IFB - Fire Department Power Load System and Lift Stretchers - 17BFP148G Final.pdf

Town Manager Needham Town Hall

1471 Highland Avenue Needham, Massachusetts 02492

Telephone 781-455-7500

Acknowledgement of Receipt

Release Date Thursday, January 12, 2017

Bid Title Three (3) Stryker Power Pro-XT Ambulance Cots and Power Load Cot Fastener System

Bid Number 17BFP148G

Number of Documents The Bid Package consists of one (1) PDF document.

Pre-Bid Conference None

Questions Due 12:00 p.m. Friday, January 27, 2017

Bids Due 11:00 AM, Friday, February 3, 2017 Office of the Town Manager, 1471 Highland Ave, Needham, MA 02492

Please provide the requested information below as acknowledgment that you have received our bid package noted above. It is recommended that interested bidders complete this acknowledgment and return via Fax to the Town of Needham, Office of the Town Manager at 781-449-4569 or by mail. Only by doing this, will the Town be able to provide notification of addenda* or answered questions relating to this Bid. Only those companies or individuals shown on the Distribution Register will be sent addenda to this Bid. By completing and returning this acknowledgement will ensure you are recorded on the Distribution Register. Proposals from companies or individuals not acknowledging the addenda may be rejected as not responsive.

Name of Company or Individual (Print)

Name / Title of Contact (Print)

Address (line 1) (Print)

Address (line 2) (Print)

Telephone Number

Fax Number

E-mail Address (Print)

Signature

Date

* Addenda will be posted to the website. Please check the website for addenda before submitting your bid to the Town. Bidders who access the bid package from the Town’s website are responsible for checking the website periodically for any addenda that may be issued by the Town.

Stryker Power Pro-XT Ambulance Cots and Power Load Cot Fastener

System

17BFP148G

Released: Thursday, January 12, 2017

Pre-Bid Conference None

Deadline for Questions –12:00 p.m. Friday, January 27, 2017 Bids Due

11:00 am Friday, February 3, 2017 Kate Fitzpatrick, Town Manager

Town Hall 1471 Highland Avenue

(Advertised in the Needham Times issue of January 12, 2017) (Advertised in the Goods and Services issue of January 9, 2017)

LEGAL NOTICE

Town of Needham Invitation for Bids

Stryker Power Pro-XT Ambulance Cots and Power Load Cot Fastener System

IFB 17BFP148G

The Town of Needham is accepting sealed bids to supply three (3) Stryker Power Pro-XT Ambulance Cots and three (3) Power Load Cot Fastener Systems. Copies of the Invitation for Bids (IFB) package will be available beginning Thursday January 12, 2017 online at the Town’s web site www.needhamma.gov/bids.aspx or by calling or stopping by the Town Manager’s Office 781-455-7500 between the hours of 8:30 A.M. – 5:00 P.M. Monday – Friday, at Needham Town Hall 1471 Highland Avenue, Needham, Massachusetts 02492 and will be available until submission deadline. Sealed bids must be submitted no later than 11:00 A.M. Friday, February 3, 2017 to Kate Fitzpatrick, Town Manager, Needham Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

Kate Fitzpatrick

January 12, 2017 http://www.needhamma.gov/bids.aspx

INDEX

Description Page Legal Notice 3 Index 4 Procurement In Brief 5 Part 1 General Conditions and Submission Requirements 7

1.01 About Needham 7

1.02 Intent 7

1.03 Quantities 7

1.04 General Contract Terms 7

1.05 Questions regarding Bid 8

1.06 Information about Changes to the Bid (Addenda) 8

1.07 Payment and Discount Terms, Adjustments for

Incomplete or Unacceptable Work

1.08 Bid Modifications or Withdrawals 9

1.09 Premature Opening of a Bid 9

1.10 Unexpected Closure or Delays 9

1.11 Late Submissions 10

1.12 Rejection of Bids 10

1.13 Taxes 10

1.14 Public Records 10

1.15 Conflict of Interest 11

1.16 Other Notices 11

1.17 Pre-Bid Conference 11

1.18 Tie Bid 11

1.19 Contract Award 11

1.20 Submission Requirements

Quality Requirements Submission Requirements

Part 2 Product Descriptions 14 Part 3 Checklist and Required Forms for Submission

Checklist - Submission Bidder Information Response Certificate of Good Faith Certificate of Compliance with Massachusetts

Tax Laws Certificate of Authority Professional References Bid Price Proposal (3 pages) Non-Submittal Response Form

Specimen Agreement After page 27

STRYKER POWER PRO-XT AMBULANCE COTS AND POWER LOAD COT FASTENER

SYSTEM

Procurement in Brief

Primary Procurement Contact

Tatiana Swanson Finance and Procurement Coordinator

Bid Package Available

Thursday, January 12, 2017

Information and details of bidding requirements may be obtained at 1471 Highland Avenue, Needham, Massachusetts 02492, or online at the Town’s web site

Pre-bid Meeting

None

Deadline for Written Questions

12:00 p.m. Friday, January 27, 2017 By Mail: 1471 Highland Avenue, Needham, MA 02492 By Fax: 781-449-4569 By E-mail: pcentral@needhamma.gov Questions are to be clearly labeled as:

QUESTIONS - Stryker Power Pro-XT Ambulance Cots and Power Load Cot Fastener System

Addenda

If any changes are made to this bid, an addendum will be issued. Addenda will be e-mailed and posted on the Town’s webpage to all bidders on record as having received the bid package.

