IFB_CN260066_Questions_and_Answers_2.pdf
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- Solicitation number
- 0000038905
- Issued by
- Kern County, Kernville CDP, California
About this file
This document is a Questions and Answers response set from the California Department of Education (CDE) regarding Invitation for Bid (IFB) CN260066 for Textbook & Instructional Materials Large Print Conversion Services. The CDE seeks a single vendor to provide large print conversion services for textbooks and instructional materials on an as-needed basis. The services encompass hard cover and soft cover books in both black and white and color formats, with historical ordering patterns averaging 10-30 copies per individual title. Turnaround time requirements are detailed in the IFB document, Page 19, Exhibit A, Scope of Work, Article V.H. The anticipated contract award date is May 2026, following completion of bid analysis. Bid submissions must be submitted in accordance with the procedures outlined in the IFB Document, Pages 8-10, General Information, Article XII, and email submission is not permitted.
The tentative annual contract value is $500,000 per year; however, this amount is not guaranteed due to the as-needed nature of the services. The incumbent vendor is Latiker, Inc. dba InfoCon, and reference to the incumbent vendor's rates is available in Questions and Answers Document #1, Response 1. The CDE does not currently have historical annual spending data on large print conversion services available. This is a single-award contract, meaning only one vendor will be selected for the duration of the contract term.
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Invitation for Bid (IFB) – Textbook & Instructional Materials Large Print Conversion Services
CN260066
Questions and Answers #2
Question 1: What percentage of the books will be hard cover versus soft cover? What percentage will be black and white versus color?
Response 1: The services are on an as-needed basis and quantities can vary. See the figure below for historical average.
Question 2: What has been the historical annual volume of books?
Response 2: Please see Response 1 above.
Question 3: What is the average number of copies (duplications) ordered per book?
Response 3: The number of copies varies as the services are on an as-needed basis. On average the CDE may order 10-30 copies per book.
Question 4: How much do you spend on large print conversion in a year?
Response 4: The CDE does not have this information available at this time, and services are on an as-needed basis.
Question 5: What is the turnaround time?
Response 5: Please see the IFB Document, Page 19, Exhibit A, Scope of Work, Article V.H.
Timeline.
Question 6: Will the contract be awarded to single or multiple vendors?
Response 6: This is a single award contract.
CN260066 – Questions and Answers #2 (Continued)
Question 7: Who is the incumbent vendor?
Response 7: Latiker, Inc. dba InfoCon.
Question 8: What are the rates of incumbent vendor?
Response 8: Please see Question and Answer Document #1, Response 1.
Question 9: When is the anticipated contract award date?
Response 9: It is anticipated the contract will be awarded in May once bid analysis is completed.
Question 10: What is the estimated contract value?
Response 10: A tentative amount of $500,000 has been budgeted for each contract year;
however, this amount is not guaranteed, and the services are on an as-needed basis.
Question 11: Can we submit our proposal through email?
Response 11: No. Please see the IFB Document, Pages 8-10, General Information, Article XII. Bid Submission.
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