IFB - Colorado County - Renovations to 1003 Old Altair Rd.pdf

COLORADO COUNTY BID 26-103

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COLORADO COUNTY INVITATION FOR BID:

County Building Renovation Project

1003 Old Altair Road, Eagle Lake, Texas 77434

Bid Number 2026-103

Sealed bids, subject to the Terms and Conditions of this Invitation for Bid, for the renovation of the County Building located at 1003 Old Altair Road, Eagle Lake, Texas 77434, as described in the attached specifications, will be received in the Office of the County Judge, Colorado County Courthouse, 400 Spring St., Room 107, Columbus, Texas 78934 until 2:00 p.m. on August 27, 2026. Bids received after the specific time will not be considered.

LEGAL NAME OF CONTRACTING COMPANY

FEDERAL I.D.# (Company or Corporation) SOCIAL SECURITY # (Individual)

CONTACT PERSON

TITLE

TELEPHONE NUMBER

EMAIL ADDRESS

COMPLETE MAILING ADDRESS CITY & STATE ZIP CODE

COMPLETE STREET ADDRESS CITY & STATE ZIP CODE

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A. SCOPE:

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, permits, inspections, and incidentals necessary to complete the County Building Renovation Project in accordance with the plans, specifications and contract documents.

B. POINT OF CONTACT:

Point of contact will be Ty Prause, Colorado County Judge, (979) 732-2604, or Charles Rogers, Emergency Management Coordinator, (979) 733-0184.

C. MANDATORY SITE VISIT: A mandatory site visit is required prior to submitting a bid. At least one representative of each bidder must attend the site visit and sign the official attendance sheet. Attendance at the mandatory site visit is a material requirement of this solicitation. Any bid submitted by a bidder that did not attend the mandatory site visit and sign the attendance sheet will be considered non-responsive and will be rejected. Site visits must be scheduled in advance with Charles Rogers at (979) 733-0184 or email Charles.Rogers@co.colorado.tx.us.

D. BID FORM COMPLETION:

Fill out, initial each page, SIGN CONTRACT SHEET, and return to the Colorado County Judge one

(1) complete bid form. An authorized representative of the bidder must sign the contract sheet. The contract will be binding only when signed by the Colorado County Judge and a purchase order authorizing the item(s) desired has been issued.

E. COMPLETION TIME AND PAYMENT:

1. The county shall pay the Contractor in current funds for the Contractor’s performance of the contract the contract sum, as stated herein, after receipt of notice to proceed and a purchase order issued by the County of Colorado.

2. Based upon Applications for Payment submitted to the County Auditor, the county shall make progress payments on account of the contract sum to the Contractor as provided below and elsewhere in the contract documents.

a. The period covered by each Application for Payment shall be one calendar month ending on the last day of the month.

b. Provided an Application for Payment is received by the County Auditor, payment shall be made by the county within 30 days after the County Auditor receives the application for payment.

c. Application for Payment shall indicate the percentage of completion of each portion of the work as of the end of the period covered by the Application for Payment.

d. Subject to the provisions of the contract documents, the amount of each progress payment shall be computed as follows:

1. Take that portion of the contract sum properly allocable to completed work less retainage of ten percent (10%).

mailto:Charles.Rogers@co.colorado.tx.us

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2. Add that portion of the contract sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the complete construction (or, if approved by the county, suitably stored off the site at a location agreed upon in writing), less retainage of ten percent (10%).

3. Subtract the aggregate of previous payments made by the county.

4. The progress payment amount determined in accordance with Paragraph 2b above shall be further modified under the following circumstances:

i. Add, upon substantial completion of the work, a sum sufficient to increase the total payment one hundred percent (100%) of the contract sum, less such amounts as the County’s representative shall determine for incomplete work and unsettled claims.

5. Final payment, constituting the entire unpaid balance of the contract sum, shall be made by the county to the Contractor when the contract has been fully performed by the Contractor.

F. REFERENCES:

All bidders must submit, WITH BID, at least three (3) references from clients for whom a project similar to that specified herein has been successfully accomplished. References must include client’s name, contact person and telephone number.

G. ADDENDA:

No interpretation of the meaning of the drawings, specifications or other bid documents will be made to any bidder orally. All requests for such interpretations must be made in writing addressed to County Judge Ty Prause, 400 Spring Street, Room 107, Columbus, Texas 78934, (979) 732-2604, email ty.prause@co.colorado.tx.us.

H. BID BOND:

All bidders must submit, WITH BID, a cashier’s check or certified check for five percent (5%) of the total bid price, payable to the order of the Colorado County or a Bid Bond in the same amount issued by a surety, acceptable to Colorado County, authorized to do business in the State of Texas, as a guarantee that the Bidder will do the work described herein at the rates stated herein. Unsuccessful bidders’ cashier’s check or certified check will be returned only after a written request to do so is received by the Colorado County Auditor.

