INVITATION FOR BIDS

Bid No. C25864002 (Re-Bid)

EL CAPITAN STATE BEACH & GAVIOTA STATE PARK

Entrance Improvements and Restoration

Native Plant Nursery Services

October 2025 State of California Department of Parks and Recreation Southern Service Center

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896, Sacramento, CA 94296-0001

Invitation for Bids (IFB)

IFB No. C25864002 for

Native Plant Nursey Service

Bids Date: November 5, 2025, 2:00 p.m.

You are invited to review and respond to this contracting opportunity for services offered by the Department of Parks and Recreation, Southern Service Center.

To submit a bid for these services, you must comply with the instructions contained in this document as well as the requirements stated in the State’s Scope of Work (SOW).

By submitting a Bid, your firm agrees to the terms and conditions stated in this IFB.

Any questions regarding this contracting opportunity must be submitted in writing to the Department Contact person below prior to October 28, 2025 at 2:00 pm. Read the attached document carefully. Responses to this IFB and any required copies must be submitted via email to Michelle.Leung@parks.ca.gov by 2:00 pm on November 5, 2025.

Department Contact:

Michelle Leung, Contract Analyst

Michelle.Leung@parks.ca.gov mailto:Michelle.Leung@parks.ca.gov

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478 (Rev. 9/2023)(Excel 9/20/2023)(Page 1 of 3)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE AND TACPA NOTICES

5% Small Business Preference / Target Area Contract Preference Act (TACPA) (page 3)

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

The State of California www.dgs.ca.gov/PD/Contact Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 2 of 3)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact http://www.dgs.ca.gov/PD/Contact mailto:OSDSHelp@dgs.ca.gov http://www.caleprocure.ca.gov/

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Information regarding TACPA including bidder questions about eligibility, please contact:

The State of California Receptionist: (916) 375-4940 Department of General Services Procurement Division - Dispute Resolution Unit 707 Third Street, Second Floor Worksite Eligibility Determinations:

West Sacramento, CA 95605 TACPA@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 3 of 3)

Any vendor whose bid is over $100,000 may apply for Target Area Contract Preference Act (TACPA) preference. TACPA provides 5 to 9 percent preferences for a California business that is located in the qualified zone.

How does the TACPA Preference Work?

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the bidder (not mandatory), is for bidder evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders seeking to take advantage of this preference will need to review the DGS Procurement website and submit the appropriate response forms with their bid. The bidder may omit these forms if there is no intention to claim this preference.

Please carefully review the forms and requirements. Bidders are not required to apply for these preferences.

Denial of the TACPA preference request is not a basis for rejection of a bid.

The required applications/forms are as follows:

• STD. 830, TACPA Preference Request for Goods and Services Solicitations

• DGS/PD 525, Manufacturer’s Summary of Contract Activities and Labor Hours

• DGS/PD 526, Bidder’s Summary of Contract Activities and Labor Hours

These forms can be found on the California Statewide Forms Directory at:

https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

Contracts awarded with applied preferences will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Note: You do not need to be a certified Small Business to apply for the TACPA Preference.

mailto:TACPA@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

DPR 479IW (Rev. 10/2022)(Excel10/19/2022)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

http://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form DPR 489. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) DPR 486, Bidder’s DVBE Participation: The DPR 486 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a $4,900.00

(5% x $98,000) $3,920.00

(4% x $98,000) n/a 97,100.00

($102,100 - $4,900) 96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 3 of 5)

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

5% or more 4% - 4.99% 3% - 3.99% 2% - 2.99%

.01% - 1.99%

5% of lowest responsive and responsible bid 4% of lowest responsive and responsible bid 3% of lowest responsive and responsible bid 2% of lowest responsive and responsible bid 1% of lowest responsive and responsible bid

Final Rank:

DVBE Incentive (from Table A) Incentive Amount (% x Lowest Responsive and Responsible Bid Price) Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated DPR 486 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b. DPR 486 - Part 2

c. DGS PD 843

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 5 of 5)

a. DPR 486 - Part 1

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (DPR 486 AND DGS PD 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

Signed “Bidder’s Certification.”

