IFB.RW1625006.pdf

State of California Department of Corrections and Rehabilitation

May 11, 2016

INVITATION FOR BID (IFB)

IFB No. RW 1625006

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled RW 1625006 for INJECTION MOLDED PLASTIC COMPONENTS for the California Prison Industry Authority (CALPIA) General Fabrication Enterprise at Avenal State Prison in Avenal, California. In submitting your bid, you must comply with the instructions found herein and the Bidders Instructions REV-908 located on the CALPIA website (www.calpia.ca.gov, select About CALPIA tab and then Doing Business with CALPIA).

In the opinion of California Prison Industry Authority, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: June 1, 2016 at 3:00 pm CALPIA Contact Return Bid To:

Jamie Halford, Contract Analyst Phone: (916) 358-1714

Email: Jamie.Halford@calpia.ca.gov

California Prison Industry Authority Attention: Jamie Halford, Contract Analyst

560 East Natoma Street Folsom, CA 95630

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

The California Prison Industry Authority anticipates that the proposed contract term will be for three

(3) years.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority (Penal Code 2808) considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, quality and/or reliability for the product or service; certification by the International Standard Organization (ISO). Should a bidder be excluded based upon performance history, there must be documentation which supports that conclusion.

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

http://www.calpia.ca.gov/

California Prison Industry Authority (CALPIA) IFB No. RW 1625006

CALPIA may consider other factors deemed necessary to ensure that best value is achieved. Any such factors must be reduced to written form and maintained in the contract file for the duration of the resulting contract.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids.

Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Any agreement resulting from this solicitation shall be of no force or effect until it is signed by both parties and approved by CALPIA. The Contractor is not to begin work until a contract has been made, all approvals have been obtained, and the contract has been fully executed. Should work begin before all approvals are obtained, services shall be considered voluntary.

SECTION PAGE

A. Purpose and Description of Service 4 B. Bid Information 4 C. Bidder’s Submittal Requirements 5 D. F.O.B. Destination 6 E. Cash Discounts 6 F. Bid Evaluation 6 G. Inspection of Vendor Production Facility 6 H. Pre-Production Samples 7 I. Proof of Insurance 7 J. Licenses and Permits 7 K. Standard Language 7 Bid Attachments

Attachment 1: Bid Document Submittal Check List 8 Attachment 2: Product Specifications 9 Attachment 3: Technical Data and Information Sheets 12 Attachment 4: Plastic Requirements Table 16 Attachment 5: Supplemental Provisions 17 Attachment 6: Certificate of Compliance 25 Attachment 7: Cost Sheet 26 Attachment 8: Payee Data Record (STD 204) 30 Attachment 9: Darfur Certification 32 Attachment 10: Post-Consumer Content Certification 33 Attachment 11: Responsibility Information 35 Attachment 12: Supplier Qualification Worksheet 38 Attachment 13: CAD Drawings and Pictures 40

Bid Submittal Documents:

Attachment 1: Bid Document Submittal Check List 1 page Attachment 7: Cost Sheet 4 pages Attachment 8: Payee Data Record (STD 204) 2 pages Attachment 9: Darfur Certification 1 page Attachment 10: Post-Consumer Content Certification 2 pages Attachment 11: Responsibility Information 3 pages Attachment 12: Supplier Qualification Worksheet 3 pages

Bidder Instructions and Contract Provisions:

Bidders Instructions REV-0313* 11 pages General Provisions REV-1012* 19 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and are located on our website at the following link http://www.calpia.ca.gov Select About CALPIA then select Doing Business with CALPIA.

A. Purpose and Description of Service

The California Prison Industry Authority (CALPIA) requires injection molded plastic components for its General Fabrication Enterprise at Avenal State Prison in Avenal, California. CALPIA anticipates that the proposed contract term will be for a period of three (3) years with the option to extend for an additional one (1) year. Refer to the Product Specifications and Supplemental Provisions attached to this IFB as Attachment 2 and Attachment 5.

CALPIA reserves the right, before the conclusion of the contract term to extend the contract for an additional one (1) year period. A written and approved amendment will be required to extend the contract prior to contract expiration.

Emergency Extension Option:

In the event of an emergency, upon mutual agreement with the contractor(s), CALPIA may extend the contract for up to one (1) additional year beyond the stated term and any noted extensions. Extensions during this period may occur in various increments until the establishment of a new contract. The total of the Emergency Extension Option terms shall not exceed one (1) additional year. All original Terms and Conditions shall remain the same during the extensions. Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALPIA procurement staff, or other circumstances that would otherwise cause an unanticipated disruption to CALPIA’s Furniture or Modular Furniture Enterprises.

Method of Award:

CALPIA will award on an “All or None” basis to the bidder deemed by CALPIA, at its sole discretion, to offer the best value, which is defined as the lowest price or the greatest quality or a combination of the two depending on the specific needs of CALPIA.

B. Bid Information

1. Time Schedule:

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. If no time for receipt of bids is specified in the IFB, the bid shall be due by the close of the business day on the date indicated. Close of the business day shall be 5:00 p.m. All times are Pacific Standard Time (PST)/Pacific Daylight Time (PDT).

