, Small Business/Nonprofit Veteran Service Agency or a certified Disabled Veteran Business Enterprise will only be permitted to subcontract in order to meet Department requirements and/or preferences. The subcontracting services and amount shall not exceed 25 percent (25%) of the bid. The Contractor shall be solely responsible for fulfilling the requirements of the bid. If it is anticipated that subcontractors will be used, the bid must include the name(s) of person(s) or firm(s), and must specify the portions and monetary percentages of the work to be done by them.

10. Subcontractors Substitution

If EDD gives written approval to subcontract, Public Contract Code section 4107 authorizes an awarding authority to consent to substituting a subcontractor when the subcontractor listed in the bid fails or refuses to execute a written Contract for the Scope of Work specified in the subcontractor's bid, and at the price specified in the subcontractor's bid.

11. Disposition of Bids

All material submitted in response to this bid package will become the property of EDD and will become a public record after Award.

12. Grounds For Protest

a. Those who may protest are as follows:

• For RFQ/IFBs, the lowest responsible bidder meeting the specifications (if not awarded the Contract).

• For RFPs, any proposer who claims he/she should have been awarded the contract if EDD had scored his or her proposal correctly, or if the agency had correctly followed the procedures specified in the P.C.C.

b. There is no protest if the awarding agency rejects all bids or proposals, based on the interest of the State.

13. Protest Exclusions

The State has no jurisdiction to consider a protest when:

• The Contract is considered a public works contract.

• The Contract award is for a type of contract not subject to the protest procedures. This category includes contracts for maintenance, modification, and so forth of real or personal property, including equipment and contracts for professional services under Government Code section 4525.

• The protestant was not the lowest responsible bidder or the highest-scored proposer.

• The protestant was not a bidder or proposer, and seeks to contest the award. The only recourse in this case is through the civil courts.

• The protest was not submitted in a timely manner.

• The grounds for the protest do not meet the permissible grounds stated in the P.C.C.

14. Notification of the Right to Protest

Unsuccessful bidders who wish to protest this award must submit a detailed, written statement of protest, including the IFB/RFP No., the name of the State agency involved, and the agency contact person. The protest must be submitted within five (5) working days following the bid opening. All protests must be submitted to both of the following:

Department of General Services

Office of Legal Services Attention: Bid Protest Coordinator

707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

Contract Services Group

722 Capitol Mall, MIC 62-C Sacramento, CA 95814

FAX: (916) 319-1684

mailto:OLSProtests@dgs.ca.gov

15. Conditions and Commitment

By signing and submitting a bid package, the bidder acknowledges it has read, understood, and agrees to the following provisions:

a. General Provisions – 04/2017 available for viewing at: GTC 04/2017

b. Performing a Commercially Useful Function: In accordance with Government Code section 14837 and Military and Veterans Code section 999, all certified SB/MB or DVBE contractors, subcontractors and suppliers that bid on or participate in a state contract, regardless of whether it is a verbal or written solicitation must perform a Commercially Useful Function (CUF). A certified SB/MB or DVBE is deemed to perform a CUF if the business does all of the following:

• Is responsible for the execution of a distinct element of the work of the Contract.

• Carries out its obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for this business services and functions.

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

c. Payee Data Record, STD. 204

Revenue and Taxation Code section 18646 requires state agencies to file information tax returns (IRS Form 1099) for certain types of payments made to vendors. The successful bidder will be required to complete and submit a Payee Data Record, STD. 204 to EDD before processing payment for services. Upon completion of the work in a manner satisfactory to EDD, EDD agrees to make payments in accordance with the contract provisions.

d. California Taxpayer and Shareholder Protection Act of 2003

This solicitation and any resulting contract are subject to all requirements as set forth in the Public Contract Code section 10286 which includes, but is not limited to, providing written submission of a declaration stating that the supplier is eligible to contract with the State of California pursuant to statutory requirements.

