IFB - Fire Rescue Boat - 18BFP068G.pdf

Town Manager Needham Town Hall

1471 Highland Avenue Needham, Massachusetts 02492

Telephone 781-455-7500 Acknowledgement of Receipt

Release Date Thursday, May 31, 2018

Bid Title Fire Rescue Boat

Bid Number 18BFP068G

Number of Documents The Bid Package consists of one (1) PDF document.

Pre-Bid Conference None

Questions Due 12:00 p.m. Tuesday, June 12, 2018

Bid Due 11:00 a.m., Monday, June 18, 2018, Office of the Town Manager, 1471 Highland Avenue, Needham, MA 02492

Please provide the requested information below as acknowledgment that you have received our bid package noted above. We recommend that interested bidders complete this acknowledgment and return via Fax to the Town of Needham, Office of the Town Manager at

(781) 449-4569 or by email pcentral@needhamma.gov. Only by doing this, will the Town be able to provide notification of addenda* or answered questions relating to this Bid. Only those companies or individuals shown on the Distribution Register will be sent addenda to this Bid. By completing and returning this acknowledgement will ensure you are recorded on the Distribution Register. Bids from companies or individuals not acknowledging the addenda may be rejected as non-responsive.

Name of Company or Individual (Print)

Name / Title of Contact (Print)

Address (line 1) (Print)

Address (line 2) (Print)

Telephone Number

Fax Number

E-mail Address (Print)

Signature

Date

* Addenda will be posted to the website. Please check the website for addenda before submitting your bid to the Town. Bidders who access the bid package from the Town’s website are responsible for checking the website periodically for any addenda that may be issued by the Town.

Fire Rescue Boat

18BFP068G

Released: Thursday, May 31, 2018

Kate Fitzpatrick, Town Manager Town Hall

1471 Highland Avenue Needham, Massachusetts 02492

(Advertised in the Needham Times issue of Thursday, May 31, 2018) (Advertised in Goods and Services Monday, June 4, 2018)

LEGAL NOTICE

Town of Needham Invitation for Bids

IFB 18BFP068G

The Town of Needham is accepting sealed bids to supply one (1) factory new fire rescue boat with outboard motor and transport trailer. Copies of the Invitation for Bids (IFB) package will be available beginning Thursday, May 31, 2018 online at the Town’s web site www.needhamma.gov/bids.aspx or by calling or stopping by the Town Manager’s Office 781-455-7500 between the hours of 8:30 A.M. – 5:00 P.M. Monday – Friday, at Needham Town Hall 1471 Highland Avenue, Needham, Massachusetts 02492 and will be available until submission deadline. Sealed bids must be submitted no later than 11:00 a.m., Monday, June 18, 2018 to Kate Fitzpatrick, Town Manager, Needham Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

Kate Fitzpatrick Town Manager

INDEX

Description Page Legal Notice 3 Index 4 Procurement In Brief 5 Part 1 General Terms, Conditions, and Notices

1.01 About Needham 7

1.02 Intent 7

1.03 Quantities 7

1.04 General Contract Terms 7

1.05 Questions Regarding the Bid 8

1.06 Information about Changes to the Bid (Addenda) 8

1.07 Bid Deposit and Bonds 8

1.08 Prevailing Wages 8

1.09 Payment and Discount Terms, Adjustments for

Incomplete or Unacceptable Work

1.10 Bid Modifications or Withdrawals 10

1.11 Premature Opening of a Bid 10

1.12 Unexpected Closure or Delays 10

1.13 Late Submissions 10

1.14 Rejection of Bids 10

1.15 Taxes 10

1.16 Public Records 10

1.17 Conflict of Interest 11

1.18 Other Notices 11

1.19 Pre-Bid Conference 11

1.20 Tie Bid 11

1.21 Insurance and Indemnification 12

1.22 Contract Award 12

Part 2 Product Description

2.01 Rescue Boat (Aluminum) 14

2.02 Rescue Boat Front Platform 15

2.03 Rescue Boat Outboard Motor 15

2.04 Rescue Boat Trailer 15

Part 3 Submission Requirements 16 Part 4 Checklist and Required Forms for Submission

Bidder Information Response (2 pages) Certificate of Good Faith Certificate of Compliance with Massachusetts Tax

Laws Professional References Bid Form (3 pages) Certificate of Authority Non-Submittal Response Form

Specimen Agreement Separate Document

Procurement in Brief Primary Procurement

Contact Tatiana Swanson, Finance and Procurement Coordinator

Telephone: (781) 455-7500 X 280 Contract Manager Dennis Condon, Fire Chief

Event Details Bid Title Fire Rescue Boat

Contract Number 18BFP068G

Prevailing Wage The contract will NOT subject to Prevailing Wage. Refer to section

1.08 of this bid package for additional information.

Bid Package Available

Thursday, May 31, 2018 Information and details of bidding requirements may be obtained at Office of the Town Manager, Needham Town Hall, Highland Avenue, Needham, Massachusetts 02492, or on-line at the Town’s web site http://www.needhamma.gov/bids.aspx

Pre-bid Meeting NONE

Deadline for Written Questions*

12:00 p.m. Tuesday, June 12, 2018 By Mail or in Person: Office of the Town Manager, Needham Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492 By Email: pcentral@needhamma.gov Questions are to be clearly labeled as: Questions – Fire Rescue Boat

18BFP068G

Addenda If any changes are made to this bid, an addendum will be issued.

