IFB_GS_DWM_2509_1260050_FIRE HYDRANTS AND GAT.pdf

IFB/GS/DWM/2509-1260050/Fire Hydrants and Gate Valves

Rev. 07.01.25

Material Type: Fire Hydrant Assembly, Valves, and Repair Parts Item Number: Fire Hydrant Assembly, Valves, and Repair Parts Revision Date: 9/22/2025

CITY OF ATLANTA SPECIFICATION FOR IFB/GS/DWM/2509-1260050/FIRE

HYDRANTS AND GATE VALVES

SCOPE AND CLASSIFICATION - PART I

Scope - This specification describes minimum requirements for fire hydrant assemblies, fire hydrant repair parts and tools, resilient wedge gate valves and valve box assemblies for the City of Atlanta, Department of Watershed Management. – Part II.

Classification - The material(s) must be classified as follows:

Group I - Mueller Fire Hydrant Assemblies

Group II - Fire Hydrant Repair Parts and Tools

Group III - Resilient Wedge Gate Valves

Group IV - Valve Box Assemblies

SPECIFICATION REQUIREMENTS

1. Definitions

1.1. “Parts” means the components of a unit to be provided by a Preferred Bidder to the City of Atlanta.

1.2. “Pricing Line” means the separate pricing that the Bidder submits for each line-item bid.

1.3. “Service” means the furnishing of labor, time, or effort to repair or rebuild an entire unit or part(s) of a unit.

2. Standards And Specifications – Material(s), goods, Parts or Service(s) being solicited under this IFB must comply with the Federal Occupational Safety and Health Acts, Federal Aviation Administration Standards, and Georgia Occupational Safety and Health Act requirements, where applicable and in effect at time of delivery.

3. Equipment. The equipment to be furnished must be currently on production and must be manufacturer's standard model complete with all standard equipment. Bidder must be able to supply 90% of Parts required to maintain this equipment within 24 hours and have access to the remaining 10% of Parts within 72 hours. Failure to meet this requirement may result in termination of the contract. To the extent applicable, and except as otherwise expressly provided in this IFB, all energy consuming equipment purchased will be energy efficient, defined as meeting either Energy Star specification of criteria that puts products in the upper

25% of energy efficiency, as well as meeting quality, performance, and durability requirements.

4. Parts and Service Warranty. This Invitation for Bid (IFB) must cover Parts and Service warranty for one (1) year after delivery date. While under warranty, Bidder must replace any damaged or inferior item in a prompt and timely manner. Bidder must submit price information for Parts and Service indicating schedule or rate of discount, which must apply to the City of Atlanta.

5. Original Manufacturer Part Crossover Numbers. Bidder must supply original manufacturer part crossover numbers for parts that are not manufactured by the equipment manufacturer after the award of bid, but prior to the delivery of equipment.

6. Safe Use of Equipment. Bidder (where applicable) must provide a minimum of four (4) hours instruction on the proper and safe use of the equipment at the Bidder’s expense.

7. Manuals. Upon request by the City, Bidder must provide parts, service, and operating manuals for each unit of equipment provided and submit electronically, one (1) set of descriptive literature.

8. Without expressed or implied obligation on the part of the City of Atlanta to perform, the

Bidder may submit on a separate sheet an option to the City for a multi-year purchase concept covering three (3) years’ service and parts for equipment covered by its bid. Include the terms of the multi-year purchase option including terms, price, and expiration date.

8.1. The Code of Ordinance of the City of Atlanta specifically prohibits obligating the City for future budget years.

8.2. In the event options are exercised to purchase units in subsequent years, the provisions as related to parts and services will apply as indicated above.

9. Reservation of Rights. The City of Atlanta reserves the right to increase or decrease quantities shown without penalty.

10. Report of Purchases. Bidder must provide an itemized report of the annual spend (“Report of Purchases”) to the Chief Procurement Officer. The Report of Purchases must be submitted annually within fifteen (15) days after the anniversary date of the Agreement. Failure to submit a Report of Purchases may result in forfeiture of future contracts with the City of Atlanta.

