IFB DOC OZARK 0000000002SL-OCC Wastewater Testing and Chemical Analysis.pdf

INVITATION FOR BID IFB DOC OZARK 0000000002SL

Project #26708378

Wastewater Testing and Chemical Analysis

FOR

Missouri Department of Corrections

Ozark Correctional Center

Contract Period:

November 1, 2026, through October 31, Date of Issue:

September 2, 2026

Purchasing Section

2729 Plaza Drive, P.O. Box 236 Jefferson City, MO 65102

Buyer of Record:

Priscilla Courtney

Procurement Specialist Telephone: (573) 526-6590

Priscilla.Courtney@doc.mo.gov

Bids Must Be Received No Later Than:

2:00 p.m., Wednesday, September 30, 2026

Bids MUST be submitted electronically through MissouriBUYS HTTPS://MISSOURIBUYS.MO.GOV

The undersigned hereby declares understanding, agreement, and certification of compliance to provide the items and/or services at the prices stated, pursuant to the requirements and specifications contained herein. The undersigned further agrees that when an authorized official of the Missouri Department of Corrections countersigns this document, a binding contract, as defined herein, shall exist between the contractor and the Department of Corrections. The authorized signer of this document certifies the contractor (named below) and each of its principals are not suspended or debarred by the federal government.

Company Name:

Remittance Address:

City, State, Zip:

Telephone: Fax:

MissouriBUYS System Supplier ID:

Email:

Authorized Signer’s Printed Name and Title:

Authorized Signature:

Date:

The original cover page, including amendments, should be signed and returned with the bid.

mailto:Priscilla.Courtney@doc.mo.gov https://missouribuys.mo.gov/

IFB DOC OZARK 0000000002SL Page 2

TABLE OF CONTENTS

This document, referred to as an Invitation for Bid (IFB), is divided into the following parts:

Section One: Introduction and General Information Section Two: Performance Requirements Section Three: General Contractual Requirements Section Four: Bid Submission, Evaluation, and Award Information EXHIBIT A - Pricing Page EXHIBIT B - Miscellaneous Information EXHIBIT C - Current/Prior Experience EXHIBIT D - Expertise of Personnel EXHIBIT E - Participation Commitment EXHIBIT F - Documentation of Intent to Participate EXHIBIT G - Missouri Service-Disabled Veteran Business Enterprise Preference EXHIBIT H - Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization EXHIBIT I - Missouri Secretary of State/Authorization to Transact Business EXHIBIT J - Business Compliance – Services Outside the United States

Terms and Conditions

END OF TABLE OF CONTENTS

IFB DOC OZARK 0000000002SL Page 2

1.1 INTRODUCTION and General information

1.2 Introduction:

1.2.1 The Missouri Department of Corrections is accepting competitive, sealed bids to establish a contract for wastewater testing and chemical analysis services for the Ozark Correctional Center as set forth herein.

1.2.2 This document, referred to as an Invitation for Bid (IFB), is divided into the following parts:

a. Part One: Introduction and General Information

b. Part Two: Performance Requirements

c. Part Three: General Contractual Requirements

d. Part Four: Bid Submission, Evaluation, and Award Information

e. Exhibits A – J

f. Terms and Conditions

1.3 Vendor Information:

1.3.1 The Missouri Department of Corrections is transition to the MissouriBUYS Powered by MOVERS eProcurement system. All vendors that sell products or services to the state, new or existing, are required to register or re-register on the MissouriBUYS website at https://missouribuys.mo.gov/supplier-registration. Please note if you are a current supplier you will need to select the “Already Registered” button.

If you are a new supplier to the State of Missouri, you will need to select the “New to MissouriBUYS” button.

a. The vendor shall understand and agree that in order to be considered for a contract award, they must be registered in MissouriBUYS.

1.4 Background Information:

1.4.1 A The OCC facility is located at 929 Honor Camp Lane, Fordland, Missouri, 65652. OCC is a minimum security treatment facility housing approximately 738 male offenders.

1.4.2 Current contract exists for the services being obtained via the IFB. A copy of the contract can be viewed and printed from the Missouri Department of Corrections website at:

https://missouribuys.mo.gov/contractboard

Please reference contract number AOC23708389, when searching for the document.

1.4.3 All questions regarding the IFB and/or the competitive procurement process must be directed to Priscilla

Courtney of the Department’s Purchasing Section at (573) 526-6590 or Priscilla.Courtney@doc.mo.gov.

1.5 Contact:

1.5.1 Vendors are cautioned not to contact any other employees of the Missouri Department of Corrections concerning this procurement during the competitive and evaluation processes. Inappropriate contacts are grounds for exclusion from this or future bidding opportunities.

END OF SECTION 1: INTRODUCTION AND GENERAL INFORMATION

https://missouribuys.mo.gov/supplier-registration https://missouribuys.mo.gov/supplier-registration https://missouribuys.mo.gov/contractboard mailto:Priscilla.Courtney@doc.mo.gov

IFB DOC OZARK 0000000002SL Page 3

2. PERFORMANCE REQUIREMENTS

This section of the IFB includes requirements and provisions relating specifically to the performance requirements of the Department. The contents of this section include mandatory requirements that will be required of the successful vendor and subsequent contractor. Response to this section by the vendor is requested in the Exhibit section of this IFB. The vendor’s response, whether responding to a mandatory requirement or a desired attribute will be binding upon the vendor in the event the bid is accepted by the Department.

