IFB_4CA06952_-_Solicitation_Documents.pdf

STATE OF CALIFORNIA - THE NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

CONSERVATION IS WISE-KEEP CALIFORNIA GREEN AND GOLDEN

PLEASE REMEMBER TO CONSERVE ENERGY. FOR TIPS AND INFORMATION, VISIT “FLEX YOUR POWER” AT WWW.CA.GOV

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

Invitation for Bid Notice to Prospective Bidders

4CA06952 Lodging and Catering Services May 28, 2024

You are invited to review and respond to this Invitation for Bid (IFB). In submitting your bid, you must comply with these instructions. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

A Disabled Veteran Business Enterprise (DVBE) goal is not required, but DVBE participation is encouraged, and a DVBE incentive may apply to this IFB. See Section D, Special Programs, Item 1, in this IFB for requirements.

As required by Executive Order S-02-06, the California Department of Forestry and Fire Protection (CAL FIRE) is committed to meeting the State’s 25 percent (25%) Small Business (SB) participation goal.

Certified SBs, Micro Businesses (MB), are encouraged to submit bids. See Section D, Special Programs, Item 2, in this IFB for requirements.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (GTC 04/2017) and Contractor Certification Clauses that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of California Department of Forestry and Fire Protection (CAL FIRE), this IFB is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this IFB is:

Jean Vasquez Jr.

California Department of Forestry and Fire Protection

916-894-9872 Jean.Vasquez@fire.ca.gov

STATE OF CALIFORNIA - THE NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

CONSERVATION IS WISE-KEEP CALIFORNIA GREEN AND GOLDEN

PLEASE REMEMBER TO CONSERVE ENERGY. FOR TIPS AND INFORMATION, VISIT “FLEX YOUR POWER” AT WWW.CA.GOV

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed, in writing, and in accordance with the Questions and Answers portion of this IFB. See Section C, Item 1, Key Action Dates for more details.

Jean Vasquez Jr.

Contract Analyst

Invitation for Bid Number 4CA06952 Lodging and Catering Services

CAL FIRE

Table of Contents

A) Purpose and Description of Services 4 B) Bidder Minimum Qualifications 4 C) Bid Requirements and Information 4

1. Key Action Dates 4

2. Written Question and Answer Period 4

3. Costs Included in Bid Rates 4

4. Postconsumer Content Certification 4

5. Mandatory Organic Waste Recycling 5

6. Motor Carrier Permit Requirements 5

7. Benefits 5

8. Insurance 5

9. California Civil Rights Law 6

10. Darfur Contracting Act 6

11. Iran Contracting Act 6

12. Generative Artificial Intelligence (GenAI) 7

13. Submission of Bids 7

14. Bid Opening 8

15. Evaluation and Selection 8

16. Award and Protest 9

17. Disposition of Bids 9

18. Standard Conditions of Service 9

D) Special Programs 10

1. Small Business (SB) or Microbusiness (MB) Preference 10

2. Commercially Useful Function 11

3. CAL FIRE Advocates 11

4. Target Area Contract Preference Act (TACPA) 11

E) Required Attachments 12

1. Required Attachment Checklist 12

2. Bid/Bidder Certification Sheet 14

3. Rate Sheet 16

4. Disabled Veteran Business Enterprise Declarations (STD 843) 18

5. Darfur Contracting Act Certification (CAL FIRE-720) 19

6. Iran Contracting Act Certification (DGS PD 3) 21

7. Generative Artificial Intelligence (GenAI) Disclosure & Factsheet 22

8. Payee Data Record (STD 204) 23

9. Contractor Certification Clauses (CCC 04/2017) 24

10. Target Area Contract Preference Act (TACPA) 25

11. California Civil Rights Laws Attachment 26

F) Proposed Form of Agreement 27 STD213 Sample Standard Agreement 27

CAL FIRE

A) Purpose and Description of Services

Contractor agrees to provide to the California Department of Forestry and Fire Protection (CAL FIRE) Lodging and Catering Services, as described herein:

Contractor shall provide all materials, labor, equipment, tools, permits, taxes, transportation, and fees to provide lodging and prepared, hot meal service for up to eighty (80) emergency personnel attending the Castle Training Center, as described in Sample Standard Agreement, Exhibit A, Scope of Work – Section 9.