Addenda will be emailed or faxed to all bidders on record as having received the bid package.

When and Where Bids are Due*

11:00 a.m. Monday, June 18, 2018 Kate Fitzpatrick, Town Manager Needham Town Hall 1471 Highland Avenue, Needham, Massachusetts 02492

LATE SUBMISSIONS WILL NOT BE CONSIDERED

The bid is to be clearly marked on the outside of the package: Fire Rescue Boat 18BFP068G

Where Bids will be Opened Needham Town Hall, Board of Selectmen Chambers after the submission deadline. The public is welcome to attend the bid opening.

Number of Required Copies 1 original; we ask also that a copy of your bid should be submitted electronically on a CD or thumb drive as a PDF. The electronic media should be enclosed with your sealed bid.

Bid Bond (Surety) Requirements A Bid Bond is NOT required

Contract Award** Target Date June 22, 2018 Approval of Town Manager and Town Counsel is REQUIRED

Upon Award of Contract Payment Bond Not Required Performance Bond Not Required Vehicle Insurance Not Required General Liability Insurance Required Property and Casualty Insurance Not Required

Workers Compensation In accordance with State law.

Criminal Offender Record Information (CORI) checks Sexual Offender Registry Information (SORI) checks

Not Applicable

Not Applicable

Procurement in Brief Primary Procurement

Contact Tatiana Swanson, Finance and Procurement Coordinator

Telephone: (781) 455-7500 X 280 Contract Manager Dennis Condon, Fire Chief

Event Details

* Facsimile transmissions for written inquiries must be sent prior to the above date and time deadlines. Any hand delivery or facsimile received after the due date and time will not be addressed. The time/date stamp machine located in the Town Manager’s Office will govern for the date and time requirements mentioned in the table above and throughout this document. Please allow enough time for hand delivery or facsimile transmissions.

** The Bidder agrees that the offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b), or (c) occurs first. The time for award may be extended by the Town. The Town reserves the right to change, delay, cancel, or expedite the contract award date. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

PART 1 – GENERAL TERMS, CONDITIONS, AND NOTICES

1.01 ABOUT NEEDHAM

The Town of Needham is located in Norfolk County, 10 miles southwest of Boston. It is bordered on the west and northwest by the Town of Wellesley, on the north and northeast by the City of Newton, on the east by the West Roxbury section of the City of Boston, on the southeast by the Town of Dedham, and on the south by the Towns of Westwood and Dover.

Needham has a population of 28,886 (2010 Federal Census) and occupies a land area of approximately 12.75 square miles. Established as a town in 1711, Needham is governed by a representative form of town meeting and a five-member Board of Selectmen. The day-to-day management is under the direction of a Town Manager. School affairs are administered by a seven-member School Committee and a Superintendent of Schools. The Town is classified as an economically developed suburb with above average wealth levels and higher education attainment. The Town has an “AAA” credit rating from Standard and Poor’s.

The Town provides a full range of governmental services including police and fire protection, emergency medical services, collection, disposal, and recycling of solid waste, sewers, streets, water services, health and human services, town library, and recreation. The Town also provides public education in grades kindergarten through twelve. The Town operates 1 pre-school, 5 elementary schools (K – 5), 1 sixth-grade center, 1 middle school (7 - 8), and a senior high school (9 – 12). Technical education is offered to grades nine through twelve by the Minuteman Regional Vocational Technical School District. The total expenditures in the most recent fiscal year exceeded $140 million.

1.02 INTENT

The Town of Needham has issued this Invitation for Bids (IFB) with the intention of acquiring one (1) Fire Rescue Boat, trailer, and accessories as described in the Product Description Section. All bids are subject to the provisions of M.G.L. Chapter 30B. The Town will award the contract to the lowest responsive and responsible bidder. The Town of Needham reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. Such actions will be deemed to be in the best interests of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for ninety calendar days (90) following the date of bid opening.

1.03 QUANTITIES

Unless otherwise stated, the quantities set forth herein are ESTIMATES ONLY. Any quantities indicated on the Bid Price Form or elsewhere in the bid package are estimates only and are given solely as a basis for the comparison of bids. The Vendor shall have no claim for additional compensation, or refuse to do the work called for, or provide the requested items, by reason of the actual quantities involved being greater or lesser by any amount than those called for in the bid.

1.04 GENERAL CONTRACT TERMS

The successful Bidder must enter into the Form Agreement prepared by Town Counsel (Sample Available Online). In accordance with Massachusetts General Laws, the contract continuation beyond first year is subject to annual appropriation and/or availability of funding.