I. PERFORMANCE AND PAYMENT BONDS:

In the event the total accepted bid price exceeds $25,000 the successful bidder must provide a payment bond in the amount of 100% of the total contract sum, and in the event the total accepted bid price exceeds $100,000 the Contractor must also provide a performance bond in the amount of 100% of the total contract sum. Bonds must be submitted to the Office of the County Judge within ten (10) calendar days after receipt of notification of bid award. Such bonds shall be executed by a corporate surety duly authorized and admitted to do business in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating of “A” or better. COLORADO COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY

SURETY COMPANY PROPOSED BY THE BIDDER. IN THE EVENT COLORADO COUNTY

REJECTS THE PROPOSED SURETY COMPANY, THE BIDDER WILL BE AFFORDED FIVE (5)

ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY

ACCEPTABLE TO COLORADO COUNTY.

mailto:ty.prause@co.colorado.tx.us

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J. POWER OF ATTORNEY:

An Attorney-in-fact who signs a bid bond, performance bond or payment bond must file with each bond a certified and effectively dated copy of his or her power of attorney.

K. INSURANCE:

1. All bidders must submit, WITH BID, a certificate of insurance indication coverage in the amounts stated below. In lieu of submitting a certificate of insurance, bidders may submit, WITH BID, a notarized statement from an Insurance company, authorized to conduct business in the State of Texas, and acceptable to the county, guaranteeing the issuance of an insurance policy, with the coverage stated below, to the Contractor named therein, if successful, upon award of this contract.

2. The successful bidder shall obtain at its sole expense, and shall submit to the office of the County Judge, certificates of insurance satisfactory to the county, naming the county, the Contractor and its employees as additional insured.

a. Workers Compensation as required by Texas law

b. Employer’s Liability: $500,000

c. General liability including:

1. Premises/Operations

2. Products/Completed Operation

3. Contractual

4. Owner’s Protective

5. Personal Injury/Advertising Liability

6. Mobile Equipment General liability limits shall be equal to or greater than:

1. $100,000 Bodily Injury per person. 300,000 Bodily Injury per occurrence.

$100,000 Property Damage per occurrence; or,

2. $500,000 Bodily Injury and Property Damage combined, two limit.

Specify annual aggregate, if any. The minimum available annual aggregate for the purposes of this Agreement shall be $1,000,000. Claims-made policies shall not be acceptable. All policies shall be occurrence basis.

d. Automobile Liability:

All owned, non-owned or hired vehicles must be covered. Liability limits shall be greater than or equal to:

1. $100,000 Bodily Injury per person. $300,000 Bodily Injury per occurrence.

$100,000 Property Damage per occurrence; or,

2. $500,000 Bodily Injury and Property Damage combined, two limit.

e. Excess Liability Coverage shall be greater than or equal to $1,000,000 combined, two limit. Specify aggregate, if any.

3. Contractor shall not commence any portion of the work under this Agreement until it has obtained the insurance required herein and certificates of such insurance have been filed with and approved by the county.

4. No cancellation of or changes to the certificates, or the policies, may be made without sixty (60) days prior, written notification to the county.

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5. Approval of the insurance by the county shall not relieve or decrease the liability of the Contractor.

L. INDEMNIFICATION:

Contractor agrees to indemnify, defend and hold the county harmless from each and every claim, demand, suit, action, proceeding, lien or judgement caused by or arising out of, directly or indirectly, or in connection with the acts and omissions of Contractor pursuant to this Agreement.

1. Contractor shall timely report all such matters to the county and shall, upon the receipt of any such claim, demand, suit, action, proceeding, lien or judgment, not later than the fifteenth day of each month, provide the county with a written report on each such matter covered by this paragraph and by paragraph 2 below, setting forth the status of each matter, the schedule or planned proceedings with respect to each matter and the cooperation or assistance, if any, of the county required by Contractor in the defense of each matter.

2. The county shall timely forward to Contractor copies of any and all claims, demands, suits, actions, proceedings or judgments which it may receive and which it may contend is covered by this section.

Thereafter, the county shall fully cooperate with Contractor in its defense of each such matter.

3. Contractor’s duty to defend, indemnify and hold the county harmless shall be absolute. It shall not abate or end by reason of the expiration or termination of this Agreement unless otherwise agreed by the county in writing. The provisions of this section shall survive the termination of the Agreement and shall remain in full force and effect with respect to all such matters no matter when they arise.

4. In the event of any dispute between the parties as to whether a claim, demand, suit, action, proceeding, lien or judgment appears to have been caused by or appears to have arisen out of or in connection with acts or omissions of Contractor, Contractor shall never-the-less fully defend such claim, demand, suit, action, proceeding, lien or judgment until and unless there is a determination by a court of competent jurisdiction that the acts and omissions of Contractor are not at issue in the matter. In such event, the county shall promptly reimburse Contractor for its costs of defense.

5. In the event that any such matter being so defended by Contractor also involves any claim of negligence or wrongful action by the county, the county shall have the obligation to participate in the defense of the matter through separate counsel.

6. Contractor shall have full authority to resolve all matters being defended by it providing such settlement(s) shall not involve any findings adverse to the county or and shall not involve or require any payments or contributions by the county.

7. In the event of any final judicial determination or award of any matter covered by this section the county shall be responsible to third parties, pro rata, for any negligence determined to have been caused by the county.

8. Contractor’s indemnification shall cover, and Contractor agrees to indemnify the county, in the manner provided for and to the extend described above, in the event the county is found to have been negligent for having selected Contractor to perform the work described in this Agreement.

