IFB _486_25 Sheriff_s Vehicle.pdf

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 1

DAWSON COUNTY GOVERNMENT

INVITATION FOR BID

FOR

DAWSON COUNTY SHERIFF’S

VEHICLE

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

NOVEMBER 3 2025, AT 11:30AM, EST

DAWSON COUNTY BOARD OF COMMISSIONERS

ATTENTION: PURCHASING MANAGER

25 JUSTICE WAY, SUITE 2223

DAWSONVILLE, GA 30534

BID # 486-25

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS IFB ON OR BEFORE THE

STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE

OFFEROR.

ISSUE DATE: OCTOBER 6, 2025

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 2

DAWSON COUNTY BOARD OF COMMISSIONERS

DAWSON COUNTY SHERIFF’S VEHICLE

TABLE OF CONTENTS

PROPOSAL DOCUMENTS

Invitation to Bidders

General Overview

General Conditions

Bid Specifications

General Terms

Vendor’s Checklist Form

Vendor’s Information Form

Vendor’s Price Bid Form

Vendor’s Reference Form

Execution of Bid Form

Addenda Acknowledgement Form

Drug Free Work Place Form

Certificate and Statement of Non-Collusion Form

Georgia Security and Immigration Compliance Act Affidavit

Local Small Business Initiative Affidavit Form

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 3

DAWSON COUNTY, GEORGIA

Purchasing Department

25 Justice Way, Suite 2223 Dawsonville, Georgia 30534

Phone: 706-344-3501 ext. 42217; Email: hmilford@dawsoncountyga.gov

INVITATION

This is an invitation to submit a bid to Dawson County for a 2025 Chevrolet Silverado 1500 Crew RST 4WD for the Sheriff’s Office, indicated herein. Details are listed under Section II. Sealed bids will be received by the office of the Purchasing Manager at 25 Justice Way, Suite #2223, Dawsonville, GA 30454.

Instructions for preparation and submission of a bid/proposal are contained in this packet. Electronic packets may be found at https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c- 9726-497e-943b-141544ec4bd4 Submissions must be typed or printed in ink. Prices submitted as a result of this invitation must include the Vendor Price Proposal Form and be returned in a sealed envelope or container marked, as Sealed Bid with the applicable Proposal Name and Proposal Number on the outside. The offer may not be considered unless so received. Proposals must be submitted no later than November 3, 2025, 11:30 a.m.

There will not be a pre-bid meeting for this solicitation. All questions/comments that may arise from this invitation must be submitted in writing and emailed to the Purchasing Manager at hmilford@dawsoncountyga.gov no later than October 24, 2025, at 1:00 p.m. All questions and answers will be posted to the County website and the Georgia Procurement Registry no later October 28 2025, at 1:00 p.m. Answers to questions submitted that materially change the conditions and specifications of this invitation will be promulgated to the County website and the Georgia Procurement Registry. Any discussions or documents will be considered non-binding unless incorporated and publicized in an addendum. The tentative award date is December 4, 2025.

Dawson County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin and handicap or veteran status.

This policy ensures all segments of the business community have access to supplying the goods and services need by Dawson County. Dawson County does not guarantee a minimum/maximum value for this contract.

Sincerely, Hanna Milford Purchasing Manager

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 4

INVITATION FOR BID

FOR

DAWSON COUNTY SHERIFF’S VEHICLE

SECTION I – GENERAL OVERVIEW

A. INFORMATION TO VENDORS

1. BID SUBMISSION

One (1) original of the complete signed submittal must be received NOVEMEBER 3, 2025, AT 11:30AM, EASTERN STANDARD TIME. Bids must be submitted in a sealed envelope stating on the outside, the vendor's name, address, BID #486-25 DAWSON COUNTY SHERIFF’S VEHICLE to:

Dawson County Board of Commissioners

Attention: Purchasing Manager 25 Justice Way, Suite 2223

Dawsonville, GA 30534

Hand Delivery Hand delivered copies may be brought to the above address between the hours of 8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncounty.org. If a sealed bid is delivered after 11:25 a.m., on the day of the opening, deliver the package to the Purchasing Manager, in the Finance Conference Room, Suite #2322. No submission will be accepted after 11:30 a.m., on the date listed in Section 1.A.1. above, at which time all company names of offers received will be publicly read aloud.