The Town may terminate the Contract at any time upon written notice for any reason including its own convenience or for cause, including but not limited to, failure to perform the work required under the contract, failure to document satisfactorily to the Town amounts being charged, failure to have any necessary local, State or Federal licenses and/or permits, failure to pay any and all required taxes, failure to comply with any local, State or Federal regulations pertaining to services to be provided, failure to promptly correct any performance or lack of performance which conflicts with the Town's use, and failure for satisfactory behavior of all staff and management. In the case of a termination for cause, the Town shall give the Contractor a written notice as provided in the Agreement.

1.05 QUESTIONS REGARDING BID

The Bidder shall be satisfied as to the requirements to enable intelligent preparation of your bid. The Bidder shall be familiar with all the Bid material requirements and documents before submitting the bid in order that no misunderstanding shall exist. Bidders shall promptly raise the issue of any ambiguity, inconsistency or error, which they may discover upon examination of the bid documents, specifications, services, work site or any other conditions which may apply. No allowance will be made for any claim that the bid is based on incomplete information.

Inquiries concerning any part of this Bid shall be directed to the individual(s) listed under the Procurement in Brief. Bidders should note that oral communications are not binding on the Town and only written responses by the Town will be considered.

All requests/questions must be submitted in writing. Questions may be delivered by hand, fax or email as referenced under the Procurement in Brief by the deadline. Questions that may be asked during any pre-bid conference should also be sent in writing in order to receive an official response. Requests properly presented that in the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an issuance of an Addendum to the Bid Documents. Such Addendum shall subsequently become part of the contract. The Town will forward responses to all persons who are on record as receiving the bid package. Questions received after the due date will not be responded to unless the Town determines it is necessary. Bidders, please allow enough time for hand delivery or facsimile transmissions.

1.06 INFORMATION ABOUT CHANGES TO THE BID (ADDENDA)

In the event that changes/additions are made to this bid, an addendum will be issued to every person (entity) on record as receiving the bid package. Addenda will be emailed, if an email address was not provided, then it will be faxed. If a fax number was not provided, then the addenda will be mailed. Addenda will also be posted to the website. Please check back on the website for addendums before submitting your bid to the Town. Bidders may not be notified individually of Addendums.

1.07 BID DEPOSIT AND BONDS

Refer to Procurement in Brief for bid deposit and/or bond requirements.

1.08 PREVAILING WAGES

The state prevailing wage law, Massachusetts General Law Chapter 149, Section 27B requires contractors and subcontractors to submit certified payroll records to the Town.

Contractors and subcontractors must submit weekly payroll records either by (1) first class mail, or (2) electronic mail. Furthermore, every weekly submittal of payroll records must contain a signed statement by the employer that indicates (1) that the records are correct, and (2) the rate of wages that each worker receives. Please feel free to contact the Department of Labor Standards at (617) 626-6953 if you have any questions. Questions about enforcement of the prevailing wage law may be directed to the Attorney General’s Fair Labor and Business Practices Division at (617) 727-3465. (This information is current as of April 15, 2018).

1.09 PAYMENT AND DISCOUNT TERMS, ADJUSTMENTS FOR INCOMPLETE OR

UNACCEPTABLE WORK

Payment and Discount Terms

Payment terms for the Town of Needham are net 30 days. Indicate discounts, if any, for payments made less than 30 days. The Prompt Payment Discount “Clock” begins at the date of receipt of the invoice, or the date of the receipt of the product or service, whichever occurs later.

The unit bid price shall be the basis for payment for purchased items or services. Payment shall be based on the items or services purchased. Invoicing may be performed after delivery, work has been completed, or monthly, for items or services that have been fulfilled.

Invoices are to itemize charges for labor, equipment, and supplies. The Town will not be responsible for payment of any charges not itemized to the Town’s satisfaction. Pre-payment is NOT allowed. Invoices must include the Town’s purchase order number. The Purchase Order number may change with each fiscal year.

Invoices for additional services must include the date and times of the work, the type of services performed; the number of hours or units to be charged, and the name of the person who authorized the work. They are to be sent in duplicate directly to the Town’s designee for processing and are not to be included on the regular monthly invoice.

Invoices for additional supplies and/or materials must include the quantity, date and times of delivery, a description of the supplies or materials, unit price, shipping and handling charges as applicable, and the name of the person who placed the order. They are to be sent in duplicate directly to the Town’s designee for processing and are not to be included on the regular monthly invoice.

Adjustments for Incomplete or Unacceptable Work The Town reserves the right to withhold payment for incomplete or unacceptable work. The Town shall provide notice of any work that is deemed to be incomplete or unacceptable, for which the Contractor shall rectify that condition to the satisfaction of Town. The Town will also reduce the bill for any services deemed unsatisfactory. At no time will penalty assessment be recoverable by the Contractor.

The Contractor shall take all proper precautions to protect Town and private property from damage and/or loss. Should any damage to, and/or loss of, property be caused by the Contractor, the Contractor will be required to make repairs and/or restitution immediately at its expense.

1.10 BID MODIFICATIONS OR WITHDRAWALS

Bids may be corrected, modified, or withdrawn prior to the submission deadline; requests to do so must be received in writing to the Town Manager. After the submission deadline, bids may not be changed. Minor mistakes may be waived by the Town.

