IFB Middle School Basketball Hoop Winch Project.pdf

Invitation for Bid

Middle School Basketball Hoop Winch Project

PROCUREMENT in BRIEF

Awarding Authority Quabbin Regional School District

Primary Procurement Contact Cheryl A. Duval, Chief Procurement Officer

Contract Administrator Kevin R. Clark, Director of Buildings, Grounds & School

Security Project Number 240313

Project Name Middle School Basketball Hoop Winch Project

Date of Issuance February 14, 2024 10:00 am

Optional Pre-Bid Site Visit Contact to schedule site visit prior to 2/29/24

Deadline for Written Question March 6, 2024 10:00 am

Bid Due Date March 13, 2024 10:00 am

Where Bids are Due QRSD, Educational Support Center 872 South Street, Barre, MA 01005 Late submission shall not be considered

Number of Required Copies Two (2)

Contract Award Date Anticipated March 25, 2024

Contract Length Approximately 30 days

Approximate Start Date April 16, 2024 (school vacation week)

Bid Security Deposit If bid is >$50,000, 5% of value, with bid submission

DCAMM Certification Not required

Certificate of Insurance Required with bid submission

OSHA Training Certificate Required with bid submission

Payment Bond If bid is >$25,000, 50% due within one week of contract execution date

Prevailing Wage Yes

Procurement Process Invitation for Bid under M.G.L. Chapter 149

Public Notice Telegram & Gazette, Goods & Services Bulletin, COMMBUYS, QRSD ESC Bulletin Board, QRSD website

INVITATION FOR BID (IFB)

Quabbin Regional School District

872 South Street Barre, Massachusetts 01005

INVITATION TO BID (IFB)

The Quabbin Regional School District (the Awarding Authority), operating under Massachusetts General Law (MGL), Chapter 149 for public construction, is requesting sealed bids from qualified contractors to install new winches and safety straps on five (5) basketball hoops and make a repair to one (1) damaged anchor, as described further in this IFB, in the gymnasium at Quabbin Regional Middle School, located at 800 South Street, Barre, MA 01005.

I. General Information and Bid Submission Requirements:

a. Bidders interested in a voluntary pre-bid site visit may contact Kevin Clark, Director of Buildings, Grounds & School Security at 978-355-4668 ext. 8015 or 978-434-7900 to schedule a date and time prior to February 29, 2024. Contractors should report to the parking lot behind the bleachers at Alumni Field.

b. Bids shall be submitted in writing and may be received at the Office of the

Superintendent, located in the Educational Support Center of Quabbin Regional

School District, 872 South Street, Barre, MA 01005 by 10:00 a.m. on Wednesday, March 13, 2024.

c. Bids may also be submitted via email to cduval@qrsd.org.

d. Bids shall be accepted only if received by 10:00 a.m., whether hand-delivered, delivered by courier, received through the mail or emailed. Postmarks shall not be considered. Bids submitted by fax shall not be considered.

e. If Quabbin Regional School District is closed for unforeseen and/or uncontrollable events, the submission deadline shall be postponed until 10:00 a.m. on the next scheduled school day. Notice of closure shall be posted on the district’s main mailto:cduval@qrsd.org webpage located at www.qrsd.org, under School Closing Information and on Boston local news stations.

f. Hard copy bids shall be submitted in a sealed envelope, marked as follows:

IFB: Basketball Hoop Winch Project Due Date: March 13, 2024 10:00 a.m.

The Bidders name, address and contact phone number shall be clearly visible on the outside of the sealed envelope.

g. Emailed bids shall be submitted with IFB: Basketball Hoop Winch Project in the subject line of the email.

h. Bids shall be opened, in public, on the due date immediately following the time due.

i. Quabbin Regional School District shall not reimburse Bidders for any costs incurred in preparing responses to the IFB.

j. Bidders shall be allowed to correct, modify or withdraw bids up to the date and time of the opening. After this time, no changes shall be allowed.

II. Scope of Work/Project Description:

There are five (5) basketball hoops in the Quabbin Regional Middle School gymnasium.

Photos of the existing winch system are included in Appendix A.

Bidders shall provide, in their bid submission, model numbers or part numbers and specification sheets on all parts to be installed in this project, ie: winches, winch receivers, remote controls, safety straps, etc.

The Contractor shall be responsible to:

a. Supply and install a new winch on each of the five (5) existing basketball hoops.

