INVITATION FOR BID IFB DOC 0000000004SL

PROJECT 26708211

Wastewater Treatment Services

Management

FOR

Missouri Department of Corrections

Ozark Correctional Center

Contract Period:

December 1, 2026, through November 30, Date of Issue:

October 5, 2026

Missouri Department of Corrections Purchasing Section

2729 Plaza Drive, P.O. Box 236 Jefferson City, MO 65102

Buyer of Record:

Priscilla Courtney

Procurement Specialist Telephone: (573) 526-6590

Priscilla.Courtney@doc.mo.gov

Bids Must Be Received No Later Than:

2:00 p.m., Thursday, October 30, 2026

Bids MUST be submitted electronically through MissouriBUYS HTTPS://MISSOURIBUYS.MO.GOV

The undersigned hereby declares understanding, agreement, and certification of compliance to provide the items and/or services at the prices stated, pursuant to the requirements and specifications contained herein. The undersigned further agrees that when an authorized official of the Missouri Department of Corrections countersigns this document, a binding contract, as defined herein, shall exist between the contractor and the Department of Corrections. The authorized signer of this document certifies the contractor (named below) and each of its principals are not suspended or debarred by the federal government.

Company Name:

Remittance Address:

City, State, Zip:

Telephone: Fax:

MissouriBUYS System Supplier ID:

Email:

Authorized Signer’s Printed Name and Title:

Authorized Signature:

Date:

The original cover page, including amendments, should be signed and returned with the bid.

mailto:Priscilla.Courtney@doc.mo.gov https://missouribuys.mo.gov/

IFB DOC 0000000004SL Page 2

TABLE OF CONTENTS

This document, referred to as an Invitation for Bid (IFB), is divided into the following parts:

Section One: Introduction and General Information Section Two: Performance Requirements Section Three: General Contractual Requirements Section Four: Bid Submission, Evaluation, and Award Information EXHIBIT A - Pricing Page EXHIBIT B - Miscellaneous Information EXHIBIT C - Participation Commitment EXHIBIT D - Documentation of Intent to Participate EXHIBIT E - Missouri Service-Disabled Veteran Business Enterprise Preference EXHIBIT F - Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization EXHIBIT G - Missouri Secretary of State/Authorization to Transact Business EXHIBIT H - Business Compliance – Services Outside the United States

Terms and Conditions

END OF TABLE OF CONTENTS

IFB DOC 0000000004SL Page 2

1. INTRODUCTION AND GENERAL INFORMATION

1.1 Introduction:

1.1.1 The Missouri Department of Corrections is accepting competitive, sealed bids to establish a contract for the management of and consulting services for wastewater treatment services for the Ozark Correctional Center as set forth herein.

1.1.2 This document, referred to as an Invitation for Bid (IFB), is divided into the following parts:

a. Part One: Introduction and General Information

b. Part Two: Performance Requirements

c. Part Three: General Contractual Requirements

d. Part Four: Bid Submission, Evaluation, and Award Information

e. Exhibits A – G

f. Terms and Conditions

1.2 Vendor Information:

1.2.1 The Missouri Department of Correction transitioned to the MissouriBUYS Powered by MOVRES eProcurement system. All vendors that sell products or services to the state, new or existing, are required to register or re-register on the MissouriBUYS website at https://missouribuys.mo.gov/supplier-registration. Please note if you are a current supplier you will need to select the “Already Registered” button.

If you are a new supplier to the State of Missouri, you will need to select the “New to MissouriBUYS” button.

a. The vendor shall understand and agree that in order to be considered for a contract award, they must be registered in MissouriBUYS.

1.3 Background Information:

1.3.1 A current contract exists for the services being obtained via the IFB. A copy of the contract can be viewed and printed from the Missouri Department of Corrections website at:

https://missouribuys.mo.gov/contractboard

Please reference contract number Y24708040 when searching for the document.

1.4 Site Tour:

1.4.1 Site tours are available by appointment. To make an appointment for a site tour, please contact Shawn

Connelly, OCC Physical Plant Supervisor II, at (417) 767-4491, Extension 2110 or shawn.connelly@doc.mo.gov, Monday through Friday, 8:00 a.m. to 4:00 p.m., at least four (4) days prior to desired site tour date.

a. The vendor must provide a valid Missouri driver's license for each person attending. If the person attending does not have a Missouri driver's license, their social security number and date of birth are required.

b. Each person attending the site tour will be required to have a valid government issued ID. Cell phones, cameras, and purses will not be permitted inside the facility.

c. Each potential vendor is limited to two (2) individuals at the site tour.

d. The Department reserves the right to accept or reject any person requesting a site tour.

https://missouribuys.mo.gov/supplier-registration https://missouribuys.mo.gov/supplier-registration https://missouribuys.mo.gov/contractboard mailto:shawn.connelly@doc.mo.gov

IFB DOC 0000000004SL Page 3

1.4.2 The purpose of the site tour is for potential vendors to gain a complete and thorough understanding and knowledge of the facility wastewater treatment service needs in order for the vendor to accurately submit a bid for the services required herein.