GPS Location Some GPS systems cannot locate the above-named address. Vendors may search the following address if trying to visit the Dawson County Government Center: 25 Tucker Avenue, Dawsonville, GA 30534. Tucker Avenue is located on the East side of the Government Center. Upon arrival, please continue one block West on Shoal Creek Road to Justice Way. Parking for the Government Center is available off of Justice Way. Vendors should verify address is in Dawson County and not a surrounding community.

Coordinates: 34°25’23.08”N 34°25’23.08N 84°07’12.05

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 5

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor.

2. CONTACT PERSON

Vendors are encouraged to contact Hanna Milford, Purchasing Manager by email at hmilford@dawsoncountyga.gov to clarify any part of the IFB requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS due date shall be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this IFB and also may result in the disqualification of the vendor's submittal.

Vendors may not contact any elected official or other county employee to discuss the bid process or bid opportunities except: 1) through the Purchasing Manager named herein, or 2) as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any vendor violating this provision.

3. ADDITIONAL INFORMATION/ADDENDA

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the county’s website under the bid information. Vendors should not rely on any representations, statements or explanations other than those made in this IFB or in any addendum to this IFB. Where there appears to be a conflict between the IFB and any addenda issued, the last addendum issued will prevail. Vendors are advised to check the website for addenda before submitting their bids.

Vendors must acknowledge any issued addenda by including Attachment B-

Addenda Acknowledgement with the submittal. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements

4. LATE SUBMITTAL AND LATE MODIFICATIONS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

5. REJECTION OF PROPOSALS/CANCELLATION

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County.

Dawson County reserves the right to cancel this IFB at any time.

6. MIMINUM IFB ACCEPTANCE PERIOD

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 6

Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

7. NON-COLLUSION AFFIDAVIT

By submitting a response to this IFB, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.

By submitting a proposal, the vendor represents and warrants that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

8. COST INCURRED BY VENDORS

All expenses involved with the preparation and submission of the IFB to the Dawson County Board of Commissioners, or any work performed in connection therewith is the responsibility of the vendor(s).

9. BID OPENING

Bids will be opened and read immediately following bid deadline at the physical address stated in this document. A copy of the bid tabulation to the IFB will be posted on the County Website within three (3) days after the IFB has been opened.

10. OPEN RECORDS

All materials submitted in connection with this IFB will be public documents and subject to the O.C.G.A. § 50-18-71, Open Records Act and all other laws of the State of Georgia; and the open records policies of Dawson County Board of Commissioners. All such materials shall remain the property of Dawson County and will not be returned to the respondent. Should you believe that your bid contains any trade secrets you must submit an affidavit, along with the bid/proposal, that states that specific portions of the bid/proposal contain trade secrets as defined by Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia).

Furthermore the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the bid/proposal containing any trade secrets. All such materials shall remain the property of Dawson County and will not be returned to the respondent.

11. TAXES

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/vendor from applicable sales taxes that may be required of them in relations to this project.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 7

Selected vendor will be provided with Dawson County’s Sales and Use Tax Certificate of Exemption number upon request.

12. VENDOR INFORMATION

All submissions shall include a completed vendor information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the vendor from submitting a proposal.

13. INSURANCE

Selected vendor will be required to provide a Certificate of Insurance as proof of liability and workman’s compensation insurance while under contract with Dawson County. Workman’s Compensation Insurance should be as required by the State of Georgia. General Liability at a minimum should cover $1,000,000 per incident.

Dawson County Board of Commissioners shall be named as additionally insured for the project herein.