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9. The provision by Contractor of insurance shall not limit the liability of Contractor under this Agreement.

10. Contractor shall cause all Trade Contractors and any other Contractor who may have a contract to perform construction or installation work in the area where work will be performed under this Agreement, to agree to indemnify the county and to hold it harmless from all claims for bodily injury and property damage that arise from said Contractor’s operations. Such provisions shall be in form satisfactory to the county.

11. Loss Deduction Clause--The county shall be exempt from, and in no way liable, for, any sums of money which may represent a deductible in any insurance policy. The payment of deductibles shall the sole responsibility of Contractor and/or Trade Contractor providing such insurance.

M. PREVAILING WAGES:

Prevailing wage requirements of Chapter 2258 of the Texas Government Code apply.

N. PERMITS:

It shall be the sole responsibility of the successful bidder to obtain all required permits.

O. CONTRACTOR’S RESPONSIBILITY FOR WORK:

1. The Contractor shall supervise and direct the work and shall be solely responsible for all construction methods, techniques, procedures and coordination of the work under this contract.

2. The Contractor shall employ a competent Superintendent who shall be in attendance at the Project Site during the progress of the work. The Superintendent shall be satisfactory to the county and shall not be changed except with the approval of the county.

3. The Contractor shall be responsible for initiating, maintaining and supervising safety precautions in connection with the work. He shall obtain approval for the location of the equipment, supplies and construction access during the work.

4. The Contractor shall take all reasonable precautions necessary for the safety of, and protective procedures to prevent damage, injury or loss to:

a. All employees of the work and all other persons who may be affected thereby.

b. All the work and all materials to be incorporated therein, whether all storage on or off the site.

c. All property at the sites and adjacent thereto including trees, shrubs, lawn walks, pavements, roadways, structured and utilities not designated for removal, relocation or replacement in the course of construction.

5. Materials and Workmanship: All work shall be executed in accordance with the contract documents, complete in all parts and in accordance with approved practices and customs, and of the best finish and workmanship. Unless otherwise specified, all materials and equipment incorporated in the work under the contract shall be new.

6. Test specimens of the various materials may be requested by the county at any time. The test specimens shall be furnished by the Contractor and test will be made by the county at the expense of the county.

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7. All manufacturer products certifications required by the specifications shall be numbered consecutively, dated and submitted to the county as required.

8. Removal of Defective Work: If any materials provided under this Contract are condemned as not conforming with the requirements of the contract documents by the County Judge, the Contractor shall, within a reasonable time after having received notice from the County Judge to that effect, proceed to remove from the project site all condemned materials, whether worked or not worked and to take down all portions of the work which have been condemned as unsound or improper or is in any way failing to conform to the specifications and Contractor shall make good all work damaged or destroyed thereby, including all adjacent work damaged thereby.

9. Cleaning: As directed by the county, the Contractor shall at all times keep the premises free from accumulation of waste materials or rubbish caused by the work under this contract. Upon completion of the work, the Contractor shall have the premises in a neat and clean condition.

10. The Contractor shall take particular notice of the following provisions: All employees shall wear hard hats at all times while on the construction project.

11. The county expressly disavows any responsibility for the safety of the Contractor’s employees, agents, officers, subcontractors, licensees and guests.

P. TERMINATION:

1. The county may terminate the contract if the Contractor:

a. Persistently or repeatedly refuses or fails to supply enough properly skilled workers or proper materials.

b. Fails to make payment to Subcontractors for materials or labor in accordance with the respective agreements between the Contractor and the Subcontractor.

c. Persistently disregards laws, ordinances, or rules, regulations or orders of a public authority having jurisdiction.

d. Otherwise is guilty of substantial breach of a provision of the contract documents.

2. When any of the above reasons exists, the county may, without prejudice to any other rights or remedies of the county and after giving the Contractor and the Contractor’s surety, if any, seven days’ written notice terminate employment of the Contractor and may, subject to any prior rights of the surety:

a. Take possession of the site and of all materials, equipment, tools, and construction equipment and machinery thereon owned by the Contractor.

b. Finish the work by whatever reasonable method the county may deem expedient.

3. When the county terminates the contract for one of the reasons stated in this section, the Contractor shall not be entitled to receive further payment until the work is finished. Therefore, the Contractor shall be promptly paid for all work actually and satisfactorily completed.

Q. SUSPENSION BY THE OWNER FOR CONVENIENCE:

1. The county may, without cause, order the Contractor in writing to suspend, delay or interrupt the work in

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2. An adjustment shall be made for increase in the cost of performance, caused by suspension, delay or interruption. No adjustment shall be made to the extent.

a. That performance is, was or would have been so suspended, delayed or interrupted by another cause for which the Contractor is responsible.

b. That an equitable adjustment is made or denied under another provision of this contract.

3. Adjustments made in the cost of performance may have a mutually agreed fixed or percentage fee.

R. TAX EXEMPT:

Texas Sales and Use Taxes: The County of Colorado is exempt from state and local sales and use taxes under Section 151.309 of the Texas Tax Code. This Contract is deemed to be a separate contract for Texas tax purposes, and as such, the county hereby issues its Texas Exemption for the purchase of any items qualifying for exemption under this agreement. Contractor is to issue its Texas Resale Certificate to vendors and subcontractors for such items qualifying for this exemption, and further, contractor should state these items at cost.