Failure of the supplier to comply with and provide information, when requested by the awarding department within the time indicated, will cause the supplier's bid response to be considered nonresponsive and their bid will be rejected.

e. Registered To Do Business In California

Corporations, Limited Liability Companies (LLCs), and Limited Partnerships (LPs) must be registered with the California Secretary of State to be awarded a contract. The Secretary of State Certificate of Status must be included with the bid. The Secretary of State may be contacted as follows:

California Secretary of State

Division of Corporate Filing and Services 1500 Eleventh Street, Third Floor

Sacramento, CA 95814-5701 Certification Unit: (916) 657-5251 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017-FINALapril2017.ashx?la=en&hash=04E212331938533CCF1EC73EB0BC1FDCBADAC601

Required document(s) may also be obtained at the following website:

https://businesssearch.sos.ca.gov/

f. Prohibition of Tax Delinquents from Contracting

The State of California is prohibited from entering into any contracts for the acquisition of goods and services with persons whose name appears on either list of the 500 largest tax delinquencies pursuant to section 7063 or section 19195 of the Revenue and Taxation Code. Reference also to P.C.C. § 10295.4.

Bidder certifies that it is not included on the California Department of Tax and Fee Administration list at: https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm or the Franchise Tax Board list at: https://www.ftb.ca.gov/aboutFTB/Delinquent-Taxpayers.shtml

g. Loss Leader

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code section 17030.

h. Declaration Forms

All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response.

Bidders who have been certified by California as a Disabled Veteran Business Enterprise Declaration (DVBE) (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration).

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response. At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

i. Insurance Requirement

Contractor agrees the insurance herein provided for shall be in effect at all times during the term of this Agreement. In the event said insurance coverage expires at any time during the term of this Agreement, Contractor agrees to provide at least 30 days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as outlined below for not less than the remainder of the term of this Agreement, or for a period of not less than one year. New certificates of insurance are subject to the approval of the Department of General Services, and Contractor agrees that no work or services shall be performed prior to the giving of such approval. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, EDD may, in addition to any other remedies it may have, terminate this Agreement upon the occurrence of such event. The Contractor shall provide written notice to EDD within five (5) business days of any cancellation, non-renewal, or material change that affects required insurance coverage.

https://businesssearch.sos.ca.gov/ https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/aboutFTB/Delinquent-Taxpayers.shtml https://www.ftb.ca.gov/aboutFTB/Delinquent_Taxpayers.shtml http://www.boe.ca.gov/cgi-bin/deliq.cgi

The Contractor shall display evidence of the following coverage on an ACORD certificate:

j. General Liability Insurance – The Contractor shall furnish to EDD a certificate of insurance prior to commencement of work stating there is general liability insurance in effect for the Contractor in an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage combined.

The certificate of insurance must include the following provision stating:

“The State of California, its officers, agents, employees and servants are included as additional insured, but only with respect to work performed for EDD under this Contract.” The additional insured endorsement must accompany the certificate.

k. Workers' Compensation and Employer’s Liability Insurance - The Contractor shall furnish to EDD a certificate of insurance evidencing Workers’ Compensation and Employers Liability Insurance presently in effect with limits not less than $1,000,000 by an insurance carrier licensed to write Workers' Compensation insurance in California. Such certificate shall include the name of the carrier and the policy inception and expiration dates. If the Contractor is self-insured for Workers’ Compensation, a certificate must be presented evidencing Contractor is a qualified self-insurer in the State of California.

l. Automobile Liability Insurance, if applicable - The Contractor shall furnish to EDD a certificate of insurance evidencing automobile liability insurance presently in effect for the Contractor of not less than $1,000,000 per accident while utilizing a motor vehicle in the performance of this contract. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles.

m. Environmental Liability Insurance, if applicable – The Contractor and any subcontractors shall furnish to EDD a certificate of insurance evidencing environmental liability insurance presently in effect for the Contractor of not less than $1,000,000 per occurrence for bodily injury, property damages and costs incurred for clean-up and removal of substances causing pollution conditions. This requirement can also be met by securing one of the following: (1) an endorsement to the Contractor’s general liability insurance overriding the general liability pollution exclusion or; (2) an endorsement evidencing pesticide/herbicide coverage afforded to the Contractor’s general liability policy.

n. Iran Contracting Act Certification, if applicable

Pursuant to the Iran Contracting Act of 2010 (P.C.C. sections 2200 - 2208 are “the Act”), vendors are ineligible to bid on, submit a bid for, enter into, or renew any contract with the State for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities, in Iran, as defined in the Act.