1.11 PREMATURE OPENING OF A BID

The Town will not be responsible for the premature opening of any bid not properly identified. The Town may reject bids which are incomplete, not properly endorsed, or signed, or which otherwise are contrary to these instructions.

1.12 UNEXPECTED CLOSURE OR DELAYS

If, at the time of the scheduled bid submission deadline, the designated location for delivery of the bid is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or other the deadline will be postponed until 11:00 a.m. on the next normal business day. Bids will be accepted at the same location until that date and time.

1.13 LATE SUBMISSIONS

The Town assumes no responsibility for late submissions due to mail, courier, or delivery problems. LATE BIDS WILL NOT BE CONSIDERED.

1.14 REJECTION OF BIDS

The bid must satisfy all the requirements in order to be considered for award. Failure to complete the required forms, answer any questions, or provide the required documentation will be deemed NON-RESPONSIVE and result in rejection of the bid unless the Town determines that such failure constitutes a minor informality that can be corrected without prejudice to other Bidders. A bid may be rejected if the Bidder:

Fails to adhere to one or more of the provisions established in the bid package;

Fails to submit its bid by the time or in the format specified herein or to supply the minimum information requested herein;

Fails to submit its bid to the required address on or before the specified submission deadline;

Misrepresents its service or provides demonstrably false information in its bid, or fails to provide material information.

1.15 TAXES

Purchases made by the Town are exempt from the payment of all Federal excise tax and the payment of Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid prices. If requested, the Town will provide the awarded bidder with a copy of the Certificate of Exemption.

1.16 PUBLIC RECORDS

Under the Massachusetts General Laws, the Town cannot assure the confidentiality of any materials or information that may be submitted by a bidder in response to this Bid. Thus bidders who choose to submit confidential information do so at their own risk. All bids or other materials submitted by the vendor in response to this Bid will be open for inspection by any person and in accordance with Massachusetts General Laws, Chapter 66 (Public Records Law). Any statements reserving any confidentiality or privacy rights in the submitted responses or otherwise inconsistent with these statues will be void and disregarded.

All proposals, materials, drawings, plans, etc. shall become the property of the Town and may be considered under the Public Records Law public information.

1.17 CONFLICT OF INTEREST

By execution of a contract with the Town of Needham, the Bidder acknowledges that the Town of Needham is a municipality for the purposes of Massachusetts General Laws, Chapter 268A (the Massachusetts conflict of interest statute), and agrees, as circumstances require, to take actions and to forbear from taking actions so as to be in compliance at all times with the obligations of the contractor based on said statute.

1.18 OTHER NOTICES

The consideration of all bids and subsequent selection of the successful applicant shall be made without regard to race, color, sex, age, handicap, religion, political affiliation or national origin.

The Bidder shall adhere to the provisions of the Fair Employment Practices Law of the Commonwealth (Massachusetts General Laws, Chapter 151B).

The provisions relating to non-discrimination and affirmative action in employment shall flow through all contracts and subcontracts that the successful Bidder may receive or award as a result of this contract.

Any services provided by the Bidder shall be rendered through a professional services contract; the Bidder will not be considered an employee of the Town and will not receive any benefits of an employee.

The Bidder shall comply with Massachusetts General Laws, Chapter 66A if the Bidder becomes a "holder" of "personal data". The Bidder shall also protect the physical security and restrict any access to personal or other Town data in the Bidder's possession, or used by the Bidder in the performance of the Contract, which shall include, but is not limited to the Town's public records, documents, files, software, equipment or systems.

1.19 PRE-BID CONFERENCE

Refer to Procurement in Brief for details, if any.

1.20 TIE BID

In the event that there is a tie bid between two (2) responsive and responsible bidders, the award of the contract will be determined by a coin toss. The bidder’s whose submission was received earliest shall be assigned “Heads” in the coin toss. In the event that there is a tie bid with three (3) or more responsive and responsible bidders, the award shall be made by a draw by lot limited to those bidders. The coin toss/draw by lot shall be scheduled within two (2) business days from when it was determined by the Town to be a tie bid. The bidders involved shall be given an opportunity to attend. The coin toss/drawing shall be witnessed by at least three (3) Town officials. The tie breaker event shall be held at the Needham Town Hall during regular business hours.

1.21 INSURANCE AND INDEMNIFICATION

Insurance Bidder awarded a contract under this bid must provide proof of insurances in at least the minimum amounts required in the contract and when requested shall name the Town of Needham as an additional insured for the amounts written.

The Bidder awarded a contract shall deposit with the Town Certificates of Insurance for the coverage required, in form and substance satisfactory to the Town, and shall deliver to the Town new policies and certificates thereof for any insurance about to expire at least ten

(10) days before such expiration. All such insurance policies shall contain an endorsement requiring thirty (30) days written notice to the Town prior to cancellation of change in coverage, scope, or amount of any such policy or policies. Compliance by the Bidder with the insurance requirement, however, shall not relieve the Bidder from liability under the indemnity provisions.

