IFB.1CA03218.FRI_Cruise.pdf

STATE OF CALIFORNIA - THE NATURAL RESOURCES AGENCY Edmund G Brown Jr., Governor

CONSERVATION IS WISE-KEEP CALIFORNIA GREEN AND GOLDEN

PLEASE REMEMBER TO CONSERVE ENERGY. FOR TIPS AND INFORMATION, VISIT “FLEX YOUR POWER” AT WWW.CA.GOV

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

Invitation For Bid Notice to Prospective Bidders

May 12, 2016

You are invited to review and respond to this Invitation for Bid (IFB), entitled IFB #1CA03218, FRI Cruise. In submitting your bid, you must comply with these instructions.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet sites http://www.documents.dgs.ca.gov/ols/GTC-610.doc and www.documents.dgs.ca.gov/ols/CCC-307.doc respectively. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of Department of Forestry and Fire Protection (CAL FIRE), this Invitation for Bid is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this IFB is:

Jeff Kincaid II Department of Forestry and Fire Protection

P.O. Box 944246 Sacramento, CA 94244-2460

(916) 445-9942 Jeff.Kincaid@fire.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Jeff Kincaid II Acquisitions Analyst http://www.fire.ca.gov/ http://www.documents.dgs.ca.gov/ols/GTC-610.doc http://www.documents.dgs.ca.gov/ols/CCC-307.doc mailto:Jeff.Kincaid@fire.ca.gov

Invitation for Bid Contract #1CA03218, FRI Cruise

Table of Contents

A) Purpose and Description of Services

B) Bidder Minimum Qualifications

C) Bid Requirements and Information

1. Key Action Dates

2. Written Questions and Answers

3. Submission of Bid

4. Evaluation and Selection

5. Award and Protest

6. Disposition of Bids

7. Agreement Execution and Performance

D) Program Requirements and Incentives

1. Disabled Veteran Business Enterprise (DVBE) Program Requirement

2. Disabled Veteran Business Enterprise (DVBE) Incentive

3. Commercially Useful Function

4. Declaration Forms

5. CAL FIRE Advocates

E) Preference Programs

1. Small Business Preference

2. Target Area Contract Preference Act (TACPA)

F) Required Attachments

1. Required Attachment Checklist

2. Bid/Bidder Certification Sheet

3. Cost Sheet

4. STD 843 Disabled Veteran Business Enterprise Declarations

5. GSPD-05-105 Bidder Declarations

6. Darfur Contracting Act

7. Payee Data Record (STD204)

8. Contractor Certification Clauses (CCC-307)

9. Proof of Prime Bidder’s Minimum Requirements

10. Target Area Contract Preference Act (TACPA)

G) Sample Agreement

1. STD213 Sample Standard Agreement

2. Scope of Work

3. Detailed Scope of Work

4. JDSF Resource Inventory Field Instructions

5. Plot Location Map

6. Budget Detail and Payment Provisions

7. Budget Detail

8. Special Terms and Conditions

9. Additional Provisions

10. Camp Access

A) Purpose and Description of Services

1. Purpose

The Jackson Demonstration State Forest (JDSF) Forest Management Plan requires the periodic replacement of Forest Resource Inventory (FRI) plots that estimate timber volumes, vegetation characteristics and conditions across the forest at one point in time. It is designed to provide the maximum level of forest stand information at the optimal cost of sampling effort.

2. Description of Services

a) Provide all labor, equipment and materials necessary to perform the services described here in, and agrees to comply with the terms, specifications, and conditions identified in this agreement.

b) Deliver a forest inventory of JDSF to the California Department of Forestry and Fire Protection (CAL FIRE).

c) Follow the JDSF Resource Inventory Field Instructions, Version 5. This document is an integral part of the detailed description of work to be performed. It contains technical details of inventory measurement procedures in addition to the specific requirements for many of the items summarized below.

Please see the Sample Agreement for a more detailed scope of work.

B) Bidder Minimum Qualifications

1. The Prime Bidder must be either an individual or firm currently licensed to do business in California and provide proof of such as required in Attachment 1, Required Attachment Checklist.

2. The Prime Bidder must have a business license or incorporation papers for their respective State showing that their company is in good standing in that state, if the Prime Bidder’s base of operation is located outside the State of California and provide proof of such as required in Attachment 1, Required Attachment Checklist.

3. Be licensed by the State of California as a Registered Professional Forester and must maintain that license through the term of the contract.

4. Have experience in conducting forest inventories in the Pacific Northwest and must have managed in an inventory project of similar or greater scope and complexity within the past five years.

C) Bid Requirements and Information

1. Key Action Dates

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

IFB available to prospective bidders 05/12/16

Questions 05/17/16 2:00 p.m.

Answers 05/19/16

Final Date for Bid Submission 05/26/16 2:00 p.m.

Bid Opening 05/26/16 2:00 p.m.

Notice of Intent to Award 05/31/16

Proposed Award Date 06/07/16

Anticipated Contract Start Date 07/01/16

2. Written Question and Answer Period

Potential Bidders may submit written questions regarding the bid by 2:00 P.M. on May 17, 2016. All questions should be e-mailed in writing to Jeff.Kincaid@fire.ca.gov and CAL FIRE will provide answers to questions by written response May 19, 2016. NO QUESTIONS will be entertained after May 17, 2016.

3. Submission of Bid

A. All bids must be submitted under sealed cover and sent to Department of Forestry and Fire Protection (CAL

FIRE) by dates and times shown in Section C, Bid Requirements and Information, Item 1) Key Action Dates, (page 3). The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

Your Firm Name Your Street Address/PO Box # Your City, State and Zip Code

IFB 1CA03218

FRI Cruise Attention: Jeff Kincaid II Department of Forestry and Fire Protection

Sacramento, CA 94244-2460

DO NOT OPEN

Bids not submitted under sealed cover may be rejected. A minimum of 2 copies of the bid must be submitted.

Mail or deliver bids to the following address:

U.S. Postal Service Deliveries Hand Deliveries (UPS, Express Mail, Federal Express)

Department of Forestry and Fire Protection Department of Forestry and Fire Protection Business Services, Contract Office Business Services, Contract Office P.O. Box 944246 1300 U Street Sacramento, CA 94244-2460 Sacramento, CA 95818-1414

B. All bids shall include the documents identified in Section F, Required Attachment Checklist (see page 9).

Bids not including the proper "required attachments" shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

C. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

D. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

E. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid. The State's waiver of immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

F. Costs for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the State of California.

G. An individual who is authorized to bind the bidder contractually shall sign the Bid/Bidder Certification Sheet, page 10. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

H. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

I. A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline.

Bids may not be withdrawn without cause subsequent to bid submission deadline.

J. The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

K. The awarding agency reserves the right to reject all bids. The agency is not required to award an agreement.

L. Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the IFB requirements.

M. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

N. The State does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed at Internet site www.dgs.ca.gov/contracts.

O. No oral understanding or agreement shall be binding on either party.

P. Bidder must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf under the heading STANDARD FORMS; select “Forms Search”, and enter the form number “204”. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

Q. Bidder must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses

(CCC), which can be found on the Internet at www.documents.dgs.ca.gov/ols/CCC-307.doc.

4. Evaluation and Selection

A. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The State will evaluate each bid to determine its responsiveness to the published requirements.

C. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

http://www.dgs.ca.gov/contracts http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

D. Award if made, will be to the lowest responsive responsible bidder.

E. In the event of a tie score, the award will be determined by a coin toss. The coin toss will be held in the

State Agency’s headquarters area office. This is a public event, which the bidders will be invited to attend.

The selection of the Contractor will be at the sole discretion of the State.

5. Award and Protest

A. Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the

B. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the agreement

C. If any bidder, prior to the award of agreement, files a protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7 th Floor, Suite 7-330, West Sacramento, CA 95605 and the

Department of Forestry and Fire Protection on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

D. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of

General Services and the awarding agency a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, 707 Third Street, 7 th Floor, Suite 7-330, West Sacramento, California 95605. A copy of the detailed written statement should be mailed to the awarding agency. It is suggested that you submit any protest by certified or registered mail.

6. Disposition of Bids

A. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public

B. Bid packages may be returned only at the bidder's expense, unless such expense is waived by the awarding agency.

7. Agreement Execution and Performance

A. Performance shall start not later than the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the agreement shall be completed on or before the termination date of the

D) Program Requirements and Incentives

1. The DVBE Program requirement for this solicitation has been waived; however, the DVBE Incentive still applies.

2. Disabled Veteran Business Enterprise (DVBE) Incentive

In accordance with section 999.5(a) of the Military and Veterans Code, an incentive will be given to bidders who exceed the DVBE program requirement. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration GSPD-05-105 and confirmed by the State. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation.

The following incentive award will apply. Incentive points will be applied to the non-cost points section for evaluation purposes.

Confirmed DVBE Participation of: DVBE Incentive

5% or Over 5%

4% to 4.99% Inclusive 4%

3% to 3.99% Inclusive 3%

2% to 2.99% Inclusive 2%

1% to 1.99% Inclusive 1%

For awards based on low price, the net bid price of responsive bids will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the lowest responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be California certified small businesses.

An explanation of the Disabled Veteran Enterprise Program (DVBE) Incentive can be found at the Internet web site http://www.pd.dgs.ca.gov/dvbe/dvbeincentive.

3. Commercially Useful Function

Only State of California, Office of Small Business and DVBE Services certified DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE program requirements. Bidders are to verify each DVBE subcontractor’s certification with OSDS to ensure DVBE eligibility.

Definition of Commercially Useful Function: California Code of Regulations, Title 2, § 1896.61(l) The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70; and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

As defined in MVC §999, a person or an entity is deemed to perform a "commercially useful function" if a person or entity does all of the following:

Is responsible for the execution of a distinct element of the work of the contract.

Carries out the obligation by actually performing, managing, or supervising the work involved.

Performs work that is normal for its business services and functions.

Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

The CAL FIRE Advocates listed herein can be contacted to provide assistance in identifying DBVE vendors that may perform a commercially useful function applicable to the scope of this solicitation.

http://www.pd.dgs.ca.gov/dvbe/dvbeincentive

4. Declaration Forms

Complete the Bidder Declaration GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. This form is located at http://www.documents.dgs.ca.gov/pd/poliproc/MASTER-BidDeclar08-09.pdf

If applicable, bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). This form is located at http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

At the State’s option prior to award, bidders may be required to submit additional written clarifying information.

Failure to submit the requested written information as specified may be grounds for bid rejection.

5. CAL FIRE Advocates

CAL FIRE Small Business and Disabled Veteran Business Enterprise Advocates are available to answer questions regarding the SB/DVBE Programs and Incentives and to help identify possible SB/DVBE vendors.

CAL FIRE ADVOCATES:

Marie Ramos (916) 324-1177 Marie.Ramos@fire.ca.gov McKensie Pimley (916) 323-0470 McKensie.Pimley@fire.ca.gov

E) Preference Programs

The following Preference Programs can be applied for qualifying bidders.

1. Small Business Bid Preference

As an incentive, a non-small business prime contractor who uses certified small business subcontractors for at least 25% of its net bid price is eligible for a bid preference of five percent (5%) of the lowest responsible bid when competing against another non-small business. A prime contractor who is a small business is eligible for the five percent bid preference. For more information: http://www.dgs.ca.gov

2. Target Area Contract Preference Act (TACPA)

Promotes economic development and employment opportunities in designated distressed areas, by offering bidding preferences in specified state contracts.

For more information: http://www.dgs.ca.gov

F) Required Attachments

Refer to the following pages for additional Required Attachments that are a part of this solicitation.

http://www.documents.dgs.ca.gov/pd/poliproc/MASTER-BidDeclar08-09.pdf mailto:Marie.Ramos@fire.ca.gov mailto:McKensie.Pimley@fire.ca.gov http://www.dgs.ca.gov/ http://www.dgs.ca.gov/

ATTACHMENT 1

Bidder’s Company Name:

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package also.

Attachment Attachment Name/Description

_____ Attachment 1 Required Attachment Checklist

_____ Attachment 2 Bid/Bidder Certification Sheet

_____ Attachment 3 Cost Sheet

_____ Attachment 4 STD 843 Disabled Veteran Business Enterprise Declarations *

_____ Attachment 5 GSPD-05-105 Bidder Declaration

_____ Attachment 6 DARFUR Contracting Act (CAL FIRE 720)

_____ Attachment 7 Payee Data Record (STD 204)

_____ Attachment 8 Contractor Certification Clauses (CCC-307) www.documents.dgs.ca.gov/ols/CCC-307.doc

_____ Attachment 9 Proof of:

1. The Prime Bidder must be either an individual or firm currently licensed to do business in California.

2. The Prime Bidder has a business license or incorporation papers for their respective State showing that their company is in good standing in that state, if the Prime Bidder’s base of operation is located outside the State of California.

3. Be licensed by the State of California as a Registered Professional Forester and must maintain that license through the term of the contract.

4. Have experience in conducting forest inventories in the Pacific Northwest and must have managed in an inventory project of similar or greater scope and complexity within the past five years.

_____ Attachment 10 Target Area Contract Preference Act (TACPA) *

*If applicable http://www.documents.dgs.ca.gov/pd/poliproc/MASTER-BidDeclar08-09.pdf

ATTACHMENT 2

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package in duplicate with original signatures. The bid must be transmitted in a sealed envelope in accordance with IFB instructions.

Do not return Sections A through E, page 11, or the "Sample Agreement" at the end of this IFB.

A. Our all inclusive bid is submitted as detailed in Attachment 3, Cost Sheet.

B. All required attachments are included with this certification sheet.

C. I have read and understand the DVBE participation requirements and have included documentation demonstrating that I have met the participation goals.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document.

The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

E-mail Address:

5. Partnership

Indicate your organization type: 4. Sole Proprietorship

6. Corporation 6a. L.L.C. Limited Liability Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification as:

a. California Small Business Enterprise Yes No Yes No

If yes, enter certification number:

a. Disabled Veteran Business Enterprise Yes No

If yes, enter certification number:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSBCR, if an application is pending:

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Number s

Instructions

1, 2, 2a, Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation.

The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

6, 6a

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals. Or a Limited Liability Corporation

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

ATTACHMENT 3

Bidder’s Company Name:

COST SHEET

Description Cost Per Plot Estimated Plots Estimated Total Cost

Measure Plots $ 4869 $

Total Cost $

*10% Additional Cost for Overage(Multiply Total Cost by .10) $

Grand Total Estimated Cost $

*Cost should include all taxes and associated fees.

Submitted by: ____________________________________________ Date: _________________

Contact Name / Title:

Company Name:

Company Address:

Telephone Number:

Fax Number:

E-Mail Address:

The Total Costs indicated above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. Small Business and Disabled Veteran Business Enterprise incentives will also apply to determine the low bid.

However, the actual costs quoted above by the bidder shall be binding for the term of the Agreement. Estimated quantities are not guaranteed and may exceed or be less than estimated quantities used for bid purposes.

ATTACHMENT 4

(if applicable)

STD 843 Disabled Veteran Business Enterprise Declarations

Bidders who are disabled veteran (DV) owner(s) and DV manager(s) of a Disabled Veteran Business Enterprise must complete STD 843 Disabled Veteran Business Enterprise Declarations when a DVBE contractor or subcontractor will provide materials, supplies, services or equipment and include it with the bid response.

The STD 843 Disabled Veteran Business Enterprise Declarations form can be found at:

If you do not have internet access, please contact Jeff Kincaid II at (916) 445-9942.

THE REST OF THIS PAGE IS BLANK

ATTACHMENT 5

BIDDER DECLARATION FORM (GSPD-05-105)

All bidders’ must complete the Bidder Declaration Form (GSPD-05-105) and include it with the bid response.

The Bidder Declaration Form can be found at:

ATTACHMENT 6

STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

CAL FIRE-720 (New 2/11) (Page 1 of 2)

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently, or within the previous three years, has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized company” as defined in Public Contract Code Section 10476 (see attached definition).

Therefore, to be eligible to submit a bid or proposal, please complete the company/vendor information and one of the three following clauses (NOTE: Clause #1 requires initials only; Clause #2 requires initials only;

Clause #3 requires initials and a certification signature):

DATE

FEDERAL ID NUMBER

PRINTED COMPANY / VENDOR NAME

PRINTED NAME AND TITLE OF AUTHORIZED PERSON INITIALING AN OPTION BELOW

Complete ONLY ONE of the following:

1. _____ We do not currently have, and have not had within the previous three (3) years, business

Initials activities or other operations outside of the United States.

only

OR

2. _____ We are a scrutinized company as defined in Public Contract Code Section 10476, but we Initials have received written permission from the Department of General Services (DGS) to submit only a bid or proposal pursuant to Public Contract Code Section10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. _____ We currently have, or we have had within the previous three (3) years, business activities Initials or other operations outside of the United States, but we certify below that we are not a + scrutinized company as defined in Public Contract Code Section 10476.

certification below

CERTIFICATION for #3 I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in #3. This certification is made under the laws of the State of California.

BY (AUTHORIZED SIGNATURE)

PRINTED NAME AND TITLE OF AUTHORIZED PERSON SIGNING

DATE EXECUTED

EXECUTED IN THE COUNTY AND STATE OF

ATTACHMENT 7

PAYEE DATA RECORD (STD 204)

All bidders’ must complete the Payee Data Record (STD 204) and include it with the bid response.

The Payee Data Record (STD 204) is available at the following website:

ATTACHMENT 8

CONTRACTOR CERTIFICATION CLAUSES (CCC - 307)

All bidders’ must complete the Contractor Certification Clauses Form (CCC - 307) and include it with the bid response.

The Contractor Certification Clauses Form (CCC - 307) is available at the following website:

ATTACHMENT 9

Bidder Minimum Qualifications Proof

All bidders’ must complete the Bidder Minimum Qualification documentation and include it with the bid response:

1. Proof that the Prime Bidder is an individual or firm currently licensed to do business in California.

2. Proof that the Bidder’s business license or incorporation papers for their respective State showing that their company is in good standing in that state, if the Prime Bidder’s base of operation is located outside the State of California.

3. Be licensed by the State of California as a Registered Professional Forester and must maintain that license through the term of the contract.

4. Have experience in conducting forest inventories in the Pacific Northwest and must have managed in an inventory project of similar or greater scope and complexity within the past five years.

ATTACHMENT 10

(if applicable)

Target Area Contract Preference Act (TACPA)

Bidder’s must submit with the bid response proof that they qualify under the Target Area Contract Preference Act (TACPA) to claim these incentives.

For more information: www.pd.dgs.ca.gov http://www.pd.dgs.ca.gov/

G. Sample Agreement

The following 24 pages represent a sample of the agreement that will be awarded, if any, from this IFB.

Please review it carefully and present any questions in writing to the contact person identified on the cover letter for this IFB.

STATE OF CALIFORNIA AGREEMENT NUMBER

STANDARD AGREEMENT 1CA03218

STD 213 (Rev 06/03) REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this Agreement is:

Upon Approval by the

Department of General Services/ Office of Legal Services through November 1, 2017

3. The maximum amount of this Agreement is: $0.00

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement:

Exhibit A – Scope of Work 1 page(s)

Attachment 1 – Detailed Scope of Work 5 page(s)

Attachment 2 - JDSF Resource Inventory Field Instructions 6 page(s)

Attachment 3 – Plot Location Map 1 page(s)

Exhibit B – Budget Detail and Payment Provisions 1 page(s)

Attachment 1 – Rate Sheet 1 page(s)

Exhibit C* – General Terms and Conditions GTC 610

Exhibit D – Special Terms and Conditions 2 page(s)

Exhibit E – Additional Provisions 3 page(s)

Attachment 1 – SB/DBVE Subcontractor Payment Certification 1 page(s)

Exhibit F – Camp Access 3 page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at http://www.ols.dgs.ca.gov/Standard+Language

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of

General

Services Use Only CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

SAMPLE AGREEMENT

http://www.ols.dgs.ca.gov/Standard+Language

Department of Forestry and Fire Protection

EXHIBIT A

(Scope of Work)

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Forestry and Fire Protection (CAL FIRE) Forest Resource

Inventory (FRI) services as described herein:

Contractor shall provide all materials, labor, equipment, tools, permits, taxes and fees to perform a forest wide inventory cruise. This will be for the entire 48,643 acres of the property. The inventory plot layout will be at a 10 chain X 10 chain grid.

All plots shall be complete no later than November 1, 2017.

The Contractor shall submit monthly invoices based on CAL FIRE approved plots.

The Agreement may be amended to increase services at the rate(s) specified in Exhibit B.

CAL FIRE has the right to extend this agreement for 1 year by amendment at the same terms, conditions and costs.

2. The services shall be performed at the Jackson Demonstration State Forest.

3. The services shall be provided during working hours, Monday through Friday, except holidays. Actual work schedule and service frequency shall be coordinated by the CAL FIRE Project Representative.

4. The Project Representatives during the term of this agreement will be:

State Agency: Forestry and Fire Protection Contractor:

Name: Name:

Phone: Phone:

Fax: Fax:

Email: Email:

Direct all inquiries to:

State Agency: Forestry and Fire Protection Contractor:

Section/Unit: Business Services – Contract Unit Section/Unit:

Attention: Jeff Kincaid II Attention:

Address: P.O. Box 944246 Sacramento, CA 94244-2460

Address:

Phone: (916) 445-9942 Phone:

Fax: (916) 323-1888 Fax:

Email: Jeff.Kincaid@fire.ca.gov Email:

Department of Forestry and Fire Protection

EXHIBIT A, Attachment 1 (Detailed Scope of Work)

DETAILED SCOPE OF WORK

1. Introduction:

The Jackson Demonstration State Forest (JDSF) Forest Management Plan requires the periodic replacement of Forest Resource Inventory (FRI) plots that estimate timber volumes, vegetation characteristics and conditions across the forest at one point in time. It is designed to provide the maximum level of forest stand information at the optimal cost of sampling effort.

2. Detailed description of work to be performed:

Contractor will:

a) Provide all labor, equipment and materials necessary to perform the services described here in, and agrees to comply with the terms, specifications, and conditions identified in this agreement.

b) Deliver a forest inventory of JDSF to the California Department of Forestry and Fire Protection (CAL FIRE).

c) Follow the JDSF Resource Inventory Field Instructions, Version 5. This document is an integral part of the detailed description of work to be performed. It contains technical details of inventory measurement procedures in addition to the specific requirements for many of the items summarized below.

d) Be licensed by the State of California as a Registered Professional Forester and must maintain that license through the term of the contract.

e) Have experience in conducting forest inventories in the Pacific Northwest and must have managed in an inventory project of similar or greater scope and complexity within the past five years.

Plot Grid, Numbers, and Location:

a) Inventory plots to be measured on a 10 chain x 10 chain grid covering the forest.

b) It is the Contractor’s responsibility to accurately locate plots within the accuracy tolerances specified in the contract outlined below.

c) Each plot has a unique identification number consisting of control line number (three digits) followed by the sequential plot number along that control line (two digits) – use leading zeroes when recording this information.

d) Total number of inventory plots calculated by CAL FIRE GIS is 4,869. An estimated 1,508 plots designated with a 20 BAF, and an estimated 3,361 plots will be designated for a 40 BAF.

e) Variable plot measurement devices other than a prism or a Relaskop must be approved by CAL FIRE.

f) For measuring distances between plots, hip chains, tape measures or electronic measurement devices approved by CAL FIRE are encouraged, but not required.

g) All distances shall be horizontal distances, correcting for slope where necessary.

h) Contractor shall be supplied with a map that shows the locations of all inventory plots, plot numbers and a list of coordinates for those plot centers. (latitude/longitude) along with the GIS shapefile provided by CAL FIRE.

i) Any plot location to be offset needs to follow the protocols in the Field Instructions.

Take-off Points

a) Locations where control lines intersect recognizable property boundaries and maintained roads.

b) Clearly marked in the field by the Contractor with flagging as specified in the Field Instructions, attached to a tree or sturdy bush clearly visible from the road.

c) Closest plot center with the distance and direction to be written on the flagging.

d) Collect and record a GPS waypoint for each take-off point.

Department of Forestry and Fire Protection

Data to be Collected

All plot data shall be collected with digital data recorders in the format outlined in the field manual and made electronically available to CAL FIRE within two working days unless agreed by CAL FIRE.

Inventory Plot

a) Plots with designated BAF’s of 20 and 40 record:

All live trees ≥ 5.0 inches Diameter at Breast Height (DBH) and snags as defined in the Field Instructions

GPS location of plot center (include GPS accuracy in feet)

Tree Number (clockwise from north, unless otherwise noted)

Species

DBH to the nearest two-inch class

Crown position

Live crown ratio to the nearest 10 percent

Log count above a one foot stump (16 ft lengths) to nearest half log (8 ft) at the 8 inch top diameter inside bark (DIB) on trees ≥11.0 DBH

b) Calculated tree heights selection nested plot utilizing a 90 BAF - in addition to the general BAF information collected, on all trees ≥ 11.0 inch DBH include the following for all conifers:

Measure DBH to the nearest one tenth-inch class

Merchantable height in feet to the 8 inch DIB

Total height in feet

Regeneration Sub Plot

a) 1/100 th acre (11.78 ft radius) circular fixed plot at plot center measuring all saplings < 5.0 inches DBH that are at least 4.5 ft in height above ground (not along stem).

b) Tally by species and two-inch diameter class.

GPS data

a) To meet the accuracy standards, the GPS unit shall be able to perform under dense canopy and poor weather conditions and shall be capable of a position accuracy of 10 feet. Rugged terrain field units with high-sensitive receivers capable of utilizing the latest ground assisted signals that can upload GIS spatial data are recommended but not required. Examples of GPS units with successful results on JDSF include the Garmin GPSMap 60, 62, and 64 series.

b) Record a GPS waypoint at each plot and take off point.

c) Record estimated signal error accuracy in feet (+/-), to assign a quality level for GPS waypoints.Any GPS data collected and submitted with plot data shall be made electronically available to CAL FIRE within two working days. Points shall be delivered in a shapefile format and must include the plot number, date and time of collection, position error accuracy in feet (+/-), in NAD83 using LATITUDE and LONGITUDE (decimal degrees) and no projection.

Quality Control

a) Check cruising (quality control) will be done by CAL FIRE.

b) A minimum of five percent of all plots will be check cruised by CAL FIRE.

c) Contractor is responsible for correctly working and calibrated equipment. Quality control errors due to faulty equipment by the contractor will not excuse the failure of a check cruise.

d) Each plot check cruised will receive either a pass or fail grade based on individual plot measurements for a given crew as compared to the check cruiser.

e) Plots will be randomly selected for check cruising. Additional plots may be selected if there is a pattern of errors or by the discretion of CAL FIRE.

f) If plots are not flagged sufficiently that check cruisers can relocate them, the Contractor may be required to re-flag those plots and may be considered as having failed the check cruise.

Department of Forestry and Fire Protection

g) Plots that fail the quality control tolerance on any measurement fail the quality control check and must be redone in their entirety without further compensation.

The following tolerances will be used to determine if a cruised plot passes or fails the quality control check:Measurement Type

Tolerance, + / - of check measurement

Tree count on inventory plot (includes snags)

5% of total count for each plot.

Species None from the Primary Species list in the Field Instructions.

Log count half log (8 ft) on trees < 10 logs, one log (16 ft) on trees >10 logs .

Total tree height 5 ft on trees < 200 ft total height, 10 ft on trees >200 ft total height.

Calculated merchantable height (8 inch top DIB)

8 ft on trees < 161 ft at merchantable height, 16 feet on trees >161 ft at merchantable height.

DBH 2 inches on 90% of plot trees. No tree shall be off more than 4 inches.

DBH (calculated height trees) 0.2 inches on 90% of plot trees. No tree shall be off more than 0.5 inches.

Crown position One class on 80% of plot trees.

Live crown ratio 20 % on 80% of plot trees. No tree shall be off more than 40%.

Plot location Within one chain (66 ft) of designated plot center.

Tree count on 1/100 th

– acre plot 25 % within each size and species class.

h) Plots that fail the quality control tolerance on any measurement fail the quality control check and must be redone in their entirety without further compensation.

i) If three or more plots on one line in one Section or three consecutive plots on one day on one line fail the check cruising criteria, then in addition to the failed plots, all plots measured by that crew or cruiser on the day of measurement of the last failed plot will have to be re-measured in their entirety.

j) At CAL FIRE’s discretion, check cruisers and the Contractor’s cruisers responsible for the failed measurements will revisit the failed plots and discuss the work.

k) Continued failure to meet the quality control standards may, at CAL FIRE’s discretion, result in requiring additional training of cruisers and or re-measurement of plots at the Contractor’s expense.

l) Refusal to accept additional training or refusal to re-measure plots from deficient cruisers, may result in the termination of the contract agreement and no compensation of outstanding plots.

Administration

a) Prior to the start of data collection, after a successful Contractor has been selected, a one day mandatory field training will be held with CAL FIRE. The Contractor’s field supervisor and crew will be required to attend before the start of cruising. The field training will include: the review of the contract, Field Instructions, expectations, and approve field recorders, GPS units, and other field equipment as warranted.

b) A detailed cruising plan shall be prepared and submitted by the successful Contractor to the CAL FIRE Project Manager for approval at least 5 working days prior to the mandatory field training day. The cruising plan shall include estimated number of cruisers, timing of field work, rough map of areas to complete by quarter, and proposed completion date.

c) There shall be a minimum of 1,000 plots completed by December 31, 2016. This date may be extended or the required plots may be adjusted mutually by CAL FIRE and the Contractor due to unforeseen circumstances.

d) All plots shall be complete no later than November 1, 2017.

e) The Contractor shall submit monthly invoices based on CAL FIRE approved plots.

Department of Forestry and Fire Protection

f) Vehicle use will be prohibited on designated JDSF roads during saturated soil conditions and / or the rainy season. ATVs may be used on any truck road within the State Forest.

g) All individuals working on inventory plots in close proximity to Conservation Camps (i.e., Parlin Fork and Chamberlain Creek) shall follow the laws and rules pertaining to those areas detailed in the Special Conditions Exhibit of this Agreement.

h) Contractor may be issued State Forest gate keys. The Contractor will be charged a $1,000 fine per lost key.

i) No additional payment will be made for travel expenses, mileage, equipment, per diem, or any other incidental costs. Incidental costs include, but are not limited to, delays due to active timber operations or any work required due to noncompliance of quality control requirements.

j) Plots that are dropped per the Field Instructions protocol are not eligible for compensation.

k) Camping fees and time restrictions will be waived for any contractors wanting to camp in JDSF campgrounds during the project. A maximum of 2 campsites per day will be allowed excluding weekends and holidays or per the discretion of CAL FIRE.

l) By having submitted his or her bid and entering into this Agreement, the Contractor hereby declares the intention to timely cruise plot completion as described in the approved work plan. If it appears to the Project Manager that the Contractor does not have a good faith intention to perform the inventory cruise, the Contractor shall be provided a hearing with a State manager who is not directly involved in activities at Jackson Demonstration State Forest in order to provide the Contractor with an opportunity to explain why the State ought not to terminate the Agreement. The State manager who administers the hearing shall consider all documentation and testimony provided by the State and the Contractor, and such materials shall constitute an administrative record upon which his or her decision shall be entirely based. If the State manager determines that the Contractor's intent is to not perform the specified cruise work plan in a timely manner; 1) the Agreement between the State and the Contractor shall be immediately terminated based on the Contractor's failure to perform substantial and material term(s) of the Agreement, constituting a breach of contract; 2) the Contractor shall be liable to the State for reasonable damages associated with breach; and the contract may be awarded to the next highest bidder.

Department of Forestry and Fire Protection

EXHIBIT A, Attachment 2 (JDSF Resource Inventory Field Instructions V. 5.0)

JDSF RESOURCE INVENTORY FIELD INSTRUCTIONS V. 5.0

EQUIPMENT

Copy of these Field Instructions. CAL FIRE will provide one copy to the contractor.

Map of sample area with plot grid layer showing control line, numbered plot centers, and respective coordinates, supplied by CAL FIRE.

Flagging: solid red and lime glo.

Compass (declination of 14.2 degrees E).

Relaskop (recommended for measuring log heights).

Prisms (20, 40 and 90 BAF).

Loggers tape.

Diameter tape.

Calculator with trigonometric functions.

Wire stake flag: lime-glo.

Fine point permanent marker.

Clinometer.

Hip chain or electronic measuring device approved by CAL FIRE.

GPS unit with loaded plot grid data. CAL FIRE to provide plot shapefile.

Digital data recorder.

PLOT LAYOUT

The forest inventory design consists of plots to be cruised on a 10 chain x 10 chain grid covering the entire forest using the variable radius plot method. Plots shall be located by measurement from south to north along control lines. Each plot will have 2 sub-plots: a 90 BAF for height selection and a 1/100 acre regeneration fixed radius plot; both at plot center.

CAL FIRE has predetermined where a 20 or 40 BAF will be used for the plots. In general, a 40 BAF will be used to cruise the west side of JDSF and a 20 BAF for the east side. This east/west break occurs along JDSF Road 200 and portions of Road 310. Additionally, within the west side there are pygmy forest stands that shall be cruised using a 20 BAF and on the east side there are old-growth stands that shall be cruised at a 40 BAF.

Inventory Plots The variable radius plot design includes trees ≥ 5.0 inches DBH on all plots. A 90 BAF will be used to select trees from plot center to measure total height and log height calculation trees. From the same plot center, a concentric 1/100 th acre

(11.78 ft. radius) fixed area sub-plot is required to tally by tree species, two-inch diameter classes of saplings ≥ 4.5 ft. in height and < 5.0 inches in DBH.

Take-off Point Location

These are locations where control lines intersect recognizable…