1.4.3 Each vendor is solely responsible for a prudent and complete personal inspection, examination, and assessment of the work site condition, facilities, and/or any other existing condition, factor, or item that may affect or influence the performance of service described and required by the Contractual Requirements.

1.4.4 During the site tour, if the vendor discovers a discrepancy/conflict with the information provided herein, the vendor should immediately notify Priscilla Courtney, of the Purchasing Section at (573) 526-6590 or Priscilla.Courtney@doc.mo.gov

1.4.5 Vendors are strongly encouraged to advise the Department designee listed in paragraph 1.4.1, at least five

(5) days prior to the scheduled site tour of any special accommodations needed for disabled personnel who will be attending the site tour so that these accommodations can be made.

1.4.6 All questions regarding the IFB and/or the competitive procurement process must be directed to Priscilla

Courtney of the Department’s Purchasing Section at (573) 526-6590 or Priscilla.Courtney@doc.mo.gov

1.5 Contact:

1.5.1 Other than for the site tour specified elsewhere herein, vendors are cautioned not to contact any other employees of the Missouri Department of Corrections concerning this procurement during the competitive and evaluation processes. Inappropriate contacts are grounds for exclusion from this or future bidding opportunities.

END OF SECTION 1: INTRODUCTION AND GENERAL INFORMATION

IFB DOC 0000000004SL Page 4

2. PERFORMANCE REQUIREMENTS

This section of the IFB includes requirements and provisions relating specifically to the performance requirements of the Department. The contents of this section include mandatory requirements that will be required of the successful vendor and subsequent contractor. Response to this section by the vendor is requested in the Exhibit section of this IFB. The vendor’s response, whether responding to a mandatory requirement or a desired attribute will be binding upon the vendor in the event the bid is accepted by the Department.

2.1 General Requirements:

2.1.1 The contractor shall provide oversight and management of the wastewater treatment services, as well as consulting services, for the Ozark Correctional Center located at 929 Honor Camp Lane, Fordland, Missouri, 65652. for the Missouri Department of Corrections, (hereinafter referred to as the Department), in accordance with the provisions and requirements specified herein.

2.1.2 The contractor must perform all services herein in a manner satisfactory and acceptable to the Department.

2.1.3 Unless otherwise specified herein, the contractor shall furnish all material, labor, facilities, equipment, and supplies necessary to perform the services required herein.

2.1.4 The contractor shall understand and agree that because the contractor was familiar with the building(s) and the conditions that existed prior to the award of the contract, the contractor shall not be relieved of the performance of the provisions and requirements specified herein.

2.2 Specific Requirements:

2.2.1 The contractor shall provide a Class C wastewater operator to oversee each awarded facility’s sewer treatment plant.

2.2.2 The contractor shall ensure that the awarded facility’s sewer treatment plant is being operated in accordance with the Department of Natural Resources regulation 10 CSR 20-9.020.

2.2.3 The contractor shall provide oversight of all routine maintenance services for the sewer treatment plants found on Attachment 1 for the awarded facilities specified on the Notice of Award.

a. The contractor shall oversee and provide as needed consultation for routine maintenance, done by the facility, on a set schedule that varies by type of equipment.

b. The set schedule shall be per industry standard and the equipment manufacturer's recommendation.

2.2.4 The contractor shall provide all standard testing and documentation required by the Department of Natural Resources regulation 10 CSR 20-9.010.

2.2.5 The contractor shall use the electrical power of the state agency to perform the services as defined herein.

2.2.6 The contractor shall provide additional consulting services for plant operations as requested by the

Department.

2.2.7 Within fifteen (15) working days after the issuance of the Notice of Award, the contractor must submit the name and address of the wastewater operator and the name, address, and permit number issued by the Department of Natural Resources for each solid waste processing facility and solid waste disposal area which will be used for the purpose of processing or disposing of any sludge collected from any state facility.

2.2.8 The contractor shall be responsible for the contractor’s employees and the services provided by such employees as required to satisfactorily perform the requirements of the contract.

IFB DOC 0000000004SL Page 5

2.2.9 The contractor or an employee of the contractor, designated as a representative of the contractor (contact person), must be available during normal business hours (8:00 A.M. to 5:00 P.M.) for telephone conversations and/or meetings with personnel from the state agency regarding the sewer treatment operation services.

a. Such contact person must have the express authority to speak on behalf of the contractor and make decisions on behalf of the contractor.

b. By no later than seven (7) calendar days after the issuance of the Notice of Award, the contractor shall provide the state agency with the name, address, and telephone number for the contact person.

2.3 Prison Rape Elimination Act (PREA) Requirements

2.3.1 The contractor’s personnel and agents providing service under the contract and within the security perimeter of the state agency’s institution must be at least 18 years of age.

2.3.2 Prior to the provision of service, the state agency may conduct a Missouri Uniform Law Enforcement

System (MULES) or other background investigation on the contractor’s personnel and agents. Such investigation shall be equivalent to investigations required of all personnel employed by the state agency.

a. The state agency shall have the right to deny access into the institution for any of the contractor’s personnel and agents, for any reason. Such denial shall not relieve the contractor of any requirements of the contract.