11. Brand Name or Trade Name Instructions. If items in this IFB have been identified, described, or referenced by a brand name or trade name description, such identification is intended to be descriptive, but not restrictive and is to indicate the quality and characteristics of products that may be offered. Products may be considered for award if such products are clearly identified in the bids and are determined by the City of Atlanta to meet its needs in all respects.

11.1. All bidders, including bidders whose products may be referenced, must clearly indicate manufacturer/trade name and identifying number in space provided within Pricing Line of this IFB.

11.2. Bidder must not furnish obsolete and/or near-expired products. If the Bidder proposes to furnish another product, such products must be clearly identified in the bid. The evaluation of bids and the determination as to equality of products offered must be the responsibility of the City and will be based on information furnished by the bidder.

Accordingly, to ensure that sufficient information is available the bidder may be required to submit literature and/or samples prior to award. These must be supplied within seven (7) days, if required.

11.3. The purchase of any item by the City, as a result of this Invitation for Bid, is not a judgment of one product against another. Consideration of application, need, and price will constitute purchase determination.

12. Like or Similar Goods. Bidder is only permitted to provide like or similar goods or services to those identified in its bid, if the goods or services identified in the bid are discontinued or out of stock. Vendor must provide like or similar goods or services at the same price(s) quoted in its bid. The City will not absorb any cost increases for like or similar goods or services.

12.1. Bidder must provide like, or similar goods or services not listed in the bid price (s) at or below standard industry rates.

12.2. Bidder must meet or beat store, municipal, state and federal pricing for items bid on.

12.3. Bidder must provide like and similar goods or a direct substitute not listed on pricing lines at _______% discount from catalog prices.

13. Quality Assurance

13.1. Test and Inspection. It is the Bidder's responsibility to perform all tests and inspections required by this specification unless otherwise stated in the purchase order, data sheet, and/or contract. The Bidder may use in the process his/her own facility or any recognized independent laboratory acceptable to the City of Atlanta. The City of Atlanta reserves the right to perform any of the tests and inspection requirements where such tests and inspections are needed to further determine compliance with the specification. If such testing is needed, Bidder must pay for all testing costs.

13.2. Certification. Material covered by this specification must be manufacturer original parts or approved by the manufacturer for use in the specified systems. Certification to this standard must be provided with the Parts and/or Service. It is Bidder's responsibility to ensure that that all parts and/or services meet industry standards. Full acceptance of the materials must be subject upon findings of suitability as determined under Subsection 13.1.

13.3. Sampling. It is the Bidder’s responsibility to submit a random sample testing in accordance with this specification. Material furnished must be identical to the sample submitted for performance test and must comply with the requirements set forth herein. If the material does not comply with the requirements of this specification, or is not identical to the original sample submitted, the Bidder must be required to replace all such materials at its own expense. This includes all handling charges and transportation, with the material that does so comply.

13.4. Quality and Quantity Control - A system of test and inspection must be used to ensure receipt of the quality and quantity of items supplied. Goods will be promptly unpacked and inspected; any discrepancies from purchase order or supplier invoice will be reported immediately to the Chief Procurement Officer of the Department of Procurement.

13.5. Plant and Facility Inspections - The Department of Procurement may require the

Bidder to make their plant and facilities available for inspection or may require additional information concerning the Bidder's ability to comply with the requirements of this specification, or its ability to perform in accordance with delivery requirements and within budget. In addition to the above, Bidder may be required to produce shop orders and backlog orders documentation. Failure to comply with this requirement may cause rejection of the bid package.

13.6. Protection - The Bidder must assume all costs arising from the use of patented materials, devices, or processes incorporated in the materials furnished. The Bidder further agrees to indemnify and hold harmless the City of Atlanta and its duly authorized agents from suits of law or actions of any nature for or on account of the use of any patented materials, equipment, devices or processes.

