IFB _500_26 SR 53 at LCR Intersection Improve.pdf

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 1

DAWSON COUNTY GEORGIA

INVITATION FOR BIDS (IFB)

STATE ROUTE 53 AT LUMPKIN CAMPGROUND ROAD

INTERSECTION IMPROVEMENTS

IFB #500-26

Submission Deadline:

July 2, 2026 at 3:00 p.m. (EST)

Delivery Address:

Dawson County Board of Commissioners

Attn: Purchasing Manager

25 Justice Way, Suite 2223

Dawsonville, GA 30534

Important: The responsibility for submitting a response to this IFB on or before the stated date and time lies solely with the offeror.

Issue Date: June 3, 2026

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 2

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection

Improvements

Table of Contents

Invitation to Bidders

IFB Timeline

General Overview

General Conditions

Scope of Work

General Terms

Vendor’s Checklist Form

Vendor’s Information Form

Vendor’s Price Bid Form

Bid Bond

Vendor’s Reference Form

Execution of Bid Form

Addenda Acknowledgement Form

Drug Free Work Place Form

Certificate and Statement of Non-Collusion Form

Georgia Security and Immigration Compliance Act Affidavit

Sample Contract

Special Provisions and Drawings

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 3

Invitation To Bidders

Dawson County is seeking sealed bids from qualified vendors for materials and labor to perform intersection improvements for State Route 53 at Lumpkin Campground Road.

All relevant specifications and requirements are outlined in Section II of this solicitation package. Bidders are encouraged to review this entire packet carefully before preparing their submission.

Bid Submission Instructions Complete bid packages must be submitted in a sealed envelope or container clearly marked with the Bid Name and Bid Number. Submissions must include a completed Vendor Price Proposal Form and be typed or printed in ink. Handwritten or incomplete proposals may not be considered. Electronic copies of the bid documents are available at:

https://www.bidnetdirect.com//dawsoncounty

Pre-Bid Meeting:

There will be a Non-Mandatory Pre-Bid Meeting on Thursday, June 11, 2026 at 1:00 PM. This will be held in the Administration Office Conference Room located at:

25 Justice Way, Suite 2204 Dawsonville, GA 30534

Questions & Clarifications:

All questions must be submitted in writing via email to:

Hanna Milford, Purchasing Manager Hmilford@dawsoncountyga.gov

Questions are due by June 18, 2026 at 5:00PM. Responses to all inquiries will be posted on both the Dawson County website and the Georgia Procurement Registry by June 25, 2026. Any changes to the scope or terms of this solicitation will be issued via formal addendum.

Equal Opportunity Statement:

Dawson County is committed to providing equal opportunity for all businesses and does not discriminate on the basis of race, color, religion, sex, national origin, disability, or veteran status. This policy ensures that all segments of the business community have fair access to County procurement opportunities.

Please note that Dawson County does not guarantee a minimum or maximum value for this contract. We appreciate your interest in doing business with Dawson County and look forward to your participation.

Sincerely, Hanna Milford, Purchasing Manager

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 4

Section I – General Overview

1. Bid Submission

The offerors shall package and seal its submittal so that they will not be damaged in mailing. One (1) original of the complete signed submittal must be received, July 2, 2026 at 3:00PM, be submitted in a sealed envelope stating on the outside the vendor’s name, address, IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements and delivered to:

Dawson County Board of Commissioners Attn: Purchasing Manager 25 Justice Way, Suite 2223 Dawsonville, Ga 30534

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County.

Hand Delivery: Hand Delivery copies may be brought to the above address between the hours of 8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncountyga.gov. No submission will be accepted after 3:00PM on the date listed above, at which time all company names and offers received will be publicly read aloud.

GPS Location: Some GPS systems cannot locate the above-named address. Proposers may search the following address if trying to visit the Dawson County Government Center: 25 Tucker Avenue Dawsonville, GA 30534. Tucker Avenue is located on the East side of the Government Center. Upon arrival, please continue one block West on Shoal Creek Road to Justice Way. Parking for the Government Center is available off of Justice Way. Proposers should verify address is in Dawson County and not a surrounding community.

2. Contact Person

Vendors are encouraged to contact Hanna Milford, Purchasing Manager via email at hmilford@dawsoncountyga.gov to clarify any part of the IFB requirements. All questions that arise prior to the Deadline for Questions due date shall be directed to the contact person in writing via email. Any unauthorized contact shall not be used as a basis for responding to this IFB and also may result in the disqualification of the vendor’s submittal.

Vendors may not contact any elected official or other county employee to discuss the bid process or bid opportunities except through the Purchasing Manager named herein, or as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any vendor violating this provision.

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 5

3. Additional Information/Addenda

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the County’s website under the bid information. Vendors should not rely on any representations, statements or explanations other than those made in this IFB or in any addendum to this IFB. Where there appears to be a conflict between the IFB and any addenda issued, the last addendum issued will prevail. Vendors are advised to check the website for addenda before submitting their bids.

Vendors must acknowledge an issued addenda by including the Addenda Acknowledgement with the submittal. Bids which fail to acknowledge the vendor’s receipt of any addendum may result in the rejection of the offer if the addendum contains information which substantially changes the Owner’s requirements. Absence of acknowledgement does not release the Bidder from being held to any changes/information released in the addenda.

4. Late Submittal and Late Modifications

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a Bid not properly addressed and identified, and/or delivered to the proper designation.

5. Rejection of Bids/Cancellations

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County. Dawson County reserves the right to cancel this IFB at any time.

6. Minimum IFB Acceptance Period

Submittals shall be valid any may not be withdrawn for a period of ninety (90) days from the date specified for receipt submittals.

7. Non-Collusion Affidavit

By Submitting a response to this IFB, the vendor represents and warrants that such Bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham Bid, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor. By submitting a Bid, the vendor represents and warrants to that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the Bid or in the contract which may be made under it, or in any expected profits to arise there from.

8. Cost Incurred by Vendors

All expenses involved with the preparation and submission of the IFB to the Dawson County Board of Commissioners, is the responsibility of the vendor(s).

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 6

9. Bid Opening

Bids will be opened and read immediately following the bid deadline at the physical address stated in this document. A copy of the bid tabulation to the IFB will be posted on the County Website within three (3) days after the IFB has been opened.

10. Open Records

All materials submitted in connection with this IFB will be public documents and subject to the O.C.G.A. § 50-18-71, Open Records Act and all other laws of the State of Georgia; and the open records policies of Dawson County Board of Commissioners. All such materials shall remain the property of Dawson County and will not be returned to the respondent. Should you believe that your bid contains any trade secrets you must submit an affidavit, along with the bid/proposal, that states that specific portions of the bid/proposal contain trade secrets as defined by Georgia law (article 27 of Chapter 1 of Title 10 of the Official Code of Georgia). Furthermore; the affidavit must be detailed, citing specifically the portions of the bid/proposal containing any trade secrets. All such materials shall remain the property of Dawson County and will not be returned to the respondent.

11. Taxes

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/vendor from applicable sales taxes that may be required of them in relations to this project. Selected vendor will be provided with Dawson County’s Sales and Use Tax Certificate of Exemption number upon request.

12. Vendor Information

All submissions shall include a completed vendor information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the vendor from submitting a Bid.

13. Insurance

Selected vendor will be required to provide a Certificate of Insurance as proof of liability and workman’s compensation insurance while under contract with Dawson County. Workman’s Compensation insurance should be as required by the State of Georgia. General Liability at a minimum should cover $1,000,000 per incident and automobile insurance of $500,000 combined single limit per accident for bodily injury, property damage. Dawson County Board of Commissioners shall be named as additionally insured for the project herein.

14. Bonds

If required, under Section II – Scope of Work of this document, any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred (100%) performance bond. All bonds would be payable to Dawson County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 7

15. Anti-Discrimination Dawson County, in accordance with the Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that n any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this Invitation to Bid and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their bids, all bidders certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964. In every contract of over $10,000 the provisions below apply.

During the performance of this contract, the contractor agrees as follows:

o The contract will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

o The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

o Notices, advertisements and solicitations places in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

The contractor will include the provisions of 1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

16. Georgia Security and Immigration Compliance Act Vendors submitting a qualification package in response to this IFB must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

17. Gratuities

Dawson County acknowledges that it may be customary to provide gifts to employees or departments. However, it shall be unethical for any County employee involved in making procurement decisions to have personal investments in any business entity that creates a Conflict between their private interests and their public duties. It shall be unethical for any person to offer, give, or agree to give any Dawson County employee, or for any Dawson County employee to solicit, demand, accept, or agree to accept from any vendor or business, a gift or gratuity in any amount in exchange for any decision, approval, disapproval, or recommendation concerning a solicitation.

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 8

Section II – General Conditions

Dawson County Purchasing Department is soliciting sealed bids from licensed, qualified vendors with demonstrated competence and experience to provide all labor and materials required to perform a turnkey intersection improvement project for State Route 53 at Lumpkin Campground Road.

Liquidated Damages have been set at $1,000.00 per day under the General Terms and Conditions of this contract. The tasks are listed in order in which work is to be performed. The construction schedule will be pre-approved by the Public Works staff.

Retainage The vendor’s fee will be paid on a Net 30 basis less 5% retainage for the entirety of the contract, until completion. Upon completion of the work, and once the authorized contract representative determines that the work is reasonably satisfactory, the County will release the retainage to the contractor on a Net 30 basis.

Contract Period The initial term of a contract awarded as a result of this Invitation for Bid shall be from date of award through acceptance of this project from the County. Each task shall be completed no later than two hundred and forty (240) days, and will begin on the start date contained within the Notice to Proceed letter to be issued after award. The Contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract.

If at any time the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

Dawson County will not incur any costs as a result of preparation of a response for this IFB.

Scope of Work Contractors must be qualified to perform the scope of work listed below. Qualifications include at a minimum of five (5) years’ experience with grading, paving, storm drainage, and traffic signal installation as specified in the options listed.

Contractor shall be prequalified through the Georgia Department of Transportation (GDOT) and shall submit the GDOT certificate with their response.

Contractor shall provide a turn-key intersection improvement project for State Route 53 at Lumpkin Campground Road. This is approximately 0.426 miles. Contractor is to reference attached plans for additional details.

Dawson County shall be responsible for all work involving the materials, testing, and inspections.

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 9

Contractors must provide all equipment, materials and labor to complete the scope of work as detailed, but not limited, to below:

All connector roads and all driveways shall be tied in to make a smooth transition as agreed upon by the Owner and the Contractor.

Contractor to utilize Georgia Department of Transportation standard specifications for construction, latest edition, where applicable, for all technical specifications not referenced in these contract documents.

Contractor to utilize all current applicable special provisions and supplemental Georgia Department of Transportation specifications, latest edition, where applicable.

Paving plan and design mix shall be the contractor’s responsibility and shall be submitted and approved prior to starting. All testing shall be the responsibility of Dawson County.

Contractor shall work 5 days per week Monday-Friday. Contractor must request to work nights and weekends 2 weeks in advance.

o No work shall occur in the travel lanes from 6:00 am – 8:00 am and from 3:00 pm – 6:00 pm Monday – Friday

All mailboxes moved shall meet the USPS guidelines. All mailboxes shall be installed with expandable cement foam (two parts) in accordance with manufacturer’s specifications.

All traffic control shall be the responsibility of the contractor. The plan for traffic control must be approved by Dawson County prior to start of construction. State Route 53 and Lumpkin Campground Road will not be closed to through traffic at any time during construction.

Materials Transfer Vehicle (MTV) must be utilized throughout the entire project and is required by Dawson County. MTV and paving equipment shall meet the following:

o MTV has a truck unloading system which receives mixture from the hauling equipment and independently delivers mixtures from the hauling equipment to the paving equipment. Has mixture remixing capability by either a storage bin in the MTV with a minimum capacity of 14 tons (13 megagrams) of mixture and a remixing system in the bottom of MTV storage bin, or a dual pugmill system located in the paver hopper insert with two full length transversely mounted paddle mixers to continuously blend the mixture as it discharges to a conveyor system. Provides to the paver a homogenous, non-segregated mixture of uniform temperature with no more than 20°F (18°C) difference between the highest and lowest temperatures when measured transversely across the width of the mat in a straight line at a distance of one foot to three feet from the screen while the paver is operating.

If the MTV malfunctions during spreading operations, discontinue placement of hot mix asphaltic concrete after there is sufficient hot mix placed to maintain traffic in a safe manner. However, placement of hot mix asphaltic contrite in a lift not exceeding 2 in. (50mm) may continue until any additional hot mix in transit at the time of the malfunction has been placed. Cease spreading operating thereafter until the MTV is operation.

Contractor shall provide a two (2) year warranty on all pavement work completed. All rework and warranty areas shall be repaired within forty-five (45) days of notification by Dawson County. This warranty timeframe is for asphalt, to include base failure, rutting, raveling, and settlement.

