IFB_CSSSA23112_School_Transportation_Svcs_Amendment_1.pdf

California State Summer School for the Arts (CSSSA) 7801 Folsom Boulevard Suite 104, Sacramento, CA 95826 https://www.csssa.ca.gov/

INVITATION FOR BID

Notice to Prospective Bidders

IFB No. CSSSA23112

March 15, 2023

Subject: IFB CSSSA23112 School Transportation Services Addendum #1

TO POTENTIAL BIDDERS:

Addendum #1 to IFB CSSSA23112 School Transportation Services revises the IFB as described below.

All changes included in this addendum supersede any previous language mentioned in CSSSA23112.

REVIEW ALL ADDITIONS AND CHANGES IN THIS ADDENDUM CAREFULLY BEFORE PREPARING

AND SUBMITTING THE PROPOSAL.

The following pages have been modified and the changes are indicated in blue, bold texts:

Page No. Section Change

Exhibit E

2.b.

From: Automobile Liability – Contractor shall maintain motor vehicle liability with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles. The policy must include: The State of California, its officers, agents, and employees are included as additional insured, but only with respect to work performed for the State of California under the contract. The additional insured endorsement must accompany the certificate of insurance in a form acceptable to the Office of Risk Management (ORIM). The certificate of insurance shall meet such additional standards as may be determined by the contracting State agency, either independently or in consultation with ORIM, as necessary for protection of the State

Changed To: Automobile Liability – Automobile Liability insurance must include Any-Auto, Hired-Autos, Non-Owned Autos, and any other auto used in performing services under the Agreement. For seating capacity up to 7 people (including driver), the Contractor’s certificate of insurance shall state a limit of liability of not less than $1,000,000 per occurrence for bodily injury and property damage liability combined. For seating capacity for 8 –15 people (includes driver) the certificate of insurance shall state a limit of liability of not less than $1,500,000 per occurrence for bodily injury and property damage liability combined. For seating capacity for 16 passengers or more the certificate of insurance shall state a limit of liability of not less than $5,000,000 per occurrence for bodily injury and property damage liability combined. The State of California, its officers, agents, and employees are included as additional insured, but only with respect to work performed for the State of California under the contract. The additional insured endorsement must accompany the certificate of insurance in form acceptable to the Office of Risk Management (ORIM).

Exhibit E

2.c.

From: Workers Compensation and Employers Liability – Contractor shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the Contract. Employer’s liability limits of $1,000,000 are required. A Waiver of Subrogation or Right to Recover endorsement in favor of the State of California must be attached to the certificate. The policy must include: The State of California, its officers, agents, and employees are included as additional insured, but only with respect to work performed for the State of California under the contract. The additional insured endorsement must accompany the certificate of insurance in a form acceptable to the Office of Risk Management (ORIM). The certificate of insurance shall meet such additional standards as may be determined by the contracting State agency, either independently or in consultation with ORIM, as necessary for the protection of the State.

Changed To: Workers Compensation and Employers Liability – Contractor shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the Contract. Employer’s liability limits of $1,000,000 are required. The insurer waives any right of recovery the insurer may have against the State because of payments the insurer makes for injury or damage arising out of the work done under contract/permit with the State. A Waiver of Subrogation or Right to Recover endorsement in favor of the State must be attached to the certificate.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sindy Arreola Contracts Analyst | APGA

(213) 744-7681 sarreola@californiasciencecenter.ca.gov mailto:sarreola@californiasciencecenter.ca.gov

State of California California State Summer School for the Arts

CSSSA23112, School Transportation Services, A1

California State Summer School for the Arts (CSSSA) 7801 Folsom Boulevard Suite 104, Sacramento, CA 95826

INVITATION FOR BID

Notice to Prospective Bidders

IFB Number CSSSA 23112, School Transportation Services

March 14, 2024

The California State Summer School for the Arts (CSSSA) is soliciting bids to procure all labor, materials, parts, tools, supplies, transportation, equipment, permits, licenses, and every other item necessary to obtain transportation services.

You are invited to review and respond to this Invitation for Bid (IFB), entitled IFB Number CSSSA23112, School

Transportation Services.

This IFB is advertised on the Cal eProcure website and the award for the IFB will also be posted at:

https://www.caleprocure.ca.gov/pages/index.aspx

In submitting your bid, you must comply with all instructions herein. Note that all agreements entered into with the State of

California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-

Language?search=CCC%20042017

If you do not have Internet access, have any questions, or require clarification for the information contained herein, please contact Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov.

BID SUBMISSION DEADLINE: Tuesday, April 09, 2024, at 1:30 p.m.

