IFB_C319-104084_Golf_Course_Netting.pdf

PROJECT MANUAL

INTRODUCTORY INFORMATION

BIDDING REQUIREMENTS

MODEL CONTRACT

FOR:

CCC S. Lake Tahoe Center: Golf course Netting Project

CALIFORNIA CONSERVATION CORPS – S. Lake Tahoe Center

1949 Apache Ave, South Lake Tahoe, CA 96150

Ron Sanchez: Project Manager Phone: 916-309-3548: Ron.Sanchez@ccc.ca.gov Sacramento, California

May 08, 2024 mailto:Ron.Sanchez@ccc.ca.gov

PROJECT TITLE PAGE

Title: CCC South Lake Tahoe:

Golf Course Netting Project

Agency: California Conservation Corps

Project Location: 1949 Apache Ave, South Lake Tahoe, CA 96150

Contract Number: C3619-104084

Project Manager: Ron Sanchez State of California California Conservation Corps Capital Outlay Unit Headquarters Office 1719 24th Street Sacramento, CA 95816

Contract Analyst: Mujib Sultani Phone: 916-341-3157 Mujib.Sultani@ccc.ca.gov mailto:Mujib.Sultani@ccc.ca.gov

TABLE OF CONTENTS

INTRODUCTORY INFORMATION

Pages

Cover Page ………………………………………………………………………………….. 1 Project Title Page …………………………………………………………………………… 2 Table of Contents ……………………………………………………………………………. 3-4

BIDDING REQUIREMENTS

Invitation to Bid …………………………………………………………………………… 5 -9 Instructions to Bidders …………………………………………………………………..10 - 18 DVBE Participation Program Requirements ……………………………………………19 - 21 Additional Bid Information ………………………………………………………………22 - 24

MODEL CONTRACT

STD.213 Agreement Summary ……………………………………………………………. 25 Exhibit A Scope of Work ……………………………………………………………………. 24 - 26 Exhibit B Budget Details ……………………………………………………………………. 27 - 28 Exhibit B.1 Cost Sheet ……………………………………………………………………… 29 Exhibit D General Terms & Conditions for Contractors ………………………………….30 - 84

CONSTRUCTION WASTE MANAGEMENT

Construction Waste Management …………………………………………………………. 85 - 86

RECYCLED CONTENT CERTIFICATION

Recycled Reporting …………………………………………………………………………. 87 - 89 Recycled Content Certification Worksheet ……………………………………………….. 90 -92

CLEANING

Cleaning General …………………………………………………………………………….. 93 - 94 Buy Clean Reporting ………………………………………………………………………… 95 - 96

SB PARTICIPATION

Preferences for Certified SB & Non-Certified SB Contractors…………………………97 -102

DIR REGISTRATION PROGRAM

Dir registration program ………………………………………………………………….103 - 105

DVBE INCENTIVE INFORMATION

DVBE Incentive Information for Construction Contracts………………………………106 - 108

SUMMARY OF FAQ’S

Summary of Frequently Asked Questions (GC § 927, et seq.)……………………….109 -110

INVITATION FOR BIDS

PUBLIC WORKS

May 08, 2024

You are invited to review and respond to this Invitation for Bid # 3340-C3619104084 for Golf Course Netting Project, offered by the California Conservation Corps, Business Services and Contracts Office. Bids are permitted for only State Certified Businesses.

Note that all agreements entered with the State of California will include by reference General Terms and Conditions (GTC 04/2017) and Contractor Certification Clauses (CCC 04/2017) that may be viewed and downloaded at the following internet site:

OLS Standard Contract Language for Non-It Services web page. If you do not have Internet access, a hard copy can be provided by contacting the Acquisition Analyst listed below.

Bidders are encouraged to carefully read the entire solicitation. The need to verify all documentation and responses prior to the submission of bids is the responsibility of the bidder and cannot be overemphasized. Please ensure insurance requirements and, if applicable, prevailing wages are considered in your bid amounts.

All workers employed on public works projects must be paid the prevailing wage determined by the Director of the Department of Industrial Relations, according to the type of work and location of the project. The prevailing wage rates are usually based on rates specified in collective bargaining agreements. Should prevailing wage be required, refer to DIR’s website at https://www.dir.ca.gov/public-works/prevailing-wage.html

If you have questions regarding this IFB please contact the below listed email address, not the contract analyst directly. Please note that verbal information given will not be binding on the State unless such information is issued in writing as an official addendum to this IFB.

