IFB_FODCCD26SB.pdf

FODCCD26SB

S T A T E H I G H W A Y A D M I N I S T R A T I O N

I n v i t a t i o n f o r B i d s ( I F B )

C o n t r a c t s L e s s T h a n $ 2 5 , 0 0 0

PROJECT: Commercial carpet contract for OOTS building at the State Highway Administration’s Hanover Complex

CONTRACT NO. FODCCD26SB

ADVERTISEMENT DATE: May 12, 2025

BID DUE DATE / TIME: June 2, 2025 by 12 noon

BID LOCATION: State Highway Administration Office of ca 7491 Connelley Dr Hanover, MD 21076

I. SUMMARY STATEMENT

The Maryland State Highway Administration, Office of Maintenance, located at 7491 Connelley Drive, Hanover, Maryland 21076, is soliciting bids for a new carpet installation.

The qualified, licensed carpet contractor will be required to perform the following:

Removal, prep, and installation of new commercial carpet tiles in the OOTS building second floor directors’ area.

II. SMALL BUSINESS RESERVE PROCUREMENT

Awards for this Small Business Reserve are only available to vendors who are Certified Small Businesses. Only suppliers who satisfy the legal standards outlined in Maryland's State Finance and Procurement Article Subsections 14-501–14-505 and who have registered with the Department of General Services' Small Business Reserve Program are qualified to get a contract.

Refer to Attachment No. II for further information regarding this program.

III. ISSUING OFFICE and PROCUREMENT OFFICER

Greg Keenan Maryland Department of Transportation State Highway Administration 7491 Connelley Drive, Hanover, MD 21076

The Procurement Officer is Greg Keenan, Deputy Director, OOM. The sole point of contact for purposes of this IFB is the Procurement Officer’s designee, Michael Gilpin. The Procurement Officer’s designee may be contacted at telephone number 410-582-5509 between 8:00 A.M. and 4:00 P.M., or by e-mail mgilpin@mdot.maryland.gov . NOTE:

The vendor is solely responsible for ensuring any information sent to the Procurement Officer by FAX or e-mail has been received by the Procurement Officer.

mailto:srush2@sha.state.md.us

IV. PRE-BID CONFERENCE

A Pre-Bid Conference will be held on May 19, 2025, at the State Highway Administration, 7491 Connelley Driver Hanover Md. 21076 Building 1, at 10:00 AM All persons obtaining an IFB are invited to attend the Pre-Bid Conference.

V. BID DUE DATE

The Bids must be received by the Procurement Officer or designee, Michael Gilpin mgilpin@mdot.maryland.gov at State Highway Administration offices located at 7491 Connelley Drive, Hanover, MD 21076 on or before (June 2, 2025 by 12 noon) local time.

Vendors are responsible for making sure that all bids, including those delivered by the U.S.

Postal Service, are delivered to the designated site before the deadline for receipt of bids.

A bid box is in Building #1, Office of Maintenance in the security guard area. You can hand delivery your bid at this location or email to mgilpin@mdot.maryland.gov

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

VI. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small Procurement Regulations ($25,000 or less).

VII. SCOPE OF WORK AND CONTRACTOR SERVICES

The Maryland State Highway Administration's Office of Maintenance, located at 7491 Connelley Drive, Hanover, Maryland 21076, is seeking bids for new carpet installation totaling 2,835 sf (3 offices and an open hall area ). The qualified and licensed carpet contractor must perform the following tasks:

Removal and Disposal of Existing Carpet:

Removal: Existing carpet and padding are carefully removed from the space, ensuring minimal damage to the substrate floor.

Disposal: The old carpet and padding are either recycled or properly disposed

Floor Preparation:

Inspection: The contractor inspects the substrate floor for any damage or issues that need to be addressed before carpet installation.

Preparation:

The floor may require cleaning, patching, or priming depending on its condition.

Carpet Installation:

Install new Commercial grade carpet tiles according to the manufacturer's recommendations, ensuring a tight, secure, and even fit.