There may be periodic updates. It is incumbent on each bidder to continue to check the contract website, https://caleprocure.ca.gov for additional information.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sindy Arreola

(916) 413-9850 sarreola@csssa.ca.gov https://www.caleprocure.ca.gov/pages/index.aspx https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=CCC%20042017 https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=CCC%20042017 mailto:sarreola@csssa.ca.gov

CSSSA23112, School Transportation Services, A1

TABLE OF CONTEXT

** Please continuously check https://caleprocure.ca.gov for contract information and additional addendums. **

I. General Information……………….………………………………………….…

II. Bidder’s Minimum Qualifications and Admonishment……………

III. Bid Requirements and Information ……………………….……

A) Key Action Dates……………………………………………………….…….……………………………….…… 5

B) Optional Pre-Bid Conference………………………………………………………………………………………. 5

C) Virtual Opening of Sealed Cost Bids…………………………………………………………………………….. 5

D) Written Questions…….……………………………………………………

E) Submission of Bid…………...………………………………………….……

F) IFB Response Content………………………………………………...………………………………………….. 6

G) Evaluation and Selection………………………………………………………………………………………….. 8

H) Award and Protest……………………..……………………………….………………………………………….. 8

I) Disposition of Bids…………………………………………………………...………………

J) Agreement Execution and Performance……………………………………

IV. Preference Programs.……………………………………………....………………………………

A) Small Business (SB) or Microbusiness (MB) Preference…………….….……………………………….……. 10

B) Disabled Veterans Business Enterprise (DVBE)………….………….………………………………………… 10

C) Commercially Useful Function…………………………………………….……………………………………… 11

V. Required Attachments……………………………………..……………...…………...……………………………….. 12

A) Attachment 1 - Required Attachments Check List ………………….……

B) Attachment 2 - Bid/Bidder Certification Sheet ….………………………

C) Attachment 3 - Cost Sheet……………………………………………...………………………………………… 15

D) Attachment 4A- Payee Data Record (STD 204)……………………………………………………………… 16

E) Attachment 4B- Payee Data Record Supplement (STD 205)………………………………………………… 17

F) Attachment 5 - Contractor’s Certification Clauses……………………..………..……………………………. 18

G) Attachment 6 - Bidder References………………………………………..………..…………………………… 19

H) Attachment 7 - Darfur Contracting Certification Sheet…………………………...…………………………… 20

I) Attachment 8 - Bidder Declaration Form……………………………….………………………………………. 21

J) Attachment 9 - California Retailer’s Seller’s Permit……………………………………………………………. 22

K) Attachment 10- Certificate of Insurance………………………………………………………………………….. 23

L) Attachment 11- California Civil Rights Laws Attachment (DGS OLS 04)…………………………………… 24

M) Attachment 12 - Small Business (SB), Microbusiness (MB) and/or Disabled Veteran Business Enterprise Declaration (DVBE) Certification

N) Attachment 13- Disabled Veteran Business Enterprise Declaration (DGS PD 843)………………………. 26

VI. Exhibits ………………………………………………………………………………

Exhibit A, Scope of Work ………………………………………………………..…

Exhibit B, Budget Detail and Payment Provisions……………………………

Exhibit B.1, Cost Sheet………………………………………………………………………………………………….. 30

Exhibit C, General Terms and Conditions………………………………………..…………………………………… 31

Exhibit D, Special Terms and Conditions………..………………………………

Exhibit E, Certificate of Insurance (COI) Requirements……………………………………………

Exhibit F, Draft Standard Agreement………………………………………………………………………...………… 36 https://caleprocure.ca.gov/

CSSSA23112, School Transportation Services, A1

I. GENERAL INFORMATION

A. PURPOSE

The State of California, California State Summer School for the Arts (CSSSA), requires Contractor who can provide all labor, materials, parts, tools, supplies, equipment, permits, licenses, and every other item necessary to obtain transportation services.

B. AVAILABILITY

The selected contractor must be able to meet the requirements of this IFB and be ready to begin work within ten

(10) business days of the contract award date specified in Section III.A, Key Action Dates, unless otherwise coordinated by the CSSSA Contract Manager. If personnel offered by the selected contractor leave the contractor’s firm or are otherwise unable to participate in this contract, they must be replaced with comparably qualified personnel who meet the minimum qualifications as stated within this IFB. All replacement personnel are subject to approval by the State.

C. PERIOD OF PERFORMANCE

1. The contract is tentatively scheduled to commence on June 1, 2024 (or upon DGS OLS Approval), and end August 31, 2024. Any changes to the period of performance must be made as a written Amendment to the Agreement by the California State Summer School for the Arts (CSSSA).

