IFB_DFW-2025-042_McLaughlin Fish Hatchery Well Refurbishment~1.pdf

INVITATION FOR BIDS

DFW-2025-042

Well Redevelopment at McLaughlin State Fish Hatchery 90 East Street, Belchertown, Massachusetts

Project No.: DFW-2025-042

PURCHASING DEPARTMENT: Department of Fish and Game - Division of Fisheries and Wildlife

CONTACT PERSON: Kurt Palmateer, Hatchery Manager, MassWildlife McLaughlin Hatchery

TELEPHONE: (413) 323-7671

BRIEF DESCRIPTION OF PROCUREMENT: The contract will consist of all labor, materials, equipment, and incidentals for redevelopment of a gravel-packed well, refurbishment of the well’s existing vertical turbine pump and motor, refurbishment of the 12” Pressure Reducing Valve in the hatch house, as well as all other incidental work as specified in this IFB necessary for a complete job at the McLaughlin State Fish Hatchery, 90 East Street, Belchertown, MA. Redevelopment of the well shall be by the Aqua Freed® process or approved equal and shall include mechanical scrubbing, pumping and surging. All work on the well must be done between March 1, 2025 and completed no later than June 30, 2025.

EXPECTED DURATION OF CONTRACT: Contract will terminate June 30, 2025.

ANTICIPATED EXPENDITURES FOR EXPECTED DURATION OF CONTRACT: $65,000.00.

PREVAILING WAGE APPLICABLE: Projects included in this request are subject to Massachusetts prevailing wage rates. Prevailing wage rate schedules are included in this IFB as Appendix A and should be taken into account when submitting the bid.

BIDDERS CONFERENCE: There is no mandatory bid-meeting, but Contractors may visit the work site during the week of February 17, 2025. Contact Hatchery Manager, Kurt Palmateer, at (413) 323-7671 to make arrangements.

SECTION 1 ADVERTISEMENT

THE COMMONWEALTH OF MASSACHUSETTS: NOTICE TO CONTRACTORS

The Department of Fish and Game, Division of Fisheries and Wildlife (MassWildlife) invites sealed bids for a Well Redevelopment at the McLaughlin State Fish Hatchery (DFW-2025-042) located at 90 East Street, Belchertown, MA 01007, in accordance with specifications prepared by MassWildlife. This project involves all labor, materials, equipment, and incidentals for redevelopment of a gravel-packed well, refurbishment of the well’s existing vertical turbine pump and motor, refurbishment of the 12” Pressure Reducing Valve in the hatch house, as well as all other incidental work necessary for a complete job at the McLaughlin State Fish Hatchery, 90 East Street, Belchertown, MA. Redevelopment of the well shall be by the Aqua Freed® process or approved equal and shall include mechanical scrubbing, pumping and surging. All work on the well must be done between March 1, 2025 and completed no later than June 30, 2025. The estimated project value is ($65,000). General Bids shall be submitted on the forms furnished by MassWildlife in the bid package, and will be received at the MassWildlife Field Headquarters, 1 Rabbit Hill Rd, Westborough, MA, until 10:00 AM, local time, Friday, February 28, 2025, at which time they will be publicly opened and read. All bids must be submitted in accordance with the Contract Documents and shall be accompanied by a bid deposit in the amount of 5% of the value of the bid. Bid deposits, payable to the Commonwealth of Massachusetts, Division of Fisheries and Wildlife, shall be in the form of a bid bond, certified, cashier's or treasurer's check issued by a responsible bank or trust company. Contract Documents will be available after January 29, 2025, at www.commbuys.com. Enter DFW-2025-042 in the search bar.

Under M.G.L. Ch. 149, Sec. 44A, Part (C), every contract for the construction, reconstruction, installation, demolition, maintenance or repair of any building by a public agency estimated to cost more than $50,000 and not more than $150,000, except for a pumping station to be constructed as an integral part of a sewer construction or water construction project bid under the provisions of Sec. 39M of Ch. 30, shall be awarded to the lowest responsible and eligible general bidder on the basis of competitive bids in accordance with the procedure set forth in Sec. 39M of Ch. 30.

There is no pre-bid meeting, but contractors may visit the site the week of February 17, 2025 to view the work site (contact Hatchery Manager, Kurt Palmateer, 413-323-7671). Minimum wage rates for this project have been predetermined by M.G.L. under Ch. 149, Sec. 26 to 27, inclusive. Proposals that do not have the Affidavit (of non- collusion, etc.) properly completed will be declared informal. Bids are subject to provisions of M.G.L.

Ch. 30, Sec. 39M and Ch. 149, Secs. 44A to 44J, inclusive. The right is reserved to waive any informality in or reject any or all proposals.

By: Mark S. Tisa Director Commonwealth of Massachusetts Division of Fisheries and Wildlife http://www.commbuys.com/ http://www.commbuys.com/

SECTION 2 INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION:

1.1 Each Bidder by making a Bid represents that:

• The Bidder has read and understands the Contract Documents and the Bid is made in accordance therewith.

• The Bidder has visited the site and is familiar with the local conditions under which the Work has to be performed.

1.2 Failure to so examine the Contract Documents and site will not relieve any Bidder from any obligation under the Bid as submitted.