When and where bids are due

11:00 a.m. Friday, February 3, 2017

LATE BIDS WILL NOT BE CONSIDERED

Where bids will be opened

Board of Selectmen Chambers Needham Town Hall 1471 Highland Ave.

Needham, MA 02492 After deadline submission

Number of Required Paper Copies

One (1) copy Copy of your bid should also be submitted on a CD or thumb drive.

Contract Award

Approval of Town Manager and Town Counsel is

REQUIRED

Contract Length This will be a one (1) yr. contract, starting upon execution and ending 1 yr. from that date.

Upon Award of Contract

Bid Deposit Will NOT be Required

Payment Bond Will NOT be Required

Performance Bond Will NOT be Required

Insurance Refer to Contract Terms.

* Facsimile transmissions for written inquiries must be sent prior to the above date and time deadlines.

Any hand delivery or facsimile received after the due date and time will not be addressed. The time/date stamp machine located in the receiving office will govern for the date and time requirements mentioned in the table above and throughout this document. Please allow enough time for hand delivery or facsimile transmissions.

** The time for award may be extended by the Town. The Town reserves the right to change, delay, cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

PART 1 – GENERAL CONDITIONS AND SUBMISSION REQUIREMENTS

1.01 – ABOUT NEEDHAM

The Town of Needham is located in Norfolk County, 10 miles southwest of Boston. It is bordered on the west and northwest by the Town of Wellesley, on the north and northeast by the City of Newton, on the east by the West Roxbury section of the City of Boston, on the southeast by the Town of Dedham, and on the south by the Towns of Westwood and Dover.

Needham has a population of 28,886 (2010 Federal Census) and occupies a land area of approximately 12.75 square miles. Established as a town in 1711, Needham is governed by a representative form of town meeting and a five-member Board of Selectmen. The day-to-day management is under the direction of a Town Manager. School affairs are administered by a seven-member School Committee and a Superintendent of Schools. The Town is classified as an economically developed suburb with above average wealth levels and higher education attainment. The Town has an “AAA” credit rating from Standard and Poor’s.

The Town provides a full range of governmental services including police and fire protection, emergency medical services, collection, disposal, and recycling of solid waste, sewers, streets, water services, health and human services, town library, and recreation. The Town also provides public education in grades kindergarten through twelve. The Town operates 1 pre-school, 5 elementary schools (K – 5), 1 sixth-grade center, 1 middle school (7 - 8), and a senior high school (9 – 12). Technical education is offered to grades nine through twelve by the Minuteman Regional Vocational Technical School District. The total expenditures in the most recent fiscal year exceeded $120 million.

1.02 – INTENT

The Town of Needham is circulating this Invitation for Bids (IFB) with the intention of acquiring bids to supply three (3) Stryker Power Pro-XT Ambulance Cots and three (3) Power Load Cot Fastener Systems. All bids are subject to the provisions of M.G.L. Chapter 30B. The Town will award the contract to the lowest responsive and responsible bidder.

The Town of Needham reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. Such actions will be deemed to be in the best interests of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for ninety calendar days (90) following the date of bid opening.

1.03 –GENERAL CONTRACT TERMS

The successful Bidder must enter into the Form Agreement prepared by Town Counsel (Sample Available Online). In accordance with Massachusetts General Laws, the contract continuation beyond first year is subject to annual appropriation and/or availability of funding.

The Town may terminate the Contract at any time upon written notice for any reason including its own convenience or for cause, including but not limited to, failure to perform the work required under the contract, failure to document satisfactorily to the Town amounts being charged, failure to have any necessary local, State or Federal licenses and/or permits, failure to pay any and all required taxes, failure to comply with any local, State or Federal regulations pertaining to services to be provided, failure to promptly correct any performance or lack of performance which conflicts with the Town's use, and failure for satisfactory behavior of all staff and management. In the case of a termination for cause, the Town shall give the Contractor a written notice as provided in the Agreement.