The Contractor shall not be authorized to deliver or commence performance of services as described in this Scope of Work(SOW) until written approval has been obtained from all entities. No delivery or performance of service may commence prior to the execution of the Agreement.

II. BIDDER MINIMUM QUALIFICATIONS AND ADMONISHMENT

A. REFERENCES

The Bidder must submit a minimum of two (2) references to validate experience in providing services similar to those described in Exhibit A, Scope of Work within the last five (5) consecutive years. Bidder shall complete

Attachment 6, Bidder References to satisfy this requirement. Clients listed on this attachment may be contacted by the California State Summer School for the Arts (CSSSA) for information verification.

B. PAYEE DATA RECORD

Bidder must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the

Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections

18662 and 26131. Submittal of STD 204 is required, and no payment shall be made unless a completed STD 204 has been returned to the awarding agency. The STD 204 form can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf . If remittance address information is different from the mailing address identified on STD 204, please provide additional remittance address information on Payee Data

Record Supplement (STD 205). Submittal of STD 205 is optional. STD 205 can also be used to provide additional

Authorized Representatives of the payee not identified on the STD 204. The STD 205 can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

C. CERTIFICATE OF INSURANCE

The Bidder must provide a Certificate of Insurance providing proof of insurance to the California State Summer

School for the Arts (CSSSA) with their bidding package. Bidder should review the Insurance Requirements included in this bid and ensure they can meet these requirements before submitting their bid. Once the contract has been awarded, the State’s Office of Risk and Insurance Management (ORIM) will review the winning bidder’s insurance certificate and/or proof of self-insurance documentation before execution of the Agreement. The winning bidder will have ten (10) business days to correct and comply with all insurance requirements after the certificate of insurance is reviewed by ORIM. Refer to Certificate of Insurance (COI) Requirements, Exhibit E for the applicable specific insurance requirements and coverage limits.

D. ADDITIONAL DOCUMENT SUBMITTAL

Additional documentation required as a condition of the contractual agreement can be found in Exhibit D, Special

Terms and Conditions.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

CSSSA23112, School Transportation Services, A1

E. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic

Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the

State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

F. IMPORTANT NOTES

1. This IFB contains the instructions governing the requirements for a bid, and the format for bid information to be submitted, and the material to be included therein, follows. This IFB also addresses the requirements that

Bidder’s must meet to be eligible for consideration.

2. FOR A BIDDER TO BE AFFORDED THE BENEFITS OF THE STEPS INCLUDED IN THIS IFB, THE

BIDDER MUST TAKE THE RESPONSIBILITY TO:

a. CAREFULLY READ THE ENTIRE IFB.

b. FOR THE SAKE OF CLARIFICATION, ASK APPROPRIATE QUESTIONS IN A TIMELY MANNER.

c. SUBMIT ALL APPRORIATE DOCUMENTS, COMPLETE AND BY THE REQUIRED DATE AND

TIME.

IT IS ABSOLUTELY ESSENTIAL THAT BIDDERS CAREFULLY REVIEW THE COST ELEMENTS IN THEIR

FINAL BID, SINCE THEY WILL NOT HAVE THE OPTION TO CHANGE ANY INFORMATION AFTER THE

TIME OF SUBMITTAL.

CSSSA23112, School Transportation Services, A1

III. BID REQUIREMENTS AND INFORMATION

A. KEY ACTION DATES

Listed below are the important dates and times by which actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB.

Event Date Time IFB available to Prospective Bidders 03/14/2024 1:00 p.m.

Optional Pre-Bid Conference

Final Date to Submit Written Questions 03/29/2024 10:00 a.m.

Written Responses to Questions Released by 04/01/2024 5:00 p.m.

Final Date for Bid Submission* 04/09/2024 1:30 p.m.

Virtual Opening of Sealed Cost Bid* 04/10/2024 10:00 a.m.

Notice of Intent to Award Released by* 04/11/2024 5:00 p.m.

Proposed Award Date* 04/19/2024 5:00 p.m.

Ready-for-Use, Contract Start Date* 12/01/2024

*All dates after the Final Date for Bid Submission are approximate and may be changed if needed to allow the

State additional time for evaluation and contract execution.

B. OPTIONAL PRE-BID CONFERENCE

1. An optional pre-bid conference can be scheduled upon request with the California State Summer School for the Arts (CSSSA) for the purpose of discussing concerns regarding this IFB. To schedule please contact

Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov .

2. For bidders who need assistance due to an impairment, reasonable accommodation will be provided by the awarding agency upon request for the pre-bid conference/walkthrough. The Contractor must call Sindy

Arreola at (916) 413-4765or sarreola@csssa.ca.gov by the morning prior to the scheduled date and time of the pre-bid conference to arrange for reasonable accommodation.