Questions to be emailed at: BidQuestions@ccc.ca.gov

Please be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GenAI Disclosure https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dir.ca.gov/Public-Works/PublicWorks.html https://www.dir.ca.gov/public-works/prevailing-wage.html https://www.dir.ca.gov/public-works/prevailing-wage.html mailto:BidQuestions@ccc.ca.gov

The State of California seeks to realize the potential benefits of Generative Artificial

Intelligence (GenAI), through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidders/Offerors must notify the State in writing if their solution or service include, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a GenAI Disclosure and Factsheet (STD1000) to be completed by the Bidder/Offeror. Failure to disclose GenAI to the State and submit the GenAI

Disclosure and Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure. Upon receipt of a Bidder/Offeror GenAI

Disclosure and Factsheet, the state reserves the right to incorporate GenAI Special

Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Mujib Sultani

Business Services and Contracts

1719 24th Street

Sacramento, CA 95816

916-341-3157

STATE OF CALIFORNIA

CALIFORNIA CONSERVATION CORPS

BUSINESS SERVICES AND CONTRACT

INVITATION FOR BIDS

The project is open to all business firms certified through the Department of Industrial

Relations.

Bids are due before 4:00 P.M, May 30, 2024. Bids shall be submitted electronically to

Key Action Dates

IFB Available to Prospective Bidders 05/10/2024

Mandatory Pre-Bid walk 05/17/2024 @ 1:00 PM

Deadline to ask Questions 05/20/2024

Deadline to post Q&A to Cal eProcure 05/22/2024

Final Date for Bid Submission 05/30/2024 @ 4:00 PM

Bid Opening (CCC Contract analyst) 05/30/2024

Anticipated Intent to Award 05/31/2024

Last (5) days protest period 06/07/2024

Anticipated Award Date Upon approval

Please ensure the subject line of the emailed bid submission reads:

BID SUBMITTAL: PROJECT C3619-104084 Golf Course Netting Project.

General Scope of Work: The California Conservation Corps (CCC) Tahoe Center desires the installation of golf course netting. Install a golf barrier net of ¾” mesh netting approximately 310 feet long by approximately 35 feet high 3/4” mesh on the south side of the property that faces the golf course, utilizing steel poles evenly spaced no more than 45 feet apart. Poles to be set in concrete base deep enough to support weight of poles and mesh netting.

See Model Contract, Exhibit A for the detailed scope of work. (page 24 – 26)

Project Term: upon approval

License: Contractors’ State License Classification required to bid Project is C-13 or Valid

A General Engineering Contractor.

Health and Safety Provisions:

Contractor and all subcontractors shall abide by all health and safety mandates issued by federal, state, and local governments and/or public health officers as well as those issued by DGS, and worksite specific mandates. If multiple mandates exist, the Contractor and subcontractors shall abide by the most restrictive mandate. The term “employee”, “worker”, “state worker”, or “state employee”, in health and safety mandates includes contractor and subcontractor personnel.

Costs associated with adhering to health and safety mandates are the responsibility of the contractor. Contractor is responsible for the tracking and compliance of health and safety mandates and may be audited upon request.

Availability of Funds: Award of this contract is subject to the availability of funds through the State’s normal budget process.

Mandatory Bid-walk: Bids will only be accepted from those Contractors having attended the mandatory bid-walk on May 17/2024, at 1:00 P.M, at which time representatives of the State and prospective bidders shall meet at the project site, at which a tour from the project manager, will be presented to the prospective bidders. Attendance for the entire bid-walk is required in order for bidders to be eligible to submit a bid.

Failure to attend, or provide representation to, the mandatory bid-walk will result in the bidder’s bid submittal being rejected from the bidding process. Any interested bidder or bidder’s representative who requires reasonable accommodation to participate in the mandatory bid-walkthrough, must contact the Mujib Sultani, identified above at least 5 days prior to the mandatory bid-walk date.

Bid forms, plans, model contract, any specifications will be available for download at http://www.caleprocure.ca.gov/ . Click on “Start Search.” In the Event name field, enter the [Event ID 0000031378] and click search. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at http://www.caleprocure.ca.gov/pages/bidder-vendor.aspx . This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Bid: Submit Lump Sum basis and possible breakdowns as set forth in Bid Forms.

Bonds: If applicable, performance and payment bond documents will be required post award, in the amount of 100 percent of the contract price. Include estimate cost of bonds within your bid total.

Performance bond is not required for one-time lump sum payment terms. It is required for progress payments. Payment terms are determined by the CCC project manager.

Payment bond (STD 807) is required for bids in excess of $25,000 and $15,000 for maintenance bids.

Non-Discrimination Program (GC, Section 12990): refer to General Conditions of Contract for Construction.

