IFB No. 2026-9 #3 | Page 1 of 16

FRANKLIN COUNTY, VIRGINIA

INVITATION FOR BIDS

DSS ADA RESTROOM PROJECT

Solicitation No. 2026-9 #3

Issuing Department General Properties, 1255 Franklin Street, Suite 107, Rocky Mount, VA 24151

Project Location Franklin County Department of Social Services, 120 East Court Street, Rocky Mount, VA 24151

Mandatory Site Visit 9/23/2026 @ 10:00am local prevailing time at 120 East Court Street, Rocky Mount, VA 24151

Questions Due 9/25/2026 @ 5:00pm local prevailing time

Bid Due 10/2/2026 @ 2:00pm local prevailing time

Bid Delivery Franklin County Finance Department, 1255 Franklin Street, Suite 111, Rocky Mount, VA 24151

Project Contact B.J. Muller | robert.muller@franklincountyva.gov | (540) 483-3087, ext. 2287

Bids received after the stated deadline will not be accepted. The official time shall be the time maintained by the County at the bid-receipt location.

IFB No. 2026-9 #3 | Page 2 of 16

1. PURPOSE AND INTENT

Franklin County, Virginia (the “County”) invites sealed bids from qualified, properly licensed contractors to furnish all labor, supervision, materials, equipment, tools, transportation, permits, inspections, testing, disposal, and incidentals necessary to construct a turnkey accessible restroom at the Franklin County Department of Social Services building. The work shall comply with the Contract Documents and all applicable federal, state, and local laws, codes, and accessibility requirements.

This solicitation uses competitive sealed bidding. Any resulting award will be made to the lowest responsive and responsible bidder, subject to available funding, required approvals, and the County’s right to reject bids or waive informalities as permitted by law.

2. SOLICITATION SCHEDULE

Event Date / Time

IFB issued 9/14/2026

Mandatory site visit 9/23/2026 @ 10:00am local prevailing time

Deadline for written questions 9/25/2026 @ 5:00pm local prevailing time

Sealed bids due and publicly opened 10/2/2026 @ 2:00pm local prevailing time

Anticipated award / Notice to Proceed To be determined following evaluation and any required Board approval

All times are local prevailing time. The County may revise this schedule by written addendum.

3. INSTRUCTIONS TO BIDDERS

3.1 Mandatory Site Visit

Attendance at the mandatory site visit is a condition of bid responsiveness. The County will record attendees. Bids will be accepted only from firms represented at the site visit. Attendees are responsible for examining existing conditions, access constraints, utilities, dimensions, and other conditions affecting the work. Oral statements made during the visit are not binding unless confirmed by written addendum.

3.2 Questions and Addenda

Submit questions in writing to the Project Contact by the deadline shown above. Bidders shall not rely on oral interpretations. Changes to the solicitation will be issued only by written addendum. Bidders are responsible for checking the County procurement webpage at https://www.franklincountyva.gov/bids.aspx and acknowledging every addendum on the Bid Form.

3.3 Bid Preparation and Submission

• Submit one original complete bid in a sealed, opaque envelope.

• Mark the envelope: “SEALED BID - DSS ADA RESTROOM PROJECT - IFB NO. 2026-9 #3”

• Include the completed Bid Form, bidder information and signature, addenda acknowledgment, required certifications, and any requested supporting documentation.

• Complete every blank or enter “N/A.” The bid must be signed by a person authorized to bind the bidder.

• Bids transmitted by email, facsimile, or other electronic means will not be accepted unless expressly authorized by written addendum.

• The bidder bears all risk associated with delivery. Postmarks and shipping receipts do not establish timely receipt.

3.4 Modification or Withdrawal

A bidder may modify or withdraw its bid before the due date and time by written notice received at the bid-delivery location. After opening, bids may be withdrawn only as permitted by applicable Virginia law. Bids shall remain valid for 90 calendar days after opening unless extended by mutual written agreement.