2.3.3 The contractor must obtain written approval from the state agency’s Director of the Division of Adult

Institutions for any contractor personnel and agents under active federal or state felony or misdemeanor supervision, and contractor personnel and agents with prior felony convictions but not under active supervision, prior to such personnel and agents performing contractual services.

2.3.4 The contractor and the contractor’s personnel and agents shall at all times observe and comply with all applicable state statutes, state agency rules, regulations, guidelines, internal management policy and procedures, and general orders of the state agency that are applicable, regarding operations and activities in and about all state agency property. Furthermore, the contractor and the contractor’s personnel and agents shall not obstruct the state agency nor any of its designated officials from performing their duties in response to court orders or in the maintenance of a secure and safe correctional environment. The contractor shall comply with the state agency’s policy and procedures relating to personnel conduct.

a. The state agency has a zero tolerance policy for any form of sexual misconduct to include staff/contractor/volunteer-on-offender or offender-on-offender sexual harassment, sexual assault, sexual abusive contact, and consensual sex. The contractor and the contractor’s personnel and agents who witness sexual misconduct must immediately report such to the institution’s warden. If the contractor, or the contractor’s personnel and agents, engage in, fail to report, or knowingly condone sexual misconduct with or between offenders, the contract shall be subject to cancelation and the contractor or the contractor’s personnel and agents may be subject to criminal prosecution.

b. If the contractor, or the contractor’s personnel and agents, engage in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution, the contractor or the contractor’s personnel and agents shall be denied access into the institution.

2.3.5 The contractor and the contractor’s personnel and agents shall not interact with the offenders except as is necessary to perform the requirements of the contract. The contractor and the contractor’s personnel and agents shall not give anything to nor accept anything from the offenders except in the normal performance of the contract.

IFB DOC 0000000004SL Page 6

2.4 Payment and Invoicing Requirements:

The contractor shall accurately invoice per the price indicated on EXHIBIT A, Pricing Page.

2.4.1 If the Department issues a purchase order, an itemized invoice shall be emailed to doc.payables@doc.mo.gov or mailed to:

Accounts Payable/OCC Missouri Department of Corrections Fiscal Management Unit PO Box 236 Jefferson City, MO 65102

2.4.2 Each invoice submitted must be specific to one purchase order number, referenced on the invoice, and must be itemized in accordance with items listed on the purchase order. Failure to comply with this requirement may delay processing of invoices for payment. Emailed invoices should contain the purchase order number in the subject line.

2.4.3 If the state purchasing card (Visa) will be used for payment, an itemized invoice reflecting the charged amount must be faxed or emailed to the institution within one business day.

2.4.4 The contractor's invoice should include any discount for prompt payment as indicated on EXHIBIT A, Pricing Page.

2.4.5 If the contractor maintains an e-commerce web application that enables Department staff to view and print invoices and invoice history, the contractor shall indicate on EXHIBIT A, Pricing Page the web site address where Department staff may access invoices. Upon award of contract, the contractor shall provide the Department with a customer number in order for Department staff to access invoices and invoice history.

2.4.6 Prior to any payments becoming due under the contract, the contractor must update their vendor registration with their ACH-EFT payment information at https://missouribuys.mo.gov/

a. All payment terms shall be as stated in the terms and conditions of this contract. Payments will be processed based on final delivery, inspection, and acceptance of the items.

2.4.7 The contractor shall understand and agree the Department reserves the right to make contract payments to the contractor through Electronic Funds Transfer (EFT). Therefore, prior to any payments becoming due under the contract, the contractor must update its vendor registration with its ACH-EFT payment information at: https://missouribuys.mo.gov/. Each contractor invoice must be on the contractor’s original descriptive business invoice form and must contain a unique invoice number. The invoice number will be listed on the state’s EFT addendum record to enable the contractor to properly apply state payments to invoices. The contractor must comply with all other invoicing requirements stated in the IFB.

2.4.8 The Department may choose to use the state purchasing card (Visa) in place of a purchase order to make purchases under this contract. Unless exception to this condition is indicated on EXHIBIT A, Pricing Page, the contractor agrees to accept the state purchasing card as an acceptable form of payment and may not charge any additional fees related to the use of a purchasing card such as service fees, merchant fees, and/or handling charges. The state purchasing card shall not be charged until the items are received and accepted.

2.4.9 The Department does not pay state or federal sales tax. The Department shall not make additional payments or pay add-on charges.

mailto:doc.payables@doc.mo.gov

IFB DOC 0000000004SL Page 7

2.4.10 Other than the payments specified above, no other payments or reimbursements shall be made to the contractor for any reason whatsoever including, but not limited to, taxes, lodging, per diem costs, shipping charges, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc.

END OF SECTION 2: PERFORMANCE REQUIREMENTS

3. GENERAL CONTRACTUAL REQUIREMENTS:

This section of the IFB includes the general contractual requirements and provisions that shall govern the contract after IFB award. The contents of this section include mandatory provisions that must be adhered to by the Department and the contractor unless changed by a contract amendment. Response to this section by the vendor is not necessary as all provisions are mandatory.