Bidder certifies that it is not on the current list of Entities Prohibited from Contracting with Public Entities in California per the Act found at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-DivisionResources- List-Folder/List-of-Ineligible-Businesses

o. California Public Records Act (PRA)

Upon award, all documents and information therein, submitted in response to this IFB become property of the State of California and will be regarded as public records under the Public Records Act, pursuant to Government Code section 6250, et seq.

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-DivisionResources-List-Folder/List-of-Ineligible-Businesses https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-DivisionResources-List-Folder/List-of-Ineligible-Businesses

p. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, the Contractor represents that it is not a target of Economic Sanctions. Should the State determine the Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to Contract execution, or, if determined after Contract execution, shall be grounds for termination by the State.

q. Generative Artificial Intelligence (GenAI) Technology:

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

EXHIBIT A

SCOPE OF WORK

(Standard Agreement)

1. This Agreement is entered into by and between the Employment Development Department, hereinafter referred to as the EDD, and TBD, hereinafter referred to as the Contractor, for the purpose of providing Fob/Card Reader System Installation Services for the EDD facility located at 606 Healdsburg Avenue, Santa Rosa, CA 95401, in accordance with IFB No.

114602.

2. The Project Representatives during the term of this Agreement will be:

State Agency Contractor

Attn: Christian Manea

TBD

Attn:

722 Capitol Mall, MIC 62-2 Sacramento, CA 95814 Phone: (916) 296-0697 Email: Christian.Manea@edd.ca.gov

Phone:

Email:

3. The services shall be provided in accordance with Attachment A-1, Specifications, and

Attachment A-2, Floor Plan, and Attachment A-3, Asbestos Report, which are incorporated as a part of this Agreement.

4. Health and Safety Requirements

The Contractor when entering the EDD facility and/or property is expected to be familiar with and abide by all statewide and locally mandated health and safety requirements. Such requirements include, but are not limited to, following the California Department of Public Health’s (CDPH) Guidance for the Use of Face Coverings published on March 3, 2023 (along with any subsequent versions) and remaining compliant with personal protective equipment (PPE) and other safety equipment requirements provided under state and federal occupational safety and health laws.

The EDD also requires that the Contractor follow additional guidelines from the CDPH and public health officials, such as avoiding close contact with others and engaging in hygienic practices while working. The EDD reserves the right to require stricter requirements than are recommended by local and state public health authorities. Non-compliance by the Contractor, its employees, or any subcontractors may result in the EDD refusing entry onto, or removal from, the EDD property. A breach of these requirements grants the EDD the right to terminate this Agreement.

mailto:Christian.Manea@edd.ca.gov

ATTACHMENT A-1

SPECIFICATIONS

FOB/CARD READER SYSTEM INSTALLATION

EMPLOYMENT DEVELOPMENT DEPARTMENT

606 HEALDSBURG AVENUE, SANTA ROSA, CA 95401

I. GENERAL

The Contractor shall furnish all labor, tools, equipment and materials, and pay all taxes, permits, and/or inspection fees necessary to perform the work at the EDD facility located at 606 Healdsburg Avenue, Santa Rosa, CA 95401, in accordance with these Specifications.

The Contractor shall install all materials/products per the manufacturer’s specifications and per accepted industry standards. Should there be any errors or omissions in any of the instructions, specifications, or exhibits in regards to materials and or methods recommended, it shall be the Contractor’s responsibility to notify the EDD Representative, and upon agreement, use the appropriate materials, method, or process to obtain the

INTENDED FINISHED PRODUCT.

NOTE: For purposes of this Agreement, the EDD Representative shall be considered the EDD Business Operations, Planning and Support Division, Facilities Management Specialist or Facilities Representative, located at the EDD, 722 Capitol Mall, Sacramento, CA 95814.

The EDD Representative is NOT the Manager of the EDD Field Office or one of his/her designees.

