IFB for IBEAMS2024 with SBR_01022024.pdf

S T A T E H I G H W A Y A D M I N I S T R A T I O N

I n v i t a t i o n f o r B i d s ( I F B )

C o n t r a c t s L e s s T h a n $ 5 0 , 0 0 0

PROJECT: Galvanized Steel I Beams

CONTRACT NO. IBEAMS2024

ADVERTISEMENT DATE: January 02, 2024

QUESTIONS DUE: Monday, January 08, 2024 @ 11:00 A.M. EST

BID DUE DATE / TIME: Monday, January 15, 2024 @ 2:00 P.M. EST

BID LOCATION: Maryland State Highway Administration

Office of Traffic and Safety

7491 Connelley Drive

Hanover Maryland, 21076

I. SUMMARY STATEMENT

The Maryland Department of Transportation State Highway Administration’s (MDOT

SHA) Office of Traffic & Safety (OOTS) is looking to purchase Galvanized Steel I Beams per the attached specifications.

II. SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to

Certified Small Business vendors. Only vendors that meet the statutory requirements set forth in State Finance and Procurement Article Subsections 14-501 – 14-505, Annotated Code of Maryland, and who are registered with the Department of

General Services Small Business Reserve Program are eligible for award of a contract.

Refer to Attachment No. II for further information regarding this program.

III. ISSUING OFFICE and PROCUREMENT OFFICER

Maryland Department of Transportation

State Highway Administration

Office of Traffic & Safety

7491 Connelley Drive

Hanover MD, 21076

Attention: Namita Acharya

The sole point of contact for purposes of this IFB is the Procurement Officer Namita

Acharya. The Procurement Officer may be contacted by email at nacharya@mdot.maryland.gov or at telephone number 410-787-7666 between 8:00 A.M.

and 3:00 P.M.

NOTE: The vendor is solely responsible for ensuring any information sent to the

Procurement Officer by FAX has been received by the Procurement Officer.

IV. PRE-BID CONFERENCE & QUESTIONS

No Pre-Bid conference will be held for this advertisement.

All questions must be submitted to the Procurement Officer no later than Monday, January 08, 2024 at 11:00 A.M. local time. Any information regarding the requirements or the interpretation of any provision of the Contract Documents shall be requested, in writing, and delivered no later than this date and time. Responses to questions or inquiries on the bids shall be made by written addenda sent to all prospective bidders via eMaryland Market Place Advantage (eMMA). The Administration will not respond to telephone requests for information concerning this invitation for bids.

Request for information or questions shall be submitted in writing. They must be emailed to nacharya@mdot.maryland.gov: if attached to the email please provide in Microsoft word or PDF format. Each request for information or questions shall include the Contract number and the name and address of the originator.

V. BID DUE DATE

The bid must be submitted electronically on eMaryland Marketplace Advantage (eMMA) on or before January 15, 2024 at 2:00 P.M. Local Time.

Contractors are responsible for assuring that their bids are posted in eMMA before the deadline for receipts of bids.

Oral, fax, Mail, telegraphic, mailgram or E-mail bids will not be accepted.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

VI. DURATION OF BID OFFER

Prices submitted in response to this solicitation are irrevocable for ninety (90) days following the due date. The Procurement Officer may, however, request vendors to extend the time during which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions shall remain unchanged throughout the contract period.

VII. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small

Procurement Regulations ($50,000 or Less).

VIII. TERMS and CONDITIONS mailto:nacharya@mdot.maryland.gov mailto:nacharya@mdot.maryland.gov

A. Termination for Nonappropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

B. Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

C. Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of

Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

D. Changes. This contract may be amended only with the written consent of both parties. Amendments may not change significantly the scope of the Contract

(including the Contract price).

E. Termination for Default. If the Contractor does not fulfill obligations under this

Contract or violates any provision of this Contract, the State may terminate the

Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of

COMAR 21.07.01.11B.

F. Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

G. Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners; nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

H. Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination.

Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

IX. SCOPE OF CONTRACTOR SERVICES

SEE THE SPECIFICATIONS AND BID DOCUMENTS BELOW:

ASTM A 123 GALVANIZTION

BEAMS NOT MEETING SPECIFIED SIZE WILL NOT BE ACCEPTED AND WILL BE

RETURNED TO VENDOR WITHOUT PAYMENT!