Winches shall be controlled by remote controls to operate actuation of the hoops.

b. Supply and install new winch receivers on each of the five (5) existing basketball hoops.

c. Supply and install new safety straps on each of the five (5) existing basketball hoops.

d. Supply and install all necessary attachment pipes and clamps, as required.

e. Install all winches and safety straps to meet all manufacturer’s specifications.

f. During a recent inspection, it was noted that there is a damaged anchor on one (1) of the basketball hoops. The Contractor shall also be responsible for replacing the damaged anchor.

http://www.qrsd.org/

g. The Awarding Authority shall be responsible for the following:

i. Electrical connection procured under separate contract.

ii. Ensuring there are no activities, students or non-maintenance staff allowed within the confines of the gymnasium when work is being performed;

iii. Removal and disposal of all project waste, including parts removed for replacement and packaging materials of new parts;

iv. Providing an aerial work platform (“lift”) to be used for the duration of the project. Contractor shall be required to sign an Equipment Use

Waiver and Indemnification Agreement (copy provided in Appendix B) to have access to the district’s lift.

III. Insurance:

a. The Bidder shall be responsible to the Awarding Authority or any third party for any property damage or bodily injury caused by it, any of its subcontractors, employees or agents in the performance of, or as a result of, the work under this Agreement.

The Bidder, on behalf of itself and any subcontractors used, hereby certifies that the Bidder and such subcontractors are insured for workers’ compensation, and claims on account of property damage, bodily injury, personal and product liability.

b. A Certificate of Insurance shall be included with the bid submission and shall name the Awarding Authority as additional insured on the face of the document.

Insurance requirements are:

i. General liability, including Bodily Injury and Property Damage –

1. $1,000,000 per occurrence/$2,000,000 aggregate.

ii. Automobile Liability, including Bodily Injury and Property Damage (or combined single limit) - $1,000,000 per occurrence.

iii. Workers’ Compensation in accordance with Massachusetts laws.

IV. Prevailing Wage/Certified Payroll Reports:

Pursuant to Massachusetts General Law, Chapter 149, §26-27, all covered employees working under this contract are subject to prevailing wage. The applicable prevailing wage sheet has been included with this IFB (Appendix C). Bids shall be calculated using the attached prevailing wage sheet. Only owner/operators working alone are exempt from paying prevailing wages.

a. With execution of the contract, the Bidder guarantees that all workers subject to the prevailing wage law shall be paid at least these rates. Certified payroll reports shall be required to be submitted to the Quabbin Regional School District on a weekly basis if wages are paid weekly or a biweekly basis if wages are paid biweekly.

V. Labor Harmony and OSHA Training Certification Requirements:

a. Pursuant to Massachusetts General Law, Chapter 30, §39S(a), any Bidder submitting a bid shall certify, under penalties of perjury, (1) that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work; (2) that all employees to be employed at the worksite shall have successfully completed a course in construction safety and health approved by the

United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and (3) that all employees to be employed in the work subject to this bid have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration.

b. To demonstrate compliance, the Bidder shall be required to submit documentation of successful completion of the OSHA 10 course with the submission of the first prevailing wage certified payroll report (CPR) for each covered employee.

VI. Awarding Authority Right to Cancel or Reject IFB:

The Awarding Authority reserves the right to cancel this Invitation for Bid or reject, in whole or in part, any or all bids, if the Awarding Authority determines that cancellation or rejection serves the best interests of the Awarding Authority.

VII. Certifications: Bidder, Tax Compliance Form, Non-Collusion, Labor Harmony & OSHA

Training Compliance:

Certifications of Bidder, Tax Compliance, Non-Collusion, Labor Harmony, and OSHA Training Compliance shall be submitted with the bid. Bidders shall use only the forms provided in the IFB.

VIII. Payment Bond :

If Bidder’s bid is greater than $25,000.00, the Awarding Authority shall require a payment bond in the amount of fifty percent (50%) of the contract sum. The bond shall be obtained from a surety company qualified to conduct business in the Commonwealth of Massachusetts. The payment bond shall be submitted within one (1) week of the contract execution date. The contractor shall be responsible for paying for the payment bond.

IX. Bid Security Deposit:

If Bidder’s bid is greater than $50,000.00, a bid security deposit equal to 5% of the total value of the bid shall be provided with the bid submission. The bid security deposit shall be in the form of a bid bond, certified check or cashier’s check and shall be payable to

Quabbin Regional School District, 872 South Street, Barre, MA 01005. Should the successful bidder fail to enter into a contract within ten (10) days of the notice of award, the bid security deposit shall become the property of the payee as liquidated damages.