II. SCOPE OF WORK

A. The intent of this Agreement is for the Contractor to remove and replace the current security access keypads with one (1) fob/card reader system with two (2) fob/card readers.

1. The Contractor will provide all necessary equipment, materials, and labor to remove and replace the current security keypads with one (1) fob/card reader system with two (2) fob/card readers per the manufacturer’s specifications, and all local, state, and federal laws and regulations.

2. Provide system startup, test, and inspection to ensure systems operations.

3. Dispose of and haul away old security access keypads and all related trash and debris from the site.

4. Ensure all necessary precautions and procedures to prevent damage to the building and its components.

B. The Contractor will be expected to provide any or all of the following during the term of this Agreement:

• Inspections pertaining to repair work orders.

• Consultation/planning on best method to achieve the intended result.

• Completion of repair work orders as provided by the EDD Representative.

• Identify and report to the EDD Representative any safety hazard, faulty equipment, or other condition encountered during the course of the work at the EDD office which the Contractor determines needing repair or replacement.

ATTACHMENT A-1

• The Contractor shall comply with all state, EDD, and local office policies and procedures while on the premises.

C. All work shall be completed in compliance with any related drawings and specifications, and shall comply with all applicable building codes, regulations and ordinances. For final acceptance, all work areas shall be complete and ready for occupancy; all equipment shall be installed, connected and in operating condition, and all utility connections shall be complete and accepted by the city, county or state authority having jurisdiction.

D. The Contractor must have a valid C-7, C-28, or D-28 State Contractor’s License.

Licenses shall be furnished by the Contractor in accordance with applicable local ordinances and state and federal laws regarding labor on public buildings and specifications contained in this Agreement. Should any specification in the Agreement fail to comply with such ordinances and laws, the Contractor shall be required to comply with such statutes at no extra cost to the EDD.

E. Travel time will be at the Contractor’s expense.

III. SPECIFICATIONS

A. SITE WORK: The following are examples of the types of work the Contractor will be required to complete during the course of this Agreement. It is not intended to be “all inclusive.”

1. All work shall be performed in accordance with all federal, state, and local building codes.

2. The Contractor shall provide all necessary equipment, materials, and labor to remove and replace the current security keypads with one (1) fob/card reader system with two (2) fob/card readers per the manufacturer’s specifications, and all local, state, and federal laws and regulations.

3. The fob/card reader system(s) shall include a control panel or panels better or equal to a Honeywell NetAXS-4, compatible laptop, two (2) fob/card reader(s), 200 key fobs, cabling, connectors, and any other necessary materials and supplies. This is NOT an all-inclusive list. Equipment (type and model) must be approved by the facility representative before installation.

4. Connect electrical to the existing power per all local, state, and federal regulations.

5. Provide all start up, testing, and training of the newly installed card reader system to ensure proper operation.

6. The Contractor is to provide all other necessary materials to provide proper operation per all manufacturers specifications and all local, state and federal regulations.

7. Purchase and install new required equipment to complete the installation.

8. The Contractor shall provide one (1) year warranty on parts and one (1) year warranty on labor.

9. The Contractor is to provide the EDD Representative with three copies of all specifications and manuals for the new panels.

ATTACHMENT A-1

10. New fob/card reader system shall be installed in the same location.

11. The Contractor shall provide completed drawings showing device locations.

B. UTILITY INTERRUPTIONS: Interruptions to any services for the purpose of making or breaking a connection shall be made only after consultation and agreement with the EDD Representative and shall be at such time and such duration as may be directed.

The Contractor shall make necessary provisions as required to maintain existing services to occupied areas within the building.

C. THE CONTRACTOR’S RESPONSIBILITIES:

1. It will be the Contractor’s responsibility to field verify all existing conditions and measurements prior to submitting bid proposal.

2. The Contractor shall furnish all labor and equipment necessary to perform all of the services presented in these Specifications in a professional, orderly, timely, and efficient manner. The Contractor’s employees, equipment, building materials, etc., shall be restricted to the immediate area of work being performed.

3. The Contractor can subcontract no more than 45% of the work under this Agreement in order to obtain the desired results.