IFB No. 2026-9 #3 | Page 3 of 16

3.5 Bid Opening and Public Records

Bids will be publicly opened at the bid-delivery location promptly after the deadline. Bid records are subject to the Virginia Freedom of Information Act and applicable procurement law. A bidder requesting protection of trade-secret or proprietary information must identify the specific information and state the legal basis for protection at the time of submission. A blanket designation of the entire bid is not acceptable.

4. SCOPE OF WORK

4.1 General

Provide a complete, functional, code-compliant ADA restroom addition/renovation at the DSS building. “Turnkey” means the contractor shall coordinate and provide all work reasonably inferable from the Contract Documents and necessary for a complete installation, whether or not each incidental item is individually listed.

4.2 Minimum Work Elements

• Preconstruction coordination, field verification, layout, protection of occupants and existing property, and required temporary controls.

• Selective demolition and lawful removal and disposal of demolished materials.

• Framing, blocking, backing, drywall or other wall assemblies, patching, and finish work.

• Plumbing rough-in and finish installation, including accessible fixtures, trim, shutoffs, connections, testing, and required modifications to existing systems.

• Electrical work, including wiring, lighting, switching, receptacles, controls, connections, and testing as required by the approved design and code.

• Mechanical ventilation and associated ductwork, controls, power, penetrations, and exterior termination as required.

• Accessible door, hardware, clearances, grab bars, accessories, signage, fixture mounting heights, turning space, and other accessibility components.

• Flooring, base, wall and ceiling finishes, sealants, primers, and paint suitable for a commercial restroom environment.

• Firestopping, patching, touch-up, cleaning, start-up, demonstrations, closeout documentation, warranties, and correction of punch-list items.

4.3 Contract Documents and Design Information

The work shall conform to the drawings, specifications, sketches, and addenda listed below. The County should attach or expressly identify the design documents before advertisement so that all bidders price the same work.

Document Date / Revision

Franklin County Dept. of Social Services ADA Bathroom Addition Design Plans 9/11/2026

[INSERT TECHNICAL SPECIFICATIONS, IF ANY] N/A

Written addenda issued for this IFB As issued

4.4 Existing Conditions and Coordination

The building may remain occupied during construction. Coordinate shutdowns, deliveries, noisy work, utility interruptions, and access with the County. Maintain safe access for staff and the public, protect existing finishes and systems, control dust and debris, and secure the work area. No shutdown or impairment of a building system may occur without advance County approval.

4.5 Hazardous or Unforeseen Conditions

Do not disturb suspected asbestos-containing material, lead-based paint, mold, or other hazardous material unless the Contract Documents specifically assign that work. Stop affected work, protect the area, and promptly notify the County.

Concealed conditions materially differing from those reasonably observable shall be reported before disturbance and addressed only through written direction or an executed change order.

IFB No. 2026-9 #3 | Page 4 of 16

4.6 Permits, Codes, and Inspections

The contractor shall obtain and close out all permits and inspections required for the work and shall comply with the Virginia Uniform Statewide Building Code, applicable accessibility standards, OSHA requirements, and all other governing requirements. Bid pricing shall include permit and inspection costs unless the County expressly states otherwise by addendum.

4.7 Submittals and Closeout

• Provide product data, color/finish selections, shop drawings, and samples requiring approval before purchase or installation.

• Provide a baseline schedule within 10 calendar days after Notice of Award and update it when requested.

• At closeout, provide final inspection approvals, warranties, operating information, product data, keys, and marked-up record information applicable to the completed work.

5. CONTRACT TIME AND SITE OPERATIONS

The bidder shall state the proposed number of calendar days from Notice to Proceed to Substantial Completion and Final Completion on the Bid Form. The County’s desired completion requirement is 30 Days from Notice to Proceed. Work hours shall be coordinated with the County and shall not interfere unreasonably with DSS operations.

Substantial Completion means the restroom is complete, code-compliant, inspected, operational, and available for its intended use, with only minor punch-list work remaining. Final Completion includes correction of all punch-list items and delivery of all closeout documents.