ARTICLE 2 - GENERAL BIDDER'S AND FILED SUB-BIDDER'S CERTIFICATION:

2.1 There are no filed sub-bids for this project.

2.2 Be advised that all employees who work on Massachusetts public works construction sites must have no less than 10 hours of OSHA-approved safety and health training. See Chapter 306 of the Acts of 2004 which became effective July 1, 2006.

2.2.1 The Contractor and all subcontractors on this project will be required to provide certification of this compliance with their applications for payment. Non-compliance with this Law will disqualify you from bidding on public contracts.

ARTICLE 3 – MINORITY / WOMEN WORKFORCE UTILIZATION PERCENTAGES:

3.1 The following Workforce Participation Goals for minorities and women as required by M.G.L. c. 149, § 44A(2)(G) shall apply to this contract: the applicable minority workforce utilization percentage is 15.3%; the women workforce utilization percentage is 6.9%.

ARTICLE 4 - REQUEST FOR INTERPRETATION:

4.1 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Owner. The Owner will answer such requests if received seven (7) calendar days before the date for receipt of the bids.

4.2 Interpretation, correction, or change in the Contract Documents will be made by written Addendum which will become part of the Contract Documents. Neither the Department, nor Awarding Authority will be held accountable for any oral interpretations, corrections, or changes.

4.3 Addenda will be emailed in electronic .pdf format by the Owner to every individual or firm on record as having taken a set of Contract Documents.

In order to ensure interested parties receive timely notification of addenda that are issued for this project, please send an email to James.Burnham@mass.gov. Reference the project number (DFW-2025-042) in the subject line and include the appropriate contact name, address, and email address in the body of the email. You will be added to the list of bidders that have obtained the bid documents and will be notified of any and all changes to the bid documents. If you downloaded this Invitation for Bids from Commbuys using your assigned Commbuys user account, you have automatically been added to the list of plan holders.

ARTICLE 5 - PREPARATION AND SUBMISSION OF BIDS:

5.1 Forms and Bid Preparation: Bids shall be submitted on the "Form for General Bid" or the "Form for Sub-Bid", as appropriate, furnished at no cost by the Awarding Authority.

5.1.1 All entries on the bid form shall be made by typewriter or in ink.

5.1.2 Sums shall be expressed in both words and figures in the space indicated on the bid form.

5.1.3 Where there is a discrepancy between the bid sum expressed in words and the bid sum expressed in figures, the words shall control.

5.2 Bid Deposits:

5.2.1 shall be at least five percent (5%) of the greatest possible bid amount, considering all alternates; and made payable to the Commonwealth of Massachusetts, DIVISION OF FISHERIES AND WILDLIFE; conditioned upon faithful performance by the principal of the agreements contained in the bid; and in the form of

.1 cash, .2 certified check, treasurer's or cashiers check issued by a responsible bank or trust company, or .3 a bid bond issued by a surety company licensed to do business in the Commonwealth of Massachusetts.

5.2.2 will be retained until the execution and delivery of the Owner/Contractor Agreement if they represent the bid deposit of one of the three (3) lowest responsible and eligible General Bidders.

5.3 Delivery of General Bids:

General Bids, including the bid deposit, shall be enclosed in a sealed envelope with the following plainly marked on the outside:

mailto:James.Burnham@mass.gov

Sealed Bid For: “Division of Fisheries & Wildlife, Well Redevelopment at McLaughlin State Fish Hatchery (DFW-2025-042), Belchertown, Massachusetts” and Bidder's Name, Business Address, and Phone Number

Bids shall be delivered no later than 10:00 AM on Friday, February 28, 2025 to the Division of Fisheries and Wildlife, Field Headquarters, 1 Rabbit Hill Rd, Westborough, MA 01581 at which time they will be publicly opened and read.

All responses must include two copies of each of the documents listed below. BE SURE TO

INCLUDE ALL ITEMS LISTED HERE OR YOUR RESPONSE MAY BE FOUND TO BE INCOMPLETE

AND NONRESPONSIVE.

1) Completed general bid form and 2) affidavit: Proposal for IFB DFW-2025-042 Well Redevelopment at McLaughlin State Fish Hatchery. One copy must be notarized original.

3) Bid deposit in the amount of 5% of total bid price, payable to the Division of Fisheries and Wildlife, in the form of a bid bond, cash, certified check, or a treasurer's or cashier's check issued by a responsible bank or trust company.

4) Business Reference Form outlining the bidders experience for conducting the type of work described in this IFB with references.

5) Contractor Authorized Signatory Listing, completed and signed by the vendor (Appendix D).

Timely delivery of a bid to the location designated shall be the full responsibility of the Bidder.

ARTICLE 6 – NOT USED

ARTICLE 7 - WITHDRAWAL OF BIDS:

7.1 Before Opening of Bids any bid may be withdrawn prior to the time designated for receipt of bids upon written request. Withdrawal of bids must be confirmed over the Bidders signature by written notice postmarked or sent by email on or before the date and time set for receipt of bids. Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.

7.2 After Opening of Bids bidders may withdraw a bid, without penalty, any time up to the time of Award as defined below, and upon demonstrating, to the satisfaction of the Awarding Authority, that a bona fide clerical error was made during the preparation of the bid. Failure to conclusively demonstrate a bona fide clerical error may result in forfeiture of the bid deposit.