1.04 – QUESTIONS REGARDING BID

The Bidder shall be satisfied as to the requirements to enable intelligent preparation of your bid. The Bidder shall be familiar with all the Bid material requirements and documents before submitting the bid in order that no misunderstanding shall exist. Bidders shall promptly raise the issue of any ambiguity, inconsistency or error, which they may discover upon examination of the bid documents, specifications, services, work site or any other conditions which may apply. No allowance will be made for any claim that the bid is based on incomplete information.

Inquiries concerning any part of this Bid shall be directed to the individual(s) listed under the Procurement in Brief. Bidders should note that oral communications are not binding on the Town and only written responses by the Town will be considered.

All requests/questions must be submitted in writing. Questions may be delivered by hand, fax or email as referenced under the Procurement in Brief by the deadline. Questions that may be asked during any pre-bid conference should also be sent in writing in order to receive an official response. Requests properly presented that in the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an issuance of an Addendum to the Bid Documents. Such Addendum shall subsequently become part of the contract. The Town will forward responses to all persons who are on record as receiving the bid package. Questions received after the due date will not be responded to unless the Town determines it is necessary. Bidders, please allow enough time for hand delivery or facsimile transmissions.

1.05 – INFORMATION ABOUT CHANGES TO THE BID (ADDENDA)

In the event that changes/additions are made to this bid, an addendum will be issued to every person (entity) on record as receiving the bid package. Addenda will be emailed, if an email address was not provided, then it will be faxed. If a fax number was not provided, then the addenda will be mailed. Addenda will also be posted to the website. Please check back on the website for addendums before submitting your bid to the Town. Bidders may not be notified individually of Addendums.

1.06 - PAYMENT AND DISCOUNT TERMS, ADJUSTMENTS FOR INCOMPLETE OR

UNACCEPTABLE WORK

Payment and Discount Terms

Payment terms for the Town of Needham are net 30 days. Indicate discounts, if any, for payments made less than 30 days. The Prompt Payment Discount “Clock” begins at the date of receipt of the invoice, or the date of the receipt of the product or service, whichever occurs later.

The unit bid price shall be the basis for payment for purchased items or services. Payment shall be based on the items or services purchased. Invoicing may be performed after delivery, work has been completed, or monthly, for items or services that have been fulfilled.

Invoices are to itemize charges for labor, equipment, and supplies. The Town will not be responsible for payment of any charges not itemized to the Town’s satisfaction. Pre-payment is NOT allowed. Invoices must include the Town’s purchase order number. The Purchase Order number will change with each fiscal year.

Invoices for additional services must include the date and times of the work, the type of the services performed, the number of hours or units to be charged, and the name of the person who authorized the work. They are to be sent in duplicate directly to the Town’s designee for processing and are not to be included on the regular monthly invoice.

Adjustments for Incomplete or Unacceptable Work

The Town reserves the right to withhold payment for incomplete or unacceptable work, as outlined in this IFB. The Town shall provide notice of any work that is deemed to be incomplete or unacceptable, for which the Vendor shall rectify that condition to the satisfaction of Town. The Town will also reduce the bill for any services deemed unsatisfactory. At no time will penalty assessment be recoverable by the Vendor.

The Vendor shall take all proper precautions to protect Town and private property from damage and/or loss. Should any damage to, and/or loss of, property be caused by the Vendor, the Vendor will be required to make repairs and/or restitution immediately at its expense.

1.07 - BID MODIFICATIONS OR WITHDRAWALS

Bids may be corrected, modified, or withdrawn prior to the submission deadline; requests to do so must be received in writing to the Town Manager. After the submission deadline, bids may not be changed. Minor mistakes may be waived by the Town.

1.08 – PREMATURE OPENING OF A BID

The Town will not be responsible for the premature opening of any bid not properly identified. The Town may reject bids which are incomplete, not properly endorsed, or signed, or which otherwise are contrary to these instructions.

1.09 – UNEXPECTED CLOSURE OR DELAYS

If, at the time of the scheduled bid submission deadline, the designated location for delivery of the bid is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or other the deadline will be postponed until 11:00 a.m. on the next normal business day. Bids will be accepted at the same location until that date and time.

1.10 – LATE SUBMISSIONS

The Town assumes no responsibility for late submissions due to mail, courier, or delivery problems. LATE BIDS WILL NOT BE CONSIDERED.

1.11 - REJECTION OF BIDS

The bid must satisfy all the requirements in order to be considered for award. Failure to complete the required forms, answer any questions, or provide the required documentation will be deemed NON-RESPONSIVE and result in rejection of the bid unless the Town determines that such failure constitutes a minor informality that can be corrected without prejudice to other Bidders. A bid may be rejected if the Bidder:

Fails to adhere to one or more of the provisions established in the bid package;

Fails to submit its bid by the time or in the format specified herein or to supply the minimum information requested herein;

Fails to submit its bid to the required address on or before the specified submission deadline;

Misrepresents its service or provides demonstrably false information in its bid, or fails to provide material information.