C. VIRTUAL OPENING OF SEALED COST BID

1. Opening of sealed cost bid will be held virtually, via Zoom, at 10:00 a.m. on 04/10/2024. For invitation to virtual opening of sealed cost bid please Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov .

2. For contractors who need assistance due to a visual or hearing impairment, reasonable accommodation will be provided by the awarding agency upon request for the virtual opening of sealed cost bid. The Contractor must call Sindy Arreola at (916) 413-9850 or sarreola@csssa.ca.gov by the morning prior to the scheduled date and time of the virtual opening of sealed cost bid to arrange for a reasonable accommodation.

D. WRITTEN QUESTIONS

All questions regarding the content of this IFB must be submitted in writing by mail or electronically to Sindy

Arreola at (916) 413-9850 or sarreola@csssa.ca.gov and must be received by the Key Action Date identified mailto:sarreola@csssa.ca.gov mailto:sarreola@csssa.ca.gov

CSSSA23112, School Transportation Services, A1 above. Questions not submitted in writing by the Key Action Date for submission of written questions shall be answered at the State’s option.

When the State has completed its review of the questions, all the questions and answers will be distributed in writing by fax, mail, or electronically mailed (emailed) to all bidders.

E. SUBMISSION OF BID

1. The Contractor must submit a minimum of one (1) hard copy of all required attachments identified in

Attachment 1, Required Attachments Checklist, via mail (e.g., USPS, Fedex, UPS, etc.) or hand-delivery, under sealed cover to address listed below by dates and times shown in Section III, Bid

Requirements and Information, Item A. Key Action Dates. The sealed cover must be plainly marked with the

IFB number and title, must show your firm name and address, marked with "SEALED COST BID - DO NOT

OPEN", and addressed as listed below:

IFB CSSSA23112

School Transportation Services

California State Summer School for the Arts (CSSSA)

Attn: Matthew Gallagher/Linda Horner

6060 Center Drive Floor 10

Los Angeles, CA 90045

SEALED COST BID - DO NOT OPEN

2. Bids not submitted under sealed cover will be rejected.

F. IFB RESPONSE CONTENT

1. The following documents must be submitted in the IFB package to be deemed responsive and are identified in Attachment 1, Required Attachments Checklist:

a. Attachment 1 – Required Attachments Check List

All Bidders must complete this checklist to confirm the items in the bid package for submission. For your bid to be responsive, all required attachments must be returned.

b. Attachment 2 – Bid/Bidder Certification Sheet

All bidders must complete, sign, and return the Bid/Bidder Certification Sheet, along with all

"required attachments" in a single package. The bid must be transmitted in a sealed envelope in accordance with IFB instructions. An unsigned bid may be rejected.

c. Attachment 3 – Cost Sheet

All Bidders must complete the cost sheet that identifies total cost per transaction as described in the

Scope of Work using the format in Attachment 3 – Cost Sheet.

d. Attachment 4A – Payee Data Record (STD 204), All Bidders must complete and submit a Payee Data Record, STD 204 listing their Social Security

Number (SSN), Individual Taxpayer Identification Number (ITIN), or Taxpayer Identification Number

(TIN).

e. Attachment 4B – Payee Data Record Supplement (STD 205)

Submittal of STD 205 is optional. If remittance address information is different from the mailing address identified on STD 204, please provide additional remittance address information on Payee

Data Record Supplement (STD 205). STD 205 can also be used to provide additional Authorized

Representatives of the payee not identified on the STD 204.

f. Attachment 5 – Contractor’s Certification Clauses 04/2017 (CCC 04/2017 page 1)

All Bidders must complete, sign, and return Contractor’s Certification Clauses (CCC 04/2017) with their bid package. CCC 04/2017 must be signed by an individual who is authorized to legally bind the prospective Contractor to the clauses listed in this certification.

CSSSA23112, School Transportation Services, A1

g. Attachment 6 – Bidder References

All bidders must submit a minimum of two (2) references to validate experience in providing services like those described in Exhibit A, Scope of Work within the last five (5) consecutive years.

h. Attachment 7 – Darfur Contracting Certification Sheet

All bidders must submit the Darfur Contracting Certification Sheet pursuant to Public Contract Code section 10478 to certify that it is not a “scrutinized” company as defined in Public Contract Code section 10476.

i. Attachment 8 – Bidder Declaration Form

All bidders must complete the Bidder Declaration (GSPD-05-105) and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless a written request for substitution is submitted and State agrees to it.

j. Attachment 9 – California Retailer’s Seller’s Permit

All Bidders must complete Attachment 9, and if applicable, provide a copy of the company’s