Indemnification The bidder awarded the contract shall indemnify, defend, and hold harmless the Town and all of the Town’s officers, agents and employees from and against all suits and claims of liability of every name and nature, including costs of defending any action, for or on account of any injuries to persons or damage to property of the Town or any person, firm, corporation or association arising out of or resulting from any negligent act, omission, or negligence of the bidder awarded the contract, its subcontractors and its and their agents or employees in the performance of the work covered by the contract and/or failure to comply with terms and conditions of the contract, but only in respect of such injuries or damages sustained during the performance and prior to the completion and acceptance of the work covered by the contract and to the extent such injuries or damages are not covered by the Town’s insurance. The foregoing provisions shall not be deemed to be released, waived, or modified in any respect by reason of any surety or insurance provided by the bidder under the contract.

1.22 CONTRACT AWARD

The contract will be awarded to the responsive and responsible bidder offering the lowest price. The Town will award only a single contract.

The Town herein declares its express purpose not to award the contract to any Bidder unable to furnish evidence, satisfactory to the Town, that it has sufficient ability, experience, and capital to execute and complete the work in accordance with the contract.

If requested, any Bidder may be required to demonstrate financial stability satisfactory to the Town. The Town Manager is the awarding authority for the contract. Further the contract will not be binding until it has been approved as to form by Town Counsel. Award, payment, and performance obligations shall depend on the availability and appropriation of funds.

The Town reserves a period up to ninety (90) calendar days following the opening of the bids in which to evaluate and award the contract.

Upon bidder selection, the Town will mail or email the contract to be executed by the Bidder, who will returned the required number of copies with the required insurances and bonds. The Town will then counter-sign the contracts and will return one complete contract to the Bidder. Unless otherwise noted by the Town, the terms and conditions contained therein are NOT negotiable.

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

End of Section

PART 2 –PRODUCT DESCRIPTION

The Town invites bids to supply all labor, materials, and equipment necessary to deliver to the Needham Fire Department one (1) factory new aluminum rescue boat with a front end platform, 40HP outboard motor, and a trailer to transport and store the boat. The successful bidder will be responsible for the safe delivery and setup of all the equipment to the Needham Fire Department, 88 Chestnut Street, Needham, MA 02492 within six (6) months of contract execution.

The boat, motor, and trailer will be the manufacturer's latest production and include all accessories as outlined below. Substitutions will generally NOT be allowed. The boat and trailer must be fully assembled and ready to operate before they will be accepted by the Town. All equipment must have sufficient warranty coverage. An extended warranty should be offered, though the Town will not be required to purchase. Description and specification sheets for the boat, platform, motor, and trailer are to be included with the bid submission. The equipment must satisfy all applicable safety standards.

2.01 RESCUE BOAT (Aluminum)

Design - must include interlocking straight gunwale rail on sides, front and rear, designed so that two or more may be rigidly connected together end-to-end-front of one to back of another. They must connect rigidly across the rear with the specified outboard motor installed without contact between front of boat and rear of motor, also side-to-side and end-to-side. The design must accommodate the assembly of a floating work platform of various shapes and any size using multiples of these boats. Hollow posts at each corner must support vertical attachments.

Hull Material - marine grade aluminum, 0.100” minimum thickness.

Hull - design must include floor which is minimum thickness of 0.100” and is welded into hull in such a fashion as to afford easy cleaning and with no possibility of debris entering or becoming trapped under the floor. Hull bottom must have at least 9 keel longitudinal full length keel breaks. The cavity between floor and hull bottom must have minimum two (2) pipe thread bungs with NPT plugs. This cavity must be filled with expanding injected foam. Hull must be equipped with adjustable trim tabs.

Electrical system - All harnesses, switches, breakers (or fuses) and electrical components must be certified to meet all ABYC, USCG, and NMMA safety standards. All control switches for electrical systems must be clearly marked as to function and must include “on indicator light”. Secure bow light storage must be provided. At least two (2) bilge pumps provided with minimum capacity of 1100 gph using minimum 1.125” outlet hoses. A 12 volt outlet must be provided at front of boat suitable to power portable electrical appliances with at least 10 amp draw.

Floor, deck, and inside covering - must include non-skid material applied.

Two (2) Seat boxes with storage inside each removable in 30 seconds or less using no tools. The lids must have positive hold down mechanisms and drains.

Hull overall length –Min 16’5” Beam - min-72” Bottom Width - min 59” Side Depth – Outside Min - 21” Inside Min - 19” Max USCG Total Weight Capacity – minimum 1800 Lbs.

Max USCG Persons Weight Capacity – minimum 1250 Lbs.

Max USCG Persons -at least 8 persons Max USCG HP - With Remote steer and console.

Operator control steering and control station must be built of aluminum and powder coated. Console must be firmly fastened into the boat at front and rear. Operator’s seat must fold down with easily replaceable cushions. Operator’s seat must be adjustable front-to-back at least 3" and must fold up and forward to provide easy access to top of fuel tank. All controls and switches must be easily actuated while operator is facing forward.

Lighting must be included: USCG, ABYC and NMMA approved navigation lights with a visibility rating of at least 1nm.

Night adjustable task lighting: At least 4 LED adjustable work lights and an LED (red) emergency flashing light bar mounted on suitable rack at rear of boat. Rack must be able to be lowered to below the height of the top of the motor.