Labor Code: Pursuant to Labor Code, Section 1774, the Contractor to whom the contract is awarded, and any subcontractor under them, shall pay not less than the specified general prevailing rates of per diem to all workers employed in the execution of the contract. Pursuant to Labor code, Section 1770 et seq., the Department of Industrial Relations (DIR) has ascertained general prevailing rate of per-diem wages are available http://www.caleprocure.ca.gov/ http://www.caleprocure.ca.gov/pages/bidder-vendor.aspx https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std807.pdf from the DIR, Labor Statistics & Research Division, P.O. Box 420603, San Francisco, CA 94142, (415) 703-4780; or general prevailing rate of per-diem may be accessed on the internet at Department of Industrial Relations website for the published general prevailing rate of per diem wages. Copies of the general prevailing rate of per diem wages are on file at DGS’ principal office, which shall be made available to any interested party on request. Note that when the general prevailing rate of per diem determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid. The Contractor is responsible to comply with the Labor Code Sections and general prevailing rate of per diem determinations, including all the guidelines and the fine print in the general prevailing rate of per diem determinations.

Refer to Project Manual section, General Conditions of the Contract for Construction.

Labor Compliance Monitoring and Enforcement: This project is subject to monitoring and enforcement by the Department of Industrial Relations (DIR), Compliance Monitoring Unit.

All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel. Refer to Labor Code

1771.4 et seq. and the General Conditions of Contract for Construction for more information.

https://www.dir.ca.gov/

INSTRUCTION TO BIDDERS

1. GENERAL

1.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in the California law through publications or through the internet. The website for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml .

1.3 Additional provisions regarding protest, reporting requirements, bidding issues, etc., are in the Bidding Instructions.

2. COMPETENCE OF BIDDERS

2.1 License

2.1.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

2.1.2 Joint venture Bidders must possess a joint venture license.

Each party to a joint venture shall be properly licensed for the work of this project.

2.2 Prior Disqualification:

2.2.1 Public Contract Code Section 10162 provides that a bid may be rejected on a basis of a bidder, any officer of such bidder, or any employee of such bidder who has a proprietary interest in such bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State, or Local project because of a violation of a law or a safety regulation.

2.2.2 If the answer to the questionnaire included in the bid form is “yes,” the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3 Employment of Undocumented Aliens: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

2.4 Contractor Registration:

2.4.1 Pursuant of Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract or public work.

http://leginfo.legislature.ca.gov/faces/codes.xhtml https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf

2.4.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.4.3 Check out http://www.dir.ca.gov/Public-

Works/PublicWorks.html for complete information and the online registration site to register with DIR.

2.4.4 Beginning March 1, 2015, any contractor is not qualified to bid, be listed in a bid, or engage in the performance of any contract for public work if they are not registered.

2.5 Ineligible Subcontractors: Pursuant to Section 1771.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1 Bidders Responsibility:

3.1.1 Bidder shall carefully examine the work site, drawings, and specifications (contract documents). This includes reference only documents that will not be part of the agreement but are provided in addition to documents that will be part of the agreement.

3.1.2 By submitting a bid, bidder acknowledges that the bidder understands the character, quality, and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar as this information is reasonable ascertainable from inspection of the work site, drawings, and specifications.

3.1.3 Bidder’s examination shall include all exploratory work done by the State, as well as information presented in the drawings, specifications, and other documents available.

3.2 Refer to the bidding packet for availability of bidding documents.

3.3 Failure by bidder to acquaint itself with available information will not relieve bidder from responsibility for estimating properly the difficulty or cost of successfully performing the work.

3.4 In connection with the foregoing, bidder’s attention is invited to the General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1 If discrepancies, conflicts, omissions or errors are found in the drawing and the project manual prior to the date of bid opening, bidder shall request clarification from the State’s Project Manager identified in the Project Manual cover page.

4.2 Clarifications will be given only in the form of Addenda to all bidders.

4.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions, or errors in figuring the work, bidders shall consider that discrepancies, conflicts, or omission between drawings and specifications http://www.dir.ca.gov/Public-Works/PublicWorks.html shall be governed by the General Conditions of the Contract for Construction.

4.4 Omission of an item in either the specifications or drawings does not create a discrepancy or conflict.

5. BIDDING DOCUMENTS

5.1 Bid Form: All bids must be on forms provided by the California Conservation

Corps. A bid not on the forms provided, will be considered nonresponsive.

5.2 Completing the Bid form:

5.2.1 Bidder’s name should be the same as listed on Bidder’s

license.