2. Bid Submittal Format & Delivery:

Bids must be received via U.S. Mail, common carrier, or hand delivered, no other method of response will be accepted. Bids not submitted under sealed cover may be rejected. Submit one (1) copy of the bid to the address and Contract Analyst on page 1 of this document. The interior sealed envelope must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

C. Bidder’s Submittal Requirements

1. Minimum Qualifications

a) Since the performance of this contract requires the use of State owned molds worth approximately $250,000.00, the State will only consider bids from companies that will be in possession of the molds in California and will be using them to manufacture the parts in California. The manufacturer may appoint an authorized designee in California if needed.

b) Bidders who are representatives of a manufacturer will provide a signed letter of agreement from the manufacturer with their bid package, stating that the manufacturer agrees to provide CALPIA with any needed technical support.

c) The successful bidder shall have a minimum of two (2) years of experience in manufacturing injection molded plastic components or as a representative of said manufacturer. Prior experience shall include production of this type of product in comparable quantities and quality.

2. Bid Submittal Items

Submit upon bid due date:

a) Attachment 1: Bid Document Submittal Check List

b) Attachment 7: Cost Sheet

c) Attachment 8: Payee Data Record (STD 204)

d) Attachment 9: Darfur Certification

e) Attachment 10: Post Consumer Content Certification

f) Attachment 11: Responsibility Information

g) Attachment 12: Supplier Qualification Worksheet

h) Quality Assurance Procedures: Bidders shall provide documented quality assurance procedures that include receiving inspection standards such as ISO Certifications or comparable Quality Assurance documentation.

i) Sub-Contractor Agreement: A written agreement between the bidder and supplier is required. If the supplier is not the manufacturer, a written agreement between the manufacturer and supplier is required. If there is not an existing agreement, supporting documents identifying that the companies have worked together in the past will be accepted. These documents will be required prior to award of the contract between CALPIA and the bidder.

Company Name Company Address

IFB Number: RW 1625006 Name: INJECTION MOLDED PLASTIC COMPONENTS Attention: JAMIE HALFORD

BID SUBMITTAL – DO NOT OPEN

3. Confidentiality

Information provided is for the sole purpose of evaluation by CALPIA and will remain confidential. If deemed necessary by CALPIA, information may be shared with an outside testing laboratory for evaluation only.

D. Freight On Board (F.O.B.) Point

For the purpose of this bid, only bids quoting F.O.B. Destination will be accepted. Bids quoting other than F.O.B. Destination will be rejected.

E. Cash Discounts

1. For the purpose of this bid, CALPIA will consider cash discounts for bid evaluation purposes.

2. Contractor may offer any cash discount wished, however, for the purpose of bid evaluation when the cash discount offered exceeds five (5) percent, it will be calculated as five (5) percent in determining the lowest bidder. For example, if the bidder offers a cash discount of six (6) percent, for bid evaluation only, CALPIA will calculate the cash discount at five (5) percent when determining the lowest bidder.

3. For purpose of bid evaluation only, if the bidder offers a cash discount of less than twenty

(20) days or less than one half (1/2) of one (1) percent, CALPIA will not adjust their bid for cash discount.

4. CALPIA has a history of taking cash discounts and intends to take advantage of cash discounts offered in response to this IFB when they are in the best interest of CALPIA.

F. Bid Evaluation

1. Award of a contract resulting from this IFB will be based on the contractor providing the best value. The Contractor must meet or exceed the Bidders Submittal Requirements as stated in Section C above.

2. All eligible proposals (i.e., those that are received in the time and manner prescribed) will be reviewed to determine which ones meet the format requirements specified in the solicitation.

3. Those proposals that meet the format requirements shall then be submitted to an evaluation committee for review.

4. The contract will be awarded to the responsible bidder whose bid is ranked highest by the evaluation committee based on past performance, experience, and cost.

G. Inspection of Contractor Production Facility

The State reserves the right to inspect the bidder’s production facility. The cost of this inspection will be borne by the State.

H. Pre-Production Samples

The successful bidder shall submit a pre-production sample or samples to the address indicated in the contract within 30 days of receipt of the State owned mold(s). The sample(s) shall be exactly the same as the product(s) that will be delivered, shall satisfy all requirements of the contract/specification, and shall be supplied at no expense to the State.

The sample(s) shall be inspected for deviations, and if any, they will be itemized in writing and returned to the successful bidder. Deviations must be corrected and another pre-production sample submitted within 14 calendar days after receipt of the comments. If the second pre-production sample does not meet the requirements of the specification, the State may initiate default proceedings as described in Item 72 of the General Provisions.

If the pre-production sample is found to be compliant to the specifications, it shall be retained by the State for comparison to the production units until the contract is completed.

If requested in writing at the time of sample submittal, the sample shall be returned to the bidder when the contract is completed.

I. Proof of Insurance

The contractor will be required to have insurance that covers the molds against damage or loss. The contractor shall submit a copy of the liability insurance to the buyer within 20 days after award of contract.

The insurance policy shall directly name the State of California as an insured entity for the value of the molds.

J. Licenses and Permits

During the term of the contract, the Contractor must maintain all required licenses and/or permits in full force and effect. If and when CALPIA learns that the Contractor has failed to do so, CALPIA may, in addition to any other remedy it may have, immediately terminate this contract without any cost or liability to CALPIA.

K. Standard Language

CALPIA does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

California Prison Industry Authority (CALPIA) IFB No. 1625006

Attachment No. 1

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid.

Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should also be returned with your bid package.

Attachments Attachment Name/Description

_____ Attachment 1 Required Attachment Check List _____ Attachment 7 Cost Sheet _____ Attachment 8 Payee Data Record _____ Attachment 9 Darfur Certificate _____ Attachment 10 Post-Consumer Recycle Content Certification _____ Attachment 11 Bidder/Supplier Responsibility Information _____ Attachment 12 Supplier Qualification Worksheet

Required Documentation _____ Quality Assurance documentation _____ Sub-contractor Agreement (if applicable)

IFB RW1625006 Attachment 2

Revised 5/11/16

State of California

CALIFORNIA PRISON INDUSTRY AUTHORITY (CALPIA)

INJECTION MOLDED PLASTIC COMPONENT PARTS

SPECIFICATIONS AND MOLD DESCRIPTION

1.0 Scope:

This Invitation for Bid (IFB) will result in a three-year contract to manufacture injection molded plastic parts for use in the Modular Systems Furniture (MSF) Systems. The specific component parts required are identified on the Contract Price Sheet (Attachment 7) in the IFB. The line item description identifies the reference drawing, mold cavity count and weight.

2.0 Requirements:

The contractor shall manufacture all the listed parts per the attached drawings using the State owned molds, specified resin type, and deliver to CALPIA within 30 days after notification by the agency unless otherwise stipulated on the Cost Sheet by the bidder.

Reference the Plastic Requirements Table (Attachment 4) for additional details.

The molding press for Group #4 must be capable of handling a maximum shot size of approximately 607 grams and a maximum part size of approximately 9/16” x 13-3/4” x 15-1/8”.

The press for Group #2 must accommodate a unique part with a two-cavity mold that is approximately 122 grams and 19-1/2” long. The mold for Group #2 contains 4 hydraulic slides that extend out from the mold and weigh approximately 2000 lbs.

2.1 Current Molds:

1) The molds are steel and owned by CALPIA.

2) The CALPIA will deliver the molds to the contractor.

3) The CALPIA will pay the initial repair cost, if required, before the start of the first production run. All initial repair costs must be approved by CALPIA in advance.

4) The molds will require maintenance after every 100,000 parts. The bid price shall include this maintenance cost.

5) The contractor shall also perform periodic maintenance inspections and maintain the molds as required to ensure that product quality is consistent and delivery schedules are maintained.

6) The molds are to be returned to CALPIA within 30 calendar days after notification by CALPIA.

2.2 New Molds:

None required at this time. However, contractors may be required to quote a price for new molds. New molds shall be produced consistent with the Society of the Plastic Industry, Inc. (SPI) Class 101 standard. In addition, a mold data sheet as

IFB RW 1625006 Attachment 2

Revised 2/13/13 specified by SPI shall be submitted to CALPIA for approval prior to the manufacture of the new mold.

2.3 Material Types:

All parts must be made using following materials per the attached specifications:

1. ABS: Chi Mei Corp., Polylac, ABS-P A-717 or equivalent grade resin. Minimum flame rating shall be in accordance with Underwriters Laboratory (UL) #94: HB.

(Attachment 3)

2. Acetal: Dupont “Delrin” 570 with glass fiber content of 10% (Attachment 3)

3. Polypropylene: Flint Hills Resources random copolymer P5M6K-048 or equivalent. Minimum flame rating shall be in accordance with UL #94: HB.

(Attachment 3)

2.4 Required Colors:

This contract requires four colors at this time. Additional colors may be added at a later date as mutually agreeable between the manufacturer and CALPIA. The resin colors and additives should be pre-compounded to match CALPIA color standards which will be provided to the contractor. The contractor will be responsible for the replacement, at no cost to CALPIA, of all parts that do not match the CALPIA specified color. CALPIA will be solely responsible for determining if the color match is acceptable.

Color Marco Color Number Ratio

1) Light Grey MMB-61333 5#/100#

2) Dark Grey MC-43559 4#/100#

3) Black MC-30009 NA

4) Vanilla MMB-11167 5#/100# ABS 7017

2.5 Finish:

The core finish shall be a number three (#3), and the texture shall be a MT970 with 0.001” depth or equivalent. For Group 1 and Group 4, the color measurement shall be a Delta 1.0 or better.

2.6 Reports:

Statistical Process Control (SPC) and Statistical Quality Control (SQC) reports shall be run on each batch of parts and be packaged with the parts and sent to CALPIA.

A “Certification of Compliance” (Attachment 6) shall be provided for each purchase order delivery and is due upon receipt of the first article of each color and line item delivered to the State.

IFB RW 1625006 Attachment 2

Revised 2/13/13

2.7 Quality Conformance:

All parts shall be of the highest quality and free of any noticeable fit and blemish problems such as: tolerance, flexing, flashing, shiny spots, dimples, distortion, sink, or any visual transfer of any internal design to the outside finish and be properly trimmed. All defective parts will be returned for full credit. Within 15 working days of receipt of this report, the contractor shall deliver replacement parts via express shipping. The contractor shall arrange for the disposal of the defective parts.

Failure of the products to meet any requirement specified herein may, at the discretion of CALPIA, be cause for refusal to accept further shipments of product until the contractor has provided evidence that corrective action has been taken to eliminate deficiencies.

The CALPIA may return or refuse to accept any delivery with obvious defects or that fails to meet any requirement contained in this Invitation for Bid.

The apparent silence or omission of any specification or detail shall mean only the best industry practice shall prevail.

ABS TECHNICAL DATA AND INFORMATION SHEET

ABS ROD AND TUBE:

ABS is easily machined and may be bored, turned, drilled, milled sawed, die-cut, routed and sheared using high-speed carbide-tipped tools. ABS plate can also be filed, sanded, ground, buffed and polished.

PROPERTIES:

High rigidity and impact strength. Excellent abrasion resistance. Excellent electrical properties, moisture, and creep resistance. ABS resists inorganic salts, alkalies and many acids.

APPLICATIONS:

ABS combines toughness and rigidity with chemical, stress-cracking, and creep resistance.

Extruded ABS sheet can be easily thermoformed with excellent mould detail with most conventional equipment.

COMMON APPLICATIONS:

Automotive interior and exterior trim. Lab equipments, luggage, office accessories.

PROPERTIES ASTM Value

Specific Gravity D792 1.02

Water Absorption Method A D570 0.3

Tensile strength at yield, 1000 psi D638 6

Elongation at yield, % D638 2.5

Elastic Modulus in Tension, 10~5 psi D638 4

Flexural Strength at yield, 1000 psi D790 12.9

Elastic modulus in flexure, 10~5 psi D790 4.4

Compressive strength at yield, 100 psi D695 11.2

Elastic modulus in compression, 10~5 psi D695 2.3

Rockwell Hardness (Method A) D785 R96

Izod impact strength, ft-lb/in. notch 1/8” D256 10

Deform. Under load (2000 psi, 122f), % D621 0.15

Deflection temp F at 66 psi fiber stress D648 180

Max service Temp., F intermittent use 220

Max service Temp., F continuous use 180

Coefficient of Linear Thermal Expansion, F D696 5.7 x 10-5

Underwriter’s Lab Rating (Subj. 94) HB

Dielectric strength, v/mil, short time D149 357 (1/8)

Dielectric constant at 60 Hz D150 30-50

Dielectric constant at 1 MHz D150 2.8-3.8

Dissipation factor, at 60 Hz D150 0.004-0.034

Dissipation factor, at 1MHz D150 0.006-0.011

Volume resistivity, ohm-cm D257 10~13-10~16

Arc resistance (SS Electrode), sec. D495 97(1/8)

These values are representative of those obtained under standard ASTM conditions and should not be used to design parts which function under different conditions.

IFB No. RW 1625006 Attachment 3

ACETAL (Delrin®) TECHNICAL DATA AND INFORMATION SHEET

Acetal is crystalline thermoplastic polymer with a high melting point.

It offers a high modulus of elasticity combined with great strength, stiffness and resistance to abrasion. Moisture has little to no effect on acetal resin, and because of this, the dimensional stability of close tolerance fabricated items is excellent. It is suitable for mechanical parts or electrical insulators that require structural strength at above normal temperatures.

PROPERTIES:

High modules of elasticity. High strength and stiffness. Low coefficient of friction. Easily fabricated with hand tools and automatic production machinery. Good abrasion and impact resistance. Low moisture absorption. Excellent mach inability. Natural lubricity. Resistant to gasoline, solvents, and other neutral chemicals. Useful in air temperatures of -60° F to +320° F.

GRADES:

Delrin 100® series: High viscosity grade of resin for production of rod, slab and tubing to be machined.

Delrin 500® series: General purpose resin used in production of rod and slab.

Delrin 570® series: Resin containing glass fibers. Used where high stiffness, creep resistance and better dimensional stability are required.

Delrin AF®: Resin containing TEFLON® fibers. Used where low coefficient of frication, high resistance to abrasion and wear are required.

APPLICATION:

Delrin’s overall combination of physical, tribological and environmental properties make it ideal for many industrial wear and mechanical applications. Pump and valve components, Gears, Bearings, Bushings, Rollers, Fittings, Electrical insulator parts.

PRODUCT DESCRIPTION PRIMARY SPECIFICATION

Acetal Homopolymet, Natural ASTM D-4181 POM111

Acetal Homopolymet, Black ASTM D-4181 POM111 w/Black

Acetal Homopolymer, 20% Glass-filled (570) ASTM D-4181 POM110G20A39(4200)170 Acetal Homopolymer, AF Blend ASTM D-4181 POM110L13A00000

AGENCY APPROVALS OR LISTING FDA, NSF, USDA

BASE RESINS TRACDE NAMES: Delrin®

MECHANICAL PROPERTIES: ASTM

Specific gravity D792 1.42 Tensile strength, Ultimate D538 10,000 psi

Elongation at break D638 75%

Tensile modulus D638 4.5x10~5psi Rockwell hardness D785 R120, M94

Impact strength (73°) D256 2.3 ft-lb/inch

Flexural strength D790 14,300 psi Flexural modulus D790 3.8x10~5 psi

Wear factor against steel 40psi 50fpm 55x10~10

Coefficient of friction 40psi 50fpm 0.20 Dynamic

THERMAL PROPERTIES

Melting point 347°F Heat deflection at 66 psi D648 342°F

Heat deflection at 264 psi D648 277°F

Max serving temperature for short term 300°F Max serving temperature for long term 185°F

Thermal conductivity C177 2.60 Btu-inch/hr-ft~2-°F

Specific heat 0.35 Btu/lb-°F Coefficient of liner thermal expansion D696 6.8x10~5

Applicable temp range for thermal expansion 85-140°F

ELECTRICAL PROPERTIES:

Dielectric constant at 60Hz (73°F, 50% RH) D150 3.7

Dissipation factor at 60Hz (73°F) D150 0.005 Volume tesistivity D257 10~15 ohm-cm

Dielectric strength D149 500 v/MIL

MISCELLANEOUS

Water absorption – 24 Hrs D570 0.25%

Water absorption – saturation D570 0.90% Density D792 0.0513 lb/inch~3

Flammability UL94 HB

Weathering Resistance Limited (UV sensitive)

These values are representative of those obtained under standard ASTM conditions and should not be used to design parts which function under different conditions.

IFB No. RW 1625006 Attachment 3

118 Huntsman Way, Longview, TX 75602 · Tel: 1-800-985-7303

The data and information represented herein refer to typical values obtained in our laboratories by the methods or apparatuses indicated, and should be so considered. Since processing variables are a major factor in product performance, this information should serve only as a guide. Since customers’ testing conditions are outside our control, the reproducibility of our data in a customer’s testing facility is not guaranteed. Customer should confirm results under its testing conditions. There is no implied warranty of merchantability or f itness for a particular purpose. Establishing satisfactory performance of the product for the intended application is the customer’s sole responsibility. No warranty is given concerning the existence or non-existence of any patents claiming any pertinent subject matter presented herein. The Company assumes no obligation, express or implied, or liability for use of or reliance on the information and data presented. FHR disclaims all product warranties expressed or implied, including warranties of fitness for particular purpose or of merchantability. Further, this product is not intended for use in the manufacture of any form of implanted medical or surgical device.

P5M6K-048

DESCRIPTION: Random Copolymer

FEATURES: Excellent clarity and processing. Product does not contain animal derived components.

Phthalate-free.

APPLICATIONS: Injection molding: high clarity parts and medical devices

PROPERTY

NOMINAL

VALUE

SI

UNIT

NOMINAL

VALUE

ENGLISH

UNIT

ASTM TEST

METHOD

Melt Flow Rate 35 g/10 min. D 1238

Density 0.9 g/cm

D 1505

Tensile Yield Strength Yield Elongation

27.1

MPa psi

D 638

Flexural Modulus Tangent 1050 MPa 153 kpsi D 790

Deflection Temperature @ 66 psi (.455 MPa) 84 ºC 183 ºF

D 648

Rockwell Hardness 90 R D 785

Notched Izod @ 23ºC 63 J/m 1.2 ft-lb/in D 256

Gardner Impact @ 23ºC 36.2 J >320 in-lb D 5420

July-11

Regulatory FDA - 21 CFR 177.1520 (c) 3.1a

Drug Master File listed

UL certified 94 HB

USP Class VI certified

This product is not recommended for autoclave sterilization processes in the presence of aqueous solutions.

Notice regarding medical applications:

This Flint Hills product meets certain requirements for use in medical applications. It is the responsibility of the medical device or pharmaceutical manufacturer to determine that this Flint Hills product is safe, lawful and technically suitable for the intended use. Flint Hills encourages its customers to review their application with a Flint Hills technical representative to ensure that this product is not used in ways for which it was not intended or tested. Flint Hills makes no warranties (express or implied), promises or guarantees concerning the suitability of this product for use in any given medical application. Not intended for use in the manufacture of any form of implanted medical or surgical device.

POLYPROPYLENE

C

IFB No. RW 1625006 Attachment 3

ACETAL (Delrin®) TECHNICAL DATA AND INFORMATION SHEET

Acetal is crystalline thermoplastic polymer with a high melting point.

It offers a high modulus of elasticity combined with great strength, stiffness and resistance to abrasion. Moisture has little to no effect on acetal resin, and because of this, the dimensional stability of close tolerance fabricated items is excellent. It is suitable for mechanical parts or electrical insulators that require structural strength at above normal temperatures.

PROPERTIES:

High modules of elasticity. High strength and stiffness. Low coefficient of friction. Easily fabricated with hand tools and automatic production machinery. Good abrasion and impact resistance. Low moisture absorption. Excellent mach inability. Natural lubricity. Resistant to gasoline, solvents, and other neutral chemicals. Useful in air temperatures of -60° F to +320° F.

GRADES:

Delrin 100® series: High viscosity grade of resin for production of rod, slab and tubing to be machined.

Delrin 500® series: General purpose resin used in production of rod and slab.

Delrin 570® series: Resin containing glass fibers. Used where high stiffness, creep resistance and better dimensional stability are required.

Delrin AF®: Resin containing TEFLON® fibers. Used where low coefficient of frication, high resistance to abrasion and wear are required.

APPLICATION:

Delrin’s overall combination of physical, tribological and environmental properties make it ideal for many industrial wear and mechanical applications. Pump and valve components, Gears, Bearings, Bushings, Rollers, Fittings, Electrical insulator parts.

PRODUCT DESCRIPTION PRIMARY SPECIFICATION

Acetal Homopolymet, Natural ASTM D-4181 POM111

Acetal Homopolymet, Black ASTM D-4181 POM111 w/Black

Acetal Homopolymer, 20% Glass-filled (570) ASTM D-4181 POM110G20A39(4200)170 Acetal Homopolymer, AF Blend ASTM D-4181 POM110L13A00000

AGENCY APPROVALS OR LISTING FDA, NSF, USDA

BASE RESINS TRACDE NAMES: Delrin®

MECHANICAL PROPERTIES: ASTM

Specific gravity D792 1.42 Tensile strength, Ultimate D538 10,000 psi

Elongation at break D638 75%

Tensile modulus D638 4.5x10~5psi Rockwell hardness D785 R120, M94

Impact strength (73°) D256 2.3 ft-lb/inch

Flexural strength D790 14,300 psi Flexural modulus D790 3.8x10~5 psi

Wear factor against steel 40psi 50fpm 55x10~10

Coefficient of friction 40psi 50fpm 0.20 Dynamic

THERMAL PROPERTIES

Melting point 347°F Heat deflection at 66 psi D648 342°F

Heat deflection at 264 psi D648 277°F

Max serving temperature for short term 300°F Max serving temperature for long term 185°F

Thermal conductivity C177 2.60 Btu-inch/hr-ft~2-°F

Specific heat 0.35 Btu/lb-°F Coefficient of liner thermal expansion D696 6.8x10~5

Applicable temp range for thermal expansion 85-140°F

ELECTRICAL PROPERTIES:

Dielectric constant at 60Hz (73°F, 50% RH) D150 3.7

Dissipation factor at 60Hz (73°F) D150 0.005 Volume tesistivity D257 10~15 ohm-cm

Dielectric strength D149 500 v/MIL

MISCELLANEOUS

Water absorption – 24 Hrs D570 0.25%

Water absorption – saturation D570 0.90% Density D792 0.0513 lb/inch~3

Flammability UL94 HB

Weathering Resistance Limited (UV sensitive)

These values are representative of those obtained under standard ASTM conditions and should not be used to design parts which function under different conditions.

IFB No. RW 1625006 Attachment 3

IFB RW 1625006 PLASTIC REQUIREMENTS TABLE ATTACHMENT 4

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Group Item Description Drawing Fmly # of # of Cycle Time Shot Size Material UL Existing Sonic Annual Minimum # Mold Cavt's Insrts (Seconds) (Grams) Type Rating Mold Weld Quantity Prod Qty

1 T-Junction Cap 6700-6K Yes 6 1 38 76.56 ABS 94HB Yes No 1,500 150 1 Straight Through Cap 6700-6W Yes 6 1 38 76.56 ABS 94HB Yes No 150 150 1 L - Junction Cap 6700-6H Yes 6 3 38 76.56 ABS 94HB Yes No 150 150 1 Side Trim Cap 6700-6M Yes 6 2 38 76.56 ABS 94HB Yes No 150 150 1 X-Junction Cap 6700-6L Yes 6 1 38 76.56 ABS 94HB Yes No 150 150 1 Raceway slot cover 6700-6U No 4 0 46 12 ABS 94HB Yes No 50,000 500 2 Connecting Hinge 6700-6D No 2 0 49.8 121.91 Polypropylene 94HB Yes No 150,000 1000

Flipper Cabinet Rack including Two Top Dots MOS-7F,MOS-7T No 2 0 55 67 Acetal Delrin 94HB Yes No 25,000 500

3 Flipper Cabinet Gear MOS-7W1 No 4 0 31 10 Acetal Delrin 94HB Yes No 25,000 500 4 Flipper/Shelf Side (Outer) MOS-7S1 No 1 0 80 607 ABS 94HB Yes Yes 25,000 500 4 Flipper/Shelf Side (Inner) MOS-7S2 No 1 0 62 421 ABS 94HB Yes Yes 25,000 500 4 Short Shelf Left Side (Outer) MOS-7S4 No *1 0 95 327 ABS 94HB Yes Yes 250 250 4 Short Shelf Right Side (Outer) MOS-7S4 No *1 0 95 327 ABS 94HB Yes Yes 250 250 4 Short Shelf Left Side (Inner) MOS-7S5 No ~1 0 70 243 ABS 94HB Yes Yes 250 250 4 Short Shelf Right Side (Inner) MOS-7S5 No ~1 0 70 243 ABS 94HB Yes Yes 250 250 4 File Bin Left Side MOS-44A1 No 1 0 90 597 ABS 94HB Yes Yes 7,500 750 4 File Bin Right Side MOS-44A1 No 1 0 90 597 ABS 94HB Yes Yes 7,500 750

Notes:

* = Shared Mold (use same mold with parts made at the same time) ~ = Shared Mold (use same mold with parts made at the same time) Group 1 Parts The mold demensions for this group are 12" x 18" (top view)

All inserts are interchangeable.

The inserts are configured "side by side" in this six cavity, eight inset mold.

Group 2 Parts The design cycle time for this mold is as indicated on the original data table 49.8 seconds. Cycle time may vary depending on the individual molding press/equipment used.

Hinges require flexing once they come out of the mold to remain flexible after cooling.

Group 3 Parts 2 Flipper Top Dot (MOS-7T) are incorporated in mold for Flipper Rack (MOS-7F) and shall be quoted and supplied with rack.

Drawings MOS-7F and 7T both say ABS for Material type, but they should say Acetal Delrin as specified in chart above.

Group 4 Parts The mold for the "short shelf, outer, left and right" is run simultaneously (1 plus 1) for both parts.

The brass inserts used for these parts shall be supplied by the contractor and included in the bid price.

The brass inserts are installed prior to molding the parts.

The brackets and slider locks for these parts shall be supplied by CALPIA.

Drawing MOS-7S3 is provided as a reference drawing of the assembled short shelf (Inner and Outer sides welded together)

Attachment No. 5

SUPPLEMENTAL PROVISIONS

1. Certificate of Compliance:

A “Certificate of Compliance” (Attachment 6) will be required with each purchase order issued and will be due upon receipt of first article of each color and line item delivered certifying that the materials used in the manufacturing of the part fully conform to the contract’s requirements.

2. Contract Dollar Value:

i. CALPIA is not obligated to purchase any particular quantity of any goods or services from the contractor. Quantities shown for each line item are estimated and are the anticipated contract purchase pattern. CALPIA will not be obligated to purchase the Contractor’s excess inventory of any line item if actual purchases vary from the anticipated purchase pattern. CALPIA reserves the right to order more or less of any line item provided the total monetary amount of the contract is not exceeded.

ii. Any contract resulting from this bid will expire three (3) years from its effective date or when the contract dollar value has been expended. However, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., CALPIA shall be excused from purchasing any outstanding balances.

iii. Only bids quoted on CALPIA’s own Cost Sheet will be considered. Bids submitted referencing supplier attachments, which include legal terms and conditions that conflict with CALPIA’s general bid provisions shall be considered non-responsive and such bids shall be rejected. On the Cost Sheet if there is a discrepancy between the unit price and the extension price, the unit price shall prevail.

3. Contract Quantity:

The estimated quantities listed on the Cost Sheet are the anticipated needs for the life of the three (3) year contract. Actual quantities purchased of each line item are dependent on choices made by CALPIA customers.

4. Corrective Action Plan:

Should there be any issue with quality and/or damage to the final product, CALPIA can request a written Correction Action Plan (CAP) from the Contractor. A CAP will be provided no later than three (3) business days from time that the incident is reported to the Contractor. The CAP will contain the nature of the reported issue, what immediate actions are taking place to correct the problem, and actions implemented to prevent the problem from reoccurring. The CAP can also contain any other relevant information that the Contractor deems necessary to explain the situation. Depending on the circumstances, CALPIA may issue a Vendor Performance Report.

5. Cost to Cover:

Any failure to perform its obligations under the contract by the Contractor shall, in addition to any other remedies available to CALPIA, entitle CALPIA to recover from the Contractor the difference between the Contractor’s price and an alternate supplier’s higher price in the event that CALPIA must pay an alternate supplier a higher price for goods or services that the Contractor fails to provide in a timely manner.

6. Delivery:

i. The items are to be delivered as requested, within 30 calendar days after notification by the ordering factory or as otherwise stipulated on the Cost Sheet by the bidder, Monday through Friday, 8:00 a.m. to 2:30 p.m. Weekend or holiday deliveries cannot be accepted without prior approval in writing by ordering factory. Ordering factory must be notified of incomplete or partial delivery prior to delivery. Upon the receipt of the Purchase Order (P.O), if it is determined the P.O cannot be met within the delivery date; the Contractor must notify the ordering factory immediately.

ii. It shall be the Contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure. Clearance requests shall be completed immediately upon award of contract and any time a new driver is added to the Contractor’s staff.

iii. Delivery Address: Delivery sites may be added during the contract term as deemed necessary by CALPIA.

CALPIA Warehouse Avenal State Prison Attn: Rocco Papietro #1 Kings Way Avenal, CA 93204 Rocco.Papietro@calpia.ca.gov 559-386-0587 ext. 6055

7. Emergency Purchase:

In the event of an emergency as determined by CALPIA, at CALPIA’s sole discretion, CALPIA may purchase any required line item from other than the Contractor.

mailto:Rocco.Papietro@calpia.ca.gov

8. Minimum Order:

The minimum order for each line item is provided on the Plastic Requirements Table (Attachment 4). Any deviation from these amounts must be stipulated on the Cost Sheet by bidder.

9. Ordering Procedures:

i. Ordering facilities are to submit appropriate purchase documents directly to the vendor via U.S. Mail or facsimile.

ii. The ordering information for the vendor listed below will be noted in the ensuing contract:

Company Name Address Contact (For orders) Phone Number Fax Number Email Address

10. Packaging:

i. All parts shall be packaged in such a manner as to prevent any marring or scratching of the product. The total weight per box/container shall not exceed fifty (50) pounds. The parts shall be shipped in a corrugated commercial container and must be labeled with the minimum of the following information:

• The manufacturer’s part number

• PIA part number

• The correct color

• The manufacturing date

• The quantity and lot or run number

ii. A packing slip shall accompany each shipment and identify the contract number, contents, and quantity shipped and shall utilize CALPIA’s numbers (PO #’s, stocking #’s, etc.) for ease of identification.

iii. All packaging materials used in shipment must be of recyclable material.

iv. All packaging shall conform to the applicable freight classifications, and/or postal regulations, and is to be of a quality to assure final delivery without damage to the contents.

11. Payment Provisions:

i. Invoicing and Payment:

a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the CALPIA agrees to compensate the Contractor in accordance with the amount specified in the Cost Sheet, Attachment 7, which is attached hereto and made part of this agreement.

b) Invoices shall be itemized and include the time period covered by the invoice, work completed for the period (detailed statement of services) and number of hours worked (if applicable). Invoices shall include the ERPlx Number and the Agreement Number and shall be submitted in triplicate not more frequently than once every thirty (30) days in arrears to:

CALPIA

Attention: Accounts Payable

PO Box 8 Avenal, CA 93204

ii. Availability of Funds:

All financial obligations of CALPIA for the fiscal year(s) encompassed by the term of this agreement are subject to the availability and approval of funding by the Prison Industry Board and/or the presence of sufficient funds to cover those obligations in the fund from which those obligations are to be paid. If such obligations are, or become contingent, on funding by and/or through the CALPIA budget or on the availability of federal funds or on the action of any Legislative body, said obligations are contingent on the appropriation and availability of funds for the purpose of meeting those obligations. If insufficient funds are approved or appropriated or otherwise available in order to meet CALPIA’s obligations under this agreement, CALPIA may immediately terminate this agreement.

iii. Prompt Payment Clause:

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later.

12. Price Adjustments:

All prices shall be firm fixed for the contract term, including any optional year extensions, unless a price adjustment is granted.

i. Frequency/Guidelines:

Price adjustments will only be acknowledged in accordance with the following guidelines:

a) Price adjustments will not be made during the first annual term (12 months) of the contract.

b) Price adjustments after the first annual term may only be requested no more than once within a 12 month period.

c) Upon approved price adjustment, price adjustments will not be accepted for a period of 12 months from the last approved price adjustment effective date.

d) No price increase/decrease shall apply to quantities ordered from the contract prior to the effective date of the price adjustment. No retroactive contract price adjustments will be allowed.

e) Accepted price adjustments shall be for a minimum period of 12 months from the approved price adjustment effective date.

f) CALPIA reserves the right to decrease prices in the same manner as price increase adjustments.

ii. Request Process:

Price adjustment requests will be processed as follows:

a) Any price adjustment request must be in writing and must be received 30 calendar days prior to the requested adjustment date. If a Contractor fails to request a price adjustment 30 calendar days prior to the requested adjustment date, the price adjustment, if accepted, will be effective within 30 calendar days after CALPIA receives the written request.

b) Price adjustments requests must include:

1) An Excel spreadsheet detailing the requested adjustment to the contract line item(s). The spreadsheet should include the Contract Line Item Number, CALPIA Inventory number, current CALPIA Contract Price, percent increase/decrease, and adjusted CALPIA Contract Price for each contract line item(s).

c) Upon receipt of such notice, CALPIA reserves the right to:

1) Accept the adjustment as competitive with the general market price at that time; or

2) Negotiate proposed price adjustments. Note: CALPIA will notify the

Contractor, in writing, its desire to negotiate. CALPIA will have ten (10) working days to complete negotiations; or

3) Deny adjustment request and continue with current CALPIA contract prices; or

4) Cancel the contract’s un-purchased balance without prejudice, effective upon written notice from the State.

Note: If negotiations fail to produce any agreement, CALPIA reserves the right to exercise Options c)1 or c)4 with an effective date no later than ten

(10) working days after unsuccessful negotiation.

13. Problem Resolution/Supplier Performance:

i. Ordering facilities and/or the vendor shall inform the CALPIA Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, vendor performance, outstanding deliveries, etc.

ii. For vendor performance issues, ordering facilities must submit a completed Vendor Performance Report (BSS-F024) available on the intranet under ISO 9001:2008. The completed form can be sent via email or facsimile to the CALPIA Contract Administrator listed in Section 7. The ordering facility should include all relevant information and/or documentation (i.e. Purchase Orders).

14. Purchase Execution

i. CALPIA facilities must use the CALPIA Purchase Order (PIA-099 Rev 7/7/09) for purchase execution. All Purchase Orders (PIA-099) must contain the following:

• Purchase Order Number

• Tracking Number

• Purchase Order Date

• Ship To Information

• Bill To Information

• Agency Billing Code

• Contract Number

• Supplier Information

• Line Item Number

• Unit of Measure

• Commodity Item Number

• Product Description

• Unit Price

• Extended Price

ii. All CALPIA facilities will submit a copy of executed purchase documents to:

CALPIA Central Office Attn: Business Services Section 560 East Natoma Street

15. Quality Conformance & Control Procedures:

i. Upon award of the contract, CALPIA shall be provided with Contractor’s QC procedures including process information and the process for corrective action addressing quality issues with any associated revision dates. All documentation supplied will reference both Contractor and CALPIA numbering.

ii. All non-compliant products will be returned to Contractor at Contractor’s expense, and shall be replaced within 15 working days of notification to the Contractor by CALPIA.

iii. Failure of the product(s) to meet any requirement specified herein may, at the discretion of CALPIA, be cause for refusal to accept further shipments of product until evidence has been provided by the manufacturer that corrective action has been taken to eliminate deficiencies.

iv. If a defective parts recall effects CALPIA’s current inventory (i.e., creates obsolete parts) Contractor will pick-up and credit CALPIA for any obsolete inventory and will provide time and labor to change out affected parts.

16. Recycled Content:

State agencies are required to have all Contractors certify the recycled content of all products offered or sold to the State. Contractor shall provide CALPIA with recycled content information in accordance with California State Agency Buy Recycled Campaign (SABRC) per Integrated Waste Management Board website found at www.ciwmb.ca.gov/BuyRecycled/State Agency/Certify.htm for all products under contract. Copies of the Post Consumer Content Certification (Attachment 10) must be submitted by the Contractor and kept on file with CALPIA. The Contractor must certify the minimum percentage of post-consumer material and secondary material in the product. Products that are refurbished, remanufactured, or reused are always considered recycled products, regardless of whether or not they meet the minimum content requirements. Contractor must include recycled content for any of the eleven reportable product categories listed on the Post Consumer Content Certification form. Any changes during the term of the contract must be in writing. See General Provisions, Clause 59.

17. Returns Policy:

All products shall be guaranteed to be free of manufacturer defects in quality and workmanship. Contractor shall accept all returns resulting from manufacturing defect or Contractor data entry/picking error. Data entry and picking errors shall be returned with a copy of the packing slip or invoice within 30 days. Contractor will also pay ground freight costs for returned defective product or vendor error return.

CALPIA shall notify the Contractor prior to making this type of return.

18. Substitutions:

Any substitution in material shall exceed the quality standard in this scope and all substitution differences must be submitted in writing. Substitution may be considered, based on CALPIA’s need and requirements.

19. Warranty Parts Replacement Timeline/Procedures:

i. CALPIA warrants that products under this contract are free from defects in materials and workmanship found through normal usage for the specified warranty period of fifteen (15) years. CALPIA requires warranty replacement parts during the term of the contract and including any remaining warranty period following the expiration of the contract with CALPIA. See General Provisions, Clause 80.

ii. The Contractor shall provide CALPIA replacement warranty parts within 10 business days of request. The Contractor shall notify CALPIA of the status of the warranty return within three (3) business days of request. Contractor may be obligated to provide time and material support to CALPIA to assist with replacement of defective parts. Contractor shall assume all freight charges for shipment of warranty parts.

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