2.1 General Requirements:

2.1.1 The contractor shall provide wastewater testing and chemical analysis services for the Ozark Correctional

Center located at 929 Honor Camp Lane, Fordland, Missouri, 65652 for the Missouri Department of Corrections, (hereinafter referred to as the Department), in accordance with the provisions and requirements specified herein.

2.1.2 The contractor must perform all wastewater testing and chemical analysis services herein in a manner satisfactory and acceptable to the Department.

2.1.3 Unless otherwise specified herein, the contractor shall furnish all material, labor, facilities, equipment, and supplies necessary to perform the services required herein.

2.1.4 The contractor shall understand and agree that because the contractor was familiar with the building(s) and the conditions that existed prior to the award of the contract, the contractor shall not be relieved of the performance of the provisions and requirements specified herein.

2.2 Specific Service Requirements:

2.2.1 Upon determination of the need for the contractor's services, the Department shall contact the contractor to request shipping coolers for shipping the samples to the contractor for analysis.

2.2.2 The contractor shall provide pre-preserved and pre-labeled sample bottles for sample collection to the

Department.

2.2.3 The Department shall ship the wastewater samples in contractor provided shipping coolers to the contractor for analysis.

2.2.4 The contractor must perform sample preparation and analysis for all samples in accordance with the applicable and acceptable methods as identified on EXHIBIT A, Pricing Page.

a. The contractor must comply with the holding time established or accepted by the EPA for each sample preparation and analysis method.

b. The contractor must comply with the quality control requirements and procedures specified in each of the individual sample preparation and analysis methods.

2.2.5 Unless otherwise specified herein, the contractor shall furnish all material, labor, facilities, equipment, and supplies necessary to perform the services required herein.

2.2.6 The contractor shall complete all work in accordance with all applicable federal, state, county, and local laws, ordinances, regulations, and codes.

2.2.7 The contractor shall perform all services to the sole satisfaction of the Department.

IFB DOC OZARK 0000000002SL Page 4

2.2.8 The contractor shall provide all wastewater testing and chemical analysis services Monday through Friday, excluding state holidays, on days and times mutually agreeable to the contractor and the Department. A list of state holidays may be found at http://content.oa.mo.gov/commissioner/state-holidays.

2.3 Additional Requirements:

2.3.1 The contractor shall be responsible for supervision of all the contractor’s employees and the services provided by such employees as required to satisfactorily perform the requirements of the contract.

2.3.2 The contractor or an employee of the contractor, designated as a representative of the contractor (contact person), must be available during normal business hours (8:00 a.m. to 5:00 p.m.) for telephone conversations and/or meetings with personnel from the Department regarding wastewater testing and chemical analysis services.

a. Such contact person must have the express authority to speak on behalf of the contractor and make decisions on behalf of the contractor.

b. By no later than seven (7) calendar days after the award of the contract, the contractor shall provide the Department with the name, address, and telephone number for the contact person.

2.4 Payment and Invoicing Requirements:

2.4.1 The contractor shall accurately invoice per the price indicated on EXHIBIT A, Pricing Page.

2.4.2 If the Department issues a purchase order, an itemized invoice shall be emailed to doc.payables@doc.mo.gov or mailed to:

Accounts Payable/OCC Missouri Department of Corrections Fiscal Management Unit PO Box 236 Jefferson City, MO 65102

2.4.3 Each invoice submitted must be specific to one purchase order number, referenced on the invoice, and must be itemized in accordance with items listed on the purchase order. Failure to comply with this requirement may delay processing of invoices for payment. Emailed invoices should contain the purchase order number in the subject line.

2.4.4 If the state purchasing card (Visa) will be used for payment, an itemized invoice reflecting the charged amount must be faxed or emailed to the institution within one business day.

2.4.5 The contractor's invoice should include any discount for prompt payment as indicated on EXHIBIT A, Pricing Page.

2.4.6 If the contractor maintains an e-commerce web application that enables Department staff to view and print invoices and invoice history, the contractor shall indicate on EXHIBIT A, Pricing Page the web site address where Department staff may access invoices. Upon award of contract, the contractor shall provide the Department with a customer number in order for Department staff to access invoices and invoice history.

2.4.7 Prior to any payments becoming due under the contract, the contractor must update their vendor registration with their ACH-EFT payment information at https://missouribuys.mo.gov/

a. All payment terms shall be as stated in the terms and conditions of this contract. Payments will be processed based on final delivery, inspection, and acceptance of the items.

http://content.oa.mo.gov/commissioner/state-holidays mailto:doc.payables@doc.mo.gov

IFB DOC OZARK 0000000002SL Page 5

2.4.8 The contractor shall understand and agree the Department reserves the right to make contract payments to the contractor through Electronic Funds Transfer (EFT). Therefore, prior to any payments becoming due under the contract, the contractor must update its vendor registration with its ACH-EFT payment information at: https://missouribuys.mo.gov/. Each contractor invoice must be on the contractor’s original descriptive business invoice form and must contain a unique invoice number. The invoice number will be listed on the state’s EFT addendum record to enable the contractor to properly apply state payments to invoices. The contractor must comply with all other invoicing requirements stated in the IFB.