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

TABLE OF CONTENTS

Page

Cover Page Invitation for Bids Small Business Preference and TACPA Notices (DPR 478) Disabled Veteran Business Enterprise (DVBE) Notice (DPR 479IW) Table of Contents

Instructions to Bidders

1.0 Purpose and Description of Services

2.0 Bid Requirements and Information

3.0 Evaluation and Award of Contract

4.0 Method of Award

5.0 Procedure for Protesting an Award

6.0 Disposition of Bids

7.0 Agreement Execution and Performance

8.0 Amendments

9.0 General Terms and Conditions (GTC 02/2025)

10.0 Small Business Participation

11.0 Disabled Veteran Business Enterprise (DVBE) Participation Requirement and Incentive .. 19

12.0 Bidder Declaration Form (GSPD 05-105)

13.0 Commercially Useful Function – Bidder Certification (DPR 87)

14.0 Darfur Contracting Act Certification Form (DPR 74)

15.0 California Civil Rights Law Certification Form (DGS OLS 04)

16.0 Payee Data Record Form (STD 204)

17.0 Contractor Certification Clauses (CCC 04/2017)

18.0 Generative Artificial Intelligence – Artificial Intelligence Disclosure Form (DPR 97B)

19.0 Executive Order N-6-22 – Russia Sanctions

Detailed Scope of Work

1.0 Description of Work and Project Background

2.0 Detailed Scope of Services

3.0 Schedule

ATTACHMENTS

Attachment A – Bid Forms:

Bidder’s Checklist (1 page) Exhibit B, Attachment I, Service Contracts Bid Form (DPR 940B – 1 page) Cost Worksheet (1 page) Experience Qualifications Questionnaire (2 pages) Disabled Veteran Business Enterprise (DVBE) Declarations (DGS PD 843 – 1 page) Bidder Declaration (GSPD 05-105 – 2 pages) Commercially Useful Function – Bidder Certification (DPR 87 – 1 page) Darfur Contracting Act (DPR 74 - 1 page) California Civil Rights Law Certification (DGS OLS 04 – 1 page) Payee Data Record (STD 204 – 2 pages) Contractor Certification Clauses (CCC 04/2017 – 5 pages) Artificial Intelligence Disclosure Form (DPR 97B – 3 pages)

Attachment B – Sample Standard Agreement:

Standard Agreement (STD 213) with

Exhibit A, Scope of Work (DPR 603) Exhibit B, Budget Detail and Payment Provisions (DPR 604) Exhibit C, General Terms and Conditions (GTC 02/2025), incorporated by reference, view and download at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of- Legal-Services-Resources-List-Folder/Standard-Contract-Language.

Exhibit D, Special Terms and Conditions (DPR 605S) https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

1.0 Purpose and Description of Services

The Department of Parks and Recreation (DPR) is seeking a qualified Contractor to provide native plantings for the mitigation phase of the proposed El Capitan State Beach

- Entrance Improvements Project.

See Detailed Scope of Work for complete description of the services to be provided.

The following list provides a general overview of information related to the subject of this Invitation for Bids (IFB):

1. DPR, Southern Service Center is issuing this IFB to receive Bids from qualified firms (Bidders) to provide Native Plant Nursey Service at El Capitan State Beach.

2. This procurement will be based on the combined Experience Qualifications and Cost Proposal. Responsive Bidders submitted in response to this IFB will be evaluated with the intent of awarding an Agreement to the lowest responsive and responsible bidder.

3. The Agreement period will start upon DPR approval of the Agreement and will extend [length of contract]. The Work will start with an Authorization to Commence Work Notice and will be managed through [Task Orders/Work Plan]. No Work may begin prior to the receipt of an Authorization to Commence Work Notice.

4. The estimated budget for this project is $95,000.00.

5. This IFB will be available in electronic format from the Department of General Services’ (DGS) website at: https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx. At the website, go to Quicklinks, View/Search Bids, and enter Bid Number “C25864002” in the “Event Name” field. Click on the “Search” button to view the full advertisement and bid documents.

2.0 Bid Requirements and Information

a. Key Action Dates

Listed below are the key action dates and times by which the actions must be taken or completed. All dates after the submission of Bids are approximate and may be adjusted by DPR without addendum to this IFB. All times are Pacific Standard Time

(PST).