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 10

Scheduling and Delivery The Contractor must provide the crew manned by the number necessary to complete the task

The Contractor will attend a pre-construction meeting with County staff to determine start date, timetable coordination and all other pertinent information.

Management Agent/Employees The Vendor shall assign a main point of contact that will be responsible for the project.

Each employee working on the project must be clearly identifiable with a company uniform and badge/work identification card.

Warranty Contractor shall provide a two (2) year warranty on all pavement work completed. All rework and warranty areas shall be repaired within forty-five (45) days of notification by Dawson County. This warranty timeframe is for asphalt, to include base failure, rutting, raveling, and settlement. The bid is to maintain contact information of the individual/firm who will be responsible for the warranty repair.

Completing the Vendor’s Price Proposal Form

1. Vendors must provide pricing on the Vendor’s Price Proposal Form included in this document.

2. If a vendor does not wish to bid a certain item the response of “No Bid” is appropriate. This does not disqualify vendors. Dawson County will look at the totality of each proposal.

3. Where errors or omissions result in discrepancies in bid totals, prices per unit as submitted will be binding.

4. Due to the nature of this project, it is vital that all material arrive on or before the proposed number of delivery days stated in the Price Proposal Sheet. Time is of the essence and is an essential element of this IFB.

Payment

1. Upon inspection and acceptance of all goods, amount due shall be eligible for payment.

2. Vendor must furnish delivery receipt with invoice identifying that order has been delivered in accordance with specifications, quantities, and price set forth on the original order. A Dawson County employee’s signature must appear on the delivery receipt or invoice.

3. Dawson County is tax exempt. A Tax Exemption certificate will be provided upon award.

4. Dawson County cannot exempt others from taxes. Vendor must pay taxes as applicable by law.

5. Dawson County reserves the right to deduct from payment any monies owed to Dawson County by the vendor.

6. Itemized all invoices in full. Invoice totals and retainages shall be broken out by Task. Show payment terms, reference Purchase Orders (if applicable).

7. Inspection and Acceptance of Deliveries: The County reserves the right to inspect all goods and products delivered. The County will decide whether to accept or reject items delivered. The inspection shall be conclusive except with respect to latent defects, fraud, or such gross mistakes as shall amount to fraud. Final inspection resulting in acceptance or rejection of the products will be made as soon as practicable, but failure to inspect shall not be construed as waiver by the County to claim reimbursement or damages for such products which are later found to be in non-

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 11 conformance with specifications. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality subject to an adjustment in price be determined by the department.

8. Upon inspection and acceptance of all items, amount due shall be eligible for payment. Bids that require a down payment or mid-payment are not acceptable.

9. Final payment will be based upon actual in-place products and upon acceptance by the County.

10. Dawson County pays on a NET/30 term based on date correct invoice received by our Accounts Payable Department. All invoices should be sent to:

• LJA Engineering: Madison Lawson 89 East Athens Street Winder, GA 30680 mlawson@lja.com

11. Proof of Licensing: Contractor shall submit proof of professional license, insurance and business license at time of submittal as it relates to the Scope of Work defined herein. The business license will be the current license your business operates, if you are out of county, this will not be a Dawson County business license.

12. The successful vendor must hold a valid Business License at time of proposal and a copy must be filed with the Purchasing Manager at time of proposal. If awarded to an out-of-county vendor, that vendor must register their business license with the Dawson County Planning and Development Department within 10 days of award. Fees may apply and are not a part of this agreement. Note:

Only the successful vendor needs to register with Dawson County Planning and Development Department. As of January 1, 2017, there is not a registration fee.

Administration The contract will be administered by the Purchasing Manager with the Dawson County Public Works Director or designee being the main point of contract for all questions during the term of the contract.

Procedures and Miscellaneous Items

1. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated in the form of an addenda if the scope specifications are to be affected and posted on the County’s website under the bid information, all firms responding to this IFB should check the website before responding to this IFB.

2. All respondents to this IFB shall indemnify and hold harmless the Dawson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this IFB. The issuance of this IFB constitutes only an invitation to present a proposal. The Dawson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this IFB. The Dawson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this IFB is withdrawn or the project canceled for any reason, the Dawson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this IFB or otherwise.

3. The IFB is subject to the provisions of the Dawson County Purchasing Policy and any revisions thereto, which are hereby incorporated into this IFB in their entirety except as amended or superseded herein.