2.4.9 The Department may choose to use the state purchasing card (Visa) in place of a purchase order to make purchases under this contract. Unless exception to this condition is indicated on EXHIBIT A, Pricing Page, the contractor agrees to accept the state purchasing card as an acceptable form of payment and may not charge any additional fees related to the use of a purchasing card such as service fees, merchant fees, and/or handling charges. The state purchasing card shall not be charged until the items are received and accepted.

2.4.10 The Department does not pay state or federal sales tax. The Department shall not make additional payments or pay add-on charges.

2.4.11 Other than the payments specified above, no other payments or reimbursements shall be made to the contractor for any reason whatsoever including, but not limited to, taxes, lodging, per diem costs, shipping charges, insurance, interest, penalties, termination payments, attorney fees, liquidated damages, etc.

2.5 Reporting Requirements:

2.5.1 Within ten (10) calendar days of receipt of a sample submitted by the Department, the Contractor shall submit a final analysis report of the sample(s) analyzed to the Department. The contractor shall include the following in the final analysis report:

a. The contractor's laboratory sample identification number

b. The Department's sample identification number.

c. A list of each analyte with the quantified result or detection limit for each.

d. The reference number of the method of analysis used for each analyte.

e. The units of concentration for each analyte.

f. The date prepared and the date analyzed for each analyte.

2.5.2 The contractor must submit complete final analysis reports, including all supporting documentation, by mailing the reports to the OCC at the following address:

Ozark Correctional Center Attn: Shawn Connelly 929 Honor Camp Lane Fordland, Missouri 65652

END OF SECTION 2: PERFORMANCE REQUIREMENTS

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3. GENERAL CONTRACTUAL REQUIREMENTS:

This section of the IFB includes the general contractual requirements and provisions that shall govern the contract after IFB award. The contents of this section include mandatory provisions that must be adhered to by the Department and the contractor unless changed by a contract amendment. Response to this section by the vendor is not necessary as all provisions are mandatory.

3.1 Contractual Requirements:

3.1.1 Contract – A binding contract shall consist of: (1) the IFB and any amendments thereto, (2) the contractor’s response (bid) to the IFB, (3) clarification of the bid, if any, and (4) the Department acceptance of the bid by “notice of award” or by “purchase order.” All Exhibits and Attachments included in the IFB shall be incorporated into the contract by reference.

a. A notice of award does not constitute a directive to proceed. Before providing equipment, supplies and/or services, the contractor must receive a properly authorized purchase order.

b. The contract expresses the complete agreement of the parties and performances shall be governed solely by the specifications and requirements contained therein.

3.1.2 Contract Period – The original contract period shall be as stated on page one (1) of the IFB. The contract shall not bind, nor purport to bind, the state for any contractual commitment in excess of the original contract period. The Department shall have the right, at its sole option, to renew the contract for two (2) additional one-year periods, or any portion thereof. In the event the Department exercises such right, all terms, and conditions, requirements and specifications of the contract shall remain the same and apply during the renewal period.

3.1.3 Renewal Periods – If the Department exercises the option for renewal, the contractor shall agree that the prices for the renewal period shall not exceed the maximum price quoted for the applicable renewal periods stated on the Pricing Page of the contract.

a. The Department does not automatically exercise its option for renewal based upon the maximum price and reserves the right to request renewal of the contract at a price less than the maximum price stated.

b. If renewal prices are not provided, then prices during renewal periods shall be the same as during the original period.

3.1.4 Subcontractors – Any subcontracts for the products/services described herein must include appropriate provisions and contractual obligations to ensure the successful fulfillment of all contractual obligations agreed to by the contractor and the Department and to ensure that the Department is indemnified, saved, and held harmless from and against any and all claims of damage, loss, and cost (including attorney fees) of any kind related to a subcontract in those matters described in the contract between the State of Missouri and the contractor. The contractor shall expressly understand and agree that he/she shall assume and be solely responsible for all legal and financial responsibilities related to the execution of a subcontract. The contractor shall agree and understand that utilization of a subcontractor to provide any of the products/services in the contract shall in no way relieve the contractor of the responsibility for providing the products/services as described and set forth herein. The contractor must obtain the approval of the Department prior to establishing any new subcontracting arrangements and before changing any subcontractors. The approval shall not be arbitrarily withheld.

a. Pursuant to section 285.530 (1) RSMo, no contractor or subcontractor shall knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform work within the State of Missouri.

In accordance with sections 285.525 to 285.550 RSMo, a general contractor or subcontractor of any tier shall not be liable when such contractor or subcontractor contracts with its direct subcontractor who

IFB DOC OZARK 0000000002SL Page 7 violates section 285.530 (1) RSMo, if the contract binding the contractor and subcontractor affirmatively states that:

1) The direct subcontractor is not knowingly in violation of section 285.530 (1) RSMo and;

2) The direct subcontractor shall not henceforth be in such violation and;

3) The contractor or subcontractor receives a sworn affidavit under the penalty of perjury attesting to the fact that the direct subcontractor’s employees are lawfully present in the United States.