Night task lighting: Eight additional LED work lights must be mounted flush into hull in a manner that will prevent them being dislodged when coming into contact with outside objects (i.e. dock) and they must encircle the boat with light on all four sides.

2.02 RESCUE BOAT FRONT END PLATFORM

The platform must be provided which is suitable for use by divers and to support injured victims. It must be built from anodized aluminum and easily installed or removed by two persons and fold into water for use and fold into boat for storage. It must provide an additional function to assist in lifting victims from the water and assist victim retrieval into boat.

2.03 RESCUE BOAT OUTBOARD MOTOR

Motor must include electronic monitoring system with at least an hour meter (use timer) and rpm indicator mounted on dash within easy view of operator at all times, power trim and tilt, electronic fuel injection and OEM brand aluminum propeller. After market propellers are not acceptable. Fuel tank of minimum 6 gallon capacity and hose must be included.

2.04 RESCUE BOAT TRAILER

Frame design/construction: 2X4 steel tubing frame with folding tongue, winch stand and vinyl covered coil safety cable, center walk board 11"+ wide and 66"+ long with longitudinal support beams center and both sides. Non-skid material applied to surface.

Spare tire/wheel mount must be side vertical style easily accessible.

Boat Support Cradles custom fit to boat hull shape with supporting runners of steel covered with high density composite material. Wood and carpet are not acceptable.

Lighting: Running lights DOT certified configuration, LED style.

Wheels/Tires: 13” wheels and radial tires. Spare wheel/tire must be included.

Overall Length When Stored. Maximum 18’0" for storage when not in use.

PART 3 - SUBMISSION REQUIREMENTS

1. Failure to complete any form, provide the requested information, or make any alterations to forms that are required to be submitted as presented may be deemed a conditional bid and the bid will be rejected.

2. The bid is to be addressed and submitted as follows: Town of Needham, Office of the Town Manager, 1471 Highland Avenue, Needham, Massachusetts, 02492.

3. The bid is to be clearly marked: Fire Rescue Boat 18BFP068G

4. Bidder should acknowledge all addenda related to this BID, if any. Failure to receive or acknowledge any addenda does not relieve the bidder of any changes, conditions, quantities, methods, requirements that may result by the issuance of the addenda.

Bidders are encouraged to check the Town’s website www.needhamma.gov/bids.aspx for addenda before submitting your bid to the Town.

5. Bidder must submit a completed Bidder Information Response (form attached) with the contact information and questions answered.

6. A signed Certificate of Good Faith (form attached) This form is required by State law and if omitted from the bid or unsigned the bid is automatically considered non-responsive;

7. A completed Certificate of Compliance with Massachusetts Tax Laws (form attached);

8. Bidder must provide a minimum of six (6) customer references, of which at least four

(4) are governmental entities. Do not use the names of relatives or Town of Needham employees as references. You may use previous Town contracts as a record of your experience only. The Town has provided a Professional References form (attached) that the bidder may use but is not required to use this form;

however, the Bidder is required to provide in whatever format at least the requested information that is stated on the Professional References form. If any of the requested information is not available the Bidder is to disclose this fact and why.

9. Bidder must submit a completed Bid Form (form attached), or an exact copy signed by an individual authorized to negotiate for and contractually bind the Bidder. All prices must be reflective of all costs for delivery. No price adjustments will be allowed. Fuel surcharges or vehicle surcharges or adjustments will not be allowed.

10. Bidder must provide a detail description of the warranties on the boat, motor, platform, and trailer. What’s covered via the manufacturer and what has independent warranty coverage? What’s not covered? What has lifetime coverage?

Is the warranty pro-rated? How is labor covered?

11. Bids must be received and time stamped no later than the deadline stated in the Procurement in Brief (Where and When Bids are Due). LATE PROPOSALS WILL

NOT BE CONSIDERED.

12. A Bid Bond is not required.

13. Delivery will be at the expense of the Bidder. Any and all damages that may occur due to packaging or shipping will be the sole responsibility of the Bidder.

14. The Bidder is also to include one (1) electronic version (PDF version on CD or a thumb drive) with the sealed bid.

15. The Bidder must be prepared to sign the Town’s contract, the Town will NOT sign a contract provided by the bidder. The Town’s Standard Contract is available online and included in this bid information package. Bidders are expected to review the specimen contract. Unless otherwise noted by the Town, the terms and conditions contained therein are NOT negotiable.

The Town reserves the right to reject any and all bids as determined to be in the best interest of the Town and to waive minor informalities.

PART 4 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION

Checklist

Company Name: ___________________________________________________________

Bidder has completed and returned the Acknowledgement of Receipt form.

Bidder has completed, signed, and enclosed the Bidder Information Response.

Bidder has completed, signed, and enclosed the Certificate of Good Faith.

Bidder has completed, signed, and enclosed the Certificate of Compliance with Massachusetts Tax Laws.

Bidder has provided at least six (6) Professional References of which at least four

(4) are governmental entities.

Bidder has completed, signed, and enclosed the Bid Form.