In the event of a general bid withdrawal after opening of bids, the Awarding Authority shall consider the bid from the next lowest eligible and responsible bidder.

ARTICLE 8 – CONTRACT AWARD

8.1 Award means both the determination and selection of the lowest responsible and eligible bidder, by the Awarding Authority.

8.2 The Awarding Authority will award the contract to the lowest responsible and eligible bidder within thirty days, Saturdays, Sundays, and legal holidays excluded after the opening of bids in accordance with M.G.L c.149 §44A.

8.3 The Contract will be awarded to the lowest responsible and eligible Bidder, except in the event of substitution as provided under M.G.L. c.149 §§44E and 44F, in which cases the procedure as required by said sections shall govern the award of the Contract.

8.4 The award of this Contract is subject to the approval of the Associate Director of Finance of the Division of Fisheries and Wildlife (MassWildlife). Contracts without MassWildlife approval shall not be considered valid.

8.5 The Awarding Authority reserves the right to waive any informalities in or to reject any or all Bids if it be in the public interest to do so.

8.6 As used herein the term "lowest responsible and eligible bidder" shall mean (1) the Bidder whose Bid is the lowest of those Bidders demonstrably possessing the skill, ability, and integrity necessary for the faithful performance of the work, and who meets the requirements set forth in M.G.L. c.149 sec.44 (2)(B) and not debarred from bidding under M.G.L. c.l49 §44C; (2) and who shall certify that they are able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work; and

(3) who shall certify that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work, and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee.

The low Bidder will be determined on the basis of the sum of the base bid and the accepted alternates.

ARTICLE 9 - FORMS REQUIRED FOR CONTRACT APPROVAL

9.1 Upon Award, the General Bidder shall complete the following forms to ensure prompt contract validation. These forms will be provided to the selected General Bidder by MassWildlife and can be found in Appendix B.

1) Owner-Contractor Agreement and Form of Corporate Vote

2) Commonwealth W-9 tax information form filled out and signed by the respondent (If not already on file)

3) Proof of liability insurance coverage

4) Electronic Funds Transfer form

5) Revenue Enforcement and Protection Certification (REAP)

6) Compliance with MA Employment Security Law

7) Form for Payment and Performance Bonds

ARTICLE 10 - CONTRACT VALIDATION

10.1 The Owner-Contractor Agreement shall not be valid until signed by the Associate Director of Finance of the Division of Fisheries and Wildlife.

10.2 The Notice to Proceed for construction shall not be issued until the Owner/Contractor Agreement has been validated by the Associate Director of Finance of MassWildlife.

10.3 Incomplete or unacceptable submissions of forms required by paragraphs 9.2 - 9.7 will delay the validation of the Owner/Contractor Agreement by Division of Fisheries and Wildlife.

ARTICLE 11 - RETURN OF BID DEPOSITS

11.1 The Bid Deposits of the three (3) lowest responsible and eligible general bidders shall be returned upon the execution and delivery of the General Contract or, if no award is made, upon the expiration of the time prescribed in M.G.L. c. 149, § 44A for making an award; except that, if any general bidder fails to perform its agreement to execute the Contract and furnish Performance and Payment Bonds as stated in its Bid, then said general bidder's Bid Deposit shall become the property of the Commonwealth as liquidated damages;

provided that the amount of the Bid Deposit that becomes the property of the Commonwealth shall not exceed the difference between the Contractor's Bid price and the Bid price of the next lowest responsible and eligible Bidder; and provided further that, in the case of death, disability, bona fide clerical or mechanical error of a substantial nature, or other similar unforeseen circumstances affecting the general bidder, such general bidder's Bid Deposit shall be returned.

11.2 The Bid Deposits of the three lowest sub-bidders in each category shall be returned within five (5) days, Saturdays, Sundays, and legal holidays excluded, after the execution of the General Contract; except that, if a selected sub-bidder fails to perform its agreement to execute a sub-contract with the general bidder selected as the general contractor, contingent upon the execution of the General Contract, and, if requested to do so in the general bid by such general bidder, to furnish a Performance and Payment Bonds as stated in its sub-bid in accordance with M.G.L. c. 149, § 44F(2), the Bid Deposit of such sub-bidder shall become the property of the Commonwealth as liquidated damages, provided that the amount of the Bid Deposit that shall become the property of the Commonwealth shall not exceed the difference between its sub-bid price and the sub-bid price of the next lowest responsible and eligible sub-bidder.

11.3 In addition to the provisions for the return of Bid Deposits as provided above, upon receipt of a Bid Bond in an amount not less than the amount of the required Bid Deposit, the Awarding Authority shall return any Bid Deposit of a Bidder forthwith after the public opening of Bids.

SECTION 3

SPECIAL PROVISIONS

The Commonwealth of Massachusetts, Department of Fish & Game, Division of Fisheries and Wildlife (MassWildlife) is seeking a qualified contractor to redevelop a gravel-packed well, refurbish the well’s existing vertical turbine pump and motor, refurbish the 12” Pressure Reducing Valve in the hatch house, as well as all other incidental work as specified in this IFB necessary for a complete job at the McLaughlin State Fish Hatchery, 90 East Street, Belchertown, MA. Redevelopment of the well shall be by the Aqua Freed® process or approved equal and shall include mechanical scrubbing, pumping and surging.