1.12 – TAXES

Purchases made by the Town are exempt from the payment of all Federal excise tax and the payment of Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid prices. If requested, the Town will provide the awarded bidder with a copy of the Certificate of Exemption.

1.13 – PUBLIC RECORDS

Under the Massachusetts General Laws, the Town cannot assure the confidentiality of any materials or information that may be submitted by a vendor in response to this Bid. Thus vendors who choose to submit confidential information do so at their own risk. All bids or other materials submitted by the vendor in response to this Bid will be open for inspection by any person and in accordance with Massachusetts General Laws, Chapter 66 (Public Records Law). Any statements reserving any confidentiality or privacy rights in the submitted responses or otherwise inconsistent with these statutes will be void and disregarded. Unless specifically addressed by statute, the Town may charge twenty cents ($0.20) per page for photocopies, twenty-five cents ($0.25) per page for microfilm copies and fifty cents ($0.50) per page for computer printouts. The Town may charge the actual cost of reproducing a copy of a record that is not susceptible to ordinary means of reproduction, such as large computer records or over-sized plans. The Town may charge and recover a fee for the time an employee spends searching, redacting, photocopying and re-filing a record. The Town will provide a written, good faith estimate of the applicable copying, search time and segregation time fees to be incurred prior to complying with a public records request where the total costs are estimated to exceed ten dollars ($10.00).

All proposals, materials, drawings, plans, etc. shall become the property of the Town and may be considered under the Public Records Law public information.

1.14 – CONFLICT OF INTEREST

By execution of a contract with the Town of Needham, the Bidder acknowledges that the Town of Needham is a municipality for the purposes of Massachusetts General Laws, Chapter 268A (the Massachusetts conflict of interest statute), and agrees, as circumstances require, to take actions and to forbear from taking actions so as to be in compliance at all times with the obligations of the contractor based on said statute.

1.15 – OTHER NOTICES

The consideration of all bids and subsequent selection of the successful applicant shall be made without regard to race, color, sex, age, handicap, religion, political affiliation or national origin.

The Bidder shall adhere to the provisions of the Fair Employment Practices Law of the Commonwealth (Massachusetts General Laws, Chapter 151B).

The provisions relating to non-discrimination and affirmative action in employment shall flow through all contracts and subcontracts that the successful Bidder may receive or award as a result of this contract.

Any services provided by the Bidder shall be rendered through a professional services contract; the Bidder will not be considered an employee of the Town and will not receive any benefits of an employee.

The Bidder shall comply with Massachusetts General Laws, Chapter 66A if the Bidder becomes a "holder" of "personal data". The Bidder shall also protect the physical security and restrict any access to personal or other Town data in the Bidder's possession, or used by the Bidder in the performance of the Contract, which shall include, but is not limited to the Town's public records, documents, files, software, equipment or systems.

1.16 – PRE-BID CONFERENCE

Refer to Procurement in Brief for details, if any.

1.17 – TIE BID

In the event that there is a tie bid between two (2) responsive and responsible bidders, the award of the contract will be determined by a coin toss. The bidder’s whose submission was received earliest shall be assigned “Heads” in the coin toss. In the event that there is a tie bid with three (3) or more responsive and responsible bidders, the award shall be made by a draw by lot limited to those bidders. The coin toss/draw by lot shall be scheduled within two (2) business days from when it was determined by the Town to be a tie bid. The bidders involved shall be given an opportunity to attend. The coin toss/drawing shall be witnessed by at least three (3) Town officials. The tie breaker event shall be held at the Needham Town Hall during regular business hours.

1.18 – CONTRACT AWARD

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

This contract is procured under M.G.L. Chapter 30B. The contract will be awarded to the responsive and responsible bidder(s) offering the lowest total price. There will be only one contract awarded under this bid. All unit prices must remain constant for the duration of the contract. The Town, with the agreement of the vendor, may reduce the unit price for supplies/services specified at any time during the term of the contract or when an option to renew, extend or purchase is exercised.

The Town herein declares its express purpose not to award the contract to any Bidder unable to furnish evidence, satisfactory to the Town, that it has sufficient ability, experience, and capital to execute and complete the work in accordance with the contract.

If requested, any Bidder may be required to demonstrate financial stability satisfactory to the Town.

The Town Manager is the awarding authority for the contract. Further the contract will not be binding until it has been approved as to form by Town Counsel. Award, payment and performance obligations shall depend on the availability and appropriation of funds.

The Town reserves a period up to ninety (90) calendar days following the opening of the bids in which to evaluate and award the contract.

Upon bidder selection, the Town of Needham will mail or email the contract to be executed by the Bidder, who will returned the required number of copies with the required insurances and bonds. The Town of Needham will then counter-sign the contracts and will return one complete contract to the Bidder. Unless otherwise noted by the Town, the terms and conditions contained therein are NOT negotiable.