FIGURE #1

BUY AMERICAN STEEL ACT

All manufactured steel products purchased are subject to the "BUY AMERICAN STEEL ACT", as per Code of

Maryland Regulations (COMAR) Title 21, Subtitle 11, Chapter 02, of the Annotated Code of Maryland. For a bid to be considered

*ALL BEAMS SHALL BE*

ASTM A 36 or ASTM A 709 GR. 36 STEEL

FIGURE #2

6X9, 6X15,8x18, 8x21 (B SERIES) TOP & BOTTOM

FIGURE#3

6X9, 6X15, 8x18, 8X21 (B SERIES) BOTTOM

FIGURE#4

6X9 (A SERIES) BOTTOM

FIGURE#5

B. Payment

Subject to the performance of the work and its acceptance by the SHA, successful respondent may invoice the SHA for all appropriate charges for services performed within thirty (30) days after completion of the approved work. All such charges shall be derived in accordance with the prices originally quoted on the Contract Bid Form, attached hereto and made a part hereof. In the event that successful respondent is not in default of any of the contract terms and conditions, then SHA shall cause said invoice to be timely paid.

Invoices must contain the complete company name, address, telephone number, contact person, F.E.I.N. (Federal Employment Identification Number), and SHA contract number for this contract and a unique invoice number. Invoice shall contain details of services and include copies of the signed delivery tickets that apply. Failure to do so may result in delay of payment. Invoices held for verification, missing information, or returned for corrective re-submittal shall not be subject to late fees.

Invoices shall be sent to the following address:

State Highway Administration

7491 Connelley Drive Building #2

Hanover MD, 21076

Attention: Michael Boyle

Note: The State Highway Administration is exempt from Maryland Sales and Use

Taxes by Exemption Certificate Number 3000256-3 and from Federal Excise Taxes by

Exemption Number 52-73-0358K. Do not include tax.

X. LIABILITY

The Contractor must be covered by a sufficient amount of liability insurance. The

Contractor shall provide this Administration with proof of liability insurance and coverage before the contract is awarded.

XI. BID CONTENT

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be submitted on Attachment No. I. Attachment No. I is not to be altered in any way and is to contain only the price or prices stipulated on the form.

Bid submissions must be:

• Submitted electronically on eMaryland Marketplace Advantage (eMMA).

• Include completed Small Business Reserve Contract Affidavit (Attachment No. III)

• Clearly marked with the full name and address of the bidder.

• Clearly marked with the contents of the envelope (i.e., "Bid Submission - Contract

No. IBEAMS2024

XII. OPENING of BIDS

Bids will be opened publicly in accordance with the provisions in COMAR 21.05.02.11 on the date and time specified in Section V of this IFB.

XIII. DURATION / TERM OF THE CONTRACT/PROJECT

This is a one-time purchase. The Vender has 90 calendar days to deliver material(s) after notification that they are awarded the bid.

XIV. ATTACHMENTS

Contract Bid Form -- Attachment No. I (required with bid submittal)

Small Business Reserve Procurement – Attachment No. II

Small Business Contract Affidavit – Attachment No. III (required with bid submittal)

C O N T R A C T B I D F O R M – A T T A C H M E N T - I

This form is to be completed in its entirety, is not to be altered in any way and is to contain only the price or prices stipul ated on the form.

State Highway Administration IFB No.: IBEAMS2024

Vendor Name:

Vendor Address:

Date of Bid:

D E S C R I P T I O N Column A

Quantity

Feet

Column B Unit

Price / Foot

Column C

Total A&B

26pcs 6 X 9 X 9’ Galvanized Steel I Beam Bottom

(B SERIES) Hole Layout FIGURE #s 2 & 3

The max size of (d) shall not exceed (5.9”) FIGURE #1

234ft

10pcs 6 X 9 X 20’ Galvanized Steel I Beam Bottom

(B SERIES) Hole Layout FIGURE #s 2 & 3

*NO TOP HOLES*

The max size of (d) shall not exceed (5.9”) FIGURE #1

160ft

18pcs 6 X 9 X 9’6” Galvanized Steel I Beam Top

(B SERIES) Hole Layout FIGURE #s 2 & 3

The max size of (d) shall not exceed (5.9”) FIGURE #1

152ft

18pcs 6 X 9 X 9’ Galvanized Steel I Beam Bottom

(A SERIES) Hole Layout FIGURE #s 4 & 5

The max size of (d) shall not exceed (5.9”) FIGURE #1

144ft

18pcs 6 X 9 X 9’6” Galvanized Steel I Beam Top

(A SERIES) Hole Layout FIGURE #s 4 & 5

The max size of (d) shall not exceed (5.9”) FIGURE #1

152ft

10pcs 8 x 18 x 12’ Galvanized Steel I Beam Bottom

(B SERIES) Hole Layout FIGURE #s 2 & 3

The max size of (d) shall not exceed (8-1/8”) FIGURE #1

120ft

6pcs 8 x 18 x 12’6” Galvanized Steel I Beam Tops

(B SERIES) Hole Layout FIGURE #s 2 & 3

The max size of (d) shall not exceed (8-1/8”) FIGURE #1

75ft

8pcs 8 x 21 x 12’6” Galvanized Steel I Beam Bottoms

(B SERIES) Hole Layout FIGURE #s 2 & 3

The max size of (d) shall not exceed (8-1/4”) FIGURE #1

100ft

Prior to shipment, please submit certification package for review to metals@sha.state.md.us please ensure coating specifications are included.