California Retailer’s Seller’s Permit or Certification of Registration. If these document(s) are not returned with IFB response, bid may be considered non-responsive and disqualified.

k. Attachment 10- Certificate of Insurance

All Bidders must include proof that they can provide Certificate of Insurance (COI) that meets the requirements listed in Exhibit E, Certificate of Insurance (COI) Requirements.

l. Attachment 11- California Civil Rights Law Attachment

Bidders who submit a bid in the amount of $100,000.00 or more must complete California Civil

Rights Law Attachment.

m. Attachment 12- Small Business (SB), Microbusiness (MB) and/or Disabled Veteran Business

Enterprise Declaration (DVBE) Certification

If prime bidder and/or subcontractor(s) is certified by the DGS Office of Small Business & Disabled

Veteran Business Enterprise Services (OSDS) as a Small Business (SB), Microbusiness (MB), and/or Disabled Veteran Business Enterprise (DVBE) then prime bidder and/or subcontractor(s) must provide a copy of current certification(s) with their bid response.

n. Attachment 13- Disabled Veteran Business Enterprise Declaration (DGS PD 843)

If prime bidder and/or subcontractor(s) is certified as a Disabled Veteran Business

Enterprise (DVBE) by the DGS Office of Small Business & Disabled Veteran Business Enterprise

Services (OSDS), prime bidder and/or subcontractor(s) must submit completed DGS PD 843

(Disabled Veteran Business Enterprise Declaration) form(s) to the State.

DVBE incentive outlined in IV. B. will not be applied if DGS PD 843 form(s) is not returned with IFB response. All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the DGS PD 843 form(s). Should DGS PD 843 not be included with the solicitation, contact the

State contracting official or obtain a copy online from the Department of General Services

Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus . The completed form (s) must be included with the bid response. DVBE

Disabled Veteran Business Enterprise Declaration (DGS PD 843) can also be found at https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

2. All documents requiring a signature must bear the signature of a person authorized to bind the bidding firm.

3. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

http://www.pd.dgs.ca.gov/smbus

CSSSA23112, School Transportation Services, A1

4. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

5. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the State of California.

6. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

7. A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

8. The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who have been furnished an IFB for bidding purposes.

9. The awarding agency reserves the right to reject all bids. The agency is not required to award an agreement.

10. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

11. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered.

No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

12. The State does not accept alternate contract language from a prospective contractor. A bid with such a language will be considered a counter proposal and will be rejected. The State’s General Terms and

Conditions (GTC) are not negotiable.

13. No oral understanding or agreement shall be binding on either party.

G. EVALUATION AND SELECTION

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

2. The required cost schedules will be checked for mathematical accuracy. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

3. The bidder with the lowest cost bid received for this IFB will be deemed the Apparent Bid Winner. The

Apparent Bid Winner will then be evaluated on the total extended cost for the contracted term and checked for mathematical accuracy.

4. In the event of a tie bid, a tiebreaker must be conducted to award the contract per State Contract Manual

Volume 1, Chapter 5.45. The permissible tiebreaker will be a coin toss and must be observed by witnesses.

The bidders who submitted the tie bids will be invited to witness the event.

H. AWARD AND PROTEST

1. Award of bid will be issued on the date listed in Section III.A, Key Action Dates. Award will be made to the responsive bidder with the lowest cost bid.

CSSSA23112, School Transportation Services, A1

2. The successful bidder must enter into a contractual agreement with the State of California, California State

Summer School for the Arts (CSSSA) in the form of a Standard Agreement STD 213. A draft Standard

Agreement STD 213 is included for reference in this IFB.

3. Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by electronic mail (email), telegram, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the agreement. In addition, the California State Summer School for the Arts (CSSSA) will post a Notice of Intent to Award on https://caleprocure.ca.gov .

4. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the agreement.

5. If any bidder, prior to the award of agreement, files a written protest with the Department of General

Services, Office of Legal Services, by mail to 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA

95605 or email to OLSProtests@dgs.ca.gov, and the California State Summer School for the Arts (CSSSA) on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

6. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of

General Services and the awarding agency a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, by mail to 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605 or email to

OLSProtests@dgs.ca.gov . A copy of the detailed written statement should be mailed to the awarding agency. It is suggested that you submit any protest by certified or registered mail.

7. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf . No payment shall be made unless completed STD 204 has been returned to the awarding agency.

8. Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC 04/2017), which can be found on the Internet at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-

Resources-List-Folder/Standard-Contract-Language . This document is only required if the bidder has not submitted this form to the awarding agency within the last three (3) years.

I. DISPOSITION OF BIDS

1. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of

California and will be regarded as public records under the California Public Records Act (Government Code

Section 6250 et seq.) and subject to review by the public.