3.1.5 Contractor’s Employees - The contractor and all of the contractor’s employees and agents providing services in any Missouri Department of Corrections institution must be at least 18 years of age. A Missouri Uniform Law Enforcement System (MULES) check or other background investigation may be required on the contractor, the contractor’s employees and agents before they are allowed entry into the institution. The contractor, its employees and agents understand and agree that the Department may complete criminal background records checks every year for the contractor and the contractor’s employees and agents that have the potential to have contact with inmates.

3.1.6 The institution shall have the right to deny access into the institution for the contractor and any of the contractor’s employees and agents for any reason, at the discretion of the institution.

3.1.7 The contractor, its employees and agents under active federal or state felony or misdemeanor supervision must receive written division director approval prior to providing services pursuant to a Department contract. Similarly, contractors/employees/agents with prior felony convictions and not under active supervision must receive written division director approval in advance.

3.1.8 The contractor, its employees and agents shall at all times observe and comply with all applicable state statutes, Department rules, regulations, guidelines, internal management policies and procedures, and general orders of the Department that are applicable, regarding operations and activities in and about all Department property. Furthermore, the contractor, its employees and agents, shall not obstruct the Department or any of its designated officials from performing their duties in response to court orders or in the maintenance of a secure and safe correctional environment. The contractor shall comply with the Department's policies and procedures relating to employee conduct.

a. The Department has a zero tolerance policy for any form of sexual misconduct to include staff/contractor/volunteer on offender, or offender on offender, sexual harassment, sexual assault, sexual abuse and consensual sex.

1) Any contractor or contractor’s employee or agent who witnesses any form of sexual misconduct must immediately report it to the warden of the institution. If a contractor or contractor’s employee or agent fails to report or knowingly condones sexual harassment or sexual contact with or between offenders, the Department may cancel the contract, or at the Department’s sole discretion, require the contractor to remove the employee/agent from providing services under the contract.

2) Any contractor or contractor's employee or agent who engages in sexual abuse shall be prohibited from entering the institution and shall be reported to law enforcement agencies and licensing bodies, as appropriate.

3.1.9 The contractor, its employees and agents shall not interact with the offenders except as is necessary to perform the requirements of the contract. The contractor, its employees and agents shall not give anything to nor accept anything from the offenders except in the normal performance of the contract.

3.1.10 If any contractor or contractor’s employee or agent is denied access into the institution for any reason or is denied approval to provide service to the Department for any reason stated herein, it shall not relieve the

IFB DOC OZARK 0000000002SL Page 8 contractor of any requirements of the contract. If the contractor is unable to perform the requirements of the contract for any reason, the contractor shall be considered in breach.

3.1.11 Notices – Any written notice to the contractor shall be deemed sufficient when emailed to the contractor at the email address designated in the contract, or to an email address the contractor may have requested in writing, or deposited in the United States mail, postage prepaid and addressed to the contractor at the address designated in the contract, or at an address the contractor may have requested in writing.

3.2 Contractor Liability and Insurance:

3.2.1 The contractor shall agree that the Department shall not be responsible for any liability incurred by the contractor or the contractor's employees arising out of the ownership, selection, possession, leasing, rental, operation, control, use, maintenance, delivery, return, and/or installation of equipment provided by the contractor, except as otherwise provided in the contract.

3.2.2 The contractor shall be responsible for any and all injury or damage as a result of the contractor's negligence involving any equipment or service provided under the terms and conditions, requirements and specifications of the contract. In addition to the liability imposed upon the contractor on account of personal injury, bodily injury (including death), or property damage suffered as a result of the contractor's negligence, the contractor assumes the obligation to save the Department, including its agencies, employees, and assigns, from every expense, liability, or payment arising out of such negligent act.

a. The contractor also agrees to hold the Department, including its agencies, employees, and assigns, harmless for any negligent act or omission committed by any subcontractor or other person employed by or under the supervision of the contractor under the terms of the contract.

b. However, the contractor shall not be responsible for any injury or damage occurring as a result of any negligent act or omission committed by the Department, including its agencies, employees, and assigns.

3.2.3 The contractor shall understand and agree that the Department cannot save and hold harmless and/or indemnify the contractor or employees against any liability incurred or arising as a result of any activity of the contractor or any activity of the contractor's employees related to the contractor's performance under the contract. Therefore, the contractor must acquire and maintain adequate liability insurance in the form(s) and amount(s) sufficient to protect the Department, its agencies, its employees, its clients, and the general public against any such loss, damage and/or expense related to his/her performance under the contract.

Self-insurance coverage or another alternative risk financing mechanism may be utilized provided that such coverage is verifiable and irrevocably reliable and the Department is protected as an additional insured.

The contractor shall submit evidence of insurance coverage to the Department upon award of the contract.

3.3 Authorized Personnel:

3.3.1 The contractor shall only employ personnel authorized to work in the United States in accordance with applicable federal and state laws. This includes but is not limited to the Illegal Immigration Reform and Immigrant Responsibility Act (IIRIRA) and INA Section 274A.

3.3.2 If the contractor is found to be in violation of this requirement or the applicable state, federal and local laws and regulations, and if the Department has reasonable cause to believe that the contractor has knowingly employed individuals who are not eligible to work in the United States, the Department shall have the right to cancel the contract immediately without penalty or recourse and suspend or debar the contractor from doing business with the Department. The Department may also withhold up to twenty-five percent (25%) of the total amount due to the contractor.

3.3.3 The contractor shall agree to fully cooperate with any audit or investigation from federal, state, or local law enforcement agencies.

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3.4 Criminal Justice Information Systems (CJIS) Security Awareness:

3.4.1 Criminal Justice Information is any information collected by the FBI (Federal Bureau of Investigation), MSHP (Missouri State Highway Patrol) and other criminal justice entities and includes personally identifiable information. It includes ALL information viewed directly from state and federal systems and also data obtained from those sources.

3.4.2 All Criminal Justice Information is sensitive information and is privileged.

3.4.3 If the contractor acquires any Criminal Justice Information by virtue of the performance of this contract, regardless of the method of acquisition, the contractor is not authorized to use or disseminate the information in any form.

3.4.4 The contractor must not, at any time, directly or indirectly disclose any Criminal Justice Information learned during the performance of this contract.

3.4.5 Unauthorized access, use, or dissemination of CJIS data is unlawful, and may result in the imposition of administrative sanctions and/or state/federal criminal penalties. If the contractor has information to indicate this has occurred, the contractor must report it to the Missouri Department of Corrections.

3.4.6 Misuse of official information is a Class A Misdemeanor. Section 576.050.2 of the Revised Statute of Missouri states, “A person commits the offense of misuse of official information if he or she recklessly obtains or discloses information from the Missouri uniform law enforcement system (MULES) or the National Crime Information Center System (NCIC), or any other criminal justice information sharing system that contains individually identifiable information for private or personal use, or for a purpose other than in connection with their official duties and performance of their job.”

END OF SECTION 3: GENERAL CONTRACTUAL REQUIREMENTS

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4. BID SUBMISSION, EVALUATION AND AWARD INFORMATION

4.1 Submission of Bids:

4.1.1 In order for the vendor to submit their Bid, the vendor must be registered in MissouriBUYS , powered by

MOVERS in a “Prospective” or “Spend Authorized” registration status. The vendor must achieve “Approved” registration status in MissouriBUYS (WebProcure/Proactis) and “Spend Authorized” registration status in MissouriBUYS, powered by MOVERS in order to be considered for a contract award.

MissouriBUYS, powered by MOVERS is the State of Missouri’s web-based procurement system located at https://www.missouribuys.mo.gov. Detailed instructions pertaining to vendor registration can be found at: https://missouribuys.mo.gov/media/pdf/vendor-registration-instructions.

4.1.2 Electronic Response in MissouriBUYS - Vendors must submit their entire response electronically through the MissouriBUYS System website. In addition to completing the on-line pricing, the registered vendor should submit completed exhibits, forms, and other information concerning the solicitation as an attachment to the electronic response. The registered vendor is instructed to review the solicitation submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing.

REGISTERED vendor should submit their SEALED Bid electronically through MissouriBUYS, POWERED BY MOVERS. Hardcopy Bids are currently accepted. All Bids must (1) be submitted by a duly authorized representative of the vendor’s organization, (2) contain all information required by the IFB, and (3) be priced as required. Unless the IFB specifies otherwise, no other means of Bid submission, modification, or retraction or withdrawal shall be allowed.

a. Registered vendors should submit their Bid electronically through MissouriBUYS, powered by

MOVERS by completing the applicable on-line pricing and by completing, attaching, and submitting all completed IFB Vendor Response Exhibits (including Exhibit A, Bid Signature Page and all other exhibits) and all other contents of their Bid. The registered vendor is instructed to review the IFB submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing. Instructions on how a registered vendor responds to a bid on-line are available on the MissouriBUYS, powered by MOVERS website at:

https://missouribuys.mo.gov/media/pdf/movers-bid-response-instructions (see Bid Response Instructions for MissouriBUYS, powered by MOVERS). Electronic responses shall not be submitted via email.

b. The exhibits, forms, and Pricing Page(s) provided herein should be saved into a word processing document, completed by a registered vendor, and then sent as an attachment to the electronic submission in MissouriBUYS, powered by MOVERS. Other information requested or required may be sent as an attachment in MissouriBUYS, powered by MOVERS. Be sure to include the solicitation number, company name, and a contact name on any electronic attachments. All of the vendor’s response attachments should be searchable.

1) In the event the registered vendor attaches information with their Bid that is allowed by the

Missouri Sunshine Law to be exempt from public disclosure, such specific material of their Bid must be attached as a separate document and must have the box "Confidential" selected when attaching the document. If the "Confidential" box is not selected when attaching the document, the document must be clearly marked as confidential along with an explanation of what qualifies the specific material to be held as confidential pursuant to the provisions of section 610.021, RSMo. The vendor's failure to follow these instructions shall relieve the state of any obligation to preserve the confidentiality of the documents.

c. Faxed , mailed and emailed Bids shall not be accepted. However, faxed and e-mail no-bid notifications shall be accepted.

https://missouribuys.mo.gov/media/pdf/vendor-registration-instructions

IFB DOC OZARK 0000000002SL Page 11

4.1.3 If the vendor is solely responsible for ensuring timely submission of their electronic solicitation response.

Failure to allow adequate time prior to the Bid end date and time to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

4.1.4 If a registered vendor submits multiple responses in MissouriBUYS, powered by MOVERS and if such responses are not identical, the vendor should explain which response is valid or if both responses are valid as alternative responses. In the absence of an explanation, the Department shall consider the response which serves its best interest to be valid.

4.1.5 To ensure software compatibility with the MissouriBUYS, powered by MOVERS, the vendor should submit the Bid attachments in Microsoft Word, Microsoft Excel, or Adobe PDF. The vendor should use the Microsoft Edge web browser when submitting their Bid response in MissouriBUYS, powered by MOVERS. A vendor’s failure to follow these instructions and instead use a different application or method for completion and submission of attachments could render some or all of the vendor's response to be unreadable which could negatively impact the evaluation of the vendor's response.

a. If vendor technical assistance is needed when submitting a Bid response, contact solicitations@oa.mo.gov.

4.1.6 Bids may be modified or retracted on-line in MissouriBUYS, powered by MOVERS prior to the official end date and time. Other methods to request to modify or withdraw a Bid prior to the official end date and time shall not be honored.

4.1.7 To retract a Bid on-line in MissouriBUYS, powered by MOVERS, please see the Revise and Retract

Supplier Response Online Reference Guide found at: https://missouribuys.mo.gov/media/pdf/revise-and-retract-supplier-response-movers.

4.1.8 When submitting their electronic Bid, the registered vendor indicates acceptance of all IFB requirements, terms and conditions by clicking on the "Accept" button on the Overview tab in MissouriBUYS, powered by MOVERS. Failure to do so may result in rejection of the Bid unless the vendor’s full compliance with those documents is indicated elsewhere within the vendor’s response.

4.1.9 It shall be the sole responsibility of the vendor to monitor the MissouriBUYS, powered by MOVERS Bid

Board, https://missouribuys.mo.gov/bid-board, to obtain a copy of the IFB amendment(s). Registered vendors who received e-mail notification of the Bid opportunity when the IFB was established and registered vendors who have responded to the IFB on-line prior to an amendment being issued should receive e-mail notification of the amendment(s). Registered vendors who received e-mail notification of the Bid opportunity when the IFB was established and registered vendors who have responded to the Bid on-line prior to a cancellation being issued should receive e-mail notification of a cancellation issued prior to the Bid end date and time specified in the IFB. If the IFB is cancelled after the Bid end date and time specified in the IFB, the buyer of record will send email notification to all vendors that responded to the IFB informing them of the cancellation of the IFB.

4.2 Compliance with Terms and Conditions:

4.2.1 The vendor is cautioned when submitting pre-printed terms and conditions or other types of material to make sure such documents do not contain terms and conditions which conflict with those of the IFB. The vendor agrees that in the event of conflict between any of the vendor's terms and conditions and those contained in the IFB that the IFB shall govern. Taking exception to the Department’s terms and conditions may render a vendor's bid non-responsive and may remove it from consideration for award.

mailto:solicitations@oa.mo.gov https://missouribuys.mo.gov/media/pdf/revise-and-retract-supplier-response-movers https://missouribuys.mo.gov/media/pdf/revise-and-retract-supplier-response-movers https://missouribuys.mo.gov/bid-board

IFB DOC OZARK 0000000002SL Page 12

4.3 Business Compliance:

4.3.1 The vendor must be in compliance with the laws regarding conducting business in the State of Missouri.

The vendor certifies by signing the signature page of this original document and any amendment signature page(s) that the vendor and any proposed subcontractors either are presently in compliance with such laws or shall be in compliance with such laws prior to any resulting contract award. The vendor shall provide documentation of compliance upon request by the Department. The compliance to conduct business in the state shall include but may not be limited to:

• Registration of business name (if applicable)

• Certificate of authority to transact business/certificate of good standing (if applicable)

• Taxes (e.g., city/county/state/federal)

• State and local certifications (e.g., professions/occupations/activities)

• Licenses and permits (e.g., city/county license, sales permits)

• Insurance (e.g., worker’s compensation/unemployment compensation)

4.4 Cost Evaluation:

4.4.1 Pricing – The vendor shall submit firm, fixed pricing for each line item on EXHIBIT A, Pricing Page, including pricing for all renewal periods. All pricing shall be quoted FOB Destination, Freight Prepaid and Allowed.

4.4.2 The objective evaluation of cost for each line item shall be based on the firm fixed price stated on EXHIBIT

A, Pricing Page for each potential contract period.

a. For all line items, and for evaluation purposes only, the initial contract period cost will be calculated by multiplying the firm fixed price stated on EXHIBIT A, Pricing Page by the estimated quantity of twelve (12). Renewal period costs for all line items will be calculated in the same manner.

b. For each line item, and for evaluation purposes only, the total costs of the initial contract period and each renewal period will be added together to arrive at the total bid price. The total bid price for each line item will be added together to determine the total bid price for the contract.

c. Cost evaluation points shall be determined using the results of the calculations stated above using the following formula:

Lowest Responsive Vendor’s Price X Maximum Cost

Evaluation points (100)

= Assigned Cost Points Compared Vendor’s Price

NOTE: Any prompt payment discount term indicated on EXHIBIT A, Pricing Page will not be used in any cost calculation.

d. The vendor shall agree and understand that the estimated quantities in 4.4.2a., used in the evaluation of cost are provided solely to document how cost will be evaluated. The Department makes no guarantee regarding the accuracy of the quantities stated nor does the Department intend to imply that the figures used for the cost evaluation in any way reflect neither actual nor anticipated usage.