1.19 – SUBMISSION REQUIREMENTS

Quality Requirements

Bidder demonstrates the ability to fulfill orders promptly upon award of contract

The bidder shall submit his/her proposal upon the bid forms supplied within these specifications. The bidder shall specify the unit prices as requested for each bid item. All bids shall be signed correctly with ink; in order to qualify, the bidder must provide bids for each required item within a section.

Submission Requirements

1. The bid is to be submitted and addressed as follows: Kate Fitzpatrick, Town Manager, Needham Town Hall, Needham, Massachusetts, 02492.

2. The bid is to be clearly marked: Stryker Power Pro-XT Ambulance Cots and Power Load Cot Fastener System 17BFP148G

3. Bidder should acknowledge all addenda related to this IFB, if any. Failure to receive or acknowledge any addenda does not relieve the bidder of any changes, conditions, quantities, methods, requirements that may result by the issuance of the addenda.

Bidders are encouraged to check the Town’s website www.needhamma.gov/bids.aspx for addenda before submitting your bid to the Town.

4. Bidder must submit a completed Bidder Information Response form with the contact information and questions answered.

5. Bidder must submit a completed Bid Form or an exact copy, signed by an individual authorized to negotiate for and contractually bind the Bidder. All prices must be reflective of all costs for delivery. No price adjustments will be allowed. Fuel surcharges or vehicle surcharges or adjustments will not be allowed.

6. Bidder must provide the required number of references. For each, provide the following: a contact person and title, customer’s name, address, telephone number, email, and a brief description of the actual services provided (sample format included in bid package). Do not use the names of relatives or Town Employees as references. Do not use any previous Town contracts as a source of project reference information. You may use previous Town contracts as a record of your experience only. The Town has provided a Professional References Form (attached) that the bidder may use but is not required to use this form; however, the Bidder is required to provide in whatever format at least the requested information that is stated on the Professional Reference Form. If ant of the requested information is not available, the bidder is to disclose this fact and why.

7. A signed Certificate of Good Faith;

8. A completed Certificate of Compliance with Massachusetts Tax Laws or

Certificate of Good Standing issued by the Massachusetts Department of Revenue;

9. A completed Certificate of Authority (attached) or Corporate Resolution; if applicable;

10. Bids must be received and time stamped no later than the deadline stated in the Procurement in Brief (Where and When Bids are Due). LATE BIDS WILL NOT BE

CONSIDERED.

11. A Bid Bond is not required.

12. Delivery will be at the expense of the Bidder. Any and all damages that may occur due to packaging or shipping will be the sole responsibility of the Bidder

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

PART 2 –PRODUCT DESCRIPTIONS

To assist the reader we have defined the following words when used in this bid package:

1. Awarding Authority: Means the Town Manager of Needham Massachusetts

2. Bidder: Means the person, firm or corporation submitting a bid on these specifications or any part thereof.

3. Firm Price: Means a guarantee against price increases during the life of the contract.

4. Town: Means the Town of Needham, Massachusetts

5. Vendor: Means the person, firm or corporation with whom the contract is made by carrying out the provisions of these specifications and the contract.

The Town of Needham is circulating this Invitation for Bids to supply all labor, materials and equipment necessary to deliver to the Needham Fire Department three new (3) Stryker Power-Pro XT Ambulance cots (Model 6506) and three (3) compatible Power-load cot Fastener systems (Model 6390). Substitutions will not be accepted. In conjunction to the purchase of these three power cots and power loading systems, installation of two of the systems must be made within 60 days of purchase. The third system which will not be installed must be shipped in an appropriate box or other materials to ensure it can be stored for up to one year prior to installation without damage. The systems should have sufficient warranty coverage. An extended warranty should be offered, though the Department will not be required to purchase. The systems should be user friendly and easy to use by EMS and Firefighting staff. Specification sheets are attached for each requested product.

Cots and cot fasteners will be the manufacturer's latest current production and include all accessories as outlined below.

Cots must be fully assembled and ready to operate before being accepted by the County.

The cots must conform to all applicable Federal and State Standards.

The manufacturer's plate and tag with model and serial number must be on the units, cots and accessories will be bid as a complete assembly.

The successful bidder will be responsible for delivery of the cots and cots fasteners to the Needham Fire department, 88 Chestnut St. Needham, MA 02492 for inspection and acceptance and will be responsible for the installation of 2 systems within 60 days of contract award.

The successful bidder shall conduct a four (4) hour training on the safe operation and working systems of the Stryker Power-Pro XT Ambulance cots (Model 6506) and the compatible Power-load cot Fastener systems (Model 6390). Training will be coordinated with the Fire Department Chief or his designee. Bid price must be inclusive of all expenses related to the training, including travel time, lodging and meals.