14. BONDS

If required, under SECTION II – SCOPE OF WORK of this document any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred percent (100%) performance bond. All bonds would be payable to Dawson County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M.

Best rating.

15. ANTI-DISCRIMINATION

Dawson County, in accordance with Title VI of the Civil Rights Act of 1964, 42

U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this Invitation for Bid and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their bids, all bidders certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964.

In every contract of over $10,000 the provisions in 1. and 2. below apply:

1. During the performance of this contract, the contractor agrees as follows:

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 8

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The contractor will include the provisions of 1. above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

Vendors may request this Invitation for Bid in another language by contacting Purchasing Manager, Hanna Milford, at p) 706-344-3501 or via email at hmilford@dawsoncountyga.gov. All bid submissions must be returned in English.

16. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

Vendors submitting a Qualification package in response to this IFB must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

A. A statement that indicates the contractor will conduct itself in compliance with O.C.G.A. §13-10-91 and Rule 300-10-.02 in the execution of the contract.

B. By completing the affidavit that is provided with this solicitation, the vendor is attesting to the following:

a. The affiant has registered with and is authorized to use the federal work authorization program;

b. The user identification number and date of authorization for the affiant;

c. The affiant is using and will continue to use the federal work authorization program throughout the contract period;

d. Any employee, contractor, or subcontractor of such contractor or subcontractor shall also be required to satisfy the requirements set forth in this paragraph; and

e. Upon contracting with a new subcontractor, a contractor or subcontractor shall notify Dawson County and shall deliver a completed Subcontractor Affidavit to Dawson County within five (5) working days of entering into a contract or agreement of

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 9 hire with the subcontractor before the new subcontractor begins any work.

C. Failure to provide the completed and notarized affidavit with the contractor’s proposal will result in immediate disqualification as required by the Georgia Security and Immigration Compliance Act.

17. GRATUITIES

Dawson County acknowledges that it may be customary to provide gifts to employees or departments. However, It shall be unethical for any County employee involved in making procurement decisions to have personal investments in any business entity that creates a Conflict between their private interests and their public duties.

It shall be unethical for any person to offer, give, or agree to give any Dawson County employee, or for any Dawson County employee to solicit, demand, accept, or agree to accept from any vendor or business, a gift or gratuity in any amount in exchange for any decision, approval, disapproval, or recommendation concerning a solicitation.

SECTION II – GENERAL CONDITIONS

A. PURPOSE

Dawson County Purchasing Department is soliciting sealed bids from qualified vendors for the purchase of a 2025 Chevrolet Silverado 1500 Crew RST 4WD for the Sheriff’s Office.

Detailed specifications are detailed under this Section. The County does not guarantee a minimum or maximum value for this contract.

B. CONTRACT PERIOD

The term of a contract awarded as a result of this Invitation for Bids shall be from the time the bid is awarded until delivery and acceptance of the goods solicited by Dawson County. All standard warranties shall apply. The method of the contract shall be a Purchase Order. Terms and conditions can be found at https://www.dawsoncountyga.gov/sites/default/files/fileattachments/purchasing_department/ page/1835/po_standard_terms_conditions.pdf

The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract.

If, at any time, the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

Dawson County will not incur any costs as a result of this IFB or a contract.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 10

C. SCOPE OF WORK

Specifications The Vendor must provide the company generated vehicle proposal form for the make/model with detailed specifications for the vehicle requested by Dawson County.

Dawson County intends to purchase one vehicle under this contract. No commitment is made by the County to purchase additional vehicles beyond this single unit. The purchase is contingent upon the availability of funds and shall be made at the pricing specified in the Vendor’s Price Proposal Form.

Model year must be a new 2025 model. Please list on the Vendor’s Price Proposal Form the availability date of delivery for the vehicle.

Approved equal submissions will be reviewed and considered by the County.

Bidder is to report delivery time on the Vendor’s Price Proposal Form.

Standard Specifications:

The following specifications shall be considered the minimum specifications required.