B) Bidder Minimum Qualifications

1. The Prime Bidder must be either an individual or firm currently licensed to do business in California and provide proof of such as required in Required Attachment Checklist, Attachment 1.

2. The Prime Bidder must have a business license or incorporation papers for their respective State showing that their company is in good standing in that state, if the Prime Bidder’s base of operation is located outside the State of California and provide proof of such as required in Required Attachment Checklist, Attachment 1.

3. (If applicable) Pursuant to Public Contract Code section 2010, a person that submits a bid or proposal to […] a state agency with respect to any contract in the amount of $100,000.00 shall complete the California Civil Rights Laws, Attachment 11.

4. The Prime Bidder must provide a current Health Permit from their appropriate jurisdiction.

5. The Prime Bidder must maintain a valid Health Permit through the duration of the agreement.

6. The Prime Bidder shall provide evidence of current Food Safety Certification for all employees handling food as part of the contract.

7. The Prime Bidder must provide three (3) references for services similar to the nature of this solicitation (e.g., service duration, food preparation, meal quantity, etc.). Failure to provide three (3) references and/or unsatisfactory feedback will cause your bid to be rejected and deemed non-responsive. Please complete the Satisfactory References form.

8. The Prime Bidder’s facility shall be within a 15-mile radius of the Castle Fire Center located at 3405 Hardstand Avenue, Atwater, CA 95301. A map with directions indicating mileage from the facility to the service location (3405 Hardstand Avenue, Atwater, CA 95301) must be included with the bid to satisfy this requirement.

9. Bidder shall bid in compliance with the Wages and Employee Benefits, or In Lieu of Cash Payments as described herein (Gov. Code Section 19134).

10. Failure of Bidder to sufficiently provide any or all of the minimum qualifications, in the opinion of CAL FIRE, will result in the Bidder’s bid deemed non-responsive.

C) Bid Requirements and Information

1. Key Action Dates

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFB available to prospective bidders May 28, 2024 Written Question Submittal June 06, 2024 Final Date and Time for Bid Submission June 11, 2024 5:00 p.m.

Bid Opening June 12, 2024 1:30 p.m.

2. Written Question and Answer Period

A. Potential Bidders may submit written questions regarding the bid by Tuesday, June 06, 2024. All questions should be emailed in writing to jean.vasquez@fire.ca.gov. NO QUESTIONS will be entertained after June 06, 2024.

CAL FIRE

B. Written questions must include: the individual's name, firm name, complete address and must reference IFB No. 4CA06952.

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to this IFB, Section C1, Key Action Dates, for the schedule of events and dates/times. It is the responsibility of the bidder to check Cal eProcure for all addenda. Bidder can contact the Contract Analyst named above.

3. Postconsumer Content Certification

Your signature affixed hereon and dated on the Bid/Bidder Certification Sheet, Attachment 2 shall signify that you are aware of the recycle materials, goods, and supplies program requirements of Public Contract Code Sections 12200 and 12205, and that the Recycled-Content Certification will be required for the successful contractor. The awarded bidder will be required to complete a Postconsumer-Content Certification (CalRecycle 74) and provide the form with the signed Agreement. An incomplete form or failure to provide a completed form will result in cancellation of the Agreement. The Postconsumer-Content Certification can be downloaded at https://calrecycle.ca.gov/buyrecycled/.

4. Mandatory Organic Waste Recycling

The Contractor generating organic waste or commercial solid waste shall arrange for the recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction's franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit or abrogate the Contractors right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq

5. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement the any such required MCP(s).

B. The MCP(s), if any, required for the Contractor's Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with the Contractor for the duration of this Agreement. Upon request of CAL FIRE, the Contractor must immediately provide to CAL FIRE a copy of the required MCP(s), if any.

13. Contractor’s License

Bidder must have, at time of bid submittal and for the duration of the contract, a valid, current Health Permit/ License for the type of work to be performed. Bidder shall obtain, pay for and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid.

14. Insurance

A. The bidder, who receives the Agreement award, must provide a Certificate of Insurance providing proof of insurance to the Business Service Office (BSO) within ten (10) working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Sample Standard Agreement Exhibit E, Section 1 for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

CAL FIRE, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

CAL FIRE

C. The additional insured endorsement must accompany the certificate of insurance.

D. Available Coverages/Limits

In the event the insurance coverages obtained by the Contractor is broader in scope than, and/or the limits are higher than, those required under the contract, all such broader coverage and/or higher limits available to the Contractor shall also be available and applicable to the State.