General Bidder shall enter the dollar amount of the base bid on the mandatory bid sheet. All pricing shall include all permits, labor, materials, equipment, testing, etc to make the work fully complete and satisfactorily acceptable to the Owner. Bids that do not contain price information for the base bid will be considered incomplete and non-responsive.

The Contract shall be awarded to the lowest eligible and responsible bidder.

PART 1 – BASE BID

1.1 BASE BID – WELL REDEVELOPMENT / TURBINE PUMP AND MOTOR REFURBISHMENT /

PRESSURE REDUCING VALVE REFURBISHMENT

1.1.1 The Contractor shall provide all labor, materials, chemicals, and equipment to satisfactorily clean and recondition Well #1 at McLaughlin State Trout Hatchery using the Aqua Freed® process or approved equal. The Contractor shall conduct a video inspection of the well before and after reconditioning. The Contractor shall also determine the capacity of the well before and after reconditioning.

1.1.2 The Contractor shall recondition the motor and pumping equipment from McLaughlin Hatchery Well

#1 following the specifications described herein. Costs for repairs beyond those specified herein shall be part of an extra work order that shall require approval from the Chief of Hatcheries and Chief Fiscal Officer prior to proceeding.

1.1.3 The Contractor shall recondition the 12” Ross Pressure Reducing Valve located in the McLaughlin

Hatchery hatch house following the specifications described herein. Costs for repairs beyond those specified herein shall be part of an extra work order that shall require approval from the Chief of Hatcheries and Chief Fiscal Officer prior to proceeding.

1.1.4 The Contractor shall apply for, pay all fees, and obtain all permits necessary to complete the work, lawfully. The Contractor shall comply with all provisions of permits, including coordination and inspections of work by the appropriate approving Authorities.

1.1.5 Complete final cleanup of the site and facility to the complete satisfaction of the Owner. The work shall include the cost of legal disposal of all excess or waste materials generated from this project in a manner which is consistent with any local, state and federal rules and regulations for disposal of such materials.

1.1.6 Furnish a full report all pump test results and other information related to work done on the well, well inspection videos, pumps and motors, pump information, warranties and contract closeout materials prior to making the final payment request. Five Percent (5%) retainage shall be held until all work, warranties and contract paperwork is satisfactorily complete and accepted by the Owner.

1.2 DESCRIPTION OF WELLS AND EXISTING PUMPING EQUIPMENT

1.2.1 MCLAUGHLIN HATCHERY WELL #1: Well #1 is located in the well field in the northeast corner of the McLaughlin State Fish Hatchery property in Belchertown, MA. It was installed in 1968. The well is in a pit vault. The well is 49.9 feet deep (from the bottom of the pit vault). The 120 slot, stainless steel screen is 10 feet long. The well casing is 18”. The bottom of the screen was plugged with cement in 2007. The original capacity of the well after installation in 1968 was 700 gpm at 90 TDH (Figure #2).

The well was redeveloped in 2007 by pump surging with no chemicals, and again in 2014 by CO2.

Currently, it produces approximately 300 gpm.

The pump motor is a 15 HP General Electric, 3 phase, 60 cycle, 440 volt, vertical hollow shaft. The pump is a 2 stage Model 9RCHC Gould Lineshaft Turbine Threaded Column “A” Style Discharge Head with stainless steel impellers. Bowl bearings are carbon and line shaft bearings are rubber. Column diameter is 8 inches. Pump and motor were installed in 2001 and serviced in 2007 and 2014. Figure #1 includes the pump specifications and diagram of the pump and motor as installed in 2001.

The Pressure Reducing Valve is a 12” Ross model RWR 50, L68341. It is located in the hatch house and was last refurbished in 2019.

1.3 SCOPE OF WORK

1.3.1 INTENT: Under these specifications it is intended that the Contractor shall furnish all equipment, labor, chemicals, and materials necessary to video inspect the well before and after cleaning and redevelop the well as described herein. The Contractor clean, and paint the pump and column unit, install new wear rings, bearings, bushings, and sand collars on the column shaft, and clean the motor and replace the upper and lower motor bearings with OEM bearing sets as well as refurbish the discharge head. The Contractor shall also completely rebuild the 12” Ross Pressure Reducing Valve, replacing gaskets, etc. as necessary. The contractor will be responsible for obtaining any necessary permits, if required, from the Massachusetts Department of Environmental Protection, Belchertown Conservation Commission, and the EPA prior to beginning any on-site work.

1.3.2 REMOVAL AND INSPECTION OF PUMPING EQUIPMENT: The contractor shall remove the pump and motor from the well, taking all precautions to avoid damaging the pump house, well casings, seals, discharge piping or pumping equipment. The pumping equipment, column pipe, and discharge head shall be disassembled, cleaned by high pressure washing and sandblasting following industry standards, inspected, and repaired by the Contractor according to the specifications describe herein.

The Contractor shall supply a written report to the Chief of Hatcheries that describes any necessary repairs beyond those specified herein as part of the base bid. The report shall include an itemized cost proposal for all labor, parts, and other associated expenses.

PART 2 – PRODUCTS

The amounts and types of chemicals that will be used, along with NSF Standard 60 certification sheets where required, shall be submitted to the Chief of Hatcheries for review prior to use.

The Contractor shall provide and post at the job site Material Safety Data Sheets (MSDS) for each chemical brought to the site.