S. REQUIRED FORMS AND VERIFICATIONS:

1. Texas Legislature Verifications (attached): House Bill 89, Senate Bill 252, Senate Bill 13, and Senate Bill 19. If the contract will or is anticipated to have a value of $100,000 or more and the company has 10 or more full-time employees, the company is required to complete and submit.

2. Conflict of Interest Questionnaire Form CIQ: Download at Texas Ethics Commission website https://www.ethics.state.tx.us/forms/conflict/ and submit with bid packet.

3. Certificate of Interested Parties Form 1295: Required by the successful bidder prior to contract execution. File online at Texas Ethics Commission website https://www.ethics.state.tx.us/filinginfo/1295/.

4. Residence Certification (attached): Complete and submit with bid packet.

NOTICE TO BIDDERS

The County reserves the right to reject any or all bids, to waive any informalities or minor irregularities in any bid received, and to accept the bid that the County determines to be in its best interest and provides the best value to the County, as permitted by applicable Texas law.

Award of this contract will not necessarily be made to the bidder submitting the lowest dollar bid. The County may consider all factors authorized by law, including but not limited to the bidder's experience, qualifications, financial capability, past performance, ability to perform the work within the required schedule, quality of proposed materials and workmanship, responsiveness to the bid documents, compliance with specifications, safety record, and any other evaluation criteria identified in the solicitation documents.

https://www.ethics.state.tx.us/forms/conflict/ https://www.ethics.state.tx.us/filinginfo/1295/

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Submission of a bid constitutes acknowledgment by the bidder that the County reserves sole discretion, consistent with applicable law and the solicitation documents, to determine the bid that represents the best overall value and is in the best interest of the County.

TOTAL BID PRICE TO ACCOMPLISH COUNTY BUILDING RENOVATION PROJECT AT 1003

OLD ALTAIR ROAD, EAGLE LAKE, TEXAS:

LABOR: $____________________

MATERIALS: $____________________

TOTAL BID : $____________________

All work required in this invitation for bids will be completed within _____ calendar days after issuance of a purchase order by the County of Colorado.

Print Name and Title of Authorized Representative

Signature of Authorized Representative

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CONTRACT SHEET

THE STATE OF TEXAS

COUNTY OF COLORADO

This memorandum of agreement made and entered into on the _____day of ______________2026, by and between the County of Colorado in the State of Texas (hereinafter designated County), acting herein by the County Judge, Ty Prause, by virtue of an order of Colorado County Commissioners Court, and _______________________________(company name) (hereinafter designated Contractor).

WITNESSETH:

The Contractor and the county agree that the bid and specifications for the county building renovation project which are hereto attached and made a part hereof, together with this instrument shall constitute the full agreement and contract between parties and for furnishing the items set out and described; the county agrees to pay the prices stipulated in the accepted bid.

It is further agreed that this contract shall not become binding or effective until signed by the parties hereto and a purchase order authorizing the items desired has been issued.

Executed at Colorado, Texas this ______________day of ______________________2026.

Colorado County, Texas

By: ______________________________ County Judge

By: _______________________________ Contractor

Purchase Order No.___________

Contract is not valid until this certificate is signed and purchase order issued.

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GENERAL REQUIREMENTS

VENDOR INSTRUCTIONS:

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR

FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

General Requirements apply to all advertised bids, however, these may be superseded, whole or in part, by the SCOPE, SPECIAL REQUIREMENTS, SPECIFICATIONS, SPECIAL SPECIFICATIONS OR OTHER DATA CONTAINED HEREIN.

GOVERNING LAW

Bidder is advised that these requirements shall be fully governed by the laws of the State of Texas and that the County of Colorado may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements.

BID FORM COMPLETION

Fill out, SIGN, and return to the Colorado County Judge ONE (1) complete bid form. An authorized representative of the bidder must sign the contract sheet. The contract will be binding only when signed by the County Judge, Colorado County and a purchase order authorizing the item(s) desired has been issued.

BID RETURNS

Bidders must return all completed bids to the Colorado County Judge no later than 2:00 p.m. on August 27, 2026, clearly marked “County Building Renovation Project Bid No. 2026-103”. Late bids will not be accepted. Bids must be submitted in a sealed envelope, so contents are not visible, addressed as follows:

COMMISSIONERS COURT OF COLORADO COUNTY

Attn: Ty Prause, Colorado County Judge 400 Spring St. Rm 107

Columbus, Texas 78934

GOVERNING FORMS

In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, the Colorado County’s interpretation shall govern.

ADDENDUMS

When specifications are revised, the Colorado County Judge will issue an addendum addressing the nature of the change. Bidders must sign and include it in the returned bid package.

HOLD HARMLESS AGREEMENT

Contractor shall indemnify and hold the County of Colorado harmless from all claims for personal injury, death and/or property damage arising from any cause whatsoever, resulting directly or indirectly from contractor’s performance. Contractor shall procure and maintain with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor’s liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to the county upon request.

WAIVER OF SUBROGATION

Bidder and bidder’s insurance carrier waive any and all rights whatsoever with regard to subrogation against the County of Colorado as an indirect party to any suit arising out of personal or property damages resulting from bidders’ performance under this agreement.

SEVERABILITY

If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held

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BONDS

If this bid requires submission of bid guarantee and performance bond, there will be a separate page explaining those requirements.

Bids submitted without the required bid bond or cashier’s check will not be accepted.

TAXES

The County of Colorado is exempt from all federal excise, state and local taxes unless otherwise stated in this document. The County of Colorado claims exemption from all sales and/or use taxes under Chapter 20, Title 122a, Vernon’s Texas Civil Statutes, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to the Colorado County Auditor.

FISCAL FUNDING

A multi-year lease or lease/purchase arrangement (if requested by the specifications), or any contract continuing as a result of an extension option, must include fiscal funding out. If, for any reason, funds are not appropriated to continue the lease or contract, said lease or contract shall become null and void. After expiration of the lease, leased equipment shall be removed by the bidder from the using department without penalty of any kind or form to the County of Colorado. All charges and physical activity related to delivery, installation, removal and redelivery shall be the responsibility of the bidder.

PRICING

Pricing for all goods and/or services shall be firm for the duration of this contract and shall be stated on the bid sheet. Prices shall be all inclusive. No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, bidder MUST indicate the items required and attendant costs or forfeit the right to payment for such items.

SILENCE OF SPECIFICATIONS

The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid.

SUPPLEMENTAL MATERIALS

Bidders are responsible for including all pertinent product data in the returned bid package. Literature, brochures, data sheets, specification information, completed forms requested as part of the bid package and any other facts, which may affect the evaluation, and subsequent contract award should be included. Materials such as legal documents and contractual agreements, which the bidder wishes to include as a condition of the bid, must also be in the returned bid package. Failure to include all necessary and proper supplemental materials may be cause to reject the entire bid.

MATERIAL SAFETY DATA SHEETS

Under the “Hazardous Communication Act”, commonly known as the “Texas Right To Know Act”, a bidder must provide to County AND using departments, with each delivery, material safety data sheets which are applicable to hazardous substances defined in the Act. Bidders are obligated to maintain a current, updated file in the County of Colorado. Failure of the bidder to maintain such a file, will be cause to reject any bid applying thereto.

NAME BRANDS

Specifications may reference name brands and model numbers. It is not the intent of the County of Colorado to restrict these bids in such cases, but to establish a desired quality level of merchandise or to meet a pre-established standard due to like existing items.

Bidders may offer items of equal stature and the burden of proof of such stature rests with them. The County of Colorado shall act as sole judge in determining equality and acceptability of products offered.

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EVALUATION

Evaluation shall be used as a determinant as to which bid items or services are the most efficient and/or most economical for the county. It shall be based on all factors which have a bearing on price and performance of the items in the user environment. All bids are subject to tabulation by the Colorado County Auditor and are presented to the Colorado County Commissioners Court.

Compliance with all bid requirements, delivery and needs of the using department are considerations in evaluating bids.

Pricing is NOT the only criteria for making a recommendation. The County of Colorado reserves the right to contact any bidder, at any time, to clarify, verify or request information with regard to any bid.

INSPECTIONS

The County of Colorado reserves the right to inspect any item(s) or service location for compliance with specifications, requirements and needs of the using department. If a bidder cannot furnish a sample of a bid item, where applicable, for review, or fails to satisfactorily show an ability to perform, the county can reject the bid as inadequate.

TESTING

The County of Colorado reserves the right to test equipment, supplies, material and goods bid for quality, compliance with specifications and ability to meet the needs of the user. Demonstration units must be available for review. Should the goods or services fail to meet requirements and/or be unavailable for evaluation, the bid is subject to rejection.

DISQUALIFICATION OF BIDDER

Upon signing this bid document, a bidder offering to sell supplies, materials, services, or equipment to the County of Colorado certifies that the bidder has not violated the antitrust laws of this state codified in section 15.01, et seq., Business & Commerce Code, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engages in such line of business. Any or all bids may be rejected if the county believes that collusion exists among the bidders. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by a bidder and after the bids are opened, one of the bids are withdrawn, the result will be that all of the bids submitted by that bidder will be withdrawn, however, nothing herein prohibits a vendor from submitting multiple bids for different products or services.

AWARDS

The County of Colorado reserves the right to award this contract on the basis of LOWEST AND BEST BID in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one bidder, to reject any or all bids.

In the event the lowest dollar bidder meeting specifications is not awarded a contract, the bidder may appear before the Commissioners’ Court and present evidence concerning his responsibility.

ASSIGNMENT

The successful vendor may not assign, sell or otherwise transfer this contract without written permission of the Colorado County Commissioners’ Court.

TERM CONTRACTS

If the contract is intended to cover a specific time period, said time will be given in the specifications under SCOPE.

MAINTENANCE

Maintenance required for equipment bid should be available in the County of Colorado by a manufacturer authorized maintenance facility. Costs for this service shall be shown on the bid sheet as requested or on a separate sheet, as required. If the County of Colorado opts to include maintenance, it shall be so stated in the purchase order and said cost will be included. Service will commence only upon expiration of applicable warranties and should be priced accordingly.