Note: Requirements specified herein shall apply to all vehicles purchased by Dawson County. Bidders must comply with the specifications listed here and the Detailed Specification Response Form.

1. Applicable Documents: Reference to publications in the vehicle specifications shall apply to those issues in effect on the date of the Request for Proposal, unless otherwise specified.

2. Design: New models in current production, complete with all necessary operating components and accessories customarily furnished, together with such modifications as may be necessary to enable the vehicle to function reliably and efficiently in sustained operation. Design to permit accessibility for maintenance purposes with minimal disturbance of other components or accessories.

3. Components, Assemblies and Accessories: The vehicles shall have all of its components, assemblies, and accessories installed and shall be delivered to the County, meeting or exceeding all applicable requirements of the Environmental Protection Agency Regulations, Federal Motor Vehicle Safety Standards, Federal Motor Carrier Safety Regulations and Industry Specifications, Standards and Regulations that are in effect on the date of manufacture. Note: All components, assemblies, and accessories shall be factory installed unless otherwise noted.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 11

4. Standard Equipment: Vehicles shall include all components, assemblies, and accessories as offered by the vehicle manufacturer and referred to as “standard equipment or features.”

5. Emission Controls: All vehicles must be certified to the low emission vehicle (LEV), ultra-low emission vehicle (ULEV), or zero emission vehicle (ZEV) standards as defined by the United States Environmental Protection Agency and qualify as a Clean Fueled Vehicle under Georgia Rules for Clean Fueled Fleets.

6. Interior & Exterior Sound Level: Vehicles shall comply with Federal Interstate Noise Standards.

7. Cooling Systems: Liquid pressurized forced circulation type, consisting of the necessary components of such design and capacity to maintain the engine at optimum safe temperature under all operating conditions without any loss of coolant. Optimum engine temperatures shall be maintained with the vehicle loaded and continuously operating at all drivable altitudes and grades in ambient temperatures ranging from minus 30 to 120 degrees Fahrenheit thermostat controlled and suitable for operation with permanent type antifreeze solution. Easily accessible drain outlets shall be provided to allow complete cooling system drainage. A coolant recovery system is to be furnished.

8. Wheels: Manufacturers recommended size and capacity for the vehicle offered. Rim contours and sizes shall conform to the current recommendations of the Tire and Rim Association, Inc.

9. Tires: All tires furnished shall be black wall, tubeless type with standard highway tread design. Capacity shall be to the maximum load imposed by an evenly and fully loaded vehicle and shall conform to the Tire and Rim Association, Inc. specifications. Spare tire and wheel, factory installed, shall be furnished.

10. Tools: Jack and lug wrench, factory installed for each vehicle.

11. Exhaust System: Manufacturer’s heaviest duty system available for engine furnished.

System shall be corrosion resistant and securely fastened and routed to protect components from hazards. System shall comply with Federal Motor Vehicle Safety Regulations.

12. Controls, Instruments & Operating Mechanisms: Located for left-hand drive shall be complete and conveniently accessible to driver. Instruments and controls clearly shall be identified as to function.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 12

13. Heater & Defroster: Hot water heating systems with fresh air intakes. Discharge outlets to floor and defroster louvers shall be provided. Systems shall be equipped with variable temperature control and multiple speed blowers.

14. Exterior Finishes: All exterior finishes shall be black unless otherwise specified.

15. Materials: New and of quality conforming to current engineering and manufacturing practice. No defects are suitable for the intended service.

16. Service & Repairs: The County shall expect the manufacturer to have adequate stocks of replacement parts available to service County vehicles and to make delivery within a reasonable time of all normal replacement parts to their dealers who may service County vehicles. The county further expects that warranty service and repairs as well as non-warranty service and repairs will be handled without prejudice by local dealerships throughout the United States.

17. Warranty: Vehicles shall be fully warranted against defective materials and workmanship by the manufacturer for a period of not less than twelve (12) months or 36,000 miles from date of delivery and acceptance. However, if additional warranty coverage on the whole or any components of the vehicle, in the form of time and/or mileage including any pro-rata arrangements, is normally extended to commercial customers, the County shall receive corresponding warranty benefits.