3.1 Contractual Requirements:

3.1.1 Contract – A binding contract shall consist of: (1) the IFB and any amendments thereto, (2) the contractor’s response (bid) to the IFB, (3) clarification of the bid, if any, and (4) the Department acceptance of the bid by “notice of award” or by “purchase order.” All Exhibits and Attachments included in the IFB shall be incorporated into the contract by reference.

a. A notice of award does not constitute a directive to proceed. Before providing equipment, supplies and/or services, the contractor must receive a properly authorized purchase order.

b. The contract expresses the complete agreement of the parties and performances shall be governed solely by the specifications and requirements contained therein.

3.1.2 Contract Period – The original contract period shall be as stated on page one (1) of the IFB. The contract shall not bind, nor purport to bind, the state for any contractual commitment in excess of the original contract period. The Department shall have the right, at its sole option, to renew the contract for two (2) additional one-year periods, or any portion thereof. In the event the Department exercises such right, all terms, and conditions, requirements and specifications of the contract shall remain the same and apply during the renewal period.

3.1.3 Renewal Periods – If the Department exercises the option for renewal, the contractor shall agree that the prices for the renewal period shall not exceed the maximum price quoted for the applicable renewal periods stated on the Pricing Page of the contract.

a. The Department does not automatically exercise its option for renewal based upon the maximum price and reserves the right to request renewal of the contract at a price less than the maximum price stated.

b. If renewal prices are not provided, then prices during renewal periods shall be the same as during the original period.

3.1.4 Subcontractors – Any subcontracts for the products/services described herein must include appropriate provisions and contractual obligations to ensure the successful fulfillment of all contractual obligations agreed to by the contractor and the Department and to ensure that the Department is indemnified, saved, and held harmless from and against any and all claims of damage, loss, and cost (including attorney fees) of any kind related to a subcontract in those matters described in the contract between the State of Missouri and the contractor. The contractor shall expressly understand and agree that he/she shall assume and be solely responsible for all legal and financial responsibilities related to the execution of a subcontract. The

IFB DOC 0000000004SL Page 8 contractor shall agree and understand that utilization of a subcontractor to provide any of the products/services in the contract shall in no way relieve the contractor of the responsibility for providing the products/services as described and set forth herein. The contractor must obtain the approval of the Department prior to establishing any new subcontracting arrangements and before changing any subcontractors. The approval shall not be arbitrarily withheld.

a. Pursuant to section 285.530 (1) RSMo, no contractor or subcontractor shall knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform work within the State of Missouri. In accordance with sections 285.525 to 285.550 RSMo, a general contractor or subcontractor of any tier shall not be liable when such contractor or subcontractor contracts with its direct subcontractor who violates section 285.530 (1) RSMo, if the contract binding the contractor and subcontractor affirmatively states that:

1) The direct subcontractor is not knowingly in violation of section 285.530 (1) RSMo and;

2) The direct subcontractor shall not henceforth be in such violation and;

3) The contractor or subcontractor receives a sworn affidavit under the penalty of perjury attesting to the fact that the direct subcontractor’s employees are lawfully present in the United States.

3.1.5 Contractor’s Employees - The contractor and all of the contractor’s employees and agents providing services in any Missouri Department of Corrections institution must be at least 18 years of age. A Missouri Uniform Law Enforcement System (MULES) check or other background investigation may be required on the contractor, the contractor’s employees and agents before they are allowed entry into the institution. The contractor, its employees and agents understand and agree that the Department may complete criminal background records checks every year for the contractor and the contractor’s employees and agents that have the potential to have contact with inmates.

3.1.6 The institution shall have the right to deny access into the institution for the contractor and any of the contractor’s employees and agents for any reason, at the discretion of the institution.

3.1.7 The contractor, its employees and agents under active federal or state felony or misdemeanor supervision must receive written division director approval prior to providing services pursuant to a Department contract. Similarly, contractors/employees/agents with prior felony convictions and not under active supervision must receive written division director approval in advance.

3.1.8 The contractor, its employees and agents shall at all times observe and comply with all applicable state statutes, Department rules, regulations, guidelines, internal management policies and procedures, and general orders of the Department that are applicable, regarding operations and activities in and about all Department property. Furthermore, the contractor, its employees and agents, shall not obstruct the Department or any of its designated officials from performing their duties in response to court orders or in the maintenance of a secure and safe correctional environment. The contractor shall comply with the Department's policies and procedures relating to employee conduct.

a. The Department has a zero tolerance policy for any form of sexual misconduct to include staff/contractor/volunteer on offender, or offender on offender, sexual harassment, sexual assault, sexual abuse and consensual sex.

1) Any contractor or contractor’s employee or agent who witnesses any form of sexual misconduct must immediately report it to the warden of the institution. If a contractor or contractor’s employee or agent fails to report or knowingly condones sexual harassment or sexual contact with or between offenders, the Department may cancel the contract, or at the Department’s sole discretion, require the contractor to remove the employee/agent from providing services under the contract.