If the bid submission is signed by someone other than the Owner/President of the company, a completed Certificate of Authority or Corporate Resolution for the person who signed the proposal stating the individual has the authority to submit the proposal on behalf of the Company and can bind the Company to the contract if awarded.

Bidder acknowledged all addenda, if any

Addendum Number 1 dated ____________________ Addendum Number 2 dated ____________________ Addendum Number 3 dated ____________________ Addendum Number 4 dated ____________________ Addendum Number 5 dated ____________________

THIS FORM MUST BE FILED WITH BID SUBMISSION

Bidder Information Response

Legal Name of the Bidder: ___________________________________________________

Company Address: _________________________________________________________

City State Zip: ____________________________________________________________

Company Web Address: _____________________________________________________

Company Telephone: _____________________ Company Fax number: _______________

State of Incorporation (Date):_________________________________________________

If the bidder is a partnership, give full names and addresses of all partners; and if an individual, give residential address if different from business address.

Company Contacts - Required

Individual Submitting the Bid:

Name: _____________________________________________ Title: _________________

Mailing Address___________________________________________________________

Telephone: _____________________________ Fax number: _______________________

Email Address: _____________________________________________________________

Individual to be contacted about the Bid:

Name: _____________________________________________ Title: _________________

Mailing Address___________________________________________________________

Telephone: _____________________________ Fax number: _______________________

Email Address: _____________________________________________________________

Best Times to Contact: ______________________________________________________

It is the Bidder’s responsibility to monitor the email address for the Bidder’s contact person, provided in the Submission. The TOWN may need to contact the Bidder’s contact person with clarification requests or for other reasons. The Town assumes no responsibility if a Bidder’s designated email address is not current, or if technical problems, including those with the Bidder’s computer, network, or internet service provider (ISP), cause e-mail communications between the Bidder and the Town to be lost or rejected by any means including email or spam filtering.

Individual Authorized to Contractually Bind the Company (This will be the individual whose name and title will appear in the contract and will execute the contract if the contract is awarded to the company):

Name: _____________________________________________ Title: _________________

Mailing Address___________________________________________________________

Telephone: _____________________________ Fax number: _______________________

Email Address: _____________________________________________________________

Best Times to Contact: ______________________________________________________

CERTIFICATE OF GOOD FAITH

The undersigned hereby certifies that s/he will comply with all laws and regulations applicable to awards made subject to Massachusetts General Laws, Chapter 30B.

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting the bid or proposal

Individual Full Name (Print/Type)

Name of Business (Print/Type) (Date)

Two Witnesses or Notary

Witness One Signature Witness Two Signature

Witness One Full Name (Print/Type) Witness Two Full Name (Print/Type)

Witness One Primary Address Witness Two Primary Address

OR

Commonwealth of Massachusetts County of ____________________

On this ____ day of ________, 20____, before me, the undersigned notary public, personally appeared _____________________(name of document signer), proved to me through satisfactory evidence of identification, which were _______________________, to be the person whose name is signed on the preceding or attached document, and acknowledged to me that (he) (she) signed it voluntarily for its stated purpose.

as partner for ________________, a partnership.

as _______________ for ______________, a corporation.

as attorney in fact for ___________________, the principal.

as _____________ for ________________, (a) (the) _____________________.

___________________________(official signature and seal of notary)

My commission expires: ______________________

THIS FORM MUST BE COMPLETED AND FILED WITH THE SUBMISSION

CERTIFICATE OF COMPLIANCE WITH MASSACHUSETTS TAX LAWS

Certificate of Good Standing issued by the Massachusetts Department of Revenue dated no earlier than 90 days before the bid submission deadline may be submitted in place of this certificate.

Pursuant to Massachusetts General Laws c.62C, §49A , the undersigned acting on behalf of the Contractor* certifies under the penalties of perjury that the Contractor is in compliance with all laws of the Commonwealth relating to taxes including payment of all local taxes, fees, assessments, betterments and any other local or municipal charges (unless the Contractor has a pending abatement application or has entered into a payment agreement with the entity to which such charges were owed), reporting of employees and contractors, and withholding and remitting child support.**

Contractor: _________________________________________ Date:_______________

Print Name: __________________________

Social Security Number: ____________________

Corporation, Association or Partnership:

_________________________________________ (Print)

Federal Tax ID Number or Social Security Number:

By: _________________________________________ Date:_______________ (Authorized Corporate Signature)

Title: _________________________________

Note to Contractor***: Please sign at (1) or (2), whichever applies.

In order to comply with all laws of the Commonwealth relating to taxes, the undersigned certifies that Contractor (check applicable item):

1. _____ has filed all tax returns and paid all taxes required by law; or

2. _____ has filed a pending application for abatement of such tax; or

3. _____ has a pending petition before the appellate tax board contesting such tax; or

4. _____ does not derive taxable income from Massachusetts Sources such that it is subject to taxation by the Commonwealth

* As used in this certification, the word “Contractor” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

* The provision in this Certification relating to child support applies only when the Contractor is an individual.

*** Approval of a contract or other agreement will not be granted until the Town of Needham receives a signed copy of this Certification.