Stryker Power-Pro XT Ambulance Cot – Additional accessories to be included in quote:

• Heavy duty three-stage IV poles (patient right or left)

• Permanent O2 bottle holders (head end)

• Dual wheel locks

• Head extension

• Equipment hook

• Backrest storage pouch

• Head end storage flat

• Defibrillator platform

• Knee gatch

• Power-LOADTM compatibility

Stryker Power-load cot Fastener System – Additional accessories to be included in quote:

• Floor plate attachment

Power-PRO

XT

powered ambulance cot

Standard Features

Optional Features

Specifications

Model Number 6506

Length

Wheels

Articulation

Minimum Operator Required

Recommended Fastener System

Warranty

Extended warranties available.

* 7-year service life.

1 Height measured from bottom of mattress, at seat section, to ground level.

2 Cot is weighed with one battery pack, without mattress and restraints.

3 700 lb weight capacity with an unassisted lift capacity of 500 lb (Cot loads over 300 lb (136 kg) may require additional assistance to meet the set cot load height).

4 Can accommodate load decks up to 36 in. Load height can be set between 26 in and 36 in.

Stryker reserves the right to change specifications without notice.

In-service video included with every order.

The Power-PRO XT is designed to conform to the Federal Specification for the Star-of-Life Ambulance KKK-A-1822.

The Power-PRO XT is designed to be compatible with competitive cot fastener systems.

The yellow and black color scheme is a proprietary trademark of the Stryker Corporation.

Patents pending.

EMS Equipment

www.ems.stryker.com

Reduce the risk of injuries when raising and lowering

Certifications

IEC-60601 16

Power-LOADTM

Cot Fastener System

Standard Features

Optional Features

Specifications

Model Number 6390 Length

Weight

Minimum Operator Required

Warranty

Extended warranties available.

*7-year service life.

Copyright © 2013 Stryker

DDM/PDF

Mkt Lit-539 08 JUN 2011 Rev C.0

EMS Equipment

www.ems.stryker.com

1Maximum weight capacity represents patient weight. Safe working load of 870 lb (395 kg) represents the sum of the cot total weight and patient.

Stryker reserves the right to change specifications without notice.

The Power-LOAD cot fastener system is designed to conform to the Federal Specification for the Star-of-Life Ambulance KKK-A-1822.

Specifications are rounded to the nearest whole number. Conversions are calculated before rounding.

The yellow and black color scheme is a proprietary trademark of the Stryker Corporation.

Patents pending.

Certifications:

IPX6 IEC-60601-1 BS EN-1789

AS/NZS-4535 KKK-A-1822

IPX6 IEC 60601-1

AS/NZS 4535:1999 BS EN 1789:2007 17

PART 3 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION

Checklist

Company Name: ___________________________________________________________

Bidder has completed and returned the Acknowledgement of Receipt form (via fax or email).

Bidder has completed, signed, and enclosed the Bidder Information Response

Bidder has completed, signed, and enclosed the Certificate of Good Faith.

Bidder has completed, signed, and enclosed the Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

Bidder has provided at least five (5) references on the Professional Reference Form of which at least two (2) are governmental units (municipal /county/regional district/state agency/special district).

Bidder has completed, signed, and enclosed the Bid Price Form or an exact copy.

If the bid submission is signed by someone other than the Owner/President of the company, a completed Certificate of Authority or Corporate Resolution for the person who signed the proposal must be provided. It must state that the individual has the authority to submit the proposal on behalf of the Company and can bind the Company to the contract if awarded.

Bidder acknowledged all addenda, if any

Addendum Number 1 dated ____________________ Addendum Number 2 dated ____________________ Addendum Number 3 dated ____________________ Addendum Number 4 dated ____________________ Addendum Number 5 dated ____________________

This form must be completed and filed with bid submission

Bidder Information Response

17BFP148G

Legal Name of the Bidder:____________________________________________________

Company Name: ___________________________________________________________

Company Address:__________________________________________________________

City State Zip:_____________________________________________________________

Company Web Address:______________________________________________________

Company Telephone: _____________________ Company Fax number: _______________

State of Incorporation (Date):_________________________________________________

If the bidder is a partnership, give full names and addresses of all partners; and if an individual, give residential address if different from business address.

Company Contacts - Required

Individual submitting the bid (this is the individual who should sign the Certificate of Good Faith):

Name: _____________________________________________ Title: _________________

Mailing Address___________________________________________________________

Telephone: _____________________________ Fax number: _______________________

Email Address: _____________________________________________________________

Individual to be contacted about the bid (if different from the individual submitting the bid):

Name: _____________________________________________ Title: _________________

Mailing Address___________________________________________________________

Telephone: _____________________________ Fax number: _______________________

Best Times to Contact: ______________________________________________________

Individual authorized to contractually bind the company (This will be the individual whose name and title will appear in the contract documents and will execute the contract if the contract is awarded to the company):

Name: _____________________________________________ Title: _________________

Mailing Address___________________________________________________________

Telephone: _____________________________ Fax number: _______________________

Best Times to Contact: ______________________________________________________

You are required to disclose and identify any third parties/subcontractors who will have a material role in assisting you in fulfilling the requirements under this contract. Disclose whether the relationship is specifically for this contract or is an ongoing relationship that includes other contracts. Disclose how long this working relationship has been in effect.