Key Action Date

Release of IFB October 21, 2025 Q & A Submission Due by October 28, 2025, 2 pm Q & A Response October 30, 2025 Submission of Bid Due by November 5, 2025, 2 pm Review of Bid Submissions November 7, 2025 Anticipated Award November 17, 2025 Anticipated Contract Start Date November 30, 2025 https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

b. Submission of Bid

Bids must be submitted electronically with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) to Michelle.Leung@parks.ca.gov no later than 2:00 p.m., Thursday, November 5, 2025. Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received. Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and can be deemed unresponsive. DPR will provide an individual electronic email response confirming receipt of each submission received. If a confirmation receipt is not received within 30-minutes of submission, please contact Michelle Leung at the email address above to confirm your bid was received. Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete. Bidders are responsible for ensuring that the electronic submission contains the attachment, is fully responsive and lacks any deficiency prior to submitting to the email address above. Failure to do so risks the bid being deemed unresponsive. It is recommended that Bidders submit bids at least an hour in advance of the bid submission deadline to allow for confirmation of bid submission. Bids will be opened publicly over conference-call, individuals interested in calling into the Bid Opening must send their request into Michelle.Leung@parks.ca.gov to receive a conference participation access code. Please ensure a request for conference-call is submitted 24-hours in advance to allow DPR adequate time to accommodate all Bidders.

c. Bidding Requirements

1. No bids will be accepted after the date and time set for bid due date.

2. No bid will be considered unless it is made on a standard bid form furnished by the DPR and is made in accordance with the "Instructions to Bidders".

3. Bids must be submitted for the entire work as described herein. DPR reserves the right to waive any irregularity in a bid or to reject any or all bids.

4. Bids shall take into consideration all such conditions as may affect the work.

Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and e-mailed to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements. The apparent low bidder will be required to execute a contractual agreement in the form of a "Standard

Agreement Form 213" which shall be binding upon the State of California only upon approval by the State.

8. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

9. All bids shall remain valid for 30 calendar days after the bid opening date.

10. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

d. Inquiries/Questions

Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by including your comments directly to Michelle.Leung@parks.ca.gov NO LATER THAN October 28, 2025, 2 p.m., seven (7) calendar days prior to bid opening date.

Answers will be provided by Addendum which will be posted within the Bid Solicitation located on the CaleProcure website stated above. It is the responsibility of the bidders to download any addenda as needed.

Written questions must be submitted to Michelle.Leung@parks.ca.gov and received by the date mentioned in the Q&A Submission due date referenced in the Key Action Dates above. If a bidder submits a question after the scheduled date(s), DPR will attempt to answer the question, but does not guarantee that the answer will be provided prior to the due date.

e. Bid Documentation Requirements

The following documentation shall be submitted, in the order written, as bidder’s response to this IFB (see Attachment A):

1. Bidder’s Checklist

2. Exhibit B, Attachment I, Service Contracts Bid Form

3. Cost Worksheet

4. Experience Qualifications Questionnaire

5. Disabled Veteran Business Enterprise (DVBE) Declaration (DGS PD 843)

6. Bidders Declaration (GSPD 05-105)

7. Commercially Useful Function – Bidder Certification (DPR 87)

8. Darfur Contracting Act Certification (DPR 74)

9. California Civil Rights Law Certification (DGS OLS 04)

10. Payee Data Record (STD 204)

11. Contractor Certification Clauses (CCC 04/2017)

12. GenAI Disclosure Form (DPR 97B)

All forms requiring a signature can be completed either manually, or by use of electronic signature (e-signature). E-signatures are legally binding and equivalent to handwritten signatures to signify an agreement. The use of e-signature is optional and will be at the expense of the Bidder.

Additional documents: The following documents shall be submitted with your bid.

1. Copy of valid California city or county business license (if applicable)

2. Copy of current California Nursery License approved by the California Department of Food and Agriculture.

Failure by Bidder to submit the documentation listed above may disqualify Bidder for consideration.

3.0 Evaluation and Award of Contract

a. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

b. DPR will evaluate each bid to determine its responsiveness to the published requirements.

c. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

d. Award if made, will be to the lowest responsive responsible bidder.

4.0 Method of Award

This solicitation shall be awarded to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. If a bidder is determined to be non-responsive or non-responsible, the Bid may be rejected.