Manufacture Certification Required Upon Delivery

*Quoted price should include any and all charges, such as but not limited to.

Processing, shop or Assembly fees. Shipping shall be included, “FOB

Destination, Inside Delivery, Freight included.

The State of Maryland is a Tax Free Organization

SHA SALES TAX EXEMPTION # 30002563

TOTAL BID AMOUNT (Sum of Column C)

TOTAL BID AMOUNT

mailto:metals@sha.state.md.us

Note:

a ) Qu an t i t i e s a re e s t ima ted a n d u se d fo r b id ev a lua t i o n o n ly . Th ey may no t rep re sen t t h e ac tu a l q uan t i t ie s ex p e r i en ced o n ce th e co nt r ac t i s award ed .

b ) I f t h e “T o ta l B id Amo u n t” r esu l t s i n a t o t a l t h a t ex ceed s $ 5 0 ,00 0 , t he co n t rac t wr i t t en wi th t h e l o w b idd e r wi l l b e wr i t t en a s “n o t t o ex ceed $ 5 0 ,0 0 0” u s in g t h e un i t p r i ce s e s t ab l i sh ed i n Co lu mn C .

c ) SHA i s ex emp t f ro m Mary l an d Sa l e s an d Use Tax es b y Exemp t io n Ce r t i f i ca t e Nu mb er 3 0 0 02 5 6 -3 an d f ro m

Fed e ra l Ex c i se Tax es b y Ex emp t io n Nu mb er 5 2 -7 3 -03 5 8K. Do n o t i n c lu d e t ax i n b id pr i ce s

F O R T H E C O N T R A C T O R :

S i g n a t u r e / D a t e :

P r i n t N a m e :

T i t l e :

F e d e r a l T a x I . D . N u m b e r :

P h o n e N u m b e r :

E m a i l :

Attachment II

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to Certified Small Business vendors.

Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, 14-501 -

14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small

Business Reserve Program are eligible for award of a contract.

For the purposes of a Small Business Reserve Procurement, a small business is a business, other than a broker, that meets the following criteria:

The business is independently owned and operated;

The business is not a subsidiary of another business;

The business is not dominant in its field of operation;

The wholesale operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $4,000,000 in its most recently completed 3 fiscal years;*

The retail operations of the business did not employ more than 25 persons, and the gross sales of the business did not exceed an average of $3,000,000 in its most recently

The manufacturing operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently

The service operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $10,000,000 in its most recently completed 3 fiscal years;* and

The construction operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years.*

The architectural and engineering operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed 3 fiscal years*.

* If a business has not existed for three years, the gross sales average shall be the average for each year or part of a year during which the business has been in existence

Attachment III

Maryland Department of Transportation

SMALL BUSINESS CONTRACT AFFIDAVIT

********** PROVIDING FALSE INFORMATION **********

Anyone providing false information to the State of Maryland in connection with obtaining or attempting to obtain a contract under Small Business Reserve or Preference procurement may be subject to the following:

1. A determination by a Procurement Officer that a bidder/offeror is not responsible;

2. A determination that a contract entered into is void or voidable under § 11-204 of the State Finance and

Procurement Article of the Annotated Code of Maryland;

3. Suspension and debarment under Title 16 of the State Finance and Procurement Article;

4. Criminal prosecution for procurement fraud (§ 11-205.1 of the State Finance and Procurement Article), perjury, or other crimes; and

5. Other actions permitted by law.

********** FAILURE TO MEET MINIMUM QUALIFICATIONS **********

Any Bidder or potential bidder failing to meet the qualifications of a "small business" specified in § 14-501(c) of the

State Finance and Procurement Article will be ineligible to participate in a procurement designated for a Small

Business Reserve under § 14-504 or Small Business Preference under § 14-206 - 207. Any person or company bidding on Small Business Reserve or Preference procurement and not qualifying as a small business under § 14-

501(c) will have its bid or offer rejected on the ground that the bidder is not responsible.

I AFFIRM THAT:

To the best of my knowledge, information, and belief, as of the date of submission of this Bid/Proposal, (name of firm) meets the qualifications for certification as a Small Business in Maryland. I further affirm that, if for any reason during the term of the contract (name of firm) no longer meets the qualifications of certification as a Small Business in Maryland, I will notify the Procurement

Officer within 30 days. I agree that a failure to so notify the Procurement Officer of this change in circumstances may result in this contract being terminated for default.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE,

INFORMATION, AND BELIEF.

SMALL BUSINESS QUALIFICATION NUMBER _________

Date of Most Recent Qualification__________________________________

DATE:_____________

BY:_____________________________________________________________

Signature (Authorized Representative and Affidavit)