2.1 McLAUGHLIN WELL #1 PUMP, COLUMN, SHAFT AND MOTOR CLEANING, INSPECTION AND RECONDITIONG

2.1.1 Contractor shall furnish and install new discharge pipe gaskets for all disassembled joints, nuts, bolts, and washers as needed as part of the bid price. Nuts, bolts, and washers shall be Type 416 stainless steel.

2.1.2 All wear rings, bushings, and sand collars on the column shaft and pump bowl assembly shall be replaced.

All bushings, bearings and wear rings shall be tungsten carbide, PTFE/graphite, Vesconite or approved equals. They must not contain brass, bronze, copper or zinc due to the toxicity of these metals to trout.

Sand collars shall be neoprene rubber or approved equal. All additional parts shall be inspected and a written report that details all parts that require replacement shall be provided to the Chief of Hatcheries.

The report shall contain an itemized cost estimate for all parts, labor, and other associated costs to perform the repairs. Costs for additional repairs, material, or parts beyond those specified herein shall require an itemized cost estimate that will be part of an extra work order which will require approval from the Chief Fiscal Officer prior to proceeding.

2.1.3 The column pipe assembly and turbine bowl assembly shall be cleaned by high pressure washing, sandblasting or other method that complies with industry standards for such work. Upon completion of cleaning of these components, the Contractor shall inspect the column pipe assembly and turbine bowl assembly for defects and excess wear. The interior and exterior of the column pipe and exterior of the bowls shall be painted with a bitumastic enamel similar to Intertol #49 thick or 2-part Tnemec brand epoxy. All cleaning and painting work shall be conducted in an area outside the well head area. The Contractor shall submit a written report to the Chief of Hatcheries that details all defects and itemizes repair parts, labor and other associated costs to repair defects not covered under these specifications.

The costs of any repairs to the pumping equipment beyond painting and cleaning specified herein shall require an itemized cost estimate that will be part of an extra work order which will require approval from the Chief Fiscal Officer prior to proceeding.

2.1.4 The discharge head and flange shall be inspected for condition and wear. It shall be cleaned by high pressure washing and sandblasting, or other method that complies with industry standards for such work.

Upon completion of cleaning, the Contractor shall inspect it for defects and excess wear. The exterior shall be painted with a bitumastic enamel similar to Intertol #49 thick or 2-part Tnemec brand epoxy. The Contractor shall submit a written report to the Chief of Hatcheries that details all defects and itemizes repair parts, labor, and other associated costs to repair the defects. All cleaning and painting work shall be conducted in an area outside the well head area. The Contractor shall submit a written report to the Chief of Hatcheries that details all defects and itemizes repair parts, labor, and other associated costs to repair the defects. Costs for repairs beyond cleaning and painting will be part of an extra work order that shall require approval from the Chief Fiscal Officer prior to proceeding.

2.1.5 The motor shall be thoroughly cleaned and examined for wear and failed components by a shop qualified to perform such work. The upper and lower bearings shall be replaced with OEM factory specified bearing sets. The Contractor shall submit a written report to the Chief of Hatcheries that details any additional repairs required to insure proper and efficient operation of the motor. The report shall include an itemized cost estimate for all recommended additional repairs to the motor. The costs for motor inspection, cleaning and bearing replacement shall be included in the bid price. The Contractor shall submit a written report to the Chief of Hatcheries that details all repairs that go beyond the specifications provided herein. The report shall include itemized costs for all parts, labor and other associated costs to repair the defects. Approval of any additional motor repair costs shall be part of an extra work order and must be approved in writing by the Chief of Fiscal Officer prior to proceeding.

PART 3 – EXECUTION

3.1 EQUIPMENT REMOVAL AND TESTING

3.1.1 After reinstalling (end of cleaning) the repaired pump in the McLaughlin Hatchery Well #1 the Contractor shall conduct a performance test at the highest feasible pumping rate for 2 hours utilizing the existing pumping equipment and discharge to determine specific capacity and for evaluation of the effectiveness of the well cleaning efforts.

3.1.2 The Contractor shall remove the existing pumping equipment including the column pipe, base plate, flanges, water level tubes, transducers, pumps, and motors as carefully as possible to avoid damaging any equipment or well structure. The Contractor is to carefully disassemble all piping as required.

3.2 VIDEO INSPECTIONS

3.2.1 Video inspections shall be performed on the well casing and screen following removal of the pump and equipment and prior to the start of well redevelopment. A second video inspection of the well shall be performed after redevelopment is complete and prior to installation of the pumping equipment. The Hatchery Manager and Chief of Hatcheries shall be notified prior to conducting the video inspections so they may witness them.

3.2.2 The Contractor shall provide a video camera and equipment capable of recording video images in color.

The camera unit shall be capable of articulating downward and also sideways to view the casing and well screen. The camera unit shall have a depth counter to monitor and record the camera depth.

3.2.3 The Contractor shall allow enough time to examine casing joints, welds, screen slot openings and bottom plate.

3.2.4 Prior to video inspection, a pump capable of pumping 20 gpm shall be placed in the well to provide a vertical upward flow of water to facilitate viewing.

3.2.5 Video inspections shall be performed on the well before and after cleaning.

3.2.6 The Contractor shall provide the Hatchery Manager with 2 copies of the before cleaning and after cleaning video of each facility. VHS tape format is not acceptable.