2. Bid packages may be returned only at the bidder's expense unless such expense is waived by the awarding agency.

J. AGREEMENT EXECUTION AND PERFORMANCE

1. Performance shall tentatively start on June 1, 2024. This date is contingent on State approval of contract.

Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days’ written notice to the Contractor, reserves the right to terminate the agreement. In addition, the

Contractor shall be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

https://caleprocure.ca.gov/ mailto:OLSProtests@dgs.ca.gov mailto:OLSProtests@dgs.ca.gov https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2. All performance under the agreement shall be completed on or before the termination date of the agreement.

3. Duration of performance is no more than three (3) months unless otherwise designated by the CSSSA

Contract Manager.

A. SMALL BUSINESS (SB) OR MICROBUSINESS (MB) PREFERENCE

Prime bidder and/or subcontractor(s) who have been certified as a Small Business (SB), Microbusiness (MB), and/or Disabled Veteran Business Enterprise (DVBE) by the DGS Office of Small Business & Disabled Veteran

Business Enterprise Services (OSDS) must provide a copy of current certification(s) with bid response.

Bidder claiming the 5% certified Small Business or Microbusiness preference, or prime bidder who is committing to subcontract 25% or more of their net bid price to one or more Certified Small Businesses or Microbusinesses, must also complete Attachment 8, Bidder Declaration (GSPD-05-105).

Additional References: http://www.pd.dgs.ca.gov

Questions regarding the certification approval process or the Small Business program should be directed to the

Department of General Services, Procurement Division at (800) 559-5529 or (916) 375-4940. For the 24-hour

Recording & Mail Request call (916) 322-5060.

Small business or micro business bidders or proposers using the non-small business preference shall be granted a preference consisting of five (5) percent of the highest responsible bidder’s total score.

The standard contract language for the Small Business (SB) program can be found at the Internet web site as follows: http://www.dgs.ca.gov/pd/Home.aspx

B. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

Note: There is no DVBE participation requirement, however, the DVBE incentive still applies.

This solicitation does not require a minimum amount of DVBE participation. However, you are strongly encouraged to either become certified, if eligible, or to subcontract a portion of the work to a certified DVBE. If a prime bidder is a certified DVBE or commits to subcontracting to DVBE(s), prime bidder may be eligible to receive a bid preference provided that the DVBE provides a commercially useful function as defined in California

Code of Regulations, Title 2, Section 1896.61(l). If prime bidder and/or subcontractor(s) is certified as a Disabled

Veteran Business Enterprise (DVBE) by the DGS Office of Small Business & Disabled Veteran Business

Enterprise Services (OSDS), prime bidder and/or subcontractor(s) must submit completed DGS PD 843

(Disabled Veteran Business Enterprise Declaration) form(s) to the State.

For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on Attachment 8, Bidder Declaration (GSPD-05-105) and confirmed by the State. The incentive amount varies in conjunction with the percentage of DVBE participation offered. The minimum requirement is 1% with a maximum of 5% DVBE participation and the incentive will be equal to the participation offered as defined below:

Confirmed DVBE Participation of: DVBE Incentive:

1% to 1.99% inclusive 1%

2% to 2.99% inclusive 2%

3% to 3.99% inclusive 3%

Per Military Veteran Code (MVC) 999.5, a prime contractor who commits to subcontracting to a Disabled

Veteran Business Enterprise (DVBE) must complete the Prime Contractor Certification (STD 817) upon completion of work to certify the following:

(1) The total amount the prime contractor received under the contract.

http://www.pd.dgs.ca.gov/ http://www.dgs.ca.gov/pd/Home.aspx

CSSSA23112, School Transportation Services, A1

(2) The name and address of the disabled veteran business enterprise that participated in the performance of the contract and the contract number.

(3) The amount and percentage of work the prime contractor committed to provide to one or more disabled veteran business enterprises under the requirements of the contract and the amount each disabled veteran business enterprise received from the prime contractor.

(4) That all payments under the contract have been made to the disabled veteran business enterprise.

Contractor also agrees to certify on Prime Contractor’s Certification DVBE Subcontractor Report (Form STD

817) that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract or with any subsequent amendment.

Upon request by the awarding department, the prime contractor shall provide proof of payment for the work.

Per Military Veteran Code (MVC) 999.7, if a prime contractor who commits to subcontracting to a Disabled

Veteran Business Enterprise (DVBE) fails to return a completed STD 817 to the awarding department, then the awarding department shall withhold, on a contracts entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor who committed to subcontracting to a Disabled Veteran Business Enterprise (DVBE) complies with the certification requirements of subdivision (d) of Section 999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

C. COMMERCIALLY USEFUL FUNCTION

(Refer to item 1.b. of the “BIDDER DECLARATION Instructions”)

A California certified SB, MB, or DVBE business must be deemed to perform a Commercially Useful Function

(CUF) by meeting ALL of the following CUF requirements for Contract/Purchase Order (PO) award consideration:

1. Is responsible for the execution of a distinct element of the work of the contract.

2. Carries out its obligation by actually performing, managing, or supervising the work involved.

3. Performs work that is normal for its business services and functions.

4. Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing (if applicable) and making payment.

5. Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

CSSSA23112, School Transportation Services, A1

ATTACHMENT 1 - REQUIRED ATTACHMENTS CHECK LIST

A complete bid or bid package will consist of the items listed below. Place a mark (e.g., “X”) next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package as well.

Attachment Attachment Name/Description

__________ Attachment 1 Required Attachments Check List (Submittal Required)

__________ Attachment 2 Bid/Bidder Certification Sheet (Submittal Required)

__________ Attachment 3 Cost Sheet (Submittal Required)

__________ Attachment 4A Payee Data Record (STD 204) (Submittal Required)

__________ Attachment 4B- Payee Data Record Supplement (STD 205) (Submittal Optional)

__________ Attachment 5 Contractor Certification Clauses (CCC 04/2017) (Submittal Required)

__________ Attachment 6 Bidder References (Submittal Required)

__________ Attachment 7 Darfur Contracting Act Certification Sheet (Submittal Required)

__________ Attachment 8 Bidder Declaration Form (GSPD-05-105) (Submittal Required)

__________ Attachment 9 California Retailer’s Seller’s Permit (Submittal Required)

__________ Attachment 10 Certificate of Insurance (Submittal Required)

__________ Attachment 11 California Civil Rights Laws Attachment (DGS OLS 04) (Submittal Required if bid amount

$100,000.00 or more)

__________ Attachment 12 Small Business (SB), Microbusiness (MB), and/or Disabled Veteran Business Enterprise

Declaration (DVBE) Certification (Submittal Requested if bidder and/or subcontractor is certified SB, MB, and/or DVBE)

__________ Attachment 13 Disabled Veteran Business Enterprise Declaration (DGS PD 843) (Submittal Required if bidder and/or subcontractor is a certified DVBE)

*Please continue to check https://caleprocure.ca.gov for contract information and additional addendums.

https://caleprocure.ca.gov/

ATTACHMENT 2- BID/BIDDER CERTIFICATION SHEET

Submittal of Bid/Bidder Certification Sheet is required.

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with signatures. The bid must be transmitted in a sealed envelope in accordance with IFB instructions.

It is not necessary to return Section III, Bid Requirements, and Information

A. Our bids and our all-inclusive bid amount are detailed in Attachment 3, Cost Sheet.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Disqualification.

1. Company Name 2. Telephone Number 3. Fax Number (if available)

4. Company’s Mailing Address

5. Check ONE of the following to indicate your organization type:

☐ Sole Proprietorship ☐ Partnership ☐ Corporation

6. Federal Employee ID No. (FEIN) 7. California Entity No. (if Corporation, LP, or LLC)

8. Bidder’s Name (Print) 9. Title

10. Signature 11. Date

12. Are you certified with the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business (SB) or Microbusiness (MB)

☐ No

If yes, enter certification number:

b. Disabled Veteran Business Enterprise (DVBE)

☐ No

If yes, enter your certification number:

c. Date application was submitted to OSBCR, if an application is pending:

NOTE: A copy of your certification must be included in this bid package if 12a. or 12b. include your certification number.

See Completion Instructions for Bid/Bidder Certification Sheet on following page.

Completion Instructions for Bid/Bidder Certification Sheet

Item Numbers

Instructions

1, 2 Must be completed. These items are self-explanatory.

3 If available, complete. This item is self-explanatory.

4 Must be completed. This item is self-explanatory.

Must be completed. To indicate your organization type check one of the following:

Sole Proprietorship- A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Partnership- A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Corporation- A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Must be completed. Enter your federal employee tax identification number.

If you are a Corporation, Limited Liability Company (LLC) or Limited Partnership (LP), provide the entity number assigned to your company by the California Secretary of State’s Office. This information is used for checking if a company is in good standing and qualified to conduct business in California.

8,9,10,11 Must be completed. These items are self-explanatory.

12 a.

If you are not certified, place a check in the "No" box.

If your company is certified as a California Small Business (SB) or Microbusiness (MB), enter your certification number on the line.

12b.

If you are not certified, place a check in the "No" box.

If certified as a Disabled Veterans Business Enterprise, enter your certification number on the line.