4. The Contractor shall be responsible for removal of all debris, parts, and rubbish generated by performing the services of this Agreement. Any cost involved for removal shall be paid for by the Contractor.

5. The Contractor is responsible for meeting with the EDD Representative within two working days of the final installation to give instructions for the operation of the controller and temperature settings.

D. ASBESTOS: The Contractor shall not disturb any areas/materials containing asbestos.

The Contractor shall coordinate with the EDD Representative prior to working in any area containing asbestos.

E. DISCREPANCIES: Should any error, discrepancy, or doubt arise as to the intent and purpose of these Specifications, the Contractor shall immediately refer the same to the EDD Representative for further instructions before proceeding with the work affected.

F. WORKMANSHIP: All labor shall be journeyman skilled for the particular work involved.

All workmanship must be of high quality level and meet all industry standards.

G. CLEANUP: The Contractor shall keep the site clean daily. Upon completion of work, all surfaces (including glass, carpets, walls, furniture and equipment) shall be clean of any foreign material due to work performed under this Agreement. The Contractor shall be responsible for removing debris from the EDD premises daily unless other provisions are approved on a “task-by-task” basis to use the EDD dumpster.

H. SITE INSPECTION: It is the Contractor’s responsibility to inspect the work site prior to providing time and individual Task Order cost estimates. The Contractor shall make necessary arrangements through the EDD Representative.

ATTACHMENT A-1

I. ADJACENT SURFACES OR FEATURES: Neatly replace, patch, and finish in kind all adjacent surfaces or features displaced or disturbed in the performance of the work, such as, but not limited to, acoustical tile, rubber base, paint, floor covering, etc. Make joinings of new and existing work as inconspicuous as possible. Upon completion of the task, there shall be no noticeable difference between the new and existing surfaces.

J. COORDINATION OF WORK: The Contractor may not be the sole provider of services on certain tasks/work orders. The Contractor and/or the Contractor’s employees will be expected, at times, to work alongside or in conjunction with other trades contractors, as well as EDD Maintenance Mechanics.

K. SUPERVISION: The Contractor shall be on-site at all times to personally supervise all work completed, or employ an authorized supervisor to oversee all work at the EDD office.

IV. SCHEDULE

All work performed shall be completed during after normal business hours unless other arrangements have been made with the EDD Representative. Normal work time is defined, for the purpose of this Agreement, as between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. The Contractor will be required to work on weekends, after normal business hours, on Saturdays, Sundays, and holidays as directed by the EDD Representative.

OR (EDD Representative to choose scheduling option)

A. Commencement of the work shall be agreed upon by the EDD Representative and the

Contractor. Work will be scheduled within forty-five (45) days of the execution of this Agreement and will be completed as soon as possible, specific scheduling to be determined at that time. Once begun, all work must be completed expeditiously. The EDD expects the work to be 100% completed within two consecutive weekends.

B. Work shall commence after 5 p.m. on Friday and full replacement is to be completed by

5 a.m. the following Monday.

C. No work shall take place during normal business hours, Monday through Friday, 8 a.m.

to 5 p.m.

V. INSTALLATION

A. The Contractor is responsible for neatly replacing, patching, and finishing in kind all adjacent surfaces or features displaced in the completion of this project. This shall include any roof repairs. Should it be an anticipated disturbance with the existing membrane roofing, the Contractor should notify the EDD Representative prior to beginning the project.

B. Interruptions to any services for the purpose of making or breaking a connection shall be made only after consultation with the EDD Representative and shall be at such time and such duration as may be directed. The Contractor shall make necessary provisions as required to maintain existing services to occupied areas within the building.

ATTACHMENT A-1

C. Equipment shall be sized to meet the needs of the building and zoning.

D. Equipment and installation using low voltage wire.

VI. MATERIALS

A. All materials shall be new, unless otherwise specified, and of good quality, free from damage or defect. After completion and acceptance of work by the EDD, all materials furnished and work performed under this Agreement shall be fully guaranteed by the Contractor against defects for a period of one year unless otherwise specified herein. All material furnished shall become the property of the EDD upon completion. Also, unless otherwise specified, the Contractor shall remedy any defect due thereto and pay for any damages resulting therefrom, which shall appear within a period of one year from the date of acceptance of the work.