NOTE: The prompt payment terms will not be used in any cost calculations.

4.5 EXHIBIT B, Miscellaneous Information:

4.5.1 Vendors who are employees of the State of Missouri, a member of the General Assembly or a statewide

Elected official must comply with sections 105.450 to 105.458 RSMo regarding conflict of interest. If the vendor or any owner of the vendor's organization is currently an employee of the State of Missouri, a

IFB DOC OZARK 0000000002SL Page 13 member of the General Assembly or a statewide elected official, please complete the applicable portion of EXHIBIT B, Miscellaneous Information.

4.5.2 The vendor should complete EXHIBIT B, Miscellaneous Information.

4.5.3 The vendor must have prior experience with wastewater testing and chemical analysis, equal to or larger than the duties listed in this contract. The vendor must provide references upon request.

4.6 EXHIBIT E, Participation Commitment and EXHIBIT F, Documentation of Intent to Participate:

4.6.1 Preference for Organizations for the Blind and Sheltered Workshops - Pursuant to section 34.165, RSMo, and 1 CSR 40-1.050, a five to fifteen (5-15) bonus point preference shall be granted to vendors including products and/or services manufactured, produced or assembled by a qualified nonprofit organization for the blind established pursuant to 41 U.S.C. sections 46 to 48c or a sheltered workshop holding a certificate of approval from the Department of Elementary and Secondary Education pursuant to section 178.920, RSMo.

a. In order to qualify for the five to fifteen (5-15) bonus points, the following conditions must be met and the following evidence must be provided:

1) The vendor must either be an organization for the blind or sheltered workshop or must be proposing to utilize an organization for the blind/sheltered workshop as a subcontractor and/or supplier in an amount that must equal the greater of $5,000 or 2% of the total dollar value of the contract for purchases not exceeding $10 million.

2) The services performed or the products provided by the organization for the blind or sheltered workshop must provide a commercially useful function related to the delivery of the contractually-required service/product in a manner that will constitute an added value to the contract and shall be performed/provided exclusive to the performance of the contract.

Therefore, if the services performed or the products provided by the organization for the blind or sheltered workshop is utilized, to any extent, in the vendor’s obligations outside of the contract, it shall not be considered a valid added value to the contract and shall not qualify as participation in accordance with this clause.

3) If the vendor is proposing participation by an organization for the blind or sheltered workshop, in order to receive evaluation consideration for participation by the organization for the blind or sheltered workshop, the vendor must provide the requested information with the bid.

4) A sliding scale for the award of points shall range from a minimum of five (5) points to a maximum of fifteen (15) points. The award of the minimum five (5) points shall be based on the bid containing a commitment that the participating nonprofit organization or workshop is providing the greater of two percent (2%) or five thousand dollars ($5,000) of the total contract value of bids for purchases not exceeding ten (10) million dollars.

b. Where the commitment in the bid exceeds the minimum level set forth in section 34.165, RSMo to obtain five (5) points, the awarded points shall exceed the minimum five (5) points, up to a maximum of fifteen (15) points. As the statute sets out a minimum of five (5) points for a minimum two percent (2%) commitment, each percent of commitment is worth two and one-half (2.5) points. The formula to determine the awarded points for commitments above the two percent (2%) minimum shall be calculated based on the commitment in the bid (which in the formula will be expressed as a number [Vendor’s Commitment Number below], not as a percentage) times two and one-half (2.5) points:

Vendor’s Commitment Number x 2.5 points = Awarded Points

Examples: A commitment of three percent (3%) would be calculated as: 3 x 2.5 points = 7.5 awarded points. A commitment of five and one-half percent (5.5%) would be calculated as: 5.5 x 2.5 points

IFB DOC OZARK 0000000002SL Page 14

= 13.75 awarded points. If, instead of a percentage, a vendor’s bid lists a dollar figure that is over the minimum amount, the dollar figure shall be converted into the percentage of the vendor’s total contract value for calculation of the awarded points. Commitments at or above six percent (6%) receive the maximum of fifteen (15) points.

Participation Commitment – The vendor must complete Exhibit C, Participation

Commitment, by identifying the organization for the blind or sheltered workshop, the amount of participation committed, and the commercially useful products/services to be provided by the listed organization for the blind or sheltered workshop. If the vendor submitting the bid is an organization for the blind or sheltered workshop, the vendor must be listed in the appropriate table on the Participation Commitment Form.

Documentation of Intent to Participate – The vendor must either provide a properly completed Exhibit __, Documentation of Intent to Participate Form, or must provide a letter of intent recently signed by the proposed Organization for the Blind or Sheltered Workshop which: (1) must describe the products/services the organization for the blind/sheltered workshop will provide and (2) should include evidence of the organization for the blind/sheltered workshop qualifications (e.g. copy of certificate or Certificate Number for Missouri Sheltered Workshop).