5.3 Price(s) shall be in the manner required by the bid form (cost sheet).

5.4 Bid Form shall be signed by the Bidder or duly authorized representative.

5.4.1 If Bidder is an individual, name must be shown.

5.4.2 If Bidder is a partnership, name of partnership must be shown and one or more partners shall sign the bid form.

5.4.3 If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

5.4.4 Bidder business and mailing address should be shown.

5.5 Required Listing of Proposed Subcontractors:

5.5.1 Failure to list kind name, or location shall cause the bid to be rejected as non-responsive.

5.5.2 Bidders’ attention is directed to other provisions of the subletting and Subcontracting Fair Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction for definition of subcontractor, and Article 4 for further reference to subcontractors.

5.5.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

5.6 Small Business:

5.6.1 A five percent (5%) small business preference will be granted to Bidders certified as “Small Business” in accordance with Section 1896 et. Seq., Title 2, California Code of Regulations.

5.6.2 If the bidder is not already a certified small business, applications for certification as “Small Business” must be submitted to the Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, First Floor, Suite 1-400, West Sacramento, CA 95605; website:

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx . Firms can apply for small business certification online at http://www.dgs.ca.gov/pd/Programs/OSDS/getcertified.aspx http://www.dgs.ca.gov/pd/Programs/OSDS.aspx http://www.dgs.ca.gov/pd/Programs/OSDS/getcertified.aspx

5.6.3 Submit a copy of your OSDS certification letter with the bid form.

5.6.4 Pursuant to Section 1896.14, in order to receive the small business preference, bidder must have a completed application (including proof of annual receipts) on file with the OSDS. The bidder must have requested a preference from OSDS and meet all applicable requirements under the subchapter and the State Small Business Procurement and Contract Act, (including but not limited to evidence to rebut presumptions) not late than five o’clock (5:00 p.m.) on the date on which the subject bid is open.

5.7 Non-Small Business:

5.7.1 The application of the five percent (5%) small business bidding preference is now extended to a bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small business and/or microbusiness.

When applicable this preference will be granted when the non-small business:

- Has been determined to be a responsible bidder and submitted a timely responsive bid.

- Completes the bidder declaration form list of California

Certified Small Business that they commit to subcontract with for a commercially useful function in the performance of the project and submits this document no later than forty-eight (48) hours after the time of receipt of bids.

Ascertain that the bidder’s name and project contract number are noted.

6. SUBMISSION OF BID FORMS

6.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to bidder electronically.

6.2 Bid forms shall be submitted electronically via email to the appropriate contract analyst listed on the Invitation to Bid notice.

7. WITHDRAWAL OF BID FORMS

7.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that a request in writing, executed by bidder, bidder’s authorized representative, for withdrawal of such bid is recorded with the contract analyst of the CCC, Business Services & Contracts.

Electronic withdrawal is acceptable. Withdrawal of a bid shall not prejudice the right of a bidder to file a new bid.

7.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

8. PUBLIC OPENING OF BIDS

8.1 Bids will be opened and evaluated by the authorized contract analyst on Invitation to Bid notice. The construction supervisor or analyst may also evaluate the bids received at time of bid opening.

9. REJECTION OF IRREGULAR BIDS

9.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

9.2 When the bid form and bid packet is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the California Conservation Corps prior to opening bids or shall be submitted with the bid form or bid packet; otherwise the bid will be rejected as irregular and unauthorized.

10. COMPETITIVE BIDDING

10.1 If more than one bid form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such bid forms may be rejected. A party who has quoted prices on materials or work to a bidder is not thereby disqualified from quoting prices to other bidders, or from submitting a bid directly for materials or work.

10.2 Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any contract let under such circumstances.

11. AWARD OF CONTRACT

11.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2 Award of the contract, if awarded, will be to the lowest responsible for bidder whose bid form complies with all requirements prescribed.

11.2.1 Such award, if made, will be made within 45 days after opening of bids.

11.2.2 If lowest responsible bidder refuses or fails to execute the contract, the California Conservation Corps may award the contract to the second lowest responsible bidder. Such award, if made, will be made within 60 days after opening of bids.

11.2.3 If second lowest responsible bidder refuses or fails to execute the contract, the Director of Business Services and Contracts may award the contract to the third lowest responsible bidder. Such award if made, will be made within 75 days after opening of bids.

11.3 The above time periods within which award of contract may be made, are subject to extension of such further period as may be agreed upon in writing between the California Conservation Corps and the Bidder concerned.

11.4 When project is segregated into more than one prime contract, and a bidder upon one of the prime contracts fail or refuses to execute the contract, then the time for award of such contract will be extended as provided by this Article, and the time for award of each of the other segregated prime contracts will be extended by an equivalent length of time, if required.