3.3 WELL CLEANING

The Contractor shall furnish the required amount of CO2 to effectively treat the water in and surrounding the well in order to remove all incrustation residue or deposits to restore as much of the original capacity of the well as possible.

The amounts and types of chemicals that will be used, along with NSF Standard 60 certification sheets where required, shall be submitted to the Chief of Hatcheries for review prior to use.

The Contractor shall provide and post at the job site Material Safety Data Sheets (MSDS) for each chemical brought to the site.

3.3.1 Scope of Work: The project shall involve cleaning and redeveloping the well by the licensed Aqua Freed® process or approved equal (note: use of hydrochloric/muriatic acid, sulfuric acid, phosphoric acid or chlorine processes are not acceptable alternatives). The work shall include the furnishing of all labor, materials and equipment necessary for the complete redevelopment of Well #1. Contractor shall anticipate 32 hours of surging time. Time for removal of equipment, installation of Contractor’s equipment, video inspection, jetting/chemical injections, chemical reaction time, pre and end of day as well as post specific capacity tests shall be considered separate.

3.3.2 General Procedures: The well rehabilitation process shall be a four (4) phase system utilizing the injection of 99.9% liquefied carbon dioxide (CO2). The column of CO2 injected into the well shall be sufficient to effectively fill the well bore and surrounding formation. A packer shall be set to confine the injection of the Aqua Freed gasses to the water producing zones. Injection pressures shall not exceed 325 psi and temperatures shall be at or near zero (0) degree F to insure penetration of the gas and liquefied gases into the surrounding formation. Down hole pressures shall range between 0 – 70 psi and down hole temperature of the CO2 shall range between 32 degree F and -110 degrees F.

Temperature and pressures shall be regulated by the contractor to encourage rapid expansion of the liquefied CO2 and release of energy sufficient to dislodge encrusted minerals and biological growth from the well and surrounding water bearing formation. The Contractor shall allow a minimum of 12 hours of contact time for the CO2 in the scaled well. The process shall be conducted and monitored by personnel specifically trained and authorized to apply the Aqua Freed® process or approved equal process.

3.3.3 Specific Steps of Operations:

.1 Phase I: The Contractor shall wire brush the entire well casing and screen and then pump off all dislodged material. The contractor then shall modify the top of the well casing as necessary to utilize appropriate adapters and sealing appurtenances to properly control and implement the process. The Contractor shall install an injection line system with a packer or isolation assembly to seal the well at a desired depth to confine the treatment area.

.2 Phase II: The Contractor shall introduce a minimum of 4000 lbs (pounds) of liquefied or gaseous CO2 through a controlled injector process into the screen, gravel pack and surrounding formation at such a rate as determined necessary to best control and conduct the rehabilitation process. This process may be conducted over a period of two (2) days to properly introduce the material into the well system. This phase of the process shall produce carbonic acid within the formation and provide sufficient physical agitation of the carbonic acid and water within the formation to initiate the rehabilitation process through the rapid expansion of the liquefied gases.

.3 Phase III: The Contractor shall introduce approximately 4,000 additional pounds of CO2 into the well and formation within this phase of operation at pressures and temperatures that will assure the CO2 will undergo phase changes to release sufficient energy to achieve the removal of deposited material.

.4 Phase IV: The Contractor shall mechanically develop the well at rates sufficient to remove newly dislodged particles and plugging material from the well and near-well formation. Waste material shall not be discharged into water courses and must comply with all Massachusetts DEP and federal EPA discharge regulations.

.5 Mechanical Redevelopment: Mechanical redevelopment of the well shall consist of pumping and surging with high capacity surge equipment until such time that the water is deemed to be clear and sand-free. The well shall be considered thoroughly redeveloped when the specific capacity (G.P.M. per foot of drawdown) is relatively constant and the well does not produce sand in excess of sand production limitations or is considered sufficiently redeveloped by the Owner. Specific capacity shall be checked at the beginning and end of each development day. The Contractor shall supply the Owner a written report on the final Specific Capacity of the well once it is thoroughly redeveloped.

.6 Discharge of waste and chemicals. The Contractor shall obtain all required permits and discharge all wastes from the cleaning operations at a safe distance away from the radius around the well and any other existing wells, wetlands or waterways. The Contractor shall discharge all water produced from the well during the cleaning process through a sediment settling tank. Water and sediment pumped from the wells during development shall be discharged through an approved orifice onto an energy dissipater erosion control system. No discharge water shall be discharged directly into any surface waters.

Part 4 - CONTRACTOR QUALIFICATIONS AND TRAINING

All personnel involved in the well cleaning shall be certified and trained in the Aqua Freed® process or approved equal process. The Contractor must provide proof documentation as part of the bid requirements that all personnel that will be involved in on-site work are properly trained in utilizing all equipment and chemicals involved in the proposed well cleaning process. The Contractor shall also provide documentation of having treated a minimum of 25 wells utilizing the proposed well rehabilitation process since 2013. Site workers shall wear personnel protective clothing and devices as necessary to meet all health and safety requirements in order to perform the work in a safe manner that meet all OSHA requirements.

4.1 CLEAN-UP AND BASIS OF ACCEPTANCE

4.1.1 Upon completion of all specified work at the well site at each hatchery, the pump station and surrounding area shall be left in condition equal to or better than prior to initiation of the work. All waste materials, including pump parts that will no longer be used, shall be removed from the site.