Professional Reference

Customer: ________________________________________________________________

Is this a Municipality or another Governmental Entity? Yes No

Primary Contact: _________________________________ Title: _____________________

Telephone: _____________________________ Ext: ______

Email: ___________________________________________

Type of Equipment Provided:

When Sold: _____________________________

Customer: ________________________________________________________________

Is this a Municipality or another Governmental Entity? Yes No

Primary Contact: _________________________________ Title: _____________________

Telephone: _____________________________ Ext: ______

Email: ___________________________________________

Type of Equipment Provided:

When Sold: _____________________________

Make as many copies as necessary, a minimum of 6 references required, of which at least 4 are governmental units (municipal /county/regional district/state agency/special district)

THIS FORM OR SUBSTITUTE WITH THE REQUESTED INFORMATION MUST

BE FILED WITH BID SUBMISSION

Bid Form Fire Rescue Boat 18BFP068G

(3 Pages)

The Bid Form or an exact copy is to be signed by the individual authorized to negotiate for and contractually bind the Bidder. Failure to fully complete the form, provide the requested information, or make any alterations may be considered a conditional bid. Conditional bids will be rejected.

All questions must be answered, and the data given must be clear and comprehensive.

Please type or print legibly. If necessary, add additional sheets if needed. This information will be utilized by the Town for purposes of determining bidder responsiveness and responsibility with regard to the requirements and specifications of the Contract.

The bidder agrees with submission of this bid that the offer is effective for (a) at least ninety

(90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b), or (c) occurs first.

Bidder Name: _________________________________________________________

Bidder Acknowledges Addenda#___________________________________

All items are to be quoted as specified or approved equal. Any deviations from specifications must be clearly identified in the bid submittal. If deviations are not specifically listed, the Town will assume none are taken, and the Bidder will be expected to deliver items exactly as specified. Pricing must be FOB Destination. No charges will be allowed for packing, crating, freight, handling, or cartage unless specifically stated and included with bid.

Item Offered Make and Model (attach specification sheets) Unit Price

1. Fire Rescue Boat (Aluminum) $

2. Fire Rescue Boat Front End Platform $

3. Fire Rescue Boat Outboard Motor $

4. Fire Rescue Boat Transport Trailer $

5. Other Charges Itemize from Table B $

Total for all items (1+2+3+4+5) $

Describe the standard warranties included for the items above:

Continue Next Page

Table B Other Charges

Description How the rate is measured

Rate Units Total rate * units

OTHER CHARGES TOTAL (show the total on line 5 on the previous page) $

Extended Warranty Options (Purchased at the discretion of the Town)

Describe the Extended Warranty Term Cost

1. Have the product specification sheets for the Boat and Equipment been attached?

Yes No If NO, please explain.

2. Have the product specification sheets for the Platform been attached? Yes No If NO, please explain.

3. Have the product specification sheets for the Motor been attached? Yes No If

NO, please explain.

4. Have the product specification sheets for the Trailer been attached? Yes No If NO, please explain.

5. Have the Standard Commercial Warranties been explained and included with the bid?

Yes No If NO, please explain.

6. Has the bid been signed by a person legally authorized to commit the Bidder

(Company) to contract, if awarded? Yes No

7. Is the Bidder prepared to provide the insurances as required? Yes No If NO, please explain.

8. Has the Bidder placed any conditions or restrictions with its bid to the Town which conflict with the requirements? Yes No If YES, please explain.

9. Has the Bidder identified any and all exceptions to the Town’s specifications and are they included in the submission? Yes No Not Applicable If NO, please explain.

10. Is the Bidder prepared to execute the Town’s contract if awarded? Yes No If

NO, please explain.

Are you offering a prompt payment discount? Yes No (Not required but if NOT offering a discount indicate by writing “ZERO”) The Town of Needham general payment terms are net 30 days.

Prompt Payment Discount %

Payment Issue Date within

% 10 Days % 15 Days % 20 Days % 30 Days % 45 Days % Other

Note: The Prompt Payment Discount “Clock” begins at the date of receipt of the invoice, or the date of the receipt of the product or service, whichever occurs later.

The undersigned proposes to provide the equipment/supplies/services in accordance with the accompanying requirements provided by the Town of Needham dated May 31, 2018 and any addenda as may be issued by the Town and provided to the undersigned prior to the opening of the bids. The bid prices will not increase during the contract period. In the event that the unit price and the total price differ, the unit price shall prevail.

The undersigned hereby certifies that s/he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work and that s/he will comply fully with all laws and regulations applicable to awards made subject to Massachusetts General Laws, Chapter 30B.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair, and made without collusion or fraud with any other person. As used in this subsection, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, group of individuals, or legal entity.

Signature of the Bidder: _____________________________________________________

Printed Name and Title of Signatory: ___________________________________________

Date: ______________________

Last Page of Bid Form

CERTIFICATE OF AUTHORITY

1. I hereby certify that I am the Clerk/Secretary of _____________________________

(Insert full name of Corporation)

2. corporation, and that __________________________________________________

(Insert the name of officer who signed the bid)

3. is the duly elected ____________________________________________________

(Insert the title of the officer in line 2)

4. of said corporation, and that on…