1. Has the bid been signed by a person legally authorized to commit the Bidder (Company) to contract, if awarded? Yes No

2. Is the bidder prepared to provide the insurances as required? Yes No

3. Has the bidder placed any conditions or restrictions with its bid to the Town which conflict with the Scope of Services? Yes No If yes, the bid may be deemed conditional.

4. Has the Bidder identified any and all exceptions to the Town’s specifications and are they included in the submission? Yes No

5. Is the Bidder prepared to execute the Town’s contract if awarded? Yes No

Signature of the Bidder: _____________________________________________________

Printed Name and Title of Signatory: ___________________________________________

Date: __________

This form must be completed and filed with bid submission.

CERTIFICATE OF GOOD FAITH

The undersigned hereby certifies that s/he will comply with all laws and regulations applicable to awards made subject to Massachusetts General Laws, Chapter 30B.

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting the bid or proposal

Individual Full Name (Print/Type)

Name of Business (Print/Type) (Date)

Two Witnesses or Notary

Witness One Signature Witness Two Signature

Witness One Full Name (Print/Type) Witness Two Full Name (Print/Type)

Witness One Primary Address Witness Two Primary Address

OR

Commonwealth of Massachusetts County of ____________________

On this ____ day of ________, 20____, before me, the undersigned notary public, personally appeared _____________________(name of document signer), proved to me through satisfactory evidence of identification, which were _______________________, to be the person whose name is signed on the preceding or attached document, and acknowledged to me that (he) (she) signed it voluntarily for its stated purpose.

as partner for ________________, a partnership.

as _______________ for ______________, a corporation.

as attorney in fact for ___________________, the principal.

as _____________ for ________________, (a) (the) _____________________.

___________________________(official signature and seal of notary)

My commission expires: ______________________

This form must be completed and filed with bid submission

CERTIFICATE OF COMPLIANCE WITH MASSACHUSETTS TAX LAWS

Certificate of Good Standing issued by the Massachusetts Department of Revenue dated no earlier than 90 days before the bid submission deadline may be submitted in place of this certificate.

Pursuant to Massachusetts General Laws, chapter 62C, section 49A, the undersigned acting on behalf of the Bidder*, certify under the penalties of perjury that to my best knowledge and belief, the Bidder* is in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and Bidders, and withholding and remitting child support.

Individual

Signature Date

Name (please type or print)

Social Security Number

Corporate

Corporate Name (please type or print)

Signature of Corporate Officer Date

Name of Corporate Officer (please type or print)

Title (please type or print)

Taxpayer Identification Number

* As used in this certification, the word "Bidder" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals

This Form or Certificate of Good Standing issued by the Massachusetts

Department of Revenue is to be filed with the bid submission.

CERTIFICATE OF AUTHORITY

1. I hereby certify that I am the Clerk/Secretary of _____________________________

(Insert full name of Corporation)

2. corporation, and that __________________________________________________

(Insert the name of officer who signed the contract and bonds)

3. is the duly elected ____________________________________________________

(Insert the title of the officer in line 2)

4. of said corporation, and that on __________________________________________

(The date must be ON OR BEFORE the date the officer signed the contract and bonds.)

at a duly authorized meeting of the Board of Directors of said corporation, at which all the directors were present or waived notice, it was voted that

5. _____________________________________ the ______________________________

(Insert name from line 2) (Insert title from line 3) of this corporation be and hereby is authorized to execute contracts and bonds in the name and on behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any contract of obligation in this corporation’s name and on its behalf, with or without the Corporate Seal, shall be valid and binding upon this corporation; and that the above vote has not been amended or rescinded and remains in full force and effect as of the date set forth below.

6. ATTEST: _______________________________________ AFFIX CORPORATE

(Signature of Clerk or Secretary)* SEAL HERE

7. Name: _________________________________________

(Please print or type name in line 6)*

8. Date: __________________________________________

(Insert a date that is ON OR AFTER the date the officer signed the contract and bonds.)

* The name and signature inserted in lines 6 & 7 must be that of the Clerk or Secretary of the corporation.