A responsive bidder submits a Bid compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

A responsible bidder submits a responsive Bid and possesses the experience, facilities, reputation, financial resources, and other factors existing at the time of contract award.

5.0 Procedure for Protesting an Award

Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accessible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by e-mail, or personal delivery five (5) working days prior to the award of contract. Inspection of bids is permitted after the bid opening. At that time, all bids shall be available for public inspection.

There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, West Sacramento, CA 95605 OLSprotests@dgs.ca.gov

A copy of the written protest should be sent to:

Administrative Services Division Manager, Contract Services Unit

PO Box 942896 Sacramento, CA 94296-0001 Veronica.cruz@parks.ca.gov

6.0 Disposition of Bids

a. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

b. Bid packages may be returned only at the bidder's expense, unless such expense is waived by the DPR.

mailto:OLSprotests@dgs.ca.gov mailto:Veronica.cruz@parks.ca.gov

7.0 Agreement Execution and Performance

a. Performance shall start not later than on the date provided in a written Notice to Proceed issued by DPR to Contractor, after the Agreement is fully executed and all approvals have been obtained. Should Contractor fail to commence work at the agreed upon time, DPR, upon five (5) days written notice to Contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to DPR for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

b. All performance under the agreement shall be completed on or before the termination date of the Agreement.

8.0 Amendments

Consistent with the terms and conditions of this solicitation and resulting contract, and upon mutual consent of both parties, DPR may execute written amendments to the contract resulting from this IFB.

The State has the right to exercise an additional one-year option at the same rates.

9.0 General Terms and Conditions

The General Terms and Conditions for Non-IT services contracts will be incorporated in the agreement resulting from this IFB by reference to the Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

The State objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s Bid. In signing and submitting a Bid, the bidder agrees that any additional terms and conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Bids that reference a bidder’s own terms or conditions may be subject to rejection.

10.0 Small Business Participation

Small Business Preference: A five percent (5%) preference will be granted to bidders approved by the State of California as "Small Business" in accordance with Title 2, California Code of Regulations, Section 1896, et seq. Applications shall be on file at the Department of General Services, Small Business and DVBE Certification, 707 Third Street, First Floor, Room 400, West Sacramento, CA, 95605, by 5 p.m. on the day bids are due.

Indicate on Bid Form whether or not your firm is claiming preference as a certified small business.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Non-Small Business Preference

a. A five percent (5%) preference will be granted to non-small business bidders subcontracting for at least twenty-five percent (25%) of the total bid amount with one or more certified small business subcontractors/suppliers in accordance with Title 2, California Code of Regulations, Section 1896, et seq.

b. Each listed certified small business shall perform a “commercially useful function” in the performance of the Agreement as defined in Government Code Section 14837(d)(4).

c. If claiming the Non-Small Business preference, bidder shall include in its bid submission the completed Bidder Declaration, GSPD 05-105 form.

d. Completed certification applications and required support documents shall be submitted to the office of Small Business and DVBE Services (OSDS) no later than 5 p.m. on the bid due date, and the OSDS shall be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940. A five percent (5%) preference will be granted to Non-Small Business contractors subcontracting for at least twenty-five percent (25%) of the total bid amount with one or more certified small business subcontractors/suppliers in accordance with Title 2, California Code of Regulations, Section 1896, et seq.

11.0 Disabled Veteran Business Enterprise (DVBE) Participation Requirement and

Incentive

a. DVBE Participation Requirement is waived for this Agreement, bidding firms are still encouraged to partner with DVBE subcontractors and/or suppliers whenever possible DVBE Incentive.

b. DVBE Incentive Program: For evaluation purposes only, an incentive will be given to bidders who exceed the participation goal per the DVBE Notice to determine the successful bidder.

12.0 Bidder Declaration Form (GSPD 05-105)

All bidders must complete the GSPD 05-105 Bidder Declaration Form and include it with their Bid. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract.

Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified, unless the State agrees to a substitution, and it is incorporated by amendment to the contract.