4.1.2 The Contractor shall provide all documentation and reports pertaining to this Contract as specified herein.

4.2 WORK OBSERVATION

4.2.1 The Hatchery Manager or his designee may be on-site to observe all work relative this Contract. Prior to performing any work at either hatchery, the Contractor shall arrange a schedule of work with the respective Hatchery Manager.

PROSECUTION OF WORK

The Contractor shall plan their work so that the hatchery facility is properly secured at the end of each day.

All materials and equipment of the Contractor as may from time to time be left on the site shall be at their own risk and the Department will not be responsible for any damage or theft incurred.

EXAMINATION OF LOCATION

The Contractor must satisfy itself by their own investigation and research of the site and detail of each hatchery regarding all conditions affecting the work, the amount of labor, materials and equipment needed, and make their bid in sole reliance thereon.

To schedule a time to investigate the job site at McLaughlin Hatchery, please contact Mr. Kurt Palmateer, Hatchery Manager at 413-323-7671.

SCHEDULE OF OPERATIONS

No work shall be performed under this Contract on Saturdays, Sundays, or legal holidays unless approval is given by the Hatchery Manager. The stations are normally open five (5) days per week from Monday through Friday from 7:30 a.m. to 4:00 p.m. To work outside normal business hours the Contractor shall first obtain the approval of the Hatchery Manager.

DESIGN STANDARDS AND WARRANTY

Site related wok shall comply with the Engineer’s technical specifications, plans and details; and Standard Specifications for Highways and Bridges, 2020 Edition, as revised.

All materials furnished shall meet or exceed the stated design requirements.

All warranties as received from the manufacturer of the equipment pertinent to its components or satisfactory use shall be turned over to the Division at the time of acceptance at no cost to the Department. Each warranty so received shall indicate its expiration date.

SUBSTITUTION OF EQUIPMENT AND/OR MATERIALS

Whenever a certain item or its equal is stated in the specifications and the Contractor proposes to substitute an alternate, it shall be his responsibility to furnish sufficient evidence in writing as to the adequacy of the alternate prior to approval by the Owner for its use.

PROTECTION OF WORK

The Contractor shall protect, at his own expense, his own materials and work from any cause and shall protect materials and work of others from direct and consequential damage, including floors, and fires due to his operations.

Any such damage during the construction and/or guarantee shall be repaired by the Contractor using mechanics skilled in the various trades involved at no extra expense to the owner.

PATENTED DEVICES, MATERIALS AND PROCESSES

It is mutually understood and agreed that, without exception, Contract prices are to include all royalties and costs arising from patents, trademarks and copyrights in any way involved in the work. It is the intent that whenever the Contractor is required or desires to use any design, device, material, or process covered by letters patent or copyright, the right for such use shall be provided for by suitable legal agreement with the patentee or owners. A copy of this agreement shall be filed with the Engineer; however, whether or not such agreement is made or filed as noted, the Contractor and surety in all cases shall indemnify and save harmless the Party of the First Part from any and all claims for infringement by reason of the use of any such patented design, device, material or process to be involved under the Contract. He, or They, shall indemnify the party of the First Party for any cost, expenses and damages which may be obliged to pay, by reason of any such infringement, at any time during the prosecution or after the completion of the work.

PREPARATION OF PROPOSALS

However, in the event of an error in the bid (e.g., clerical error, mathematical error) the Division may interpret the bid to protect the public interest in securing the lowest responsible bid for the Contract. Any such errors may be interpreted to the benefit of the Division.

INSURANCE REQUIREMENTS

Insurers shall be licensed and registered in accordance with Massachusetts General Laws. Policies shall indemnify against loss with no deductible amount. Policies shall not contain any provisions for Contractor self-insurance.

PROTECTION OF UNDERGROUND FACILITIES

The Contractor's attention is directed to the necessity of making his own investigation in order to assure that no damage to existing structures, drainage lines, et cetera, will occur.

The Contractor shall notify Massachusetts DIG SAFE and procure a Dig Safe Number for each location prior to disturbing existing ground any way. The telephone number of the Dig Safe Call Center is 811.

FORM OF GENERAL BID

TO THE AWARDING AUTHORITY

A. The undersigned proposes to furnish all labor and materials required for “Division of Fisheries & Wildlife, McLaughlin

Hatchery Well#1 Redevelopment and Turbine Pump and Valve Refurbishment Project, in Belchertown, Massachusetts

PROJECT TOWN

in accordance with Contract Documents prepared by the Chief of Hatcheries, Department of Fish and Game, Division of Fisheries and Wildlife.

For the contract price specified below, subject additions and deductions according to the terms of the specifications.

B. This bid includes addenda number(s) ____________.

C. The bidder agrees to perform the base bid work described in the specifications and shown on the plans in accordance with the following schedule of unit prices.

ITEM

NO.