Note: Carpet tile pattern and color will be selected after vendor has been selected.

mailto:srush2@sha.state.md.us mailto:mgilpin@mdot.maryland.gov

ATTACHMENT I – CONTRACT BID FORM

INVITATION FOR BID # FODCCD26SB

T h i s f o r m i s t o b e c o m p l e t e d i n i t s e n t i r e t y a n d u n a l t e r e d .

Column A Column B Column C Column D

Description Quantity Vendor’s Bid

Total Cost ($)

(Column B X C) Old Carpet Removal

Floor prep New carpet tile Installation

2,835 sf

Material Commercial grade

( 24”x 24”Carpet tiles )

2,835 sf

Supplies 1 $500.00 $500.00

TOTAL BID AMOUNT (Sum of Column D)

For the Contractor:

Company Name & Address

City State Zip

Phone Fax Email

Representing the above Company

SIGNATURE

Print Name & Title

SOCIAL SECURITY NO. OR

FEDERAL TAX ID NO. DATE:

ATTACHMENT II

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to Lead Small Business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, Subsections 14-501 - 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract.

For the purposes of a Small Business Reserve Procurement, a small business is a business, other than a broker, that meets the following criteria:

The business is independently owned and operated;

The business is not a subsidiary of another business;

The business is not dominant in its field of operation;

The wholesale operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $4,000,000 in its most recently completed 3 fiscal years;*

The retail operations of the business did not employ more than 25 persons, and the gross sales of the business did not exceed an average of $3,000,000 in its most

The manufacturing operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most

The service operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $10,000,000 in its most recently completed 3 fiscal years;* and

The construction operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years. *

The architectural and engineering operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed 3 fiscal years*.

* If a business has not existed for three years, the gross sales average shall be the average for each year or part of a year during which the business has been in existence.

Further information on the certification process is available at www.dgs.state.md.us and click on the Small Business Reserve hyperlink.

ATTACHMENT III

Maryland Department of Transportation

SMALL BUSINESS CONTRACT AFFIDAVIT

********** PROVIDING FALSE INFORMATION **********

Anyone providing false information to the State of Maryland in connection with obtaining or attempting to obtain a contract under Small Business Reserve or Preference procurement may be subject to the following:

1. A determination by a Procurement Officer that a bidder/offeror is not responsible;

2. A determination that a contract entered into is void or voidable under § 11-204 of the State Finance and Procurement Article of the Annotated Code of Maryland;

3. Suspension and debarment under Title 16 of the State Finance and Procurement Article;

4. Criminal prosecution for procurement fraud (§ 11-205.1 of the State Finance and Procurement Article), perjury, or other crimes; and

5. Other actions permitted by law.

********** FAILURE TO MEET MINIMUM QUALIFICATIONS **********

Any Bidder or potential bidder failing to meet the qualifications of a "small business" specified in § 14-501(c) of the State Finance and Procurement Article will be ineligible to participate in a procurement designated for a Small Business Reserve under § 14-504 or Small Business Preference under § 14-206 - 207. Any person or company bidding on Small Business Reserve or Preference procurement and not qualifying as a small business under § 14-501(c) will have its bid or offer rejected on the ground that the bidder is not responsible.

I AFFIRM THAT:

To the best of my knowledge, information, and belief, as of the date of submission of this Bid/Proposal, (name of firm) meets the qualifications for certification as a Small Business in Maryland. I further affirm that, if for any reason during the term of the contract (name of firm) no longer meets the qualifications of certification as a Small Business in Maryland, I will notify the Procurement Officer within 30 days. I agree that a failure to so notify the Procurement Officer of this change in circumstances may result in this contract being terminated for default.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE,

INFORMATION, AND BELIEF.

SMALL BUSINESS QUALIFICATION NUMBER _________

Date of Most Recent Qualification__________________________________

DATE:_____________

BY:_____________________________________________________________

Signature (Authorized Representative and Affidavit)