13.7. Travel and Lodging Expenses - The City of Atlanta may require one (1) or more onsite visits to the Bidder's site to assure Bidder’s compliance with the City’s requirements and other applicable requirements. Suppliers must reimburse the City, in accordance with the City of Atlanta’s Code of Ethics provisions, for authorized travel and lodging expenses related to such onsite evaluations after the purchase order has been assigned and occur no later than 30 days after receipt of invoice.

14. Preparation for Delivery

14.1. Packing - Packing must be accomplished in accordance with acceptable commercial practices for domestic shipments, unless otherwise stated in the Agreement and/or purchase order. The Bidder must make shipments using the minimum number of containers consistent with the requirements of safe transit, available mode of transportation and routing. It is the Bidder’s responsibility to determine that packing is adequate to assure that all materials must arrive at destination in an undamaged condition ready for intended use.

14.2. Marking - All packages must be identified with the City of Atlanta purchase order number and the User Department. Sealed packing lists must be affixed to all cartons showing its content.

14.3. Shipping - The Bidder must follow shipping instructions as stated in the purchase order or Agreement.

15. Subcontracting. If awarded a contract, the use of subcontractors is permitted. However, Bidder must: (i) remain responsible for the goods, installation, delivery, and any services provided by the subcontractor; (ii) remain City's sole point of contact for the goods and/or services provided under the Agreement; and (iii) be solely responsible for the payment of any subcontractor.

15.1. Bidder must identify all subcontractors it intends to use in its bid. Failure to disclose all subcontractors in a bid submission will result in termination of an Agreement if awarded.

15.2. All subcontractors must complete the subcontractor Illegal Immigration Reform and Enforcement Act (IIREA) Form and the completed subcontractor forms must be included in the Bidder’s bid.

16. Payment Terms. Bidder will provide payment terms of five percent (5%) 10, net 30 calendar days of invoice price. Otherwise, terms will be net 30 calendar days.

17. Warranty. It is the Bidder's responsibility to submit, at time of shipment, the original manufacturer's warranty of the goods/material(s) supplied.

18. Guarantee. The material must be guaranteed to be free from defects of construction, conception, and workmanship for a period of at least 12 months or manufacturer’s warranty whichever is greatest from date of acceptance. Any part or portion found not in accordance with this specification will be rejected and returned to Bidder at Bidder's expense for immediate replacement.

19. Price Escalation and De-Escalation.

19.1 Preference must be given to the bidder submitting the lowest and best firm price as their bid. Should it be found that due to unusual market conditions it is to the best interest of the City of Atlanta to accept a price with an escalation/de-escalation clause, the following must apply:

19.2 The contract price must be frozen for a specified period. This period must be shown on your bid.

19.3 Cost data to support any proposed increase must be submitted to the Chief

Procurement Officer of the Department of Procurement not less than 30 days prior to the effective date of any such requested price increase.

19.4 Any adjustment allowed must consist only of bona fide cost increases resulting from such situations as unforeseen raw material cost increase which may be passed on to the consumer.

19.5 No adjustment must be made to compensate a supplier for inefficiency in operation, or for additional profit.

19.6 In the event that market media indicators show that the prices for those materials, goods, or services have overall decreased but the vendor has failed to pass the price decrease onto the City, the City reserves the right to place the vendor in default for cause, cancel the awarded contract, remove the vendor from the City of Atlanta Bidders List for a period deemed suitable to the City, and recuperate any damages from the vendor.

SCOPE AND CLASSIFICATION - PART II

REQUIREMENTS

Vendor must state “Compliance” or “Exception” for requirements listed below for each group.

Check marks, dittos, or any other markings may not be accepted, and your bid could be rejected.

1. GROUP I – MUELLER COMPLETE FIRE HYDRANT ASSEMBLY

1.1 General -

1.1.1 To ensure compatibility with the City’s existing inventory of hydrants, spare parts, and standardized maintenance procedures, all fire hydrant assemblies must be Mueller Super Centurion 250 A-423, modified as shown in Detail No.: W-1 Typical Fire Hydrant and as described herein. No other fire hydrant assemblies will be allowed.

1.1.2 Fire hydrant assemblies must have a working pressure of 250 psi with no leakage.

1.1.3 Fire hydrant assemblies must be furnished with complete joint assemblies including glands, gaskets, bolts and nuts.