12c. If your certification is pending, enter the date your application was submitted to OSBCR.

CSSSA23112, School Transportation Services, A1

ATTACHMENT 3- COST SHEET

Item Description QTY FY 22-23 Total

Cost

FY 23-24

Total Cost

Trip # 1, Transportation Services 1 $ - $ -

Trip # 2, Transportation Services 1 $ -

Trip # 3, Transportation Services 1 $ -

Trip # 4, Transportation Services 1 $ -

Trip # 5, Transportation Services 1 $ -

Trip # 6, Transportation Services 1 $ -

Trip # 7, Transportation Services 1 $ -

Trip # 8, Transportation Services 1 $ -

Trip # 9, Transportation Services 1 $ -

Trip # 10, Transportation Services 1 $ -

Trip # 11, Transportation Services 1 $ -

Trip # 12, Transportation Services 1 $ -

Trip # 13, Transportation Services 1 $ -

Trip # 14, Transportation Services 1 $ -

Trip # 15, Transportation Services 1 $ -

Trip # 16, Transportation Services 1 $ -

Trip # 17, Transportation Services 1 $ -

Trip # 18, Transportation Services 1 $ -

Taxable Subtotal $ - $ -

Tax (If applicable, 9.5%)

Non-Taxable Subtotal $ - $ -

FY Subtotal (Taxable

Subtotal + Tax + Non- Taxable Subtotal)

(A) (B)

Grand Total (A +B) $ -

Billing Cycle: ☐ Monthly ☐ Quarterly ☐ Annually ☐ One Time ☒ Itemized ☒ Upon Completion

Note: All services performed are paid in arrears (upon completion of each scheduled service) according to billing cycle indicated above.

CSSSA23112, School Transportation Services, A1

ATTACHMENT 4A- PAYEE DATA RECORD (STD 204)

Submittal of STD 204 is required.

Payee Data Record (Std. 204) can be found on https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

CSSSA23112, School Transportation Services, A1

ATTACHMENT 4B- PAYEE DATA RECORD SUPPLEMENT (STD 205)

Submittal of STD 205 is optional.

If remittance address information is different from the mailing address identified on STD 204 Payee Data Record

Supplement (STD 205) can be provided. STD 205 can be found on the following website:

CSSSA23112, School Transportation Services, A1

ATTACHMENT 5- CONTRACTOR CERTIFICATION CLAUSES (CCC 042017)

Submittal of CCC 04/2017 is required.

CCC 04/2017 can be downloaded here: https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf

CSSSA23112, School Transportation Services, A1

ATTACHMENT 6- BIDDER’S REFERENCES

Submittal of Bidder References is required.

2) List below a total of two (2) references to validate experience for services performed within the last five (5) years to validate experience in performing services which are like the types of services described in this IFB.

3) By submitting this information, the Bidder authorizes the CSSSA to contact these references and visit sites.

REFERENCE 1

Name of Firm

Address

Contact Person Name

Phone Number or Email

Dates of Service

Value or Cost of Service ($)

Brief Description of Service Provided

REFERENCE 2

Name of Firm

Address

Contact Person Name

Phone Number or Email

Dates of Service

Value or Cost of Service ($)

Brief Description of Service Provided

CSSSA23112, School Transportation Services, A1

ATTACHMENT 7- DARFUR CONTRACTING ACT CERTIFICATION SHEET

Submittal of Darfur Contract Act Certification is required.

Pursuant to Public Contract Code section 10478, if a bidder or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is or is not a “scrutinized” company as defined in Public Contract Code section 10476. Therefore, to be eligible to submit a bid or proposal, please initial one (1) of the three paragraphs below. If Paragraph 1 or Paragraph 2 is initialed provide Printed Name/Title of Person Initialing, Company Name, and Federal ID Number in table below. If Paragraph 3 is initialed, complete Certification for Paragraph 3 below.

Initial Paragraph 1:

We do not currently have, and have not had within the previous three years, business activities or other operations outside of the United States.

Printed Name and Title of Person who initialed Paragraph 1 Above

Company Name Federal ID Number

OR

Initial Paragraph 2:

x

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services (DGS) to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Printed Name and Title of Person who initialed Paragraph 2 Above

Company Name Federal ID Number

OR

Initial Paragraph 3:

We currently have, or we have had within the previous three years, Initials business activities or other operations outside of the United States, but we certify below that we are not a scrutinized company as defined in Public Contract Code section 10476.

Certification for Paragraph #3:

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in Paragraph 3. This certification is made under the laws of the State of California.

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

ATTACHMENT 8- BIDDER DECLARATION FORM

Submittal of GSPD 05-105 is required.

Bidder Declaration (GSPD 05-105) can be found on the…