The Contractor shall pay the County liquidated damages in the amount of One Hundred Dollars ($100.00) for each calendar day that Substantial Completion extends beyond the Contract Time, as adjusted by any duly authorized written change order.

The parties acknowledge that actual damages resulting from delay would be difficult to determine accurately and that the stated amount represents a reasonable estimate of the County’s anticipated damages and is not intended as a penalty.

The County may deduct liquidated damages from amounts otherwise due to the Contractor. Assessment of liquidated damages does not prevent the County from exercising any other rights or remedies available under the Contract or applicable law.

6. BID PRICE AND PAYMENT

The lump-sum bid shall include all costs necessary to complete the work, including labor, materials, equipment, supervision, overhead, profit, freight, delivery, mobilization, permits, taxes not legally exempt, insurance, cleanup, and incidentals. No additional compensation will be due for work reasonably inferable from the Contract Documents.

Payment will be based on properly documented invoices for work satisfactorily completed and accepted. Before the first payment request, the contractor shall provide a schedule of values acceptable to the County. The County may withhold payment for defective or incomplete work, unresolved claims, missing documentation, or other grounds permitted by the contract or law. Final payment is contingent on Final Completion and receipt of required closeout materials.

7. BID EVALUATION AND AWARD

The County will review bids for responsiveness and bidder responsibility. In determining responsibility, the County may consider licensure, financial and technical capacity, relevant experience, past performance, safety record, ability to meet the schedule, references, and compliance with the solicitation.

Award, if made, will be to the lowest responsive and responsible bidder. The County reserves the right to reject any or all bids, waive informalities, request clarification, verify information, and cancel or reissue the solicitation when in the County’s best interest and permitted by law. The County may conduct pre-award discussions or request evidence supporting responsibility, but it will not permit a bidder to alter the substance or price of its bid except as allowed by law.

IFB No. 2026-9 #3 | Page 5 of 16

8. CONTRACT REQUIREMENTS

8.1 Licensing and Registration

The contractor and its subcontractors shall hold all licenses and registrations required for their respective work. The bidder shall provide its Virginia contractor license number and classification on the Bid Form and shall comply with applicable State Corporation Commission registration requirements.

8.2 Insurance

Before beginning work, the successful bidder shall provide certificates of insurance from insurers authorized to do business in Virginia. Coverage shall remain in effect throughout the work. The County should confirm its current minimum limits before advertisement.

Coverage Minimum Limit

Workers’ Compensation Statutory; Employers’ Liability: $500,000

Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate

Automobile Liability $1,000,000 combined single limit

Umbrella / Excess Liability, if required $5,000,000 General Aggregate / $5,000,000 Each Occurrence

Franklin County, its officers, officials, employees, and agents shall be named as additional insureds on the commercial general liability policy for ongoing and completed operations, when commercially available and applicable. The contractor is responsible for ensuring adequate coverage for all subcontractors.

8.3 Bonds

Bid, performance, and payment bonds are not required for this project.

8.4 Safety, Security, and Conduct

The contractor is solely responsible for construction means and methods and for the safety of its personnel, subcontractors, County employees, building occupants, and the public within the work area. Personnel shall comply with County security and conduct requirements. Tobacco, alcohol, controlled substances, weapons, harassment, and disruptive behavior are prohibited on County property except as otherwise permitted by law or County policy.

8.5 Subcontractors

The contractor remains fully responsible for all subcontracted work. The County may request a list of subcontractors and evidence of their qualifications, licenses, and insurance. Substitution of a key subcontractor after award requires prior written County approval.

8.6 Changes

Only a written change order signed by authorized representatives of the County and contractor may change the contract price, time, or scope. The contractor proceeds with changed or extra work without such authorization at its own risk, except for immediate action reasonably necessary to protect persons or property, which must be reported promptly.

8.7 Warranty

The contractor warrants that work will be new unless otherwise specified, of good quality, free from defects, and in conformance with the Contract Documents. Unless a longer period is specified by the manufacturer or Contract Documents, the correction period shall be one year from Substantial Completion. Warranty obligations survive final payment.

8.8 Indemnification

To the fullest extent permitted by law, the contractor shall indemnify and hold harmless Franklin County and its officers, officials, employees, and agents from claims, damages, losses, and expenses, including reasonable attorneys’ fees, but only to the extent caused by the negligent acts, errors, omissions, or willful misconduct of the contractor, its subcontractors, or persons for whom they are responsible. Nothing herein waives the County’s sovereign or governmental immunity.

IFB No. 2026-9 #3 | Page 6 of 16

8.9 Compliance and Nondiscrimination

The contractor shall comply with all applicable federal, state, and local laws and with mandatory contract provisions applicable to Virginia public contracts, including nondiscrimination, drug-free workplace, authorization to transact business, employment verification when applicable, and prohibition on certain discriminatory boycotts when applicable.

Required certifications are incorporated into the Bid Form.

8.10 Termination and Default

The County may terminate the contract for default after written notice and a reasonable opportunity to cure, subject to the urgency and nature of the default. The County may also terminate for convenience by written notice and will pay for conforming work completed and reasonable, documented demobilization costs through the effective termination date, but not anticipated profit on unperformed work.

8.11 Order of Precedence and Entire Agreement

The final contract will consist of the County’s written agreement or purchase order, addenda, this IFB, drawings and specifications, the accepted bid, and approved change orders. In the event of conflict, subsequently executed change orders and addenda govern, followed by the written agreement, technical requirements, this IFB, and the bidder’s submission. Bidder terms that conflict with County terms are rejected unless expressly accepted in writing by the County.

9. General Provisions

9.1 ANTI-DISCRIMINATION: By submitting a proposal, the offeror represents and warrants to Franklin County, Virginia that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the Americans With Disabilities Act, Section 2.2-4311 of the Virginia Public Procurement Act (VPPA), and all other applicable federal, state and local anti-discrimination laws, codes, rules, and regulations. Without limiting the foregoing, during the performance of this contract, the offeror agrees as follows:

1. The offeror will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state or federal law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the offeror. The offeror agrees to post in conspicuous places, available to employees, notices setting forth the provisions of this nondiscrimination clause.

2. The offeror, in all solicitations or advertisements for employees placed by or on behalf of the offeror, will state that such offeror is an equal opportunity employer.

3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements.

4. The offeror will include the provisions of the above 1, 2 and 3 in every subcontractor or purchase order over $10,000 in connection with this RFP, so that the provisions will be binding upon each subcontractor or vendor.

9.2 DRUG-FREE WORKPLACE: During the performance of the contract, the offeror agrees to (i) comply with the drug-free workplace provisions of Virginia Code 2.2-4312; (ii) provide a drug-free workplace for the offeror’s employees; (iii) post in conspicuous places, available to employees, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance is prohibited in the offeror’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iv) state in all advertisements or solicitations for employees that the offeror maintains a drug-free workplace; and (v) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000 in connection with this RFP, so that the provisions will be binding upon each subcontractor or vendor.

9.3 IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting its proposal, the offeror represents and warrants that it does not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.

IFB No. 2026-9 #3 | Page 7 of 16

9.4 APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in a court of appropriate jurisdiction in Franklin County, Virginia. The offeror shall comply with all applicable federal, state and local laws, codes, rules and regulations.

9.5 ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, the offeror represents and warrants that its proposal is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any other offeror, supplier, or subcontractor in connection with their proposal, and that it has not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Furthermore, the provisions, requirements, and prohibitions contained in Sections 2.2-4367 through 2.2-4377 of the Virginia Code, pertaining to bidders, offerors, contracts, and subcontractors, are applicable to this RFP and any resulting contract, as are the provisions, requirements, and prohibitions contained in Sections 2.2-3100 through 2.2-3131 of the Virginia Code.

9.6 QUALIFICATIONS OF OFFEROR: Franklin County may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to provide the services/furnish the goods as required under this RFP, and the offeror shall furnish to Franklin County all such information and data for this purpose as may be requested. Franklin County reserves the right to inspect the offeror’s physical facilities prior to award to satisfy questions regarding the offeror’s capabilities. Franklin County further reserves the right to reject any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy Franklin County that such offeror is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.

9.7 DEBARMENT STATUS: By submitting its proposal, the offeror represents and warrants that it is not currently debarred by the Commonwealth of Virginia, or any city, county, town or political subdivision therein, from submitting bids or proposals on contracts for the type of goods and/or services covered by this solicitation, nor is it an agent of any person or entity that is currently so debarred.

9.8 NONDISCRIMINATION TOWARDS OFFERORS: A bidder, offeror or contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, status as a service disabled veteran, or any other basis prohibited by state law relating to discrimination in employment or because the bidder or offeror employs ex-offenders unless Franklin County has made a written determination that employing ex-offenders on the specific contract is not in its best interest. FRANKLIN COUNTY DOES NOT DISCRIMINATE AGAINST FAITH-

BASED ORGANIZATIONS.

9.9 SCC REGISTRATION: Pursuant to Virginia Code § 2.2-4311.2, the offeror must be registered with the State Corporation Commission if so required by Title 13.1 or Title 50 of the Virginia Code or otherwise required by law.

9.10 MINORITY CONTRACTING: It is the policy of Franklin County to maximize participation by minority and women owned businesses, small businesses, and service disabled veteran businesses in contracting opportunities.

9.11 AVAILABILITY OF FUNDS: It is understood and agreed by the offeror that Franklin County shall be bound only to the extent of the funds available or which may hereafter become available for the purpose of the Contract.

9.12 DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions or other breach of any resulting contract by the offeror, Franklin County may terminate the contract and/or procure the goods and services from other sources and hold the offeror responsible for any resulting additional purchase and administrative costs. These remedies shall be in addition to any other remedies which Franklin County may have under the contract, at law, or in equity.

IFB No. 2026-9 #3 | Page 8 of 16

9.13 CONTRACTUAL CLAIMS: The procedure for reviewing and resolving contractual claims and resolving contractual disputes shall be the procedure set forth in Virginia Code § 2.2-4363.C.

IFB No. 2026-9 #3 | Page 9 of 16

BID FORM

DSS ADA RESTROOM PROJECT | IFB NO. 2026-9 #3

The undersigned, having examined the Contract Documents and site conditions and having received all requested clarifications, offers to complete the work for the following firm, fixed lump sum:

TOTAL LUMP-SUM BID (numbers): $________________________________________

Total Lump Sum Bid Price in words:

Schedule Commitment Bidder’s Commitment

Calendar days from Notice to Proceed to Substantial Completion ____________ calendar days

Calendar days from Substantial Completion to Final Completion ____________ calendar days

Addenda Acknowledgment

The bidder acknowledges receipt of the following addenda (enter number and date; write “None” if none were issued):

Addendum No. Date

Bidder Information

Legal name of bidder

Trade name, if any

Business address

City / State / ZIP

Telephone

Email

Federal EIN

Virginia SCC ID

Virginia contractor license no. / class / specialty

IFB No. 2026-9 #3 | Page 10 of 16

Bidder Certifications

By signing below, the bidder certifies that:

1. The bid is genuine, was independently prepared, and is not the result of collusion or restraint of competition.

2. The signer is authorized to bind the bidder, and the bid will remain valid for the period stated in the IFB.

3. The bidder has reviewed the entire solicitation, attended the mandatory site visit, and acknowledges all addenda listed above.

4. The bidder is properly licensed and authorized to transact business in Virginia, or is not required to be so authorized and will provide the basis upon request.

5. The bidder is not currently debarred from public contracting and has disclosed any pending debarment or relevant criminal conviction affecting responsibility.

6. The bidder will comply with all applicable mandatory provisions for Virginia public contracts, including nondiscrimination and drug-free workplace requirements.

7. The bidder has not included impermissible qualifications, exceptions, or conflicting terms. Any requested exception is clearly identified on an attached page and is subject to County acceptance.

Authorized signature:

Date:

Printed name:

Title:

Company:

Email:

Telephone:

State of organization:

Witness / Attest, if applicable:

Date:

Attachments Submitted With Bid

• Completed and signed Bid Form

• Addenda acknowledgment

• Copy of applicable Virginia contractor license

• Bid bond, if required

• Requested exceptions or disclosures, if any

• Other documents required by addendum

IFB No. 2026-9 #3 | Page 11 of 16

SAMPLE CONTRACT/AGREEMENT

To be completed by the Offeror(s) selected for contract award(s). This form is not required to be completed at the time of Proposal submission]

CONTRACT FOR

[Insert Project Title]

THIS CONTRACT is made effective this _____day of_________, 20__ by and between the County of Franklin, Virginia, acting by and through the County Administrator, hereinafter referred to as the "County," and [_________________________] or his, it’s or their successors, executors, administrators and assigns, hereinafter referred to as the "(Vendor) [or] (Consultant)", collectively, “the parties”.

WHEREAS, in response to the County’s Invitation to Bid # [ ] entitled [ ], the (Vendor) [or] (Consultant) has submitted a timely Bid to provide services as described in its sealed Bid (Exhibit 1), and the County desires to contract with the (Vendor) [or] (Consultant) to provide the services; and

WHEREAS the parties have mutually agreed to negotiated changes to the initial Bid; and

WHEREAS, in consideration of the payments to be made by the County of Franklin, and other good and valuable consideration, the parties covenant and agree as follows:

1. Statement of Work. The (Vendor) [or] (Consultant) shall provide the services in accordance with the provisions of this Contract, to include and incorporate by reference all terms and conditions and other stated requirements of the County’s ITB inclusive of addenda, and the Exhibits identified below and attached to this Contract.

• Exhibit 1: Offeror’s Bid for Project

• Exhibit 2: Negotiated Changes to the Bid (if applicable)

• Exhibit 3: Other Exhibits; Number as applicable

2. Payment. The County shall pay the Contractor the fixed lump sum of $ [INSERT CONTRACT SUM] (the “Contract Sum”), subject only to additions and deductions authorized by written change order. The Contract Sum includes all costs necessary to complete the Work, including overhead, profit, labor, materials, equipment, delivery, mobilization, insurance, permits, taxes not legally exempt, cleanup, and incidentals.

3. Performance Period. The (Vendor) [or] (Consultant) shall commence work on (DATE) and complete work/provide all deliverables (by DATE) [or] (within __ calendar days after receipt of Notice to Proceed).

4. Liquidated Damages. The (Vendor) [or] (Consultant) shall be liable for and shall pay the Owner $XXX for each calendar day of delay past the stipulated Performance Period ending date. (Vendor) [or] (Consultant) further agrees that Owner may deduct and retain all such liquidated damages out of any money due (Vendor) [or] (Consultant) under the terms of this Contract.

5. Term. The contract shall be deemed in force only to the extent of appropriations available each fiscal year; the County’s extended obligations on contracts that include funding through successive fiscal periods shall be contingent upon actual appropriations for the successive periods (additional years).

6. Independent Contractor. (Vendor) [or] (Consultant) is an independent contractor, and its employees shall not be classified as County employees and shall not claim nor receive any County employee benefits (such as worker’s compensation, accident, or health insurance, etc.).

7. Non-exclusive. This Contract is non-exclusive. County may contract with other entities for the same or similar services without liability or obligation to (Vendor) [or] (Consultant).

IFB No. 2026-9 #3 | Page 12 of 16

8. Certification of Compliance with Immigration Laws and Regulations. As specified and agreed in (Vendor’s) [or] (Consultant’s) Proposal response, (Vendor) [or] (Consultant) certifies compliance with Immigration Laws and Regulations.

9. Insurance. The (Vendor) [or] (Consultant) shall maintain the required insurance coverages for the entire duration of the Contract including all renewal periods and shall provide notice of non-renewal or cancellation.

10. Amendments/Modifications. The parties may amend this Contract at any time, in writing, by my mutual agreement. The County Administrator or his designee may execute such amendments on behalf of the County.

11. Suspension or Termination. The County may terminate this Contract for convenience or cause as specified in the ITB.

12. Required Notifications. (Vendor) [or] (Consultant) shall immediately notify the County in case of emergency, injury to persons, or damage to equipment or property.

13. Notices. Notices required by this Contract shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Contract shall be addressed to the individuals below unless otherwise modified by subsequent written notice:

(Vendor) [or] (Consultant):

Name Address

County:

Name Address

14. Terms and Conditions. Except as may otherwise be stated above, all requirements, terms and conditions of the County’s ITB; and as may otherwise be included as an Exhibit to this Contract shall apply to the Contract.

15. Conflict. In the event of a conflict between the Contract Documents referenced below, the following shall control:

• County issued contracts take precedence over County issued solicitations.

• A solicitation’s Contract Specific Terms and Conditions takes precedence over a solicitation’s General Terms and Conditions.

• County issued documents shall in all cases prevail over a Contractor supplied contract document, unless specifically agreed in writing by the County.

16. [Other Headings and Exhibits, if needed]

IFB No. 2026-9 #3 | Page 13 of 16

SIGNATURES ON FOLLOWING PAGE

IFB No. 2026-9 #3 | Page 14 of 16

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above.

(VENDOR) [OR] (CONSULTANT)

BY____________________________________

Print or Type Name

TITLE__________________________________

COUNTY OF FRANKLIN, VIRGINIA

BY_____________________________________

Print or Type Name

TITLE__________________________________

IFB No. 2026-9 #3 | Page 15 of 16

(SAMPLE CONTRACT)

EXHIBIT 1

OFFEROR’S BID

(A copy of the Vendor’s Bid is inserted here)

EXHIBIT 2

NEGOTIATED CHANGES TO OFFEROR’S BID

(The negotiated changes to the Offeror’s Bid is inserted here)

IFB No. 2026-9 #3 | Page 16 of 16

EXHIBIT 3

INSURANCE

The Vendor/Consultant/Contractor shall maintain the required insurance coverages for the entire duration of the Contract including all renewal periods and shall provide notice of non-renewal or cancellation.

At a minimum, the following insurance coverages and limits shall be maintained:

Commercial General Liability:

$1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, property damage, personal and advertising injury, contractual liability, and products/completed operations, as applicable.

Automobile Liability:

$1,000,000 combined single limit per accident for bodily injury and property damage, covering owned, hired, and non-owned vehicles used in connection with performance of the Contract.

Workers' Compensation:

Workers' Compensation coverage in accordance with the statutory requirements of the Commonwealth of Virginia.

Employer's Liability:

$500,000 each accident; $500,000 each employee for disease; and $500,000 policy limit for disease.

Professional Liability/Errors and Omissions:

$1,000,000 per claim and $1,000,000 annual aggregate for claims arising from errors, omissions, or negligent acts in the performance of professional services under the Contract.

The County reserves the right to require additional insurance coverage or higher limits when warranted by the nature or scope of the services to be performed.

The insurance requirements as specified in EXHIBIT 3 of the RFP shall be inserted into the finalized contract here.

IF OFFERED A CONTRACT, THE OFFEROR SHALL CONFIRM THAT ALL INSURANCE REQUIREMENTS

SPECIFIED HEREIN CAN BE MET AND SHALL PROVIDE A CERTIFICATE OF INSURANCE EVIDENCING

THE REQUIRED COVERAGE PRIOR TO CONTRACT EXECUTION.

DOCUMENTS ARE TO INCLUDE THE REQUIRED STATEMENT:

“The County of Franklin, Virginia, its officers, agents, and employees are additional insured on a primary and non-contributory basis.