12. SUBSTITUTION OF ALTERNATIVE MATERIALS, ARTICLES, OR EQUIPMENT

12.1 Pursuant to Public Contract Code Section 3400, alternative material(s), article(s), or equipment that are equal quality and of required characteristics for the purpose intended may be proposed during the bidding period; for use in the Work, provided the Bidder complies with the following requirements:

12.1.1 Proposals for alternative material(s), articles(s), or equipment, requested during the bidding period, shall be submitted in writing, not later than the deadline date and time identified on page 7, Invitation to Bid.

12.1.2 The proposal will not be considered unless the submittal is accompanied by complete information and descriptive data necessary to determine equality of the offered material(s), article(s) or equipment. Samples shall be provided when requested by the State. Burden of proof as to comparative quality, suitability, and performance of offered material(s), article(s), or equipment shall be upon the bidder submitting the proposal. The State will be the sole judge as to such matters. In the event the State rejects the use of such alternative(s) submitted, then one of the particular products originally specified in the Contract Documents shall be furnished. If the proposal is accepted, all bidders will be notified by addendum.

12.1.3 Refer to the General Conditions of the Contract for

Construction, for substitution requests after contract award.

13. CONTRACT BONDS

13.1 The winning contractor, post award, will be required to furnish a payment bond if a project exceeds $25,000, or if a maintenance project exceeds $15,000, and furnish a performance bond if project payment term is not paid as a one-time, lump sum.

13.2 The California Conservation Corps is permitted to make adjustments to the payment terms and allow contractor to incorporate the cost of the bond application(s) into the material cost of their estimate.

13.3 Unless approved as an emergency, the project cannot begin until the CCC contract analyst has the Contractor’s performance and payment bonds on file.

14. INSURANCE

14.1 Contractor will be required to furnish to the state, concurrently with execution of the contract, a certificate of insurance coverage as required by the General Conditions of the Contract for Construction.

15. EXECUTION OF CONTRACT

15.1 Contract shall be signed by successful bidder and returned within 7 days of receipt. The contract shall not be binding upon the State until it is executed by the contractor and the State. Contract documents required for execution of the Contract consist of the following:

15.1.1 Agreement Document (std.213 and exhibits)

15.1.2 Contract Bonds

15.1.3 Certificate of Insurance (COI)

15.1.4 Signed set of drawings and Project Manual for filing

15.1.5 Agreement summary (std.215) – This is a cover page, incorporating budget codes for CCC purposes only and does not require review or signature from the contractor.

15.2 Should the contractor begin work in advance of receiving notice that the contract has been approved, any work performed in advance of the date of approval shall be considered as having been done at risk as a volunteer. In no event shall the contractor commence work until contractor has received notification from the CCC Project Manager.

16. FAILURE TO EXECUTE CONTRACT

16.1 Failure to execute contract within 7 days after successful bidder has received contract for execution may be cause for forfeiture. Failure to provide required bonds and insurance constitutes failure to e execute contract.

17. PARTICIPATION IN DISABLED VETERANS BUSINESS ENTERPRISES (DVBE)

PROGRAM

17.1 Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the Military and Veterans Code, the Department of General Services has established an overall goal of not less than 3% participation by Disabled Veteran Business Enterprises (DVBE). However, these DVBE Participation Requirements may be modified for this project if stated differently in the project manual for the percentage requirements.

17.2 Bids will only be accepted from those bidders that certify that they have achieved the required participation, as outlined in the project manual, and as set forth in the bid form.

17.3 Applicants for DVBE certification may apply online at

http://www.dgs.ca.gov/pd/Programs/OSDS/getcertified.aspx . DVBE applicants must submit specific support documentation to the OSDS.

17.4 Bidder’s attention is directed to the requirement that certifications and documentation must be submitted with the bid; otherwise, bids will be considered non-responsive.

Bidders are advised to commence the required DVBE procedures immediately upon receipt of drawings and specifications, or not less than three (3) weeks prior to the bid opening, whichever occurs first.

http://www.dgs.ca.gov/pd/Programs/OSDS/getcertified.aspx

17.5 DVBE Incentive

17.5.1 A DVBE Incentive will be granted to bidders in accordance with Section 99935(a) and (d) of the Military and Veterans Code and California Code of Regulations 1896.98 et seq.

17.5.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible bidders proposing the percentage(s) of DVBE participation for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

17.5.3 The inventive will be applied when a bidder’s DVBE

participation meets or exceeds the DVBE participation requirement, in an attempt to displace the apparent low bidder. However, DVBE participation of 1% or great of the value of their bid is required to qualify for the DVBE Incentive.

17.5.4 The percentage of DVBE Incentive will be equal to percentage of a bidder’s DVBE participation (rounded to the nearest two decimal places) and subject to a minimum of 1.00% and a maximum of 5.00% will be calculated with a maximum of 5.00% incentive.

17.5.5 A certified Small Business may only be displaced by another certified Small Business with a higher percentage of DVBE participation and a lower adjusted bid price.

17.5.6 A certified Small Business shall not be displaced by a non-small business.

17.5.7 When applying the DVBE incentive program, bidders claim the “Non-Certified Small Business preference” are considered a non-small business.

DISABLED VERTERAN BUSINESS ENTERPRISE PARTICIPATION

PROGRAM REQUIREMENTS

Public Contract Code Section 10115 establishes a contract participation goal of at least three percent 3% for Disabled Veteran Business Enterprise (DVBE) for State agencies.

DVBE participation is not required but encouraged for this contract. Participation has been set at 0%. Participation above and beyond the requirement is strongly encouraged.

This bid package provides information for the DVBE Participation Program. Bidders must meet DVBE Participation Program requirements to be viewed as a responsive bidder and considered for contract award.

PLEASE READ THESE INSTRUCTIONS CAREFULLY

Bidders must fully comply with DVBE Participation Program requirements. Bidders that do not submit a complete response may find their bid determined to be non-responsive and the bid rejected.

For assistance with meeting the DVBE participation program requirements, please contact:

Department of General Services Administrative Division

Office of Business and Acquisition Services (OBAS) Contract Services Section – SB-DVBE Advocate

707 Third Street, MS 508 West Sacramento, CA 95605

Email: OBASAdvocate@dgs.ca.gov

The Office of Small Business and DVBE Services (OSDS) offers program information and may be reached at:

Department of General Services Office of Small Business and DVBE Services (OSDS)

707 3rd Street, 1st Floor, Room 400 West Sacramento, CA 95605-2811

Homepage: Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise

Receptionist: (916) 375-4940

FAX: (916) 375-4950

Email: OSDSHelp@dgs.ca.gov Mailing Address:

Office of Small Business and DVBE Services (OSDS) Room 1-400, MS 210

P.O Box 989052 West Sacramento, CA 95798-9052

INSTRUCTIONS FOR

DVBE PARTICIPATION PROGRAM COMPLIANCE OPTIONS

mailto:OBASAdvocate@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise mailto:OSDSHelp@dgs.ca.gov

If for any reason you fail to meet the DVBE Participation Requirement for this bid, your bid will be considered non-responsive.

Meet or exceed the DVBE participation requirements for the proposed contract by one of the following two (2) ways:

1. DVBE Bidder – If you are a DVBE bidder, agree to perform the required percentage of the contract amount or value with your firm or in combination with other DVBE firms. You must write the commitment on the Bid Form. Instructions on how to complete this document are on that page.

2. Non-DVBE Bidder – If you are a non-DVBE bidder, agree to use other firms for at least the required percentage of the contract bid amount or value. You must write that commitment on the Bid Form. Instructions on how to complete this document are on that page.

DVBE Certification: OSDS-DVBE certification is the only acceptable certification. To verify if a contractor is certified refer to the Cal eProcure web-site at The State of California Certifications. Bidders must provide certification verification for each participating DVBE bidder, subcontractor, and/or supplier. Applications for DVBE certification may apply online at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

DVBE Bid Incentive: A DVBE Incentive will be granted to Bidders who have achieved DVBE participation of 1%or greater of the value of the bid in accordance with Section 999.5(a) and (d) of the Military and Veterans Code and California Code of Regulations 1896.98 et seq.

Pursuant to Military and Veterans Code §999.7, the awarding department shall withhold, on a contract entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until a prime contractor complies with the certification requirements of subdivision (d) of Section Military and Veterans Code §999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

ANSWERS TO FREQUENTLY ASKED QUESTIONS:

The following questions are among the most frequently asked regarding DVBE requirements:

Q: If I am awarded the contract, am I required to use the subcontractor/supplier proposed in my bid?

A: Yes, unless you have requested and received approval from the State for substitution.

Written requests should include the person’s or firm’s name to be substituted, the substitution reason, the reason a non-DVBE subcontractor is proposed, if applicable and describe the business to be substituted including its business statuses a sole proprietorship, partnership, corporation or other entity and the certification status of the firm, if any. See Title 2, California Code of Regulations, Section 1896.64 (c) & (d) for substitution criteria.

The request and the State’s approval or disapproval is not construed as an excuse for non-compliance with another provision of the law, including but not limited to the Subletting and Subcontracting Fair Practices Act, or any other contract requirements relating to substitution of subcontractors. Failure to adhere to at least the DVBE participation proposed by the successful Contractor may be cause for contract termination and recovery of damages under the rights and remedies due the State for default section of the contract(s) and any other penalties provided for by statute.

Q: Who notifies the subcontractor when an award is made?

A: Upon award to a prime Contractor, the Awarding Department notifies listed subcontractors of their contract participation. Primes are encouraged to notify their listed subcontractors immediately after an award is made to formalize their business agreements.

Q: What happens to bids considered non-responsive to the DVBE Participation Program requirements?

A: Non-responsive bids are subject to rejection. Many are rejected because of:

•Incomplete documentation •Documentation not received by bid due date •Mathematical error related to the percentages

Q: If I am a disabled veteran business enterprise, can I meet the percentage requirements as a single company?

Yes.

Q: If my submitted bid meets the contract goal and the State decides to make multiple awards to the bid/contract, could my bid be considered non-responsive?

A: No. The State’s decision to make multiple awards will not jeopardize bid compliance.

ADDITIONAL BID INFORMATION

Bidders are advised to read the Instructions to Bidders of the Project Manual.

YOUR CALIFORNIA STATE CONTRACTOR’S LICENSE HAS NOT BEEN VERIFIED BY THE

DEPARTMENTOF GENERAL SERVICES. YOUR BID IS SUBJECT TO REJECTION AT THE

TIME OF BID OPENING IF:

1. Your license does not meet the requirements as set forth in the project manual.

2. Your license is suspended.

3. Your license is expired.

4. Your license has been cancelled.

5. Your company or any listed subcontractor is not currently registered with the

Department of Industrial Relations (DIR).

6. Your company did not attend a mandatory pre-bid site inspection or meeting, if required.

BIDDING INSTRUCTIONS

REGISTRATION WITH THE DIR

1. ALL Contractors and subcontractors for public works projects must register with DIR. Check out http://www.dir.ca.gov/Public-Works/PublicWorks.html for complete information and the online registration site.

2. Beginning March 1, 2015, any contractor is not qualified to bid, be listed in a bid or engage in the performance of any contract for public work if they are not registered. Refer to Instructions to Bidders.

PROPOSAL FORM REQUIREMENTS

1. Submit bids via email to contract analyst on page 2 of project manual.

2. Electronic bid submissions must clearly identify project in subject line.

3. The Bid Form is not transferable.

BIDDER’SNAME

1. Submit the Bid Form under the same name as licensed.

SIGNATURE

1. The Bidder, or Bidder’s authorized representative, is required to sign the bid.

2. Include the address of the Bidder or the authorized representative.

ADDENDUM

Refer to the Instructions to Bidders for addendum information. Acknowledge the addendum on the appropriate page of the Bid Form.

WITHDRAWAL OF BID

A written notice to withdraw a bid is required prior to the bid opening. A notice not bearing an original signature will not be accepted.

IRREGULARITIES

1. The Bid may be rejected if the bid form is altered. Alterations are, but not limited to:

a. Additions or erasures not requested or required.

b. An incomplete bid.

c. A conditioned bid.

d. Irregularities of any kind.

e. Use of the term “N/A”.

2. If the bid amount or other items including the subcontractors list are changed after being inserted on the bid form, initial or sign the change.

3. Avoid the acronym “N/A” or the term ‘not applicable’ when filling out the bid form.

PAYEE DATA RECORD

Bidders are requested to complete and return the State’s Payee Data Record form, Std.

204, included with the Bid Forms located in the bid packet, Attachments 1 – 7.1. The Payee Data Record form is required in lieu of IRSW-9 when doing business with the State of California and will be used by the State to prepare tax information returns as stated on the form. Failures to submit the completed form with the Bid will not be cause for rejection of a Bid but will be required prior to Award of Contract if not on file.

DVBE REQUIREMENTS (Does not apply to solicitations pursuant to GC 14838.7)

DVBE Requirements have recently changed (July 2009). You must meet the required percentage of DVBE participation in order for your bid to be considered responsive.

Please refer to the Instructions to Bidders (00 21 00) and the DVBE Program Requirements (00 22 10) of the Project Manual for additional information.

BID RESULTS

You can view bid results, bid rejections, awards and project start dates through the internet, at the new CaleProcure website. Interested firms /individuals are encouraged to use the website for bid information. The preliminary bid tabulation should appear within one or two days after the bid opening. A final bid tabulation may appear in about 2-8 business days after bidding requirements, such as bonds, DIR Registration and DVBE, have been verified.

The web address is: https://caleprocure.ca.gov Click "Start Search" and input search criteria.

https://caleprocure.ca.gov/

EXHIBIT A

SCOPE OF WORK

CCC Tahoe Center Golf Course Netting

Project Location: 1949 Apache Ave. South Lake Tahoe, CA 96150

Project Manager: Ron Sanchez (916) 757-9016

Onsite Project Contact: Michon O’Connor, Administrative Officer (530) 577-0850

Project Type:

The California Conservation Corps (CCC) Tahoe Center desires the installation of golf course netting.

Scope of Work

1. Install a Golf Barrier Net: Install a golf barrier net of ¾” mesh netting approximately 310 feet long by approximately 35 feet high 3/4” mesh on the south side of the property that faces the golf course, utilizing steel poles evenly spaced no more than 45 feet apart. Poles to be set in concrete base deep enough to support weight of poles and mesh netting.

2. Netting: Provide #18 x 3/4″ high-impact golf netting made from 100% twisted-knotted nylon, black, UV treated for outdoor use and weather resistant, minimum

210lbs break strength, 7/16″ solid rope border (6,000 lb. break strength) around entire perimeter, center horizontal and center each pole. Made in the USA with 10-year manufacturer’s warranty for defects and outdoor life expectance.

3. Poles: Provide 6-5/8” OR 8-1/2” outside diameter galvanized/black steel netting poles, with anchor bolts as appropriate for the installation.

4. Poles: Provide structurally engineered steel poles and foundations to exceed wind load, exposure class, and soil conditions for project site location. All structural welding and steel fabrication to be performed an approved certified fabricator. All poles finished with black STRYK 5388 FACS Flexible Anti-Corrosion System applied in three (3) coats, or approved equal . Diameter and thickness to be determined by structural design.

5. Hardware: Provide 3/8” aircraft cable for all tension/framing wires, both top and bottom of netting, appropriately sized eyebolts and turnbuckles, minimum of three

(3) cable clamps on each end of the aircraft cable, 8mm steel snap hooks installed at a minimum of 24” O.C., yellow safety covers on guy wires, and other hardware as required.

The ¾” mesh netting is recommended for golf barrier netting installations that may also be subjected to direct full-velocity golf impacts. Use the ¾” mesh size for nets that will contain errant far-distance golf balls as well as very close-range direct shots. The ¾” is popular for golf cage containment nets, indoor golf divider nets, window and patio protection, and similar multipurpose golf netting uses.

The below diagram shows basic barrier netting installation. For permanent installed set-up, most barrier installations utilize steel cables spanning between a series of vertical poles. The rope border of the netting panel is then clipped to the cable every

36" or less using 1/4" or 5/16" snap-hooks.

6- Clean-up: During installation, keep all work surfaces clean and free of grit, dirt, or debris. Following installation, remove all excess materials and spoils from job site.

Ensure that any damage that occurs as a result of installation is appropriately and immediately repaired.

7- Labor, Parts and Material: Contractor shall provide all skilled trade labor, tools, materials, equipment, coordination and supervision, services, and travel necessary to perform the work.

8- Warranty: Minimum one (1) year contractor’s workmanship warranty. All warranties to be provided in writing, two (2) copies.

Bid Requirements and Information

License Requirements

The contractor shall possess at time of Bid and for the duration of the Agreement a current and valid A General Engineering Contractor or C-13 Fencing Contractor license issued by the California Contractors State Licensing Board.

A. Bidder Minimum Qualifications

All licensing shall be current and in good standing for the duration of the contract.

Section 8555 (g) of the Business and Professions Code.

To be considered, the contractor/subcontractor must meet the following criteria:

• Is responsible for the execution of a distinct element of the work of the contract.

• Carries out the obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for its business services and functions.

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contactor’s, subcontractor’s, or supplier’s role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed through solely to be qualified to submit a bid or awarded the contract.

Payment Bond

A payment bond as required in Section 11.3 of the General Terms and Conditions of the

Contract for Construction is required if this bid is in excess of $25,000. This bond covers the costs of labor and/or materials provided by the contractor’s employees, subcontractors, and suppliers in the event the contractor fails to make those payments.

However, the payment bond is not required at bid opening. The Contractor is responsible for the cost of the Payment Bond once awarded.

Performance Bond

A performance bond is required per PCC § 10221 if the contract is over $10,000.

However, the performance bond is not required at bid opening. The contractor is responsible for the cost of the Performance Bond once awarded.

Exhibit B

BUDGET DETAILS AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENT

A. The maximum amount payable for this Agreement shall not exceed 75,000.00 B. For services rendered in accordance with the Scope of Work, and upon receipt of the invoice, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.

C. The Contractor shall be paid a One-Time Payment in arrears, upon submission of an original and two copies of the invoice, which properly details all…