IFB DOC 0000000004SL Page 9

2) Any contractor or contractor's employee or agent who engages in sexual abuse shall be prohibited from entering the institution and shall be reported to law enforcement agencies and licensing bodies, as appropriate.

3.1.9 The contractor, its employees and agents shall not interact with the offenders except as is necessary to perform the requirements of the contract. The contractor, its employees and agents shall not give anything to nor accept anything from the offenders except in the normal performance of the contract.

3.1.10 If any contractor or contractor’s employee or agent is denied access into the institution for any reason or is denied approval to provide service to the Department for any reason stated herein, it shall not relieve the contractor of any requirements of the contract. If the contractor is unable to perform the requirements of the contract for any reason, the contractor shall be considered in breach.

3.1.11 Notices – Any written notice to the contractor shall be deemed sufficient when emailed to the contractor at the email address designated in the contract, or to an email address the contractor may have requested in writing, or deposited in the United States mail, postage prepaid and addressed to the contractor at the address designated in the contract, or at an address the contractor may have requested in writing.

3.1.12 Commercial Driver’s License - The contractor and the contractor's drivers who, in the provision of services under the contract: (1) operate any single vehicle with a Gross Vehicle Weight Rating (GVWR) of over 26,000 pounds or any combination vehicle with a Gross Combination Weight Rating of over 26,000 pounds provided the Gross Vehicle Weight Rating of the vehicle(s) being towed is in excess of 10,000 pounds, (2) operate any size vehicle which requires hazardous materials placards, (3) operate any vehicle designed to transport more than 15 persons (including the driver) transports more than 15 persons, or (4) engage in any other activity outlined in the Commercial Motor Vehicle Safety Act, must comply with all other requirements in the Commercial Motor Vehicle Safety Act. The contractor must submit proof or verification of compliance with such Act to the institution no later than 30 calendar days after award of the contract.

3.2 Contractor Liability and Insurance:

3.2.1 The contractor shall agree that the Department shall not be responsible for any liability incurred by the contractor or the contractor's employees arising out of the ownership, selection, possession, leasing, rental, operation, control, use, maintenance, delivery, return, and/or installation of equipment provided by the contractor, except as otherwise provided in the contract.

3.2.2 The contractor shall be responsible for any and all injury or damage as a result of the contractor's negligence involving any equipment or service provided under the terms and conditions, requirements and specifications of the contract. In addition to the liability imposed upon the contractor on account of personal injury, bodily injury (including death), or property damage suffered as a result of the contractor's negligence, the contractor assumes the obligation to save the Department, including its agencies, employees, and assigns, from every expense, liability, or payment arising out of such negligent act.

a. The contractor also agrees to hold the Department, including its agencies, employees, and assigns, harmless for any negligent act or omission committed by any subcontractor or other person employed by or under the supervision of the contractor under the terms of the contract.

b. However, the contractor shall not be responsible for any injury or damage occurring as a result of any negligent act or omission committed by the Department, including its agencies, employees, and assigns.

3.2.3 The contractor shall understand and agree that the Department cannot save and hold harmless and/or indemnify the contractor or employees against any liability incurred or arising as a result of any activity of the contractor or any activity of the contractor's employees related to the contractor's performance under the contract. Therefore, the contractor must acquire and maintain adequate liability insurance in the form(s)

IFB DOC 0000000004SL Page 10 and amount(s) sufficient to protect the Department, its agencies, its employees, its clients, and the general public against any such loss, damage and/or expense related to his/her performance under the contract.

Self-insurance coverage or another alternative risk financing mechanism may be utilized provided that such coverage is verifiable and irrevocably reliable and the Department is protected as an additional insured.

The contractor shall submit evidence of insurance coverage to the Department upon award of the contract.

3.3 Authorized Personnel:

3.3.1 The contractor shall only employ personnel authorized to work in the United States in accordance with applicable federal and state laws. This includes but is not limited to the Illegal Immigration Reform and Immigrant Responsibility Act (IIRIRA) and INA Section 274A.

3.3.2 If the contractor is found to be in violation of this requirement or the applicable state, federal and local laws and regulations, and if the Department has reasonable cause to believe that the contractor has knowingly employed individuals who are not eligible to work in the United States, the Department shall have the right to cancel the contract immediately without penalty or recourse and suspend or debar the contractor from doing business with the Department. The Department may also withhold up to twenty-five percent (25%) of the total amount due to the contractor.

3.3.3 The contractor shall agree to fully cooperate with any audit or investigation from federal, state, or local law enforcement agencies.

3.4 Criminal Justice Information Systems (CJIS) Security Awareness:

3.4.1 Criminal Justice Information is any information collected by the FBI (Federal Bureau of Investigation), MSHP (Missouri State Highway Patrol) and other criminal justice entities and includes personally identifiable information. It includes ALL information viewed directly from state and federal systems and also data obtained from those sources.

3.4.2 All Criminal Justice Information is sensitive information and is privileged.

3.4.3 If the contractor acquires any Criminal Justice Information by virtue of the performance of this contract, regardless of the method of acquisition, the contractor is not authorized to use or disseminate the information in any form.

3.4.4 The contractor must not, at any time, directly or indirectly disclose any Criminal Justice Information learned during the performance of this contract.