BASE BID

QTY

UNIT

ITEM WITH UNIT BID PRICE

WRITTEN IN WORDS

UNIT PRICE($)

TOTAL

AMOUNT

1 1 Lump Sum

For miscellaneous work, including but not necessarily limited to mobilization and demobilization for McLaughlin Hatchery well site;

performance and payment bonds; insurance; permits, and other incidentals to satisfactorily completing the project, but not to exceed 10% of the total of Items 2 through 9, the sum of:

per Lump Sum

2 1 Lump Sum

Removal and complete reinstallation of all pumping equipment, including fully testing reinstalled pumping equipment at McLaughlin Hatchery Well #1, pre and post video inspection of the well and all specified well performance pump tests

3 1 Lump

Base repairs to McLaughlin Hatchery pumping equipment, including turbine pump, column, shaft and motor cleaning and reconditioning, as specified herein

4 1 Lump

Set, maintain and pull developing tools at McLaughlin Hatchery Well #1, including nylon screen brushing

5 1 Lump

Well Cleaning Phase I: wire brush and clean screen; install injection line system and packer/sealer

6 1 Lump

Well Cleaning Phase II: Introduce minimum 4000 pounds liquefied or gaseous CO2 through a controlled ejector process to achieve proper phase in well pack per the Aqua Freed® licensed specifications (or approved equal); up to two days may be required

7 1 Lump

Well Cleaning Phase III: Introduce minimum 4000 pounds liquefied or gaseous CO2 through a controlled ejector process to achieve proper phase in well pack per the Aqua Freed® licensed specifications (or approved equal); up to two days may be required

8 32 Hour Well Cleaning Phase IV: Mechanically redevelop the well for up to 32 hours

9 1 Lump

Disassemble, rebuild, reassemble 12” Pressure Reducing Valve.

TOTAL

BASE BID

AMOUNT

1. The proposed contract BASE BID price is: __________________________$ Dollars (BASE BID)

__________________________________________________________(Written in Words)

D. The subdivision of the proposed contract price is as follows:

ITEM I. The work of the general contractor, being all work other than that covered by ITEM 2-9.

TOTAL OF ITEM 1 ................................................... $ ________________

TOTAL OF ITEMS 2-9..................................................$_________________

By signing below, the bidder certifies that he/she is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work and that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Bidder’s Information

Name (printed) Signature

Company Date

Street Address Phone City, State, Zip

Code Email Signature conveys approval with all proposed bids and agreement with all terms set out in this Invitation for Bids.

AFFIDAVIT

State of Date 20 County of

The undersigned being duly sworn, deposes and says that he is the

Sole owner; partner; president; treasurer or other duly authorized official of a corporation of , for work in

City/Town Location on Date bids were open and certifies that of his own knowledge, said bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.

Signature and title of person making affidavit

Sworn to before me this day of 202 .

Notary Public

BUSINESS REFERENCE FORM

The bidder shall supply the Division as part of their bid package a statement of their qualifications to conduct the type of work required under this RFR. The contractor shall also include a list of the similar jobs they have completed in the past 2 years, including the names, addresses, and contact numbers for each contract manager or owner of the job sites. Attach additional sheets if necessary.

Bidder: RFR

Name/Title: RFR

Number:

Reference name: Contact:

Address: Phone: # ( )

Fax/Internet address:

Description and date(s) of commodities and services provided:

Address: Phone: # ( )

References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s response. The division may deem the bidder’s response unresponsive if a reference is not obtainable from a listed reference after reasonable attempts.

SECTION 4

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

M.G.L. Ch. 149

ARTICLE 1 GENERAL PROVISIONS

1.1 BASIC DEFINITIONS

1.1.1 THE CONTRACT DOCUMENTS

The Contract Documents consist of the Owner-Contractor Agreement, Advertisement, Instructions to Bidders.

Bidding Documents, Contract Forms, Conditions of the Contract, Specifications, Drawings, Massachusetts Highway Department publication known as the Standard Specifications For Highways and Bridges, 1988 Edition, as revised, Massachusetts Department of Community Housing and Development publication known as the Construction Handbook, all addenda issued prior to execution of the Contract, and other documents listed in the Agreement and Modifications issued after execution of the Contract. A Modification is (1) a written amendment to the Contract signed by both parties,

(2) a Change Order, (3) a Construction Change Directive or (4) a written order for a minor change in the Work issued by the Engineer.

1.1.2 THE CONTRACT

The Contract Documents form the Contract for Construction. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations, or agreements, either written or oral. The Contract may be amended or modified only by a Modification.

1.1.3 THE WORK

The term "Work" means the construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by the Contractor to fulfill the Contractor's obligations. The Work may constitute the whole or a part of the Project.

1.1.4 THE PROJECT

The Project is the total construction of which the Work performed under the Contract Documents may be the whole or a part and which may include construction by the Owner or by separate contractors.

1.1.5 THE DRAWINGS

The Drawings are the graphic and pictorial portions of the Contract Documents, wherever located and whenever issued, showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules, and diagrams.

1.1.6 THE SPECIFICATIONS

The Specifications are that portion of the Contract Documents consisting of the written requirements for materials, equipment, construction systems, standards, and workmanship for the Work, and performance of related services.

1.1.7 THE STANDARD SPECIFICATIONS & CONSTRUCTION HANDBOOK

.1 The Commonwealth of Massachusetts Department of Transportation Standard Specifications for Highways and Bridges, 2022 Edition, as revised. It outlines the procedures that the Contractor, Owner, Engineer, and Department-shall follow during the construction of the Work. The most current amended version of the 2022 edition, at the time of bid opening, of The Standard Specifications is incorporated by reference into the Contract Documents.