B. MATERIAL COSTS MAY REFLECT UP TO A 10% CONTRACTOR MARK UP.

C. Salvaged devices may be reused as allowed by the National Electrical Code. All others must be new. All removed devices not reused under this Agreement shall remain the property of the EDD unless the EDD Representative approves otherwise.

D. The Contractor shall not store any materials and or equipment at the EDD facility unless agreement is previously reached with the EDD Representative on a “PER TASK” assignment.

E. The Contractor shall provide adequate dust covers, temporary dust barriers, and pads to protect equipment and furnishings during dusty operations or where damage could occur to existing facilities.

VII. HEALTH, SAFETY, AND SECURITY

A. The Contractor shall be responsible for securing the building in areas of construction before, during, and after each workday to prevent unauthorized entry, both during and outside of normal working hours.

B. It shall be the responsibility of the Contractor to make arrangements in advance with the EDD Representative to have any needed parking areas, driveways, and/or sidewalks cleared so that the work can be performed.

C. The Contractor shall use appropriate barriers, warning signs, or cones to notify the public and staff of any hazardous condition in the work area.

D. As requested, the Contractor shall provide the local Office Manager or designee and the EDD Representative with copies of Material Safety and Data Sheets.

E. The EDD office area may be occupied while performing work under this Agreement.

The Contractor shall make provisions to accomplish the work assigned without undue interference to the occupants of the building and building operations. Corridors and entrances used by occupants and reasonable access to shall be kept clear of building materials, equipment, refuse, or other debris, unless previously agreed upon.

Interference with or inconvenience to occupants shall be kept to a minimum.

ATTACHMENT A-1

SPECIFICATIONS

VIII. GUARANTEES

A. Unless previously agreed upon on a “PER TASK/WORK ORDER” basis or in specific guarantees required elsewhere in this Agreement, the Contractor shall warranty the work in general for one (1) year from the date of acceptance.

B. After Final Payment: Neither final payment, nor any provision in the Contract documents will relieve the Contractor of responsibility for faulty material or workmanship. Unless otherwise specified, the Contractor shall remedy any defect due thereto and pay for any damage to other work resulting there from, which appears within a period of one (1) year from the date of acceptance of the work.

IX. CORRECTION OF WORK

Prior To Final Payment: Work that does not comply with the requirements of the Contract, either specified in writing or by oral agreement, must be promptly replaced by the Contractor at their own expense with work that does comply. In making such replacement, the Contractor shall also bear all expenses involved in making good all damages or destruction caused to the work of other contractors.

ATTACHMENT A-2

FLOOR PLAN

Asbestos Building Inspection/Survey

606 Healdsburg Avenue Santa Rosa, CA 95401

Presented to:

Rosaura Lacap

EDD, BOPSD

800 Capitol Mall, MIC 62-4 Sacramento, CA 95814

Inspection Date:

December 15, 2018

Conducted by:

Anthony M. De Arcos Certified Asbestos Consultant

Certified Lead Inspector/Assessor Registered Environmental Property Assessor

Justin S. Gardner

Certified Environmental Technician Certified Site Surveillance Technician

National Analytical Laboratories, Inc.

2201 Francisco Dr. Ste.140-261

El Dorado Hills, CA 95762 Office: (916) 361-0555 | Fax: (916) 361-0540

E-Mail: NAL1@NAL1.com | Web Page: www.NAL1.com

IFB No. 114602

ATTACHMENT A-3

ASBESTOS REPORT

(Standard Agreement)

Santa Rosa Location mailto:NAL1@NAL1.com www.NAL1.com

December 17, 2018

Rosaura Lacap

EDD, BOPSD

800 Capitol Mall, MIC 62-4 Sacramento, CA 95814

RE: Asbestos Building Inspection/Survey – Santa Rosa Location 606 Healdsburg Avenue Santa Rosa, CA 94501

Dear Mr. Lacap, The following report is in regards to the building inspection conducted at the above-listed address. Of the thirteen (13) suspected asbestos containing samples collected four (4) were found to contain asbestos containing construction materials (ACCM). Justin Gardner, Certified Site Surveillance Technician, working under the supervision of Anthony M.

De Arcos, Certified Asbestos Consultant and Registered Environmental Property Assessor for National Analytical Laboratories, Inc. (N.A.L.), conducted the inspection on December 15, 2018.

SUMMARY OF FINDINGS -

Based on the sample results, the 12" Tan/Brown Streaked Floor Tile and the Black Mastic were found to contain ACCM.

Note that the lobby was also checked and found to have terrazzo tile under the carpet and was in not suspect for testing.

ASBESTOS INSPECTION –

The inspection was completed according to the EPA’s Asbestos Containing Building Materials (ACBM) In-Schools Rule; 40 CFR 763.85 (Inspection and Re-Inspection). Currently, EPA regulations classify ACBM as materials containing more than 1-percent (1%) of asbestos. Cal- OSHA currently regulates asbestos to 1/10th of 1% (0.1%) and requires that a certified asbestos worker conduct this work.

Upon completion of the visual inspection, the suspect asbestos bulk sample materials were collected in accordance with EPA and OSHA protocol. They were placed into new, airtight, plastic bags, sealed, and identified with unique identification numbers. The bulk samples were transported to the laboratory under the chain of custody protocol for analysis.

IFB No. 114602

ATTACHMENT A-3

ASBESTOS REPORT

Asbestos Building Inspection/Survey 606 Healdsburg Avenue, Santa Rosa, CA 94501 December 17, 2018

40426

No destructive, only renovation sampling was conducted during the site visit, in the event that future renovation and/or demolition work reveals any unforeseen suspect materials; the contractor shall contact the project manager for further testing.

EMSL Analytical, Inc. (EMSL) in Carle Place, New York, analyzed the bulk suspect asbestos containing samples utilizing the Polarized Light Microscopy (PLM) Method. National Voluntary Laboratory Accreditation Program (NVLAP) Certification #10148-10 and California Environmental Laboratory Accreditation Program (CAELAP) Certification #2339, certifies EMSL.

Although not all the rooms or materials throughout the site were sampled, the like materials that were not tested will be treated as homogeneous to the materials that were tested and will be considered as containing ACCM or Non-ACCM in accordance to the results.

The location and results of suspect samples found to contain ACCM are as follows:

Sample ID# Material Location Category Results

606-5B 12" Tan/Brown Streaked Floor Tile

Conference Room 112 - Southwest Area Floor (Second Layer) (-10,000sf)

I Homogenous to Sample 5C

606-5C Black Mastic Conference Room 112 - Southwest Area Floor (Bottom Layer) (-10,000sf)

I 5% Chrysotile

606-6A 12" Tan/Brown Streaked Floor Tile

Corridor At Redwood Empire Room - Southeast Area Floor (Under Carpet Tile)

I *Trace, <1% Chrysotile

606-6B Black Mastic Corridor At Redwood Empire Room - Southeast Area Floor (Bottom Layer)

I 10% Chrysotile sf = Square Feet; Category I & II are Non-friable/Non-hazardous Materials. Approximate sample locations are depicted in a sample map attached.

Based on the regulatory requirements by the National Emission Standards for Hazardous Air Pollutants (NESHAP), Regulation 40 CFR, Part 61, Subpart M the following must occur “If the asbestos content is less than 10 percent, verification shall be made using the point counting method specified in Appendix A, Subpart F, 40 CFR Part 763, Section 1.7.2.4, Polarized Light Microscopy, Qualification of Asbestos Content.”

The 12" Tan/Brown Streaked Floor Tile and Black Mastic are considered Category I, non-friable/non-hazardous materials that can be removed and disposed of at a non-hazardous waste facility.

ASBESTOS RECOMMENDATION –

Federal and state regulations require that anyone disturbing asbestos containing materials are properly trained certified and have the required respiratory protection and medical surveillance.

IFB No. 114602

ATTACHMENT A-3

December 17, 2018

40426

N.A.L recommends that a certified asbestos abatement contractor be retained to remove the non-friable and trace materials prior to any scheduled renovation/demolition work being completed at the site.