1.1.4 Fire hydrant assemblies must conform to the requirements of AWWA C502 and ANSI/NSF-61, and NSF-372.

1.2 Direction of Opening -

1.2.1 Fire Hydrant Assemblies must be designed to open “right” (clockwise) with approximately 17 ¼ turns.

1.3 Nozzles -

1.3.1 Fire hydrant must have two (2) 2.5-inch hose connections, 120 degrees apart and one (1) 4.5-inch pumper connection.

1.3.2 Threads on hose and pumper connections, nozzles, and nozzle caps must be

National Standard Threads which conform to NFPA 1963.

1.4 Operating Nuts -

1.4.1 The operating nut on the top of the bonnet and on the nozzle, caps must be a 7/8-inch square nut, made of bronze which meets the requirements of

ASTM B584.

1.4.2 The operating nut on the bonnet must have a tamper-proof ductile iron combination hold-down nut with operating nut shield that requires a Mueller #A-310 Socket Wrench to open.

1.5 Markings -

1. 5.1 Hydrant must have the manufacturer’s name, year of manufacture, valve size, pressure rating, bury mark, and the letters “COA DWM” cast into the barrel in legible, raised letters.

1.5.2 The word “Open” with an arrow to indicate the direction to open, must be cast into the Bonnet in legible, raised letters, that can be easily seen when looking down on the hydrant.

1.5.3 The length of the lower barrel of the fire hydrant assembly must be stenciled on the lower barrel of the fire hydrant assembly. The location of the stencil which identifies the length of the lower barrel, and the packing of the fire hydrant assemblies, must be such that the length of the lower barrel of the fire hydrant assembly is clearly visible to forklift operators who are seated on the forklift.

1.6 Substitutions-

1.6.2 No substitutions allowed.

GROUP I: _______________ ________________

Compliance Exception

2. GROUP II - FIRE HYDRANT REPAIR PARTS AND TOOLS

2.1 General –

2.1.1 To ensure compatibility with the City’s existing inventory of hydrants, spare parts, and standardized maintenance procedures, unless otherwise approved by the Department of Watershed Management, all fire hydrant parts, and specialty tools must be manufactured by Mueller Water Products (Mueller).

2.2 Upper Sections -

2.2.1 When an Upper Section Complete of a fire hydrant assembly is ordered, it must be a Mueller Super Centurion 250 A-421 o r Mueller Super Centurion 250 A-423 which meets the City of Atlanta’s standard requirements as shown in Detail No.: W-1 Typical Fire Hydrant and as specified for Group I above.

2.2.2 An Upper Section Complete must be furnished with caps, safety flange and bolts, and safety stem coupling with sleeve and set screw. An Upper Section Complete must be completely assembled and ready for installation on existing lower barrel section.

2.3 Substitutions -

2.3.1 No substitutions for a fire hydrant Upper Section Complete is allowed.

GROUP II: ______________ _______________

3. GROUP III - RESILIENT WEDGE GATE VALVES

3.1 General -

3.1.1 Gate valves must be resilient seated type which meet the City of Atlanta standard requirements as specified in this section.