15. California Civil Rights Laws

Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of one hundred thousand dollars ($100,000.00) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the contract is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification, as Attachment 11, completed, signed, and returned with its bid or proposal.

16. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification, CAL FIRE-720, Attachment 5, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the CAL FIRE-720.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot bid on, or submit a bid or proposal for an Agreement with a State agency for goods or services. (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency.

E. A scrutinized company may still; however, submit a bid or proposal for an Agreement with a State agency for goods or services if the company first obtains permission from the Department of General Services according to the criteria set forth in Public Contract Code Section 10477(b).

17. Iran Contracting Act

A. Pursuant to the Iran Contracting Act of 2010 (Pub. Cont. Code Sections 2200 et seq., hereinafter “the Act”), persons identified on the list established under Public Contract Code Section 2202.5 (hereinafter “List”) are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the State for goods or services of one million dollars or more.

B. Any person who submits a bid or proposal must complete and submit to CAL FIRE with its bid proposal, the Iran Contracting Act Certification (DGS PD 3), Attachment 6, certifying that it is not on the most current List unless the person is exempted from the certification requirement by Public Contract Code Section 2203(c) or (d). If claiming an exemption, the person shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d) with its bid or proposal. The Iran Contracting Act Certification can also be downloaded at https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_3.pdf.

C. Any person, for a contract that is exempt from bidding or is renewed, or for whom a contract is otherwise awarded by the State, must complete and submit to CAL FIRE the DGS PD 3, certifying that it is not on the most current List, before the contract has been executed by the parties, unless the person is exempted from the certification requirement by Public Contract Code Section 2205(c) or (d). If claiming an exemption, the person shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d), before execution of the contract.

CAL FIRE

18. Generative Artificial Intelligence (GenAI)

A. “The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidders/Offerors must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder/Offeror.

C. Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

D. Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.”

E. Generative Artificial Intelligence (GenAI) can also be download here: STD 1000 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (ca.gov). It is included as a required Attachment at the end of this Solicitation Generative Artificial Intelligence (GenAI) Disclosure & Factsheet, Attachment 7.

19. Submission of Bid

A. All bids must be submitted and received under sealed cover and sent to CAL FIRE by dates and times shown in Section C, Bid Requirements and Information, Item 1) Key Action Dates.

B. Bids can be submitted Electronically or by Mail

Electronic Submissions

1) Electronic bid submittals shall be sent to Bids@fire.ca.gov

2) All bid documents will be in an attachment (as a PDF). If any bid information is in the body of the email, it shall be rejected.

3) Subject line must include the 4CA06952, Lodging and Catering Services, Bid Due Date and time (June 11, 2024, 5:00 p.m.) and Contractor Business Name.

4) The bid submission email inbox is ONLY for bid submissions, contact the contract analyst directly with contract questions.

C. Late bids will not be considered.

D. All bids shall include the documents identified in Required Attachment Checklist, Attachment 1. Bids with incomplete documents or not including the proper "required attachments" shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

G. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid.

The State's waiver of immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

H. Costs for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the State of California.

I. An individual who is authorized to bind the bidder contractually shall sign Bid/Bidder Certification Sheet, Attachment 2. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

CAL FIRE

J. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

L. The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

M. The awarding agency reserves the right to reject all bids. The agency is not required to award an agreement.

N. Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the IFB requirements.

O. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

P. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

Q. No oral understanding or agreement shall be binding on either party.

R. Bidder must complete and submit to the awarding agency Payee Data Record, STD 204, Attachment 8, to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf under the heading STANDARD FORMS; select “Forms Search” and enter the form number “204”. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

S. Bidder must sign and submit to the awarding agency, Contractor Certification Clauses (CCC), Attachment 9, which can be found on the Internet at:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE.

20. Bid Opening

A. Bid openings will be held virtually only.

B. Public Bid Opening dial in information:

1) Dial in: 650-564-3271

2) Phone Conference ID: 788 673 89#

21. Evaluation and Selection

A. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The State will evaluate each bid to determine its responsiveness to the published requirements.

C. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

D. Award if made, will be to the lowest responsive responsible bidder.

CAL FIRE

E. In the event of a tie bids, the award will be determined by a coin toss. The coin toss will be held in the State Agency’s headquarters area office. This is a public event, which the bidders will be invited to attend. The selection of the Contractor will be at the sole discretion of the State.

22. Award and Protest

A. Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the notification must be “by telegram, electronic facsimile transmission, overnight courier, Internet transmission, or personal delivery.” (PCC § 10345(a).)

B. On written request from any bidder, the awarding agency must post a notice of the proposed contract award in a place accessible by the general public, including any Internet site identified in the IFB at least five working days prior to awarding the contract. (PCC § 10345(a)(1).)

C. If any bidder, prior to the award of agreement, files a protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 and CAL FIRE, on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

D. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services and the awarding agency a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605. A copy of the detailed written statement should be mailed to the awarding agency. It is suggested that you submit any protest by certified or registered mail.

California Department of Forestry and Fire Protection Office of Business Services, Contracts Unit Attention: Jean Vasquez Jr.

710 Riverpoint Court West Sacramento, CA 95605 Phone Number: 916-894-9872 Email: jean.vasquez@fire.ca.gov

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Phone Number: (916) 376-5080 Email: OLSProtests@dgs.ca.gov

23. Disposition of Bids

A. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

B. Bid packages may be returned only at the bidder's expense unless such expense is waived by the awarding agency.

24. Standard Conditions of Service

A. Service shall not begin prior to the express date set by the CAL FIRE Project Representative and the Contractor, after all approvals have been obtained, and the Agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the CAL FIRE Project Representative, upon five

(5) days written notice to the Contractor, reserves the right to terminate the Agreement. In addition, the Contractor shall be liable to CAL FIRE for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another Contractor.

B. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

C. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to CAL FIRE for actual damages resulting to CAL FIRE therefrom or 10 percent (10%) of the amount bid, whichever is less.

D. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in California Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a)

CAL FIRE

where the purpose is to induce, promote or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

E. No oral understanding or agreement shall be binding on either party.

D) Special Programs

1. Disabled Veteran Business Enterprise (DVBE) Program Requirement

A. DVBE Participation Program with No Goals:

A DVBE goal is not required, but DVBE participation is encouraged, and a DVBE incentive will apply to this IFB as described below.

B. DVBE Incentive Program

1) The DVBE Incentive Program applies to this solicitation. It is separate from the DVBE Participation Program and was established in Military and Veterans Code Sections 999 et seq., and Title 2, California Code of Regulations, Section 1896.99 (2 CCR Section1896.99) et seq. A dollar cap of $100,000 is set for all combined incentives and preferences. The incentive is used only for evaluation purposes to arrive at the successful bidder and does not alter the amounts of the actual bid. Any responsive and responsible bidder with the confirmed DVBE participation per the Table in paragraph 3) below is eligible to receive the incentive. Bidders who are not responsive and responsible are not eligible to receive the incentive.

2) CAL FIRE will apply an incentive to bids from DGS certified DVBE firms. The bidders who claim to be DGS certified DVBE firms will be verified by CAL FIRE prior to award of the Agreement. The incentive amount is equal to the percentage of the lowest responsive and responsible bid being evaluated per the Table below.

3) Table for IFB (Low Price Method):

Verified DVBE Participation DVBE Incentive Amount

100% 5%

4) When applying the DVBE Incentive, an NSB shall not displace or otherwise supersede an award to a DGS Certified Small Business.

5) Additional information: https://www.dgs.ca.gov/OBAS/Resources/Page-Content/OBAS-Resources-List- Folder/DGS-Contracting-Commitment-with-Small-Businesses-DVBEs.

2. Small Business (SB) or Microbusiness (MB) Preference

A. Government Code Section 14835 et seq. requires that a five percent (5%) preference be given to contractors who qualify as a certified SB or MB. References to a SB shall also include MB. The rules and regulations of this law, including the definition of a SB for the delivery of services, are contained in Title 2, California Code of Regulations, Section 1896 (2 CCR Section 1896) et seq.

B. To claim the SB preference, your firm must have its principal place of business located in California and be certified by the California Department of General Services (DGS), Office of Small Business and DVBE Services (OSDS). The preference amount may not exceed fifty thousand dollars ($50,000) for any bid. If prospective Contractor is claiming the five percent (5%) SB preference, complete Section 16 of the Bid/Bidder Certification Sheet Attachment 2.