NOTE: If the vendor submitting the bid is an organization for the blind or sheltered workshop, the vendor is not required to complete Exhibit D, Documentation of Intent to Participate Form or provide a letter of intent.

c. The following websites provide information regarding Missouri sheltered workshops:

• Listing of Missouri Sheltered Workshops:

http://dese.mo.gov/special-education/sheltered-workshops/directories

• Missouri Sheltered Workshop Products/Services Locator:

http://moworkshops.org/services.html

d. The websites for the Missouri Lighthouse for the Blind and the Alphapointe Association for the

Blind can be found at the following Internet addresses:

http://www.lhbindustries.com http://www.alphapointe.org

e. Commitment – If the vendor’s bid is awarded, the organization for the blind or sheltered workshop participation committed to by the vendor on EXHIBIT C, Participation Commitment, shall be interpreted as a contractual requirement.

4.7 EXHIBIT G, Missouri Service-Disabled Veteran Business Preference:

4.7.1 Service-Disabled Veteran Business Enterprises (SDVEs) – Pursuant to section 34.074, RSMo, and 1 CSR

40-1.050, a three (3) bonus point preference shall be granted to vendors who qualify as Missouri service-disabled veteran business enterprises and who complete and submit Exhibit E, Missouri Service-Disabled Veteran Business Enterprise Preference with the solicitation. If the solicitation does not include the completed Exhibit E and the documentation specified on Exhibit E in accordance with the instructions provided therein, no preference points will be applied. In order to be considered a qualified SDVE for purposes of this IFB, the vendor must be certified as an SDVE by the State of Missouri, Office of Administration, Office of Equal Opportunity (OEO) by the bid opening date http://dese.mo.gov/special-education/sheltered-workshops/directories http://moworkshops.org/services.html http://www.lhbindustries.com/ http://www.alphapointe.org/

IFB DOC OZARK 0000000002SL Page 15

4.8 Affidavit of Work Authorization and Documentation:

4.8.1 If the contractor meets the definition of a business entity as defined in section 285.525 RSMo, pertaining to section 285.530 RSMo, the contractor shall maintain enrollment and participation in the E-Verify federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the contracted services included herein. If the contractor’s business status changes during the life of the contract to become a business entity as defined in section 285.525 RSMo, pertaining to section 285.530 RSMo, then the contractor shall, prior to the performance of any services as a business entity under the contract:

a. Enroll and participate in the E-Verify federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the services required herein; and

b. Provide to the Department the documentation required EXHIBIT H, Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization affirming said company’s/individual’s enrollment and participation in the E-Verify federal work authorization program; and

c. Submit to the Department a completed, notarized Affidavit of Work Authorization provided in the

EXHIBIT H, Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization.

4.8.2 In accordance with subsection 2 of section 285.530 RSMo, the contractor should renew their Affidavit of

Work Authorization annually. A valid Affidavit of Work Authorization is necessary to award any new contracts.

4.9 EXHIBIT I, Missouri Secretary of State/Authorization to Transact Business

4.9.1 In accordance with section 351.572.1, RSMo, the Department is precluded from contracting with a vendor or its affiliate who is not authorized to transact business in the State of Missouri. Vendors must either be registered with the Missouri Secretary of State, or exempt per a specific exemption stated in section 351.572.1, RSMo. http://www.moga.mo.gov/mostatutes/stathtml/35100005721.html

END OF SECTION 4: BID SUBMISSION, EVALUATION, AND AWARD INFORMATION

http://www.moga.mo.gov/mostatutes/stathtml/35100005721.html

IFB DOC OZARK 0000000002SL Page 16

EXHIBIT A, Pricing Page

The vendor shall provide firm, fixed prices for the original contract period and for each renewal period for providing wastewater testing and chemical analysis per sample for the following methods and matrices. All costs associated with providing wastewater testing and chemical analysis services shall be included in the stated prices. (UNSPSC Code: 70171602)

Wastewater Testing and Chemical Analysis Line Item Analysis Type Method

Original Contract Period Firm, Fixed Price

First Renewal Period Firm, Fixed Price

Second Renewal Period Firm, Fixed Price

001 Bio-Chemical Oxygen Demand (BOD) SM 5210B

Per Sample

002 Solids - Total Suspended Solids (TSS) SM 2540D

003 Nitrate - N US EPA 300.0

004 Ammonia - N US EPA 350.1

005 Oil & Grease - Total US EPA

006 E. Coli SM9223B -

QT

007 Aluminum US EPA 200.7

008 Iron US EPA

009 Phosphorus US EPA

010 Arsenic SW 6010

011 Barium SW 6010

012 Cadmium SW 6010

013 Chromium SW 6010

Final pH

SW 1311

Lead

SW 6010

Mercury

SW 7470

Selenium

Silver

EXHIBIT A, Pricing Page, continue next page

IFB DOC OZARK 0000000002SL Page 17

EXHIBIT A, Pricing Page continued.

Delivery: The required delivery is twenty-four (24) hours after receipt of a properly executed order. If vendor’s delivery is different, the vendor should state delivery in days after receipt of order: ____________days ARO.

Terms:

The vendor should state below its discount terms…