3.1.2 Gate valves must have a minimum working pressure of 250 psi.

3.1.3 Gate valves must have a working temperature range of 33° to 170°F.

3.2 Materials -

3.2.1 All ferrous components of the valve, including the wedge, must be constructed of ductile iron

3.2.2 Materials for gate valve components must meet the following specifications:

a. Body – Ductile Iron, ASTM A-536, Class B

b. Bonnet – Ductile Iron, ASTM A-536

c. Disc – Ductile Iron, ASTM A-536

d. Disc encapsulation – EPDM or SBR ASTM D2000

e. Stuffing box – Ductile Iron, ASTM A-536

f. O-ring plate– Ductile Iron, ASTM A-536

g. Stem – Bronze, AWWA C-515 Nuts & Bolts

h. Wrench nut – Ductile Iron, ASTM A-536

i. Cap screw – Stainless Steel Type 304 or 316

j. Stuffing box bolts & nuts – Stainless Steel Type 304 or 316

k. Bonnet bolts & nuts – Stainless Steel Type 304 or 316

l. Stem nut-Bronze, ASTM B-584

m. Disc nut – Bronze, ASTM B-584 Seals

n. Stem O-rings – Nitrile, ASTM D2000

o. Anti-friction washers – Stainless Steel Type 304 or 316

p. Bonnet seal – O-ring, Nitrile, ASTM D2000

q. Wedge Guide Cover – Polymer

3.2.3 All body to bonnet bolting material must meet the dimensional requirements of AWWA C-515 and ANSI B18.2.1, be of the same size and length, and have square or hexagonal heads. Metric bolts, socket head cap screws, or recessed Allen-head type bolts will not be allowed.

3.3 Valve Opening -

3.3.1 The waterway must be fully unobstructed when the sealing mechanism is withdrawn from the flow-way and the valve is in a full, open, position.

The flow way, including the seat area, must be smooth, unobstructed, and free of all pockets, cavities and depressions which trap sediment or debris, and must accept a full-size tapping cutter.

3.4 Valve Wedges -

3.4.1 Valve wedges must be symmetrical in design, seating equally well with flow in either direction, and must incorporate the use of guides encapsulated with an engineered polymer. Valves with metal seats are not allowed.

3.4.2 Valve wedges must be made of ductile iron and fully encapsulated in rubber. The sealing rubber must be permanently bonded to the wedge per

ASTM D-429.

3.4.3 The wedge to stem design must employ the use of an independent stem nut.

3.5 Valve Stems -

3.5.1 Valve stems must be non-rising stem type with a 2-inch square operating nut and must open right (clockwise).

3.5.2 Valve stems must be cast with integral collars.

3.5.3 Stems must be bronze constructed from a copper alloy per AWWA C-515.

3.5.4 All stem diameters and the prescribed number of turns to open must be as detailed in AWWA C-515.

3.5.5 Stem thrust collars must be integral to the stem and must be sealed with two O-rings above the thrust collar and one below. The O-rings and thrust collar must be factory lubricated. O-rings set in a cartridge type design will not be allowed.

3.5.6 Anti-friction thrust washers must be used above and below the thrust collar to reduce the operating torque of the valve.

3.6 Valve Seals -

3.6.1 All joints between valve parts (e.g. body and bonnet, bonnet and bonnet cover), and all pressure retaining joints must be supplied with O-ring seals.

No flat gaskets must be allowed.

3.7 Valve Coatings -

3.7.1 All internal and external ferrous surfaces must be coated with epoxy to a minimum thickness of 4 mils. The epoxy must conform to AWWA C-550 and must be applied electrostatically prior to assembly. Epoxy must be NSF 61 approved.

3.7.2 The body, bonnet, and O-ring plate must be fusion-bonded epoxy coated, both interior and exterior on body and bonnet.

3.8 Epoxy -

3.8.1 Epoxy must comply with, and be applied in accordance with, ANSI/AWWA C-550 and ANSI/NSF Standards 61 & 372.

3.8.2 Epoxy must be non-toxic and impart no taste to water.

3.9 Valve End Connections -

3.9.1 Valves must have mechanical joint or compression-restraint connections.

3.9.2 Mechanical joint connections must comply with ANSI/AWWA C-

111/A21.11.

3.9.3 Compression-restraint connections must comply with AWWA C-219.

3.9.4 Compression-restraint connections joints must come fully assembled, provide full circumferential restraint without creating points of high stress, and must connect with a single Stainless-Steel Type 304 or 316 fastener.

The assembly of flange or mechanical joint restrainers using multiple fasteners or wedge bolts is not permitted. Restraint accessories must be factory installed.

3.10 Valve Markings -

3.10.1 Valve must have the manufacturer’s name, year of manufacture, valve size, pressure rating, country of origin, the words “DI” or “Ductile Iron”, and the word “Open” with an arrow to indicate the direction to open, cast into the valve body in legible, raised letters.

