IFB ER234R9004_Jun_2_25_solicitation_doc.pdf
PDF 21 KB Posted
- Attached to
- Household Items
- Solicitation number
- IFB ER234R9004
- Issued by
- Clay County, Jefferson City, Missouri
About this file
The document is an Invitation for Bid (IFB) ER234R9004 issued by the Missouri Department of Corrections (DOC) for household items to be resold in offender canteens. The solicitation covers 13 line items including insulated soft-sided coolers, plastic fly swatters, air fresheners, pitchers, coffee cups, clear plastic cups, insulated cups, plastic bowls, microwavable bowls, and rectangular plastic containers. The bid period was open from August 28, 2018, to September 18, 2018, at 3:00 PM CDT, with quantities ranging from 19 to 1,148 cases per item type. Delivery terms are FOB Destination, Freight Prepaid and Allowed, including unloading at Department docks or designated sites. The contract includes an initial one-year term with options for three additional one-year renewal periods.
Vendors were required to submit pricing for the initial contract term and provide percentage increases or decreases for potential renewal periods. The solicitation was open to all vendors capable of meeting detailed product specifications, with no specific set-aside designations or restrictions mentioned. Vendors needed to complete and submit various exhibits, including the front page, Exhibit A, Pricing Pages, and Exhibit F Secretary of State information. Payment terms stipulate that payments will be processed based on final delivery, inspection, and acceptance of items. The contract will be awarded to the lowest responsive and responsible bidder(s) meeting the specifications, with no incumbent vendors identified in the documents.
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Text version
Solicitation Number: IFB ER234R9004
Household Items
Invitation for Bid (IFB)
DOC - Dept of Corrections
August 28, 2018 - September 18, 2018
Page:2
General Header Information
IFB ER234R9004
No. IFB ER234R9004 Title: Household Items Start Date: August 28, 2018 at 10:00:00 AM CDT End Date: September 18, 2018 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Household items for resale on offender canteens Delivery Terms: Free On Board Destination Delivery Notes: Delivery shall include unloading shipments at the Department dock or other designated unloading site(s) as requested by the Department. All orders must be shipped FOB Destination, Freight Prepaid and Allowed.
Payment Terms: See Payment Notes Payment Notes: All payment terms shall be as stated in the terms and conditions of this contract. Payments will be processed based on final delivery, inspection, and acceptance of the item(s). Please review bid document for payment and invoice details.
Contact Information: DOC - Dept of Corrections Lisa Graham 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-6611 Fax:
lisa.graham@doc.mo.gov
Contact Details: If you have any questions, please contact:
Lisa Graham 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-6611 Fax:
lisa.graham@doc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
This bid has no questions defined.
IFB ER234R9004
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors must fill out and sign the front page of the bid, Exhibit A, Pricing Pages, Exhibit F
Secretary of State information, and any others that apply. Vendors should attach the cover page and exhibits to their bid or email AFTER bid opening to buyer of record. Vendor MUST post pricing online if not providing hard copy by mail by the date posted on the bid.
Submission of Hard Copy Sealed Bids Sealed bids must be delivered to the Missouri Department of Corrections, Purchasing
Section, 2729 Plaza Drive, Jefferson City, MO 65109 or P.O. Box 236, Jefferson City, MO
65102. The bidder should clearly identify the IFB number on the lower right or left-handed corner of the container in which the bid is submitted to the Department. This number is essential for identification purposes.
http://www.mo.gov/privacy-policy/
Page:4
Documents:
ER234R9004 Household Items.pdf
Page:5
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Insulated Soft Sided
Cooler case 68.00
Item Specification for Insulated Soft Sided Cooler
Description: Yellow color only, no leak liner, Maximum capacity six 12 oz cans with room for ice.
Specification Number: 001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Fly Swatter (plastic only) case 55.00
Item Specification for Fly Swatter (plastic only)
Description: One piece pliable plastic construction fly swatter, NO METAL.
Specification Number: 002
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 Air Freshener case 153.00
Item Specification for Air Freshener
Description: Stick on or hang type air freshener, no metal, list fragrances available on hard copy bid
Specification Number: 003
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
4 Pitcher with lid case 680.00
Item Specification for Pitcher with lid
Description: Clear or translucent plastic construction water pitcher, 2 quart round with handle.
Specification Number: 004
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
5 Plastic Coffee Cup case 44.00
Additional Item Fields
1. State ounces per cup capacity(required):
2. State color of cup(required):
Item Specification for Plastic Coffee Cup
Description: Hard plastic coffee cup with handle. 10-14 oz capacity, color shall be clear, translucent, white or beige
Specification Number: 005
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
6 Clear Plastic Cup with Lid case 19.00
Additional Item Fields
1. Please state ounces per cup capacity(required):
Item Specification for Clear Plastic Cup with Lid
Description: Clear plastic cup with lid. 10-16 oz capacity.
Specification Number: 006
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
7 Insulated Cup with Lid case 182.00
Additional Item Fields
1. State ounces per cup capacity(required):
Item Specification for Insulated Cup with Lid
Description: Double wall insulated cup with lid. Clear walls, 14-22 oz capacity.
Specification Number: 007
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:6
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
8 Plastic Bowl with Lid case 46.00
Additional Item Fields
1. State ounces per bowl capacity(required):
Item Specification for Plastic Bowl with Lid
Description: Plastic bowl with lid, bowl, lid or both must be of clear plastic construction. 20-25 oz capacity, air/water tight lid
Specification Number: 008
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
9 Microwavable Plastic Bowl with Lid case 1,148.00
Additional Item Fields
1. State ounces per bowl capacity(required):
Item Specification for Microwavable Plastic Bowl with Lid
Description: Microwavable plastic bowl with lid, 40-45 ounce capacity. Bowl, lid or both must be clear plastic construction. Air/water tight lid.
Specification Number: 009
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
10 Rectangle Plastic
Container with Lid case 200.00
Additional Item Fields
1. State number of ounces per bowl capacity.(required):
Item Specification for Rectangle Plastic Container with Lid
Description: Container shall be no larger than 5" wide x 7" long x 4" deep. Container should be a minimum of 32 oz/maximum size is 45 ounces. Air/water tight lid. Bowl, lid or both must be of clear plastic construction.
Specification Number: 010
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
11 First Renewal Percentage increase or decrease percent 1.00
Item Specification for First Renewal Percentage increase or decrease
Description: Please state the percentage increase or decrease for the first renewal period
Specification Number: 011
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
12 Second Renewal
Percentage Increase or
Decrease percent 1.00
Item Specification for Second Renewal Percentage Increase or Decrease
Description: Please state the second renewal percentage increase or decrease
Specification Number: 012
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
13 Thrid Renewal Percentage
Increase or Decrease percent 1.00
Item Specification for Thrid Renewal Percentage Increase or Decrease
Description: Please state the third renewal percentage increase or decrease
Specification Number: 013
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:7
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