13.0 Commercially Useful Function – Bidder Certification (DPR 87)

A Certified Small Business (SB) or Microbusiness (MB) shall provide goods or services that contribute to the fulfillment of the contract requirements by performing a Commercially Useful Function (CUF). CUF is defined as doing all of the following:

1. Is responsible for the execution of a distinct element of the work of the contract (including the supplying of service and goods);

2. Carries out its obligation by actually performing, managing or supervising the work involved;

3. Performs work that is normal for its business services and functions;

4. Is responsible, with respect to products, inventories, materials and supplies required for the contract, for negotiating price, determining quality, ordering, installing, if applicable, and making payment; and

5. Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

A SB or MB contractor, subcontractor or supplier is not performing a CUF if its role is limited to that of an extra participant in the transaction, contract or project through which funds are passed in order to obtain the appearance of SB or MB participation.

All SB, MB or DVBEs must complete and submit the DPR 87 CUF Certification and submit with their Bid.

14.0 Darfur Contracting Act Certification Form (DPR 74)

All bidders must complete the Darfur Contracting Act Certification Form and include it with the bid response.

For the reasons described in PCC Section 10475, the California Legislature and the Governor signed into law the Darfur Contracting Act of 2008, which precludes State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan. “Scrutinized” companies, as defined in PCC Section 10476, are ineligible to, and cannot, bid on or submit a proposal for a Contract with a State agency for goods or services. Pursuant to PCC Section 10478, if a bidder currently or within the previous three years has had business activities in Sudan, it must certify that it is not a “scrutinized” company.

A “scrutinized” company may still, however, submit a bid if the company first obtains permission from the DGS, as described in PCC Section 10477(b).

15.0 California Civil Rights Laws Certification Form (DGS OLS 04)

Pursuant to Public Contract Code, Section 2010, a person that submits a bid or proposal or proposes to renew a contract with a state agency in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted, or the contract is renewed.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=10475.&lawCode=PCC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=10476.&lawCode=PCC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=10477.&lawCode=PCC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=2010.&lawCode=PCC

16.0 Payee Data Record Form (STD 204)

All bidders must complete the Payee Data Record Form (STD. 204) listing their Taxpayer Identification Number and include it in the bid response.

A completed STD. 204 is required for all bidders entering into a transaction that may lead to a payment from the State. Bidders who do not wish to complete the STD. 204 may elect not to do business with the State.

17.0 Contractor Certification Clauses (CCC 04/2017)

The Contractor Certification Clauses contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

18.0 Generative Artificial Intelligence – GenAI Disclosure Form (DPR 97B)

“The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.”

19.0 Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-2 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=11549.64.&highlight=true&keyword=Generative%20Artificial%20Intelligence

DETAILED SCOPE OF WORK

Park: El Capitan State Beach & Gaviota State Park Project: Entrance Improvements and Restoration

DESCRIPTION OF WORK AND PROJECT BACKGROUND:

Introduction:

El Capitan State Beach (SB) is located in Santa Barbara County on the central California coast, off Highway 101, and seventeen miles up coast from the City of Santa Barbara. As proposed, the Department of Parks and Recreation (DPR) will improve the El Capitan SB entrance by widening and enhancing sections along the entire length of the entrance road, replace the culvert spanning El Capitan Creek with a bridge, add an additional culvert next to the existing undersized culvert near the kiosk, replace the kiosk and office building with an upgraded kiosk facility, improve the pedestrian entrance trail into the park, and enhance stormwater runoff management with bioretention facilities. Widening sections of the entrance road will make the road more easily accessible to recreational vehicles (RVs) and other large vehicles. Widening the road will also improve public safety as RVs and bicycles share the existing narrow road.

Upgrading the existing El Capitan Creek culvert by replacing the structure with a bridge will create a continuous natural stream bed and allow for more effective movement of fish, such as the federally endangered steelhead, and other species within El Capitan Creek. Replacing the separate kiosk and office buildings with a kiosk facility that is accessible and includes an office and restroom will improve working conditions for park staff and service to the public. Upgrading the trail access point and rehabilitating the walkway will afford pedestrians a more accessible and pleasant trail experience, serve to redirect visitors away from the road, and enhance public safety.

DPR will restore approximately 2.20 acres and plant 218 trees to offset temporary and permanent impacts associated with demolition and construction activities. Restoration will be implemented at several sites within El Capitan SB and Gaviota State Park (SP). As planned, the mitigation at El Capitan SB and Gaviota SP should be installed in early 2027.

Purpose:

The…