3.11 Valve Testing & Certification -

3.11.1 Prior to shipment from the factory, each valve must be tested in accordance with the requirements of AWWA C-515, ANSI/NSF-61, NSF- 372., and, for valves with compression-restraint connections, AWWA C- 219.

3.11.2 The vendor must certify that all valves meet the specified requirements and that all required tests have been performed with passing results.

GROUP III: ______________ ______________

4. GROUP IV - VALVE BOX ASSEMBLIES

4.1 General -

4.1.1 Valve boxes must be gray cast iron two-piece screw type with drop lids.

4.1.2 Valve box assemblies must meet the requirements of ASTM A-48 and AASHTO M-306, and must be rated for traffic service, H20 loading.

4.1.3 Valve box assemblies must be cast from iron conforming to AASHTO M-

105, Class 35B.

4.1.4 Valve box assemblies must be compatible with Valve Box Assembly Product No. 85502737 as manufactured by East Jordan Iron Work, such that a valve box assembly component provided by the vendor, when substituted for an East Jordan Iron Work component; will result in a combined valve box assembly which meets all Group IV requirements.

4.1.5 Valve box assemblies, without supplemental extensions, must have a vertical range of approximately 27 to 37 inches.

4.1.6 Castings must be of uniform quality, free from sand holes, gas holes, shrinkage, cracks and other surface defects. Castings must be reasonably smooth and well cleaned by shot blasting. Surfaces of the castings must be free from burned-on sand and must be reasonably smooth. Runners, risers, fins, and other cast-on pieces must be removed from the castings and such areas ground smooth.

4.1.7 All castings must fit together properly and be fully interchangeable.

4.1.8 Bearing surfaces between covers and top sections must be cast or machined with such precision that uniform bearing must be provided throughout the perimeter area of contact. Lid must fit snugly without rocking.

4.1.9 Except as otherwise specified in the “Iron Castings Engineering

Handbook” published by the American Foundrymen’s Society, Inc., casting dimensional tolerances may vary by +/- 1/16” per foot, and specified casting weights may vary by +/- 5%.

4.2 Markings -

4.2.1 The following must be cast into each component of the valve box assembly in legible, raised letters: name of the producing foundry, country of manufacture, material grade, individual part number, and cast date. All castings must be marked in accordance with all applicable laws and/or regulations.

4.2.2 Valve box lids must have the word "WATER” cast into the top of the lid in 1 ¼ -inch raised letters.

4.3 Coatings-

4.3.1 Except as otherwise specified by the City, all castings are to be coated inside and out with coal tar pitch varnish. Coating may be applied cold. Finished coating should be smooth, glossy, and not brittle when cold, not sticky when hot, and must adhere to the metal at all temperatures.

4.4 Valve Box Lids-

4.4.1 Heavy duty, skirted, valve box lids must weigh 24 pounds, and must be cast with skirts to prevent the valve box cover from coming out of the valve box unless lifted straight up.

4.5 Certification-

4.5.1 The vendor must certify that all valve box assemblies and assembly components meet the specified requirements, and that all required tests have been performed with passing results.

4.6 Quality Assurance/Quality Control--

4.6.1 All manufacturers must be able to demonstrate that there is an acceptable quality control program at the producing foundry and upon request must furnish a quality control manual. Results of tests must be furnished to the City by the vendor upon request.

GROUP IV: ______________ ______________

ACKNOWLEDGEMENT

Bidder, by and through its authorized representative, acknowledges that it has read and understands this Invitation for Bid (“IFB”) and has submitted all required documents and information in response to this IFB. Bidder further acknowledges and agrees that if it is awarded a contract, pursuant to this IFB, Bidder will be bound by terms and conditions of the Contract Documents which are, collectively, this IFB, Bidder’s submitted bid documents, any resulting purchase order(s) and the City’s terms and conditions as provided under an applicable purchase order(s), and the Agreement.

[Bidder]:

Legal Name of Firm

Address

City State Zip Code

Authorized Representative/Print

Signature/Title/Date

Area Code/Telephone Number /Email

COA Supplier ID Number