CONTRACT OBLIGATION

Colorado County Commissioners Court must award the contract and the County Judge must sign the contract before it becomes binding on the County of Colorado or the bidders. Department heads are NOT authorized to sign agreements for the County of Colorado. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted.

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IRREVOCABLE STATEMENT

All submitted bids shall be irrevocable for a period of 30 days.

CONTRACT EXTENSIONS

Extensions may be made ONLY by written agreement between the County of Colorado and the bidder. Any price escalations are limited to those stated by the bidder in the original bid.

TERMINATION

The County of Colorado reserves the right to terminate the contract for default if bidder breaches any of the terms therein, including warranties of bidder or if the bidder becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which the County of Colorado may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to the County of Colorado’s satisfaction and/or to meet all other obligations and requirements. Contracts may be terminated without cause upon thirty (30) days written notice to either party unless otherwise specified.

RECYCLED MATERIALS

The County of Colorado encourages the use of products made of recycled materials and shall give preference in purchasing to products made of recycled materials if the products meet applicable specifications as to quantity and quality. The County of Colorado will be the sole judge in determining product preference application.

COLORADO COUNTY OEM BUILDING - FLOOR PLAN WITH MEP BID SCHEDULE

Current updated blueprint shown at left; preliminary MEP/bid schedule shown at right

BID SET - PRELIMINARY MEP SCHEDULE

Not sealed - for pricing coordination only

Floor plan is from uploaded architectural layout; schedule is for bidder pricing and shall be field verified.

MEP BID DESIGN SCHEDULE

Existing metal building renovation - 10 ft drop ceiling

TOTAL INTERIOR AREA: 6,002 SF

Nominal footprint: 100' x 60' = 6,000 SF; plan tag: 6,002 SF

NOTE: Some existing interior walls will remain. Field verify.

SYSTEM BASIC DESIGN / BID BASIS

GENERAL Total interior area = 6,002 SF. Interior volume = approx. 60,020 CF at 10 ft ceiling. Existing metal building gutted/remodeled; bidders shall field verify existing walls/utilities and protect/reuse walls that remain.

HVAC COOLING Preliminary cooling basis: 300-350 SF/ton. 6,002/350 = 17.1 tons; 6,002/300 = 20.0 tons. Base bid: 20 tons total cooling, typically 4 x 5-ton RTU/split systems or engineered equivalent zoning.

HVAC AIRFLOW Supply air: approx. 400 CFM/ton x 20 tons = 8,000 CFM. Outside air allowance: 1,050-1,100 CFM total; ERV/DOAS recommended.

Restroom/general exhaust: 325-400 CFM.

HVAC ZONES Separate zones for public meeting/EOC, admin/offices, records/secured, conference/break. PCT 4 garage to be ventilated separately and not tied to office return; provide CO/NO2 control if vehicles are stored/operated.

ELECTRICAL SERVICE Recommended service: 400A, 120/208V, 3-phase, 4-wire MDP or match utility. Preliminary demand approx. 80-100 kVA (222-278A at 208V/3P); 400A provides spare capacity.

INTERIOR WIRING LED lighting allowance: 0.8 W/SF x 6,002 = 4.8 kW. General receptacle allowance: 75-90 duplex devices; 180 VA/yoke = approx.

13.5-16.2 kVA. Provide dedicated circuits for IT, AV, copier, fridge, microwave, security and garage loads.

DOORS / SECURITY Contractor shall field verify all interior door type, frame type, hardware/security type, lockset function, access control rough-ins, closers, panic/fire-rated hardware and security device locations before bid/fabrication.

EXTERIOR SHELL Contractor shall inspect exterior metal wall sheeting for repair/replacement, verify exterior window condition for repair or replacement, and include replacement of roof screws as part of exterior repair bid scope.

ELECTRICAL PANELS Bid allowance: MDP 400A; LP-1 225A admin/offices; LP-2 225A meeting/EOC; HVAC breakers or 225A mechanical panel. Optional 80-100 kW generator/ATS for EOC critical loads.

PLUMBING FIXTURES Bid count: women 3 WC/2 lav; men 1 WC + 1 urinal/2 lav; break sink, mop/service sink and drinking fountain/bottle filler. Final fixture counts per AHJ.

DOMESTIC WATER Approx. 30 WSFU; probable demand 25-30 GPM. Base bid: 1-1/4 in. minimum building cold water main; 3/4 in. branches; 1/2 in.

drops. Verify pressure/backflow.

EXISTING SLAB DRAINAGE

/ VENT

Existing sanitary/drainage is in place in current slab. No new underslab drainage or drain rough-in is included in base bid. Bidders shall field verify existing stub-outs/tie-ins, reconnect fixtures and provide/modify venting as required by code.

BID NOTE Preliminary non-sealed design criteria for bidder pricing only. Final engineered drawings, AHJ review and permit documents are required before construction.