3.4.5 Unauthorized access, use, or dissemination of CJIS data is unlawful, and may result in the imposition of administrative sanctions and/or state/federal criminal penalties. If the contractor has information to indicate this has occurred, the contractor must report it to the Missouri Department of Corrections.

3.4.6 Misuse of official information is a Class A Misdemeanor. Section 576.050.2 of the Revised Statute of Missouri states, “A person commits the offense of misuse of official information if he or she recklessly obtains or discloses information from the Missouri uniform law enforcement system (MULES) or the National Crime Information Center System (NCIC), or any other criminal justice information sharing system that contains individually identifiable information for private or personal use, or for a purpose other than in connection with their official duties and performance of their job.”

END OF SECTION 3: GENERAL CONTRACTUAL REQUIREMENTS

IFB DOC 0000000004SL Page 11

4. BID SUBMISSION, EVALUATION AND AWARD INFORMATION

4.1 Submission of Bids:

4.1.1 In order for the vendor to submit their Bid, the vendor must be registered in MissouriBUYS , powered by

MOVERS in a “Prospective” or “Spend Authorized” registration status. The vendor must achieve “Approved” registration status in MissouriBUYS (WebProcure/Proactis) and “Spend Authorized” registration status in MissouriBUYS, powered by MOVERS in order to be considered for a contract award.

MissouriBUYS, powered by MOVERS is the State of Missouri’s web-based procurement system located at https://www.missouribuys.mo.gov. Detailed instructions pertaining to vendor registration can be found at: https://missouribuys.mo.gov/media/pdf/vendor-registration-instructions.

4.1.2 Electronic Response in MissouriBUYS - Vendors must submit their entire response electronically through the MissouriBUYS System website. In addition to completing the on-line pricing, the registered vendor should submit completed exhibits, forms, and other information concerning the solicitation as an attachment to the electronic response. The registered vendor is instructed to review the solicitation submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing.

REGISTERED vendor should submit their SEALED Bid electronically through MissouriBUYS, POWERED BY MOVERS. Hardcopy Bids are currently accepted. All Bids must (1) be submitted by a duly authorized representative of the vendor’s organization, (2) contain all information required by the IFB, and (3) be priced as required. Unless the IFB specifies otherwise, no other means of Bid submission, modification, or retraction or withdrawal shall be allowed.

a. Registered vendors should submit their Bid electronically through MissouriBUYS, powered by

MOVERS by completing the applicable on-line pricing and by completing, attaching, and submitting all completed IFB Vendor Response Exhibits (including Exhibit A, Bid Signature Page and all other exhibits) and all other contents of their Bid. The registered vendor is instructed to review the IFB submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing. Instructions on how a registered vendor responds to a bid on-line are available on the MissouriBUYS, powered by MOVERS website at:

https://missouribuys.mo.gov/media/pdf/movers-bid-response-instructions (see Bid Response Instructions for MissouriBUYS, powered by MOVERS). Electronic responses shall not be submitted via email.

b. The exhibits, forms, and Pricing Page(s) provided herein should be saved into a word processing document, completed by a registered vendor, and then sent as an attachment to the electronic submission in MissouriBUYS, powered by MOVERS. Other information requested or required may be sent as an attachment in MissouriBUYS, powered by MOVERS. Be sure to include the solicitation number, company name, and a contact name on any electronic attachments. All of the vendor’s response attachments should be searchable.

1) In the event the registered vendor attaches information with their Bid that is allowed by the

Missouri Sunshine Law to be exempt from public disclosure, such specific material of their Bid must be attached as a separate document and must have the box "Confidential" selected when attaching the document. If the "Confidential" box is not selected when attaching the document, the document must be clearly marked as confidential along with an explanation of what qualifies the specific material to be held as confidential pursuant to the provisions of section 610.021, RSMo. The vendor's failure to follow these instructions shall relieve the state of any obligation to preserve the confidentiality of the documents.

c. Faxed , mailed and emailed Bids shall not be accepted. However, faxed and e-mail no-bid notifications shall be accepted.

https://missouribuys.mo.gov/media/pdf/vendor-registration-instructions

IFB DOC 0000000004SL Page 12

4.1.3 If the vendor is solely responsible for ensuring timely submission of their electronic solicitation response.

Failure to allow adequate time prior to the Bid end date and time to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

4.1.4 If a registered vendor submits multiple responses in MissouriBUYS, powered by MOVERS and if such responses are not identical, the vendor should explain which response is valid or if both responses are valid as alternative responses. In the absence of an explanation, the Department shall consider the response which serves its best interest to be valid.

4.1.5 To ensure software compatibility with the MissouriBUYS, powered by MOVERS, the vendor should submit the Bid attachments in Microsoft Word, Microsoft Excel, or Adobe PDF. The vendor should use the Microsoft Edge web browser when submitting their Bid response in MissouriBUYS, powered by MOVERS. A vendor’s failure to follow these instructions and instead use a different application or method for completion and submission of attachments could render some or all of the vendor's response to be unreadable which could negatively impact the evaluation of the vendor's response.

a. If vendor technical assistance is needed when submitting a Bid response, contact solicitations@oa.mo.gov.