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 12

4. Failure to submit all the mandatory forms from this IFB package shall be just cause for the rejection of the qualification package. However, Dawson County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

5. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated in the form of an addenda if the scope specifications are to be affected and posted on the County’s website under the bid information, all firms responding to this IFB should check the website before responding to this IFB.

6. All respondents to this IFB shall indemnify and hold harmless the Dawson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this IFB. The issuance of this IFB constitutes only an invitation to present a proposal. The Dawson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this IFB. The Dawson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this IFB is withdrawn or the project canceled for any reason, the Dawson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this IFB or otherwise.

7. The IFB is subject to the provisions of the Dawson County Purchasing Policy and any revisions thereto, which are hereby incorporated into this IFB in their entirety except as amended or superseded herein.

8. Failure to submit all the mandatory forms from this IFB package shall be just cause for the rejection of the qualification package. However, Dawson County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

9. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

10. In case of failure to deliver goods in accordance with the contract terms and conditions, Dawson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the Vendor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Dawson County may have.

11. By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contacts by any agency of the State of Georgia.

12. Any contract resulting from this IFB shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. Then Vendor shall comply with applicable federal, state, and local laws and regulations.

13. It is understood and agreed between the parties herein that Dawson County shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

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14. Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the submittal is the sole responsibility of the respondent.

Bonds Bid Bond – 5% Payment Bond – 100% Performance Bond – 100%

Determination of Successful Bidder The contract will be awarded to the lowest responsive, responsible Bidder, if awarded.

a. Responsibility The determination of the Bidder’s responsibility will be made by the County based on whether the Bidder:

- Maintains a permanent place of business.

- Has the appropriate technical experience, where applicable.

- Has adequate plant and equipment to do the work properly and expeditiously and has suitable financial means to meet obligations incidental to this work, where applicable.

- The Bidder shall furnish to the County, all such information and data for this purpose as the County may request.

b. Responsiveness The determination of responsiveness will be made by the County based on a consideration of whether the Bidder has submitted a complete proposal form without irregularities, excisions, special conditions, or alternative bids for any time unless specifically requested on the proposal form.

Final Selection Following review of all qualified offers, a recommendation will be made to the Dawson County Board of Commissioners by the project representative. Following Commission approval, the County will complete the contract process.

The Dawson County Board of Commissioners reserves the right to accept the response that is determined to be in the best interest of the County. The County reserves the right to reject any and or all proposals. It is the intent of the County to award all services to one (1) contractor; however, will award in a manner that is in the best interest of the County. The County reserves the right to award any combination or none of the tasks within this IFB.

End of this Section

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Section III – General Terms

1. Addenda, Changes, and Interpretations It is the sole responsibility of each Vendor to notify the Purchasing Manager by E-mail and request modification or clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question-and-Answer Deadline. Requests received after this date may not be addressed. All questions and requests for information received will be responded to by an official written addendum and uploaded to the solicitation website and Georgia Procurement Registry. Under no circumstances shall an oral explanation given by any County official, officer, staff, or agent, be binding upon the County. Such oral explanation should be disregarded. All addenda are a part of the competitive solicitation documents, and each Vendor will be bound by such addenda. It is the responsibility of each Vendor to read and comprehend all the addenda issued.

2. Withdrawal of Bid The Vendor shall give notice in writing of its claim to withdraw its bid without penalty, due to an error within twenty-four (24) hours after the conclusion of the bid opening. Bids may be withdrawn from consideration due solely to a mistake therein, provided the bid was submitted in good faith, the mistake was a clerical mistake as opposed to a judgement mistake, and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the quote, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evident drawn from inspection of original work papers, documents and material used in the preparation of the quote sought to be withdrawn. The Vendor’s original work papers shall be the sole acceptable evidence of error and mistake if Vendor elects to withdraw its bid.

No Vendor who is permitted to withdraw a bid shall, for compensation, supply an material or labor to perform any subcontract or other work agreement for the contractor to who the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the services for which the withdrawn quote was submitted.

Bid withdrawal is not automatically granted and will be allowed solely at Dawson County’s discretion.

3. Vendor’s Costs The County shall not be liable for any costs incurred by Vendors in responding to this solicitation.

4. Pricing All pricing should be identified on the Vendor’s Price Proposal Form provided in this solicitation.

No additional costs may be accepted other than the pricing and costs stated on the Vendor’s Price Proposal Form. Failure to use the solicitation form and provide pricing as requested in this solicitation may cause your bid to be deemed non-responsive.