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B36B33

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B

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B18422

B36B33

120805068

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3068 3068

5040PT

6002 sq ft

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40'-6 15/16"

12'-2 1/2"

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22'-0 1/2"

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80' 20'

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DATE:

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FINISH SPECIFICATIONS: See Sheet 2 - Schedule of Specifications for flooring, paint, ceiling grid/tile, and kitchen-safe panel bid basis.FINISH / SPECIFICATIONS: See Sheet 2 - Schedule of Specifications for flooring, paint, ceiling, doors/hardware, lighting, security/alarm, cabinets, and kitchen panels.

COLORADO COUNTY OEM BUILDING - MEP BID SCHEDULE

Preliminary design calculations for interior wiring, HVAC and plumbing

BID SET - PRELIMINARY MEP SCHEDULE

Not sealed - for pricing coordination only

BUILDING DESIGN CRITERIA

ITEM CALCULATION / BID BASIS BID REQUIREMENT / NOTE

Total Interior Area Plan indicates 6,002 SF. Nominal dimensions shown: 100' x 60' = 6,000 SF. Use 6,002 SF for preliminary MEP bidding and load allowances.

Interior Volume 6,002 SF x 10 ft drop ceiling = approx. 60,020 cubic feet. Use for ventilation/air-change coordination only.

Existing Conditions Existing metal building to be gutted and remodeled per floor plan. Some interior walls will remain. Bidders shall field verify walls, structure, utilities, penetrations and reusable pathways before pricing final scope.

Interior Doors / Security Door and security scope is bid-verification only. Final door schedule/hardware schedule shall control once issued. Contractor shall field verify each interior door type, frame type, swing, size, rating, lockset/security type, access-control rough-in, card reader/keypad, electric strike/maglock if used, closers, panic hardware and security device locations before bid/fabrication.

Exterior Shell / Openings Existing metal building exterior shall be inspected by bidder before pricing. Include exterior repair allowances in base bid unless clarified by addendum.

Inspect exterior metal wall sheeting for damaged, loose, rusted or leaking panels and price repair/replacement as required. Verify exterior window condition and price repair or replacement where failed, damaged or leaking. Replace roof screws and related sealing washers; coordinate any additional roof leak repairs with owner before bid.

HVAC BASIC DESIGN CALCULATIONS

ITEM CALCULATION BASE BID DESIGN ALLOWANCE

Cooling Load Preliminary metal-building office/public safety basis: 300-350 SF per ton. 6,002/350 = 17.1 tons minimum; 6,002/300 = 20.0 tons recommended.

Base bid 20 tons total cooling unless garage is left unconditioned. Acceptable configuration: four 5-ton RTU/split systems or engineered equivalent with comparable zoning.

Supply Airflow 400 CFM/ton x 20 tons = approx. 8,000 CFM total supply air. Provide insulated supply/return ductwork above 10 ft drop ceiling, balancing dampers, return air paths and test/balance report.

Outside Air / Ventilation Preliminary ventilation allowance: 1,050-1,100 CFM outside air for office, meeting, conference and EOC use. ERV or DOAS recommended. Final ASHRAE 62.1 ventilation calculations shall be based on final occupant counts and room uses.

Exhaust Restroom/general exhaust allowance: 325-400 CFM total, plus janitor/mechanical closet as required. Exhaust to exterior; coordinate makeup air, controls and roof/wall penetrations.

Garage PCT 4 garage area appears to be approx. 20 ft x 30 ft = 600 SF. Garage shall be ventilated separately and isolated from office return air. Provide CO/NO2 controls if vehicles are stored/operated. If unconditioned, deduct approx. 600 SF from cooling area.

ELECTRICAL / INTERIOR WIRING BASIC DESIGN CALCULATIONS

ITEM CALCULATION BASE BID DESIGN ALLOWANCE

Electrical Service Preliminary connected/demand allowance: approx. 80-100 kVA. At 120/208V 3-phase: 100,000 VA / (1.732 x 208V) = 278A. Provide 400A, 120/208V, 3-phase, 4-wire service/MDP where utility is available, or match existing utility with equivalent capacity. Verify existing service and transformer.

Lighting Load LED interior lighting allowance: 0.8 W/SF x 6,002 SF = 4,802 W, say 4.8 kW. Provide LED lay-in/linear fixtures for 10 ft ceiling, exit/emergency lighting, occupancy controls and code-required switching/daylight controls.

Receptacle Load Bid allowance: 75-90 duplex devices. NEC design basis typically 180 VA/yoke; 90 x 180 VA = 16.2 kVA. Use 20A circuits, #12 Cu minimum, GFCI/AFCI as required. Provide additional dedicated circuits for copier/printer, IT rack, security, A/V, fridge, microwave, coffee/ice and garage equipment.

HVAC Electrical 20 tons HVAC equipment allowance: approx. 50-60 kVA depending selected RTUs/splits. Electric resistance heat is not included in this allowance.

Provide disconnects, breakers, control wiring and condensate shutdown as required by equipment submittals.

Panels Suggested distribution: MDP 400A; LP-1 225A admin/offices; LP-2 225A meeting/EOC/records; HVAC breakers in MDP or 225A mechanical panel.

Panel layout may be adjusted by electrician/engineer. Maintain code working clearances and label all circuits.

Standby Power Optional EOC critical load basis: 80-100 kW generator/ATS, final size by selected critical panel loads. Include alternate price for generator, ATS and critical load panel serving EOC, IT/security, egress, selected HVAC and communications.

PLUMBING BASIC DESIGN CALCULATIONS

ITEM CALCULATION BASE BID DESIGN ALLOWANCE

Fixture Count Preliminary count for bidding: women - 3 WC, 2 lav; men - 1 WC + 1 urinal, 2 lav; break sink; mop/service sink; drinking fountain/bottle filler.

Final counts must be verified by occupancy classification, occupant load and AHJ requirements.

Water Demand Preliminary domestic water load: approx. 30 WSFU; probable demand approx. 25-30 GPM. Provide 1-1/4 in. minimum building cold water main/service, 3/4 in. restroom/kitchen branches and 1/2 in. fixture drops. Verify pressure, meter and backflow.

Domestic Hot Water Lavatory/breakroom use only unless additional fixtures are added. Estimated heater size: 50-gal electric commercial or equivalent, 4.5-9 kW.

Point-of-use or tankless alternates acceptable if final fixture layout and electrical/gas capacity support the selection. Add recirc if long hot-water runs require it.

Existing Slab Drainage Existing sanitary/drainage piping is in place in the current slab. No new underslab drainage or drain rough-in is included in base bid. Bidders shall field verify all existing drain locations, sizes, slopes and tie-ins before pricing. Reconnect fixtures to existing slab rough-ins where practical; notify owner of conflicts before bid/rough-in work.

Venting Vent piping to be verified/modified as required for final fixture layout and code compliance. Coordinate vent routing and roof penetrations with metal building roof system and flashing requirements. Do not include new underslab drainage work unless issued by addendum.

Drainage Exclusion All drainage is understood to be in place in the existing slab. Base bid shall exclude new underslab sanitary/drainage piping, building sewer replacement and floor drain additions unless specifically shown by addendum. Include above-slab fixture connections, domestic water, hot water and vent work only as required.

GENERAL BID NOTE: These are preliminary, non-sealed design calculations for bidding only. Final construction documents must be designed/approved by the engineer of record and local AHJ.

SCHEDULE OF SPECIFICATIONS - FINISH / BID BASIS

ITEM SPECIFICATION / MATERIAL BID REQUIREMENT / NOTE

Flooring - Offices Commercial carpet squares / carpet tile in office areas. Include field measurement, floor prep, adhesive, transitions, and vinyl/rubber wall base as required. Color/pattern TBD by owner.

Flooring - Common Areas VCT tile in common areas, corridors, public meeting, EOC/common circulation, and similar non-office areas unless noted otherwise. Include floor prep, adhesive, transitions, cove/vinyl base, initial clean/buff, and alternate pricing for damaged slab repair if discovered.

Wall Paint Interior latex paint, color TBD by owner. Include primer where required and two finish coats. Use appropriate sheen for area: typical walls eggshell/satin; wet/service areas semi-gloss or washable finish.

Ceiling Grid / Tile Suspended acoustical grid ceiling, white grid. Ceiling height basis: 10'-0" drop ceiling. Include ceiling tile/panels, hangers, grid, edge trim, coordination with lights, HVAC diffusers, return air, sprinklers if any, and access panels as required.

Kitchen Wall Panels Kitchen-safe panels in kitchen/break/dining wet or food-prep wall areas. Provide FRP or approved washable sanitary wall panels with trim, moldings, sealant, and adhesive. Final extents/color to be field verified and approved by owner.

Existing Conditions Existing metal building remodel; some interior walls will remain. Contractor shall field verify all finish quantities, substrates, existing wall condition, door/security requirements, and existing slab/drainage locations prior to final bid.

SPEC NOTE: Specification schedule is preliminary and intended for contractor pricing. Final colors, finish selections, product manufacturers, and installation details shall be confirmed with owner before ordering.

SCHEDULE OF SPECIFICATIONS - FINISH / BID BASIS

ITEM SPECIFICATION / MATERIAL BID REQUIREMENT / NOTE

Flooring - Offices Commercial carpet squares / carpet tile in office areas. Include field measurement, floor prep, adhesive, transitions, and vinyl/rubber wall base as required. Color/pattern TBD by owner.

Flooring - Common Areas VCT tile in common areas, corridors, public meeting, EOC/common circulation, and similar non-office areas unless noted otherwise. Include floor prep, adhesive, transitions, cove/vinyl base, initial clean/buff, and alternate pricing for damaged slab repair if discovered.

Wall Paint Interior latex paint, color TBD by owner. Include primer where required and two finish coats. Typical walls eggshell/satin; wet/service areas semi-gloss or washable finish.

Ceiling Grid / Tile Suspended acoustical grid ceiling, white grid and tile. Ceiling height basis: 10'-0" drop ceiling. Include ceiling tile/panels, hangers, grid, edge trim, and coordination with lights, HVAC diffusers, returns, sprinklers if any, and access panels.

Kitchen Wall Panels Kitchen-safe panels in kitchen/break/dining wet or food-prep wall areas. Provide FRP or approved washable sanitary wall panels with trim, moldings, sealant, and adhesive. Final extents/color to be approved by owner.

Doors / Frames /…