4.1.6 Bids may be modified or retracted on-line in MissouriBUYS, powered by MOVERS prior to the official end date and time. Other methods to request to modify or withdraw a Bid prior to the official end date and time shall not be honored.

4.1.7 To retract a Bid on-line in MissouriBUYS, powered by MOVERS, please see the Revise and Retract

Supplier Response Online Reference Guide found at: https://missouribuys.mo.gov/media/pdf/revise-and-retract-supplier-response-movers.

4.1.8 When submitting their electronic Bid, the registered vendor indicates acceptance of all IFB requirements, terms and conditions by clicking on the "Accept" button on the Overview tab in MissouriBUYS, powered by MOVERS. Failure to do so may result in rejection of the Bid unless the vendor’s full compliance with those documents is indicated elsewhere within the vendor’s response.

4.1.9 It shall be the sole responsibility of the vendor to monitor the MissouriBUYS, powered by MOVERS Bid

Board, https://missouribuys.mo.gov/bid-board, to obtain a copy of the IFB amendment(s). Registered vendors who received e-mail notification of the Bid opportunity when the IFB was established and registered vendors who have responded to the IFB on-line prior to an amendment being issued should receive e-mail notification of the amendment(s). Registered vendors who received e-mail notification of the Bid opportunity when the IFB was established and registered vendors who have responded to the Bid on-line prior to a cancellation being issued should receive e-mail notification of a cancellation issued prior to the Bid end date and time specified in the IFB. If the IFB is cancelled after the Bid end date and time specified in the IFB, the buyer of record will send email notification to all vendors that responded to the IFB informing them of the cancellation of the IFB.

4.1.10 Determination of Responsiveness - Any bid which does not comply with the mandatory requirements of the IFB will be determined to be non-responsive and will not be considered for an award

4.1.11 Determination of Responsibility and Reliability – The Department shall determine the responsibility and reliability of the lowest responsive vendor.

a. The Department reserves the right to reject any bid for reasons which may include but not necessarily be limited to:

mailto:solicitations@oa.mo.gov https://missouribuys.mo.gov/media/pdf/revise-and-retract-supplier-response-movers https://missouribuys.mo.gov/media/pdf/revise-and-retract-supplier-response-movers https://missouribuys.mo.gov/bid-board

IFB DOC 0000000004SL Page 13

1) Receipt of any information, from any source, regarding unsatisfactory experience and/or performance of similar services by the vendor or any subcontractor(s) proposed to provide the wastewater treatment services within the past three (3) years, and/or

2) Inability of the vendor to document performance of wastewater treatment services within the past three (3) years which are similar to the services required herein, for a period of not less than twelve (12) consecutive months, and/or

b. If the lowest responsive vendor is determined to not be responsible and reliable, the Department shall conduct a determination of responsibility and reliability for the next lowest responsive vendor.

4.1.12 If the vendor provides any “personal information” as defined in §105.1500, RSMo concerning an entity exempt from federal income tax under Section 501(c) of the Internal Revenue Code of 1986, as amended, the vendor understands and agrees that it is voluntarily choosing to seek a state contract and providing such information for that purpose. The state will treat such personal information in accord with §105.1500, RSMo.

4.2 Compliance with Terms and Conditions:

4.2.1 The vendor is cautioned when submitting pre-printed terms and conditions or other types of material to make sure such documents do not contain terms and conditions which conflict with those of the IFB. The vendor agrees that in the event of conflict between any of the vendor's terms and conditions and those contained in the IFB that the IFB shall govern. Taking exception to the Department’s terms and conditions may render a vendor's bid non-responsive and may remove it from consideration for award.

4.3 Business Compliance:

4.3.1 The vendor must be in compliance with the laws regarding conducting business in the State of Missouri.

The vendor certifies by signing the signature page of this original document and any amendment signature page(s) that the vendor and any proposed subcontractors either are presently in compliance with such laws or shall be in compliance with such laws prior to any resulting contract award. The vendor shall provide documentation of compliance upon request by the Department. The compliance to conduct business in the state shall include but may not be limited to:

• Registration of business name (if applicable)

• Certificate of authority to transact business/certificate of good standing (if applicable)

• Taxes (e.g., city/county/state/federal)

• State and local certifications (e.g., professions/occupations/activities)

• Licenses and permits (e.g., city/county license, sales permits)

• Insurance (e.g., worker’s compensation/unemployment compensation)

4.4 Evaluation and Award Process:

4.4.1 EXHIBIT A, Pricing Page: The vendor shall submit firm, fixed pricing on EXHIBIT A, Pricing Page for the initial contract period and a maximum price for each renewal option.

a. Pricing shall be considered firm for the duration of the contract period.

4.4.2 Evaluation of cost - The cost evaluation shall be calculated using the quantities specified below and using the prices stated on EXHIBIT A, Pricing Page for the original contract period and each renewal period.

The resulting sum will be used in the formula specified below.

IFB DOC 0000000004SL Page 14

Ozark Correctional Center Sewer Treatment Plant Operations 12 months

a. Cost points shall be computed from the result of the calculation stated above using a scale of 200 possible points and the following formula:

b. The vendor shall agree and understand that the quantities used in the evaluation of cost are provided solely to document how cost will be evaluated. The State of Missouri makes no guarantee regarding the accuracy of the quantities stated nor does the State of Missouri intend to imply that the figures used for the cost evaluation in any way reflect either actual or anticipated usage.

NOTE: The prompt payment terms will not be used in any cost calculations.

4.5 EXHIBIT B, Miscellaneous Information:

4.5.1 Vendors who are employees of the State of Missouri, a member of the General Assembly or a statewide

Elected official must comply with sections 105.450 to 105.458 RSMo regarding conflict of interest. If the vendor or any owner of the vendor's organization is currently an employee of the State of Missouri, a member of the General Assembly or a statewide elected official, please complete the applicable portion of EXHIBIT B, Miscellaneous Information.

4.5.2 The vendor should complete EXHIBIT B, Miscellaneous Information.

4.5.3 The vendor must have prior experience with waste removal jobs, equal to or larger than the duties listed in this contract. The vendor must provide references upon request.

4.6 EXHIBIT C, Participation Commitment and EXHIBIT D, Documentation of Intent to Participate:

4.6.1 Preference for Organizations for the Blind and Sheltered Workshops - Pursuant to section 34.165, RSMo, and 1 CSR 40-1.050, a five to fifteen (5-15) bonus point preference shall be granted to vendors including products and/or services manufactured, produced or assembled by a qualified nonprofit organization for the blind established pursuant to 41 U.S.C. sections 46 to 48c or a sheltered workshop holding a certificate of approval from the Department of Elementary and Secondary Education pursuant to section 178.920, RSMo.

a. In order to qualify for the five to fifteen (5-15) bonus points, the following conditions must be met and the following evidence must be provided:

1) The vendor must either be an organization for the blind or sheltered workshop or must be proposing to utilize an organization for the blind/sheltered workshop as a subcontractor and/or supplier in an amount that must equal the greater of $5,000 or 2% of the total dollar value of the contract for purchases not exceeding $10 million.

2) The services performed or the products provided by the organization for the blind or sheltered workshop must provide a commercially useful function related to the delivery of the contractually-required service/product in a manner that will constitute an added value to the contract and shall be performed/provided exclusive to the performance of the contract.

Therefore, if the services performed or the products provided by the organization for the blind or sheltered workshop is utilized, to any extent, in the vendor’s obligations outside of the

Lowest Responsive Vendor’s Price X 100 + Earned Preference Points =

Total Cost Evaluation Points Compared Bid Price

IFB DOC 0000000004SL Page 15 contract, it shall not be considered a valid added value to the contract and shall not qualify as participation in accordance with this clause.

3) If the vendor is proposing participation by an organization for the blind or sheltered workshop, in order to receive evaluation consideration for participation by the organization for the blind or sheltered workshop, the vendor must provide the requested information with the bid.

4) A sliding scale for the award of points shall range from a minimum of five (5) points to a maximum of fifteen (15) points. The award of the minimum five (5) points shall be based on the bid containing a commitment that the participating nonprofit organization or workshop is providing the greater of two percent (2%) or five thousand dollars ($5,000) of the total contract value of bids for purchases not exceeding ten (10) million dollars.

b. Where the commitment in the bid exceeds the minimum level set forth in section 34.165, RSMo to obtain five (5) points, the awarded points shall exceed the minimum five (5) points, up to a maximum of fifteen (15) points. As the statute sets out a minimum of five (5) points for a minimum two percent (2%) commitment, each percent of commitment is worth two and one-half (2.5) points. The formula to determine the awarded points for commitments above the two percent (2%) minimum shall be calculated based on the commitment in the bid (which in the formula will be expressed as a number [Vendor’s Commitment Number below], not as a percentage) times two and one-half (2.5) points:

Vendor’s Commitment Number x 2.5 points = Awarded Points

Examples: A commitment of three percent (3%) would be calculated as: 3 x 2.5 points = 7.5 awarded points. A commitment of five and one-half percent (5.5%) would be calculated as: 5.5 x 2.5 points = 13.75 awarded points. If, instead of a percentage, a vendor’s bid lists a dollar figure that is over the minimum amount, the dollar figure shall be converted into the percentage of the vendor’s total contract value for calculation of the awarded points. Commitments at or above six percent (6%) receive the maximum of fifteen (15) points.

Participation Commitment – The vendor must complete Exhibit C, Participation

Commitment, by identifying the organization for the blind or sheltered workshop, the amount of participation committed, and the commercially useful products/services to be provided by the listed organization for the blind or sheltered workshop. If the vendor submitting the bid is an organization for the blind or sheltered workshop, the vendor must be listed in the appropriate table on the Participation Commitment Form.

Documentation of Intent to Participate – The vendor must either provide a properly completed Exhibit __, Documentation of Intent to Participate Form, or must provide a letter of intent recently signed by the proposed Organization for the Blind or Sheltered Workshop which: (1) must describe the…