C. This preference shall not be awarded to a noncompliant bidder and shall not be used to achieve any applicable minimum requirements.

D. Certified SB bidder(s) shall have precedence over NSB bidders in the application of SB preference(s).

E. SB preferences may not be applied to any bid deemed non-responsive with the solicitation instructions or from a non-responsible bidder.

F. Questions regarding the certification approval process or SB program should be directed to OSDS at (800) 559-5529 or (916) 375-4940. For 24-Hour Recording and Mail Request, call (916) 322-5060, or email:

osdshelp@dgs.ca.gov.

CAL FIRE

G. Additional references are at https://www.dgs.ca.gov/OBAS/Resources/Page-Content/OBAS-Resources-List- Folder/DGS-Contracting-Commitment-with-Small-Businesses-DVBEs.

3. CAL FIRE Advocates

CAL FIRE Small Business and Disabled Veteran Business Enterprise Advocates are available to answer questions regarding the SB/DVBE Programs and Incentives and to help identify possible SB/DVBE vendors.

CAL FIRE ADVOCATES: sbdvbe.advocate@fire.ca.gov

CAL FIRE

4. Target Area Contract Preference Act (TACPA)

Promotes economic development and employment opportunities in designated distressed areas, by offering bidding preferences in specified state contracts. For more information:

Request Target Area Contract Preference (ca.gov).

CAL FIRE

ATTACHMENT 1

Bidder’s Company Name:

REQUIRED ATTACHMENT CHECKLIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package also.

Attachment Attachment Name/Description

_____ Attachment 1 Required Attachment Checklist

_____ Attachment 2 Bid/Bidder Certification Sheet

_____ Attachment 3 Rate Sheet

_____ Attachment 4 Disabled Veteran Business Enterprise Declarations (STD 843) * https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

_____ Attachment 6 DARFUR Contracting Act (CAL FIRE-720)

_____ Attachment 7 Iran Contracting Act (DGS PD 3)* https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_3.pdf

_____ Attachment 8 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet STD 1000 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (ca.gov)

_____ Attachment 9 Payee Data Record (STD 204) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

_____ Attachment 10 Contractor Certification Clauses (CCC 04/2017) https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

_____ Attachment 11 Target Area Contract Preference Act (TACPA) *

_____ Attachment 12 California Civil Rights Laws Attachment*

_____ Additional Required Information:

1. The Prime Bidder must be either an individual or firm currently licensed to do business in California.

2. The Prime Bidder has a business license or incorporation papers for their respective State showing that their company is in good standing in that state, if the Prime Bidder’s base of operation is located outside the State of California.

3. The Prime Bidder must provide a current Health Permit from their appropriate jurisdiction.

4. The Prime Bidder must maintain a valid Health Permit through the duration of the agreement.

5. The Prime Bidder shall provide evidence of current Food Safety Certification for all employees handling food as part of the contract.

6. The Prime Bidder must provide three (3) references for services similar to the nature of this solicitation (e.g., service duration, food preparation, meal quantity, etc.). Failure to provide three (3) references and/or unsatisfactory feedback will cause your bid to be rejected and deemed non-responsive.

Please complete the Satisfactory References form.

CAL FIRE

ATTACHMENT 1

7. The Prime Bidder’s facility shall be within a 15-mile radius of the Castle Fire Center located at 3405 Hardstand Avenue, Atwater, CA 95301. A map with directions indicating mileage from the facility to the service location (3405 Hardstand Avenue, Atwater, CA 95301) must be included with the bid to satisfy this requirement.

*If applicable

CAL FIRE

ATTACHMENT 2

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package in duplicate with original signatures/electronic signature. The bid must be transmitted in accordance with IFB instructions.

Do not return IFB Sections A through E or the "Sample Standard Agreement" at the end of this IFB.

A. Our all-inclusive bid is submitted as detailed in Attachment 3, Rate Sheet.

B. All required attachments are included with this certification sheet.

C. I have read and understand the DVBE participation requirements and have included documentation demonstrating that I have met the participation goals.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document.

The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

E-mail Address:

5. Partnership Indicate your organization type: 4. Sole Proprietorship

6. Corporation 6a. L.L.C. Limited Liability Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification as:

a. California Small Business Enterprise Yes No

If yes, enter certification number:

a. Disabled Veteran Business Enterprise Yes No

If yes, enter certification number:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSBCR, if an application is pending:

CAL FIRE

ATTACHMENT 2

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one (1) person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two (2) or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two (2) or more persons to carry on, as co-owners, a business for profit.

6, 6a

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals. Or a Limited Liability Corporation.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one (1) or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

CAL FIRE

ATTACHMENT 3

Bidder’s Company Name:

RATE SHEET

Description of Service

Rate Per Person Per Day

(A)

# of People Per Day

(B)

# of Days (C)

Total (A*B*C = D)

Lodging

Lodging $ 80 306 $

Meals

Breakfast $ 80 218 $

Lunch $ 80 218 $

Dinner $ 80 218 $

Agreement Total: *$

*All-inclusive cost for services rendered.

Lodging Services may not exceed the State-approved Maximum Lodging Reimbursement Rates per Night, found at: Travel Reimbursements - CalHR

Meal Services may not exceed the State-approved Meal Reimbursement Rates, as follows:

Breakfast - $7.00; Lunch - $11.00; Dinner - $23.00

Further information can be found at: Travel Reimbursements - CalHR

Submitted by: ____________________________________________ Date: _________________

Contact Name / Title:

Company Name:

Company Address:

Telephone Number:

Fax Number:

E-Mail Address:

Department of Forestry and Fire Protection

Estimated quantities are not guaranteed and is not binding on the contracting agency. The Total Costs indicated above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted above by the bidder shall be binding for the term of the Agreement. Small Business and Disabled Veteran Business Enterprise incentives will also be applied to determine the lowest bid. CAL FIRE reserves the right to correct and revise calculation errors made by the bidder.

In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

Please do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal sheet will be grounds to reject the bid.

Each line item must be bid. Please do not leave any unit price column blank or this bid proposal sheet will be disqualified from competition for contract award.

CAL FIRE

ATTACHMENT 4

(if applicable)

DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS (STD 843)

Bidders who are disabled veteran (DV) owner(s) and DV manager(s) of a Disabled Veteran Business Enterprise must complete Disabled Veteran Business Enterprise Declarations (STD 843) when a DVBE Contractor or subcontractor will provide materials, supplies, services or equipment and include it with the bid response.

The STD 843 Disabled Veteran Business Enterprise Declarations form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

THE REST OF THIS PAGE IS BLANK

CAL FIRE

ATTACHMENT 5

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently, or within the previous three (3) years, has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized company” as defined in Public Contract Code Section 10476 (see attached definition).

Therefore, to be eligible to submit a bid or proposal, please complete the company/vendor information and one of the three following clauses (NOTE: Clause #1 requires initials only; Clause #2 requires initials only; Clause #3 requires initials and a certification signature):

DATE

FEDERAL ID NUMBER

PRINTED COMPANY / VENDOR NAME

PRINTED NAME AND TITLE OF AUTHORIZED PERSON INITIALING AN OPTION BELOW

Complete ONLY ONE of the following:

1. _____ We do not currently have, and have not had within the previous three (3) years, business Initials activities or other operations outside of the United States.

only

OR

2. _____ We are a scrutinized company as defined in Public Contract Code Section 10476, but we Initials have received written permission from the Department of General Services (DGS) to submit only a bid or proposal pursuant to Public Contract Code Section10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. _____ We currently have, or we have had within the previous three (3) years, business activities Initials or other operations outside of the United States, but we certify below that we are not a + scrutinized company as defined in Public Contract Code Section 10476.

certification below

CERTIFICATION for #3 I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in #3. This certification is made under the laws of the State of California.

BY (AUTHORIZED SIGNATURE)

PRINTED NAME AND TITLE OF AUTHORIZED PERSON SIGNING

DATE EXECUTED

EXECUTED IN THE COUNTY AND STATE OF

ATTACHMENT 5

DEFINITION of SCRUTINIZED COMPANY

PUBLIC CONTRACT CODE SECTION 10476

10476. As used in this article, the following definition applies:

"Scrutinized company" means a company in Sudan that is involved in power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, but excludes a company that can demonstrate any of the following:

(a) Its business operations are conducted under contract directly and exclusively with the regional government of southern Sudan.

(b) Its business operations are conducted under a license from the Office of Foreign Assets Control or are expressly exempted under federal law from the requirement to be conducted under such a license.

(c) Its business operations consist of providing goods or services to marginalized populations of Sudan.

(d) Its business operations exclusively consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization.

(e) Its business operations consist of providing goods or services that are used only to promote health or education.

(f) Its business operations with the Government of Sudan will be voluntarily suspended for the entire duration of the contract for goods or services for which they have bid on, or submitted a proposal for, a contract with a state agency.

(g) It has adopted, publicized, and is implementing a formal plan to cease business operations within one year and to refrain from conducting any new business operations.

CAL FIRE

ATTACHMENT 6

IRAN CONTRACTING ACT CERTIFICATION

All bidders must complete the Iran Contracting Act Certification (DGS PD 3) and include it with the bid response.

Iran Contracting Act Certification (DGS PD 3) Form can be found at:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_3.pdf.

CAL FIRE

ATTACHMENT 7

GENEREATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE & FACTSHEET

All bidders must complete the Generative Artificial Intelligence (GenAI) Disclosure & Factsheet and include it with the bid response.

Generative Artificial Intelligence (GenAI) Disclosure & Factsheet Form can be found at:

STD 1000 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (ca.gov).

CAL FIRE

ATTACHMENT 8

PAYEE DATA RECORD (STD 204)

All bidders must complete the Payee Data Record (STD 204) and include it with the bid response.

The Payee Data Record (STD 204) is available at the following website:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

CAL FIRE

ATTACHMENT 9

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

All bidders must complete the Contractor Certification Clauses form (CCC 04/2017) and include it with the bid response.

The Contractor Certification Clauses Form (CCC 04/2017) is available at the following website:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

CAL FIRE

ATTACHMENT 10

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Bidders must submit with the bid response proof that they qualify under the Target Area Contract Preference Act (TACPA) to claim these incentives.

For more information:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target- Area-Contract-Preference

CAL FIRE

ATTACHMENT 11

CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT

All bidders must complete the California Civil Rights Laws Attachment and include it with the bid response.

The California Civil Rights Laws Attachment is available at the following website:

https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf

CAL FIRE

ATTACHMENT 12

Sample Reference Form

Name of Company:

Phone Number:

Email:

Dates of Service (must be within the last two (2) years:

Questions that will be asked by CAL FIRE:

1. Would you hire again. Yes or No

2. Was the service satisfactory? Yes or No

CAL FIRE

SAMPLE AGREEMENT

F. Sample Standard Agreement

The following pages represent a sample of the agreement that will be awarded, if any, from this IFB. Please review it carefully and present any questions in writing to the contact person identified on the cover letter for this IFB.

Contractor TBD Contract Number 4CA06952 Lodging and Catering Services

CAL FIRE

EXHIBIT A

(Scope of Work)

SCOPE OF WORK

1. Contractor agrees to provide to the California Department of Forestry and Fire Protection (CAL FIRE) Lodging and Catering Services, as described herein:

Contractor shall provide all materials, labor, equipment, tools, permits, taxes, transportation, and fees to provide lodging and prepared, hot meal service for up to eighty (80) emergency personnel attending the Castle Training Center, as described in Exhibit A, Scope of Work – Section 9.

2. The Agreement may be amended to increase services at the rate(s) specified in Attachment 1, Rate Sheet.

3. CAL FIRE has the right to extend this agreement for six (6) months by amendment at the same terms, conditions, and costs.

4. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

5. The services shall be performed at Contractor’s climate-controlled facility that is within a 15-mile radius of the Castle Fire Center located at 3405 Hardstand Avenue, Atwater, CA 95301.

Contractor’s address: TBD

6. Any reference to CAL FIRE Project Representative shall also include their designee.

7. This Agreement will commence on July 01, 2024. This Agreement is of no effect unless approved by California Department of General Services (DGS). Contractor shall not receive payment prior to approval of the Agreement and before receipt of notice to proceed by CAL FIRE Project Representative. This Agreement shall expire on June 30, 2025. The services shall be provided during normal working hours, Monday through Friday, 8:00 a.m. to 8:00 p.m.

The parties may amend this Agreement as permitted by law.

8. The Project Representatives during the term of this agreement will be:

California Department of Forestry and Fire Protection (CAL FIRE) Contractor:

Name: Project Representative:

Address: (Street…