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5. Price Validity Prices provided in this bid shall be valid for ninety (90) days from the bid opening unless otherwise extended and agreed upon by the County and Vendor. The County shall award the contract within this time period or request from the recommended awarded contractor an extension to hold pricing until services have been awarded.

6. Taxes Goods and Services are exempt from Federal Excise Tax and Georgia State Sales and Use Tax. A certificate will be furnished upon request. Dawson County is exempt from taxes, but the successful Vendor shall pay all taxes required by law. Dawson County cannot exempt others from tax.

7. Related Expenses/Travel Expenses Your bid must include all costs, including travel. The County will not accept additional costs.

8. Submission and Receipt of Bids To receive consideration, bids must be received prior to the bid opening date and time. Unless otherwise specified, Vendors shall use the bid documents provided by the County. These forms may be duplicated, but failure to use the forms may cause the bid to be rejected. Any erasures or corrections on the quote must be made in ink and initialed by Vendor in ink. All information submitted by the Vendor shall be printed, or filled in with pen and ink. Bids shall be signed in ink.

9. Mistakes The Vendor shall examine this IFB carefully. Vendor’s submission of a bid shall be prima facie evidence that the Vendor has complete knowledge of the scope, nature, and quality of the work to be performed, the detailed requirements of the specifications and scope of services, and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the Vendor from liability and obligations under any contract entered into as a result of this IFB.

Vendors are cautioned to examine all terms, conditions, specifications, drawings, exhibits, appendices, delivery instructions, and special conditions pertaining to this IFB.

10. Qualifications/Inspections Bids will only be considered from Vendors normally engaged in providing the types of goods/services specified herein. The County reserves the right to inspect the Vendor’s facilities, equipment, personnel, and organization at any time or to take any other action necessary to determine the Vendor’s ability to perform. The Purchasing Manager reserves the right to reject bids where evident or evaluation is determined to indicate an inability to perform.

11. Acceptance of Bids/Minor Irregularities

a. The County reserves the right to accept or reject any or all bids, or portions of bids, and to waive minor irregularities or variances to specifications contained in bids. The County also reserves the right to reissue an IFB.

b. The County reserves the right to disqualify Vendors during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Vendor. The Vendor will be required to execute a Non-Collusion Affidavit and submit it with the quote documents.

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 16

12. Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Vendor as a result of any discussions with any County employee. Only those communications in writing from an authorized County representative may be considered. Only written communications submitted by Vendor Representative designated and authorized to bind the Vendor will be recognized by the County as expressions on behalf of Vendors.

13. Exclusive Contracts Vendor agrees and understand that any contract awarded from this IFB shall not be construed as an exclusive agreement and further agrees that the County may, at any time, secure similar or identical services from another contractor at the County’s sole option.

14. Sample Contracts Attached to this IFB is a draft form of a Sample Contract which contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, in the County’s discretion, to include any additional specific terms related to the services being provided. Any questions regarding the form of general services agreement must be submitted in writing by the deadline for questions specified in this IFB.

15. Background Checks Dawson County reserves the right to have any Vendor or potential contractor undergo a Dawson County Sheriff’s Office criminal history background check for any project at the contractor’s cost.

Potential contractors must undergo a background check when working in any County-operated facility, with the associated fees falling under the Contractor’s responsibility.

16. Minimum Qualifications To be eligible for the award of a contract in response to this IFB, the Vendor must demonstrate that they are properly and legally licensed to perform such work. Vendor must also supply documentation of any licenses or certifications that are required for this IFB as mentioned in the Scope of Services. In addition, the Vendor must have no conflict of interest with respect to the County.

16.1 Vendors and principles shall have no record of judgements, pending lawsuits against the County, or criminal activities involving moral turpitude and shall not have any conflicts of interest that have not been waived by the County.

16.2 Neither Vendor nor any principal, officer, or stockholder, shall be in arrears or default of any debt or contract involving the County (as a party to a contract or otherwise), not have they failed to perform faithfully on any previous contract with the County.

17. Public Records/Trade Secrets Careful consideration should be given before submitting confidential information to the County.

County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If a Vendor submits information that contains trade secret information and if Vendor wishes to keep such information confidential, Vendor must submit and attach to such information and affidavit affirmatively declaring that specific information constitutes trade secretes pursuant to the Georgia Trade Secrets Act of 1990, IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 17

O.C.G.A 10-1-760 et seq., and the Vendor and County will follow the requirements of O.C.G.A. 50- 18-72(a)(34) related thereto.

18. Reservations for Award and Rejection of Quotes

Dawson County reserves the right to accept or reject any or all bids, parts of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bid process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual term basis, or such combination as shall best serve the interest of the County. The County reserves the right to award the responsive and responsible Vendor whose service meets the IFB’s terms, conditions, and specifications and whose bid is considered to best serve the County’s interest. In determining the responsiveness of the offer and the responsibility of the Vendor, the following, among other factors, may be considered when applicable: the ability, capacity, and skill of the Vendor to perform as required; whether the Vendor can perform promptly or within the time specified, without delay or interference; the character, integrity, reputation, judgement, experience and efficiency of the Vendor, the quality of past performance by the Vendor; the previous and existing compliance by the Vendor with related laws and ordinances; the sufficiency of the Vendor’s financial resources; the availability, quality and adaptability of the Vendor’s supplies or services to the required use; the ability of the Vendor to provide future maintenance, service or parts; and the number and scope of conditions attached to the quote.

19. E-Verify Affidavit Under state law, the County shall not consider any bid or proposal or enter into a contract for the physical performance of services unless the potential contractor provides an affidavit, in the form attached to this IFB, regarding contractor’s compliance with the E-Verify program. The contractor’s affidavit form shall be properly completed and submitted with the Vendor’s response to this IFB.

Failure to do so is a material defect and the corresponding bid or proposal will be rejected without evaluation or review by the County.

20. Rules and Submittals of Quotes The signer of the bid must declare that the only person(s), company, or parties interested in the bid as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the bid has full authority to bind the Vendor.

21. Intent to Award Any notice of intent to award a contract resulting from this IFB and the County’s formal solicitation process may be found on the solicitation website.

End of this Section

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 18

Vendor’s Checklist

Company Name:

Please indicate you have completed the required documentation and submit them in the following order.

Vendor’s Checklist Vendor’s Information Form Vendor’s Price Proposal Form Vendor’s Bid Bond Vendor’s Reference Form Execution of Proposal Form Addenda Acknowledgement Form and Any Addenda Issued Proposer’s Certification and Non-Collusion Affidavit Drug Free Workplace Affidavit Georgia’s Security and Immigration Compliance Act Affidavit Contractor Affidavit Sub Contractor Affidavit Proof of Insurance/Certificate of Insurance EEO Form Completed W9 Legal and Character Qualifications Form Copy of Valid Business License

Authorized Signature Title

Print Name Date

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 19

Vendor’s Information Form

1. Legal Business Name:

2. Street Address:

3. City, State & Zip:

4. Type of Business: State of Registration:

(Association, Corporation, Partnership, etc.)

5. Name and Title of Authorized Signer:

6. Primary Contact:

7. Phone:

8. E-Mail:

9. Company Website:

10. Has your company ever been debarred from doing business with any federal, state, or local agency?

Yes No If yes, please state the agency names, dates, and reason for debarment.

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 20

Vendor’s Price Proposal Form

Company Name: __________________________________________________________

TASK 1 - STATE ROUTE 53 AT LUMPKIN CAMPGROUND ROAD INTERSECTION

IMPROVEMENTS

ROADWAY ITEMS

Line Number

Item Code

Description Unit Estimated Quantity

Unit Cost Total Estimated

Cost

0 150-1000 TRAFFIC CONTROL LS 1 $ $

5 210-0100 GRADING COMPLETE LS 1 $ $

10 310-1101 GR AGGR BASE CRS, INCL MATL TN 2305 $ $

15 318-3000 AGGR SURF CRS TN 20 $ $

20 402-1812

RECYCLED ASPH CONC LEVELING, INCL BITUM MATL & H

LIME

TN 514 $ $

25 402-3121

RECYCLED ASPH CONC 25 MM SUPERPAVE, GP 1 OR 2, INCL

BITUM MATL & H LIME

TN 554 $ $

30 402-3130

RECYCLED ASPH CONC 12.5 MM SUPERPAVE, GP 2 ONLY,

INCL BITUM MATL & H LIME

TN 1000 $ $

35 402-3190

RECYCLED ASPH CONC 19 MM SUPERPAVE, GP 1 OR 2,INCL

BITUM MATL & H LIME

TN 277 $ $

40 413-0750 TACK COAT GL 1279 $ $

45 432-0206 MILL ASPH CONC PVMT, 1 1/2 IN DEPTH SY 5900 $ $

50 432-5010 MILL ASPH CONC PVMT, VARIABLE DEPTH SY 9575 $ $

55 441-0018 DRIVEWAY CONCRETE, 8 IN TK SY 632 $ $

60 441-0104 CONC SIDEWALK, 4 IN SY 1192 $ $

65 441-0108 CONC SIDEWALK, 8 IN SY 170 $ $

70 441-0754 CONCRETE MEDIAN, 7 1/2 IN SY 206 $ $

75 441-4030 CONC VALLEY GUTTER, 8 IN SY 280 $ $

80 441-5002 CONCRETE HEADER CURB, 6 IN, TP 2 LF 31 $ $

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 21

Line Number

Item Code

Description Unit Estimated Quantity

Unit Cost Total Estimated Cost

85 441-6222 CONC CURB & GUTTER, 8 IN X 30 IN, TP 2 LF 2870 $ $

90 446-1100 PVMT REINF FABRIC STRIPS, TP 2, 18 INCH WIDTH LF 2570 $ $

95 500-9999 CLASS B CONC, BASE OR PVMT WIDENING CY 63 $ $

100 632-0003 CHANGEABLE MESSAGE SIGN, PORTABLE, TYPE 3 EA 4 $ $

105 634-1200 RIGHT OF WAY MARKERS EA 25 $ $

DRAINAGE ITEMS

Line Number

Item Code

Description Unit Estimated Quantity

Unit Cost Total Estimated

Cost

110 550-5180 STORM DRAIN PIPE, 18 IN, CLASS III LF 1594 $ $

115 668-1100 CATCH BASIN, GP 1 EA 16 $ $

120 668-2100 DROP INLET, GP 1 EA 4 $ $

TEMPORARY EROSION CONTROL ITEMS

Line Number

Item Code

Description Unit Estimated Quantity

Unit Cost Total Estimated

Cost

125 163-0232 TEMPORARY GRASSING AC 1 $ $

130 163-0240 MULCH TN 3 $ $

135 163-0301 CONSTRUCT AND REMOVE CONSTRUCTION EXITS EA 2 $ $

140 163-0541 CONSTRUCT AND REMOVE ROCK FILTER DAMS EA 11 $ $

145 165-0010 MAINTENANCE OF TEMPORARY SILT FENCE, TP A LF 1500 $ $

150 165-0101 MAINTENANCE OF CONSTRUCTION EXIT EA 2 $ $

155 165-0110 MAINTENANCE OF ROCK FILTER DAM EA 11 $ $

160 165-0310

MAINTENANCE OF CONSTRUCTION EXIT TIRE WASH

ASSEMBLY

EA 2 $ $

165 167-1000 WATER QUALITY MONITORING AND SAMPLING EA 3 $ $

170 167-1500 WATER QUALITY INSPECTIONS MO 8 $ $

175 171-0010 TEMPORARY SILT FENCE, TYPE A LF 3000 $ $

180 163-0550 CONSTRUCT AND REMOVE INLET SEDIMENT TRAP EA 37 $ $

IFB #500-26 State Route 53 at Lumpkin Campground Road Intersection Improvements 22

Number

Item Code

Description Unit Estimated Quantity

Unit Cost Total Estimated Cost

185 165-0105 MAINTENANCE OF INLET SEDIMENT TRAP EA 37 $ $

PERMANENT EROSION CONTROL ITEMS

Line Number

Item Code

Description Unit Estimated Quantity

Unit Cost Total Estimated

Cost

190 700-6910 PERMANENT GRASSING AC 2 $ $

195 700-7000 AGRICULTURAL LIME TN 3 $ $

200 700-8000 FERTILIZER MIXED GRADE TN 2 $ $

205 700-8100 FERTILIZER NITROGEN CONTENT LB 50 $ $

210 700-9300 SOD SY 8810 $ $

SIGNING AND MARKING

Line Number

Item Code

Description Unit Estimated Quantity

Unit Cost Total Estimated

Cost

215 610-6515 REM HIGHWAY SIGN, STD EA 1 $ $

220 611-5360 RESET HIGHWAY SIGN EA 2 $ $

225…