The bid security deposit shall be returned upon receipt of the payment bond. Bid security deposits of other bidders shall be returned no later than five (5) days upon contract execution. Any bid bond premium shall be paid by the bidder.

X. Bidder/Employee Background Checks:

a. Successful Bidder and all employees of the Bidder who may be working on this project shall be subject to a criminal background check.

b. The Awarding Authority shall provide a Criminal Offender Record Information (CORI)

Acknowledgement Forms to the successful Bidder for distribution and completion.

i. In lieu of appearing in-person to complete a Criminal Offender Record

Information (CORI) Acknowledgement Form and show identification to prove identity, the Contractor may submit completed CORI forms signed by a notary public, otherwise;

ii. The successful Bidder and all employees of the Bidder who may be working on this project shall appear before the district’s CORI certified staff member to complete forms and show identification to prove identity at least three (3) days in advance of the project start date. Acceptable forms of government issued identification are: a state-issued driver’s license, a state-issued identification card, a valid passport, a military identification card or Native American Tribal document.

c. Upon receipt of CORI results, the Awarding Authority shall determine if the Bidder’s employee is suitable for working in the Quabbin Regional School District. The Bidder shall be notified if any employee is deemed unsuitable as soon as possible.

XI. References:

Bidders, not currently providing services to the Quabbin Regional School District, shall submit three (3) references for whom they have provided similar services within the Commonwealth of Massachusetts within the past five (5) years. A Reference Form is attached. A comparable form may be submitted.

XII. Addendum and Questions:

a. All questions pertaining to this IFB’s terms, conditions or specifications shall be directed to the Awarding Authority’s Procurement Officer, Cheryl A. Duval, cduval@qrsd.org or 978-355-4668 ext. 8509. Deadline for submitting questions is

March 6, 2024 at 10:00 am.

mailto:cduval@qrsd.org

b. Answers to any/all questions and responses to and/all inquiries shall be issued as an

Addendum to the IFB. Addenda shall be emailed to all Bidders requesting and/or receiving the IFB. Acknowledgement of receipt of any and all addenda shall be required as part of the bid, noted on the Pricing Sheet or by including the addenda with your bid packet.

XIII. Rule of Award:

A contract shall be awarded to the responsive and responsible bidder offering the lowest total price for the services as specified in the IFB.

Barre, MA 01005

(978) 355-4668

BIDDER CERTIFICATION

I, the undersigned representative of the bidder, certify that I have studied the General Information & Bid Submission Requirements and Scope of Work/Project Description for the Invitation to Bid, Concrete Foundation & Floor Work for the Quabbin Regional School District and I fully understand the requirements contained within.

I further certify that I am authorized to submit this bid on behalf of the bidder that I represent.

By: __________________________________________________________________ Signature

Clearly printed name of person signing the bid

Clearly printed name of business

Clearly printed business address

Business Telephone Number Date

TAX COMPLIANCE CERTIFICATION

Pursuant to Massachusetts General Laws, Chapter 62C, §49A, I certify under penalties of perjury that I, to the best of my knowledge and belief, am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and Bidders and withholding and remitting child support.

I further certify that I am authorized to sign this certification on behalf of the bidder that I represent.

______________________________ OR ______________________________

Clearly printed Name of Individual or d/b/a Clearly printed Name of Corporate Business

Social Security Number Federal Identification Number

Signature of Individual Corporate Officer Signature

Date Date

CERTIFICATE OF NON-COLLUSION

I, the undersigned, certify under penalties of perjury, that this bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals.

I further certify that I am authorized to sign this certification on behalf of the bidder that I

Clearly printed name of bidder

Date

LABOR HARMONY CERTIFICATION

Pursuant to Massachusetts General Law, Chapter 30, §39S, I, the undersigned representative of the bidder, certify that I am able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work.

Signed under penalties of perjury:

OSHA TRAINING CERTIFICATION

Pursuant to Massachusetts General Law, Chapter 30, §39S, I, the undersigned representative of the bidder, certify that all employees to be employed at the worksite shall have successfully completed a course in construction safety and health approved by the United States

Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and, that all employees to be employed in the work subject to this bid have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health

Administration that is at least 10 hours in duration.

Signed under penalties of perjury:

REFERENCE FORM

Name of Bidder: _____________________________________________________________

Any bidder not currently providing services for the Quabbin Regional School District shall submit three (3) references for whom they have provided similar services within the Commonwealth of Massachusetts within the past five (5) years. Contact names, addresses and telephone numbers shall be provided. Alternate forms, which provide the same information, are acceptable.

Reference: ________________________________________________ Contact: ____________________________

Address: __________________________________________________ Phone:_____________________________

Description and date(s) of services provided: ________________________________________________________

Reference: ________________________________________________ Contact: ____________________________

Address: __________________________________________________ Phone: _____________________________

Description and date(s) of services provided: ________________________________________________________

Reference: _________________________________________________Contact: ___________________________

Address: __________________________________________________ Phone: _____________________________

Description and date(s) of services provided: ________________________________________________________

PRICING SHEET

TO THE AWARDING AUTHORITY:

I, the undersigned, propose to furnish all labor and materials required, in accordance with the

Scope of Work/Project Description provided within this IFB for the contract price specified below.

I further certify that I am authorized to sign this pricing sheet on behalf of the bidder that I

This bid includes, if issued, addenda number(s) _____________________________________.

The Bid Price is __________________________________________________________ dollars (written in words)

(written in numbers)

APPENDIX A

Photos of Existing Basketball Hoops

978-355-4668

Equipment Use Waiver and Indemnification Agreement

In consideration for receiving permission to use Quabbin Regional School District’s aerial work platform (lift) (the “Equipment” while performing work on the Middle School Basketball Hoop Winch Project (“Premises”), I,______________________________________ (“Releasor”), hereby RELEASE, WAIVE, DISCHARGE, AND COVENANT NOT TO SUE the Quabbin Regional School District, (the “District”), its School Committee, officers, agents, or employees (together, hereinafter “Releasees”) from any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or to any property belonging to me or any other party, while using the Equipment, or while in, or upon the Premises, REGARDLESS OF WHETHER SUCH LOSS IS CAUSED BY THE NEGLIGENCE OF THE RELEASEES or otherwise and regardless of whether such liability arises in tort, contract, strict liability, or otherwise.

I am fully aware of the risks and hazards associated with using the Equipment, including the risk of severe injury and even death, and I hereby voluntarily elect to use the Equipment and to enter the Premises knowing that the use of the Equipment may be hazardous to me and my property. I voluntarily assume full responsibility for any risks of loss, property damage, or personal injury, including death, that may be sustained by me or others, or any loss or damage to property owned by me, as a result of using the Equipment, WHETHER CAUSED BY THE NEGLIGENCE OF RELEASEES or otherwise.

I further hereby AGREE TO INDEMNIFY AND HOLD HARMLESS THE RELEASEES from any loss, liability, damage, or costs, including court costs and attorneys’ fees, that they may incur due to my use of the Equipment, WHETHER CAUSED BY NEGLIGENCE OF THE RELEASEES or otherwise.

I further hereby acknowledge that I have the right to examine the Equipment prior to my use of it and assume full responsibility for ensuring that the Equipment is in good working order. I assume full responsibility for the use of appropriate personal protective equipment in using the Equipment, and I agree that the District is not responsible for providing any such equipment to me.

I further hereby acknowledge that my activities in using the Equipment are in my capacity as an independent contractor or employee of [INSERT COMPANY NAME] and that I am not employed by the District. I acknowledge that, in the event of any injury, including even death, workers’ compensation insurance from District shall not apply.

It is my express intent that this Equipment Use Waiver and Indemnification Agreement shall bind the members of my family and spouse, if I am alive, and my heirs, assigns and personal representative, if I am deceased, and shall be deemed as a RELEASE, WAIVER, DISCHARGE AND COVENANT NOT TO SUE the Releasees.

APPENDIX B

I hereby further agree that this Equipment Use Waiver and Indemnification Agreement shall be construed in accordance with the laws of the Commonwealth of Massachusetts and that if any part of this release is determined to be illegal, unenforceable or in conflict with any law governing this Equipment Use Waiver and Indemnification Agreement, the validity of the remaining portions shall not be affected thereby.

IN SIGNING THIS RELEASE, I ACKNOWLEDGE AND REPRESENT THAT (1) I HAVE READ THE

FOREGOING EQUIPMENT USE WAIVER AND INDEMNIFICATION AGREEMENT IN ITS ENTIRETY;

(2) I understand it and sign it voluntarily as my own free act and deed; (3) no oral representations, statements or inducements apart from the foregoing written agreement have been made; (4) I am at least eighteen (18) years of age; and (5) I execute this Equipment Use Waiver and Indemnification Agreement for full, adequate and complete consideration fully intending to be bound by same.

THIS IS A RELEASE OF LEGAL RIGHTS. READ AND UNDERSTAND BEFORE SIGNING.

Releasor’s Printed Name: ______________________________________ Releasor’s Signature: ______________________________________ Date: ______________________________________