Professional Reference Form

Customer: ________________________________________________________________

Mailing address___________________________________________________________________

Period of Service (MM/YYYY): _______________ through ___________________

Is this a Municipal or other Governmental Unit? Yes No

Primary Contact: _______________________________ Title: _______________________

Telephone: ____________________________________ Ext:______

Email: ________________________________________________________________

Customer: ________________________________________________________________

Mailing address___________________________________________________________________

Period of Service (MM/YYYY): _______________ through ___________________

Is this a Municipal or other Governmental Unit? Yes No

Primary Contact: _______________________________ Title: _______________________

Telephone: ____________________________________ Ext:______

Email: ________________________________________________________________

(Make as many copies as necessary, a minimum of 5 references required, of which at least 2 are governmental units (municipal /county/regional district/state agency/special district)

THIS FORM OR SUBSTITUTE WITH THE REQUESTED INFORMATION

MUST BE FILED WITH BID SUBMISSION

Bid Price Form

(Bid Form Consists of 3 Pages)

Bidder Name: _____________________________________________________________

Bidder Acknowledges Addenda#___________________________________

The Bid Form or an exact copy is to be signed by the individual authorized to negotiate for and contractually bind the Bidder. Failure to fully complete the form, provide the requested information, or make any alterations may be considered a conditional bid. Conditional bids will be rejected.

All items are to be quoted as specified or approved equal. Any deviations from specifications must be clearly identified in the bid submittal. If deviations are not specifically listed, the Town will assume none are taken, and the Vendor will be expected to deliver items exactly as specified. Pricing must be FOB Destination. No charges will be allowed for packing, crating, freight, handling, or cartage unless specifically stated and included with bid.

Ambulance Cots Unit Price Quantity Total

Stryker Power-Pro XT Ambulance cots (Model 6506)

- inclusive of all options as per Part 2 of the IFB $ 3

A -$

Describe Warranty:

Extended Warranty $ 3

Fastener System Unit Price Quantity Total

Power-load cot Fastener systems (Model 6390) -inclusive of all options as per Part 2 of the IFB $ 3 Power-load cot Fastener systems (Model 6390) Installation $ 2

B -$ Describe Warranty:

Extended Warranty $ 3

Subtotal - COTS

Subtotal - FASTENER SYSTEMS

TOTAL PRICE (A + B)

Other Charges Description How the rate is measured (onetime, per hour, per day, etc.)?

Rate Units Total (rate x units)

D) OTHER CHARGES TOTAL $

Is the bidder offering a prompt payment discount? Yes No (Not required but if NOT offering a discount indicate by writing “ZERO”) The Town of Needham general payment terms are net 30 days. Enter the Prompt Payment Discount percentage (%) off the invoice amount, for each of the payment issue dates listed, if the payment is issued within the specified Payment Issue days.

Prompt Payment Discount %

Payment Issue Date within

% 10 Days % 15 Days % 20 Days % 30 Days % 45 Days % Other

Note: The Prompt Payment Discount “Clock” begins at the date of receipt of the invoice, or the date of the receipt of the product or service, whichever occurs later.

The prices shall NOT INCREASE during the contract period. In the event that the unit price and the total price differ, the unit price shall prevail.

The bidder proposes to provide the supplies and/or services in accordance with the requirements provided by the Town dated January 12, 2017 and addenda as may be issued by the Town and provided to bidders prior to the opening of the bids. The undersigned hereby states that this offer is effective for (a) at least thirty (30) calendar days from the opening date of the bids, (b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b), or (c) occurs first.

The undersigned further agrees that, if selected for award of the contract under this bid, s/he will within five days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the Town, execute a contract in accordance with the terms of this bid. The undersigned hereby certifies that s/he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work and that s/he will comply fully with all laws and regulations applicable to awards made subject to Massachusetts General Laws, Chapter 30B.

The undersigned further certifies under the penalties of perjury that this proposal is in all respects bona fide, fair, and made without collusion or fraud with any other person. As used in this subsection, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, group of individuals, or legal entity.

(Name of Company)

BY:

(Signature of Bidder)

(Printed Name and Title of Signatory)

Business Address

(City/Town, State Zip)

(Telephone) (FAX)

(Email)

(Place and Date When the Business was Organized)

If incorporated, identify the State of Incorporation and Date.

STATE OF INCORPORATION (DATE) ( )

* attach certificate of authority, if applicable

If the bidder is a partnership, give full names and residential addresses of all partners; and if an individual, give residential address if different from business address.

(Date this bid was submitted)

THIS FORM MUST BE COMPLETED and FILED WITH THE SEALED BID SUBMISSION

Non-Submittal Response Form

NOTE TO BIDDER: If your company’s response is a “non-submittal”, the Town of Needham is interested in the reason for such response since Town desires to ensure that the procurement process is fair, open, and attracts maximum participation from interested companies. We therefore, appreciate your responses to this non-submittal response form.

Please complete and fax this form to: 781-449-4569

Please indicate your reason for responding with a “non-submittal”:

We were unable to meet requirements for this procurement.

We were unable to provide the goods or…