IFB CMHIP BIO MED 2016.doc

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

Invitation for Bid ISSUE DATE: May 27, 2015

BID NO: 2015000286

Southern District Procurement

1600 West 24th Street, Building 125

Pueblo, Colorado 81003

E-mail: darla.geer@state.co.us

FAX INVITATION FOR BID WILL NOT BE ACCEPTED.

IMPORTANT: Vendor should read the entire Invitation for Bid document before submitting a Bid. Invitation for Bid properly marked as to INVITATION FOR BID NUMBER, DATE, and HOUR of opening, subject to the conditions herein stipulated and in accordance with the specifications set forth and/or attached hereto, will be accepted at the address listed above, prior to the date and time listed for the Bid opening. All Invitation for Bid shall be quoted F.O.B. destination, unless otherwise specified, to the delivery location or job site listed herein.

Vendors should be registered on Colorado VSS Vendor Self Service at time of opening.

TYPED OR PRINTED SIGNATURE

ADDRESS

Terms of less than 30 calendar days

Will not be considered.

FEIN or SSN

The above Invitation for Bid is subject to State of Colorado Terms and Conditions.

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COLORADO DEPARTMENT OF HUMAN SERVICES

SEE THE COMPLETE TERMS AND CONDITIONS THAT APPLY TO THIS SOLICITATION

FOUND ON THE COLORADO INVITATION FOR BID ANNOUNCEMENT PAGE.

PROCUREMENT ADMINISTRATION:

General: The State of Colorado, Department of Human Services (DHS), seeks Invitation for Bids for services in accordance with specifications contained in this Invitation for Bid.

Bid Submission. Invitation for Bid will be received in a sealed envelope, clearly marked with the bid title, number and due date on the outside of the bid envelope, until the date and time indicated, and at that time publicly opened. FAX BIDS WILL NOT BE ACCEPTED.

Invitation for Bids It is the responsibility of the vendor to ensure that the North/Central Procurement Office receives the Bid on or before the due date and time. All interested parties are cordially invited to attend the official opening, if they so desire.

Vendors mailing their Invitation for Bid shall allow sufficient mail delivery time to ensure receipt of their response by the time specified.

Pricing: All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Bid Evaluation. The State will be the sole judge in determining the acceptability of an offer and in determining the most beneficial offer(s) for the State. Invitation for Bid evaluation will consist primarily of comparing unit price Bid for the listed items. Evaluation of Invitation for Bid may also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the Bid, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices.

The State may make such investigations as may be deemed necessary to determine that the Vendor possesses or can acquire: (1) sufficient financial ability; (2) the services of properly qualified personnel; (3) the equipment, facilities and capacity necessary for adequate performance; and (4) has an overall satisfactory record in the performance of prior contracts which the Vendor may have been awarded.

Low Tie Invitation for Bids: Low tie Invitation for Bids shall be decided in accordance with the provision of C.R.S. Section 24-103-202.5 as it currently exists or is hereafter amended, which gives a preference to resident vendors.

Award: The state intends to issue a single vendor award, or may issue multiple awards as necessary. Awards will be made on the basis of the Bid most beneficial to the State. Vendor shall extend contract pricing to other Human Services divisions if the vendor has a presence in that area (i.e. Pueblo, Grand Junction).

Term of Award: The period of award made as a result of this Bid is 12 months, with 2 one- year options to renew the award.

Bid Review. After the award is made, any vendor that wishes to recap the Bid may do so at the Department of Human Services. Please call 303-987-4600 to make an appointment to review the Bid.

Performance/Remedies: Awarded vendor(s) shall comply with the requirements as to brand, quality, quantity, time frames, container size, etc. If the awarded vendor fails to perform, the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause, and awarding to the next lowest priced/responsible vendor. Cause is defined as failure to meet requirements of the within specifications and conditions, or failure to correct deficiencies upon receipt of notice. Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award.

Additional Condition that is Applicable to All Purchase Orders and Contracts Issued to Sole Proprietors Effective Aug. 1, 2006:

A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this contract.

Additional Condition that is Applicable to All Purchase Orders and Contracts for Services Effective Aug. 9, 2006:

The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise will comply with the requirements of CRS 8-17.5-102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8-17.5-101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State.

PUBLIC CONTRACTS FOR SERVICES: CRS 8-17.5-101 (EXCLUDED; SECURITIES, INVESTMENT ADVISORY SERVICES OR FUND MANAGEMENT, SPONSORED PROJECTS, INTERGOVERNMENTAL AGREEMENTS, OR INFORMATION TECHNOLOGY SERVICES OR PRODUCTS AND SERVICES).

Effective May 13, 2008, contractors who enter into or renew a public contract for services with Colorado state agencies or political subdivisions must participate in either the Federal E-Verify program, or the Colorado Department of Labor and Employment Program. For more information see:

E-Verify Program: www.uscis.gov/files/nativedocuments/E4_english.pdf

Colorado Department of Labor and Employment Program and notice forms: Division of Labor http://www.colorado.gov/cs/Satellite/CDLE-LaborLaws/CDLE/1248095356380 Quantity of Goods/Services: The State may increase or decrease the quantity of goods/services based on the rates established in the Purchase Order or associated Statement of Work or Service Agreement when mandated in the sole discretion of the State by changes in mission or programmatic level of goods/services requirements.

FOR GOODS ONLY: In accordance with Procurement Code, CRS24-103-207.5 titled Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

24-102-206 Contract Performance for Services Outside US or CO - Now requires Contractors to give written notice in accordance with the following State Contract terms and conditions:

If any services are performed outside the United States or Colorado.

Performance outside the State of Colorado and/or the United States

[Not applicable if Contract Funds include any federal funds] Following the Contract Effective Date, Contractor shall provide written notice to the State, within 20 days of the earlier to occur of Contractor’s decision to perform, or its execution of an agreement with a Subcontractor to perform, Services outside the State of Colorado and/or the United States. Such notice shall specify the type of Services to be performed outside the State of Colorado and/or the United States and the reason why it is necessary or advantageous to perform such Services at such location or locations. All notices received by the State shall be posted on the Colorado Department of Personnel & Administration’s website. Knowing failure by Contractor to provide notice to the State shall constitute a material breach of this Contract.

Noncompliance

Contractor’s failure to provide reports and notify the State in a timely manner may result in the delay of payment of funds and/or termination as provided under this Contract.

Subcontracts

Copies of any and all subcontracts entered into by Contractor to perform its obligations hereunder shall be submitted to the State or its principal representative upon request by the State. Any and all subcontracts entered into by Contractor related to its performance hereunder shall comply with all applicable federal and state laws and shall provide that such subcontracts be governed by the laws of the State of Colorado.

COLORADO DEPARTMENT OF HUMAN SERVICES

Bio-Medical Services for CMHIP Invitation for Bid Number 2015000286

SPECIFICATIONS/REQUIREMENTS

Scope of Work:

The goal of this Invitation for Bid is to select a vendor to provide preventive maintenance and repair service of biomedical equipment. Equipment list attached to this bid. The successful offeror responsibilities will be:

· Assure the safety and diagnostic efficiency of newly acquired biomedical equipment by inspecting and testing equipment.

· Perform hospital wide monthly/quarterly/bi-annual/annual or other maintenance, inspection and testing of medical equipment. This will include preventative maintenance and electrical safety inspections on equipment listed on the CMHIP medical equipment inventory list.

· Provide biomedical equipment maintenance at industry standards and in accordance with applicable Federal, State, and local laws, statutes, regulations, rules and requirements including but not limited to HIPAA, Joint Commission Standards and Guidelines and HCFA Rules.

· Provide quarterly equipment maintenance and repair reports. Reports shall include the number of pieces of equipment maintained, tested and inspected. Equipment added to or deleted from inventory equipment database, work orders completed and responses to recalls. Work orders shall be maintained for all service calls, completed in full and contain information necessary for risk management and quality assurance activities.

· Provide corrective maintenance service report for any medical equipment that fails the preventative maintenance and electrical safety inspections.

· The offeror will schedule equipment maintenance, testing and inspections between 6:30 am and 4:00 pm., Monday through Friday, excluding holidays. Emergency Service requests will need to be responded to in two hours by phone call or email for all equipment covered by this agreement. Make all records available upon notification of a survey by JCAHO or other accrediting body (e.g CMS). Offeror will demonstrate compliance with the JCAHO or other accrediting body Functional Safety sections.

· All biomedical equipment which is loaned to or rented by CMHIP staff for medical care or for evaluation purposes will be inspected for compliance with manufacturer’s standards prior to the equipment use.

· Provide technical support to the facility in the disposition of biomedical equipment.

· Provide comprehensive consultation to the medical, clinical and administrative staff on existing and proposed medical devices. Assist in the selection, evaluation, testing and application of medical devices.

Bid Schedule:

July 1, 2015 through June 30, 2016 Specified Bio-Medical Services, invoiced monthly.

$_________Preventive Maintenance, Inspection and Electrical Safety Checks

$_________Per Hour Repair Rate (minimum hours) ________Hour $_________Repair Part (Percentage of List Price)

July 1, 2016 through June 30, 2017 Specified Bio-Medical Services, invoiced monthly.

$_________Preventive Maintenance, Inspection and Electrical Safety Checks

$_________Per Hour Repair Rate (minimum hours) ________Hour $_________Repair Part (Percentage of List Price)

July 1, 2017 through June 30, 2018 Specified Bio-Medical Services, invoiced monthly.

$_________Preventive Maintenance, Inspection and Electrical Safety Checks

$_________Per Hour Repair Rate (minimum hours) ________Hour $_________Repair Part (Percentage of List Price)

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COLORADO DEPARTMENT OF HUMAN SERVICES

Bio-Medical Services for CMHIP

VENDOR INFORMATION

1. Vendor name:

2. Name and numbers of contact person for inquiries on your Bid response:

Name:

Telephone Number :(______) ____________ Toll free/collect Number :(______) _____

FAX Number :(______)____________

E-Mail address_

3. Name and numbers of contact person for orders if an award to your company is subsequently made:

Name:

Telephone Number :(______) ____________ Toll free/collect Number :(______) _____

FAX Number :(______)____________ E-Mail address_

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