18. Responsibility for Inspection: Unless otherwise specified in the contract or purchase order, the supplier shall be responsible for the performance of all inspection and test requirements. This action does not preclude subsequent inspection and testing by the County to determine conformance with specification requirements for performance, quality standards of workmanship, material and construction techniques.

19. Pre-Delivery Servicing and Adjustment: The dealer shall not attach any dealer identification, advertising or similar material to the vehicle. Prior to acceptance by the County inspector, the dealer shall service and adjust each vehicle for operational use, to include as a minimum, the following:

1. Focus lights

2. Tune engine

3. Adjust accessories

4. Check electrical, braking and suspension systems

5. Charge battery

6. Align front end

7. Proper tires inflation

8. Balance all wheels, including the spare tire

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 13

9. Complete servicing of engine, chassis and operating mechanisms with recommended grades of lubricants or fluids for the ambient air temperature at the point and time of delivery

10. Cooling system shall be serviced with permanent type antifreeze and summer coolant for minus 20-degree Fahrenheit protection

11. Fill windshield washer reservoir with water and appropriate solution

12. Fill tank with fuel

20. Documents: Each vehicle shall be delivered with complete invoice, Certificate of Origin, Tag Application, Odometer Certificate, Warranty, Owner’s Manual, and any other necessary documentation associated with the purchase.

21. Additional Equipment: Each vehicle must be equipment as specified in the attached Detailed Specification Response Form.

-DETAILED SPECIFICATION SHEET TO FOLLOW-

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 14

Detailed Specifications Attachment “A”

A. Scope: This specification covers a 2025 Silverado 1500 Crew RST 4WD

B. Supplier Information: Bidders are to indicate exactly what is being offered in each of the following blanks in the “BIDDER’S RESPONSE” column. If this is not done or it is incomplete, your bid may not be considered for award until you furnish all the information. DO NOT USE “COMPLY”, “YES”, “OK”, “SAME” OR AN “X”, A “V” CHECKMARK OR A (“) DITTO MARK.

C. Supporting Data: Bidders must furnish catalog pages, specification sheets or similar data to support statements made in the “BIDDER’S RESPONSE” column. Please attach window sticker if currently in stock

D. BASIC REQUIRMENTS: BIDDER’S REPSONSE:

(Must meet as an approved equal if not as specified)

Manufacturer: Chevrolet

Description: 2025 Silverado 1500 Crew RST

4WD

Manufacturer:

Description:

All Standard Features are required for all manufacturers where not specifying specific options below.

Exterior: Black Interior: Jet Black

Standard Equipment

Owner Benefits:

3 Year/30,000 Mile Bumper to Bumper Limited Warranty

5 Year/60,000 Mile Powertrain Limited Warranty

Safety & Security:

Chevy Safety Assist Automatic Emergency Braking Forward Collision Alert Front Pedestrian Braking Lane Keep Assist w/Lane Departure

Warning Following Distance Indicator Intellibeam-Auto High Beam

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 15

Tire Pressure Monitoring with Tire Fill Alert

Performance & Mechanical

Auto Locking Rear Diff 170 Amp Alternator Stabilitrak w/ Trailer Sway Control &

Hill Start Assist Trailering Package w/ Hitch Guidance Brake Pad Wear Indicator

Connectivity & Technology

Chevrolet Infotainment 3 Premium with Google Built-In 13.4 “ Diag HD Color Touchscreen Incl AM/FM Bluetooth for Music & Most Phones w/Wireless Android Auto & Apple Carplay for Compatible Phones

12.3” Diag Digital Driver Information Center

SiriusXM Radio Capable, Trial Included

120V Power Outlet In Cargo Bed & Instrument Panel

USB Ports Keyless Open, Lock, & Start Remote Start Rear Seat Reminder

Interior

Dual Zone Climate Control Power Windows 10-Way Power Driver Seat Heated & Wrapped Steering Wheel with Audio Controls Carpeted Floor

Exterior

Body-Color Styling Theme Cornerstep Rear Bumper LED Cargo Area Lighting EZ Lift, Power Lock, & Release

Tailgate

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 16

Power Adjustable Heated Mirrors LED Fog Lamps Rear-Window Defogger Front Recovery Hooks

Options

Engine: 5.3L Ecotec3 V8 w/ Dynamic Fuel Management

Universal Home Remote Rear Sliding Power Window Hitch Guidance w/ Hitch View Trailering App Bose Premium Sound System HD Surround Vision Trailer Camera Provisions Trailer Side Blind Zone Alert Rear Cross Traffic Breaking Rear Pedestrian Alert Front and Rear Park Assist Perimeter Lighting 20” Aluminum Wheels w/ Grazen

Painted Pockets Z71 Off Road Package Chevytec Spray-On Bedliner Rear Wheelhouse Liners Front Bucket Seats w/ Center Console All-Terrain Tires All-Weather Floor Liners

-End Specifications for Detailed Specification Sheet A -

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 17

Delivery of Services Materials will be delivered F.O.B. to the Dawson County Sheriff’s Law Enforcement Building. Address listed below.

All delivery tickets and/or receipts must clearly identify the Dawson County employee receipt of goods. No inmate performing work details at the Fleet Service department will be allowed to receive deliveries and must not sign for such.

Management Agent/Employees The Vendor shall appoint a main point of contact, or agent, who will routinely review and inspect operations and consult with the County on current and future services.

Warranty, Maintenance & Repairs Vendors to list service location where vehicles should be taken for warranty, maintenance and repairs. If not listed in bidder’s response, Dawson County will assume all service will be performed at the location of bidder.

Completing the Vendor’s Price Proposal Form

1. Vendors must provide pricing on the Vendor’s Price Proposal Form included in this document.

2. If bidding an item different in any way from the exact specifications, proposers must furnish catalogue pages, specification sheets or similar data to support the product equivalency to the Vendor’s Price Proposal Form.

3. If a vendor does not wish to bid a certain item the response of “No Bid” is appropriate.

This does not disqualify vendors. Dawson County will look at the totality of each proposal.

4. Bids shall be based upon unit prices for estimated quantities, where applicable, excepting where bid items require lump sum proposals as indicated by the proposal form.

5. Where errors or omissions result in discrepancies in bid totals, prices per unit as submitted will be binding.

6. Proposers shall state standard time from order to delivery on the Vendor’s Price Proposal Form. Furthermore, proposers shall state surcharge for rush deliveries.

7. Due to the nature of this material it is vital that all material arrive on or before the proposed number of delivery days stated in the Price Proposal Sheet. Time is of the essence and is an essential element of this IFB.

8. All vehicles and equipment will be delivered so as to arrive in good condition, if awarded as such.

9. Neither Dawson County nor its employees will be culpable for damaged vehicles resulted from handling or transportation, if awarded as FOB.

Payment

1. Upon inspection and acceptance of all goods, amount due shall be eligible for payment.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 18

2. Vendor must furnish delivery receipt with invoice identifying that order has been delivered in accordance with specifications, quantities, and price set forth on the original order. A Dawson County employee’s signature must appear on the delivery receipt or invoice.

3. If in the event an order is not completed or items are on back order, those items will not be included on invoice until after successful delivery. If vendor continues to invoice for items yet to be delivered, this is cause for cancellation of contract.

4. Dawson County is tax exempt. A Tax Exemption certificate will be provided upon award.

5. Dawson County cannot exempt others from taxes. Vendor must pay taxes as applicable by law.

6. Dawson County reserves the right to deduct from payment any monies owed to Dawson

County by the vendor.

7. Itemized all invoices in full. Show payment terms, reference Purchase Orders (if applicable).

8. Inspection and Acceptance of Deliveries: The County reserves the right to inspect all goods and products delivered. The County will decide whether to accept or reject items delivered. The inspection shall be conclusive except with respect to latent defects, fraud, or such gross mistakes as shall amount to fraud. Final inspection resulting in acceptance or rejection of the products will be made as soon as practicable, but failure to inspect shall not be construed as waiver by the County to claim reimbursement or damages for such products which are later found to be in non-conformance with specifications. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality subject to an adjustment in price be determined by the department.

9. Upon inspection and acceptance of all items, amount due shall be eligible for payment.

Bids that require a down payment or mid-payment are not acceptable.

10. Final payment will be based upon actual in-place products and upon acceptance by the County.

11. Dawson County pays on a NET/30 term based on date correct invoice received by our Accounts Payable Department. All invoices should be sent to:

ATTN: Accounts Payable

25 Justice Way, Suite 2220 Dawsonville, GA 30534 cmcmillon@dawsoncountyga.gov

Delivery FOB: Dawson County Sheriff’s Law Enforcement Building

19 Tucker Avenue Dawsonville, GA 30534

D. ADMINISTRATION

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 19

The project will be administered by the Purchasing Manager with the Dawson County Public Works Director or designee being the main point of contact for all questions during the term of the contract.

E. PROCEDURES AND MISCELLANEOUS ITEMS

1. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated in the form of an addenda if the scope specifications are to be affected and posted on the County’s website under the bid information, all firms responding to this IFB should check the website before responding to this IFB.

2. All respondents to this IFB shall indemnify and hold harmless the Dawson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this IFB. The issuance of this IFB constitutes only an invitation to present a proposal. The Dawson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this IFB. The Dawson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this IFB is withdrawn or the project canceled for any reason, the Dawson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this IFB or otherwise.

3. The IFB is subject to the provisions of the Dawson County Purchasing Policy and any revisions thereto, which are hereby incorporated into this IFB in their entirety except as amended or superseded herein.

4. Failure to submit all the mandatory forms from this IFB package shall be just cause for the rejection of the qualification package. However, Dawson County reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

5. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

6. In case of failure to deliver goods in accordance with the contract terms and conditions, Dawson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the Vendor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Dawson County may have.

7. By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids on contacts by any agency of the State of Georgia.

8. Any contract resulting from this IFB shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. Then Vendor shall comply with applicable federal, state, and local laws and regulations.

9. It is understood and agreed between the parties herein that Dawson County shall be bound hereunder only to the extent of the funds available or which may hereafter

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 20 become available for the purpose of this agreement.

10. Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the submittal is the sole responsibility of the respondent.

F. BONDS

Bid Bond – not required Payment Bond – not required Performance Bond – not required

G. DETERMINATION OF SUCCESSFUL BIDDER

The contract will be awarded to the lowest responsive, responsible Bidder, if awarded.

a. Responsibility The determination of the Bidder’s responsibility will be made by the County based on whether the Bidder:

- maintains a permanent place of business.

- has the appropriate technical experience, where applicable.

- has adequate plant and equipment to do the work properly and expeditiously and has suitable financial means to meet oblications incidental to this work, where applicable.

The Bidder shall furnish, to the County, all such information and data for this purpose as the County may request.

b. Responsiveness

The determination of responsiveness will e made by the County based on a consideration of whether the Bidder has submitted a complete proposal form without irregularities, excisions, special conditions, or alternative bids for any time unless specifically requested on the proposal form.

H. FINAL SELECTION

Following review of all qualified responses, a recommendation will be made to the County Manager by the Purchasing Manager. Following approval, the County will complete the contract process by issuing a Purchase Order.

The Dawson County Board of Commissioners and its employees reserves the right to accept the response that is determined to be in the best interest of the County. The County reserves the right to reject any and or all proposals.

Every vendor submitting a proposal must complete the forms showing compliance with the

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OCGA §13-

10-90. The forms are provided with this IFB package.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 21

SECTION III – GENERAL TERMS

A. DEFINITION

Where used in the project manual, the following words and terms shall have the meanings indicated. The meanings shall be applicable to the singular, plural, masculine and feminine of the words and terms.

Acceptance. Formal action of the Owner in determining that the Contractor's work has been completed in accordance with the contract and in notifying the Contractor in writing of the acceptability of the work.

Act of God. A cataclysmic phenomenon of nature, such as a hurricane, earthquake, or abnormal flood. Rain, wind, high water, or other natural phenomenon which might reasonably have been anticipated from historical records of the general locality of the work shall not be construed as acts of God.

Addenda. Supplemental written specifications or drawings issued prior to execution of the contract which modify or interpret the project manual by addition, deletion, clarification, or corrections.

Bid. Offer of a bidder submitted on the prescribed form setting forth the price or prices of the work to be performed.

Bidder. Individual, partnership, corporation, or a combination thereof, including joint ventures, offering a bid to perform the work.

Contract. The writings and drawings embodying the legally binding obligations between the Owner and the Contractor for completion of the work; Contract Documents attached to the Contract and made a part thereof as provided herein.

Contract Documents. The Contract, Addenda (which pertain to the Contract Documents), Contractor’s Bid (including documentation accompanying the Bid and any post Bid documentation submitted prior to the Notice of Award), the Notice to Proceed, the Bonds, these General Conditions, the Special Conditions, the Specifications and Drawings, together with all Written Amendments, Change Orders, Work Change directives, Field Orders, and Drawing submittals.

Contract Drawings. The drawings which show the scope, extent, and character of the work to be furnished and performed by the Contractor and which have been prepared and reviewed by the Engineer/Architect/Architect and are referred to in the Contract Documents.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 22

Contract Price. Amount payable to the Contractor under the terms and conditions of the contract. Based on the price given on the bidding schedule, with adjustments made in accordance with the contract. The base amount given in the bidding schedule shall be either a lump sum bid or the summation of the unit price bids multiplied by the estimated quantities set forth in the bid form.

Contract Time. Number of calendar days stated in the contract for the completion of the work or portions thereof.

Contractor. The individual, partnership, corporation, or combination thereof, including joint ventures that enter into the contract with the Owner for the performance of the work. The term covers subcontractors, equipment and material suppliers, and their employees.

Contractor's Plant and Equipment. Equipment, material, supplies, and all other items, except labor, brought onto the site by the Contractor to carry out the work, but not to be incorporated in the work. The Owner will make available to the Contractor, for his plant, equipment and storage, only the area indicated on the Site Plan within the limits of the work. The Contractor shall confine his operations to his allotted areas to avoid interference with the Building's normal and continued operation. The Contractor's and subcontractor's personnel shall not be permitted to park their cars on Owner's property except in the area designated for construction. The General Contractor shall see that this restriction is enforced.

Contract Technical Representative. The day-to-day County Representative designated by the Owner.

County. Owner.

Day. Calendar day.

Defective. An adjective which when modifying the word “work” refers to work, including but not limited to the furnishing of materials, that is unsatisfactory, faulty, deficient, or performed in an non-workmanlike manner, in that it does not conform to or meet the requirements of the Contract, any inspection, reference standard, test or approval referred to in the Contract, or has been damaged prior to a recommendation of final payment.

Direct. Action of the Owner by which the Contractor is ordered to perform or refrain from performing work under the contract.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 23

Directive. Written documentation of the actions of the Engineer/Architect/Architect or the Owner in directing the Contractor.

Engineer/Architect/Architect. Whenever the word “Engineer/Architect” and/or “Architect” is used in the contract, it shall be understood as referring to the Engineer/Architect/Architect of the Owner, or such other Engineer/Architect/Architect, supervisor, or inspector as may be authorized by the Owner to act in any particular area of the Contract.

Equipment. Mechanical, electrical, instrumentation, or other device with one or more moving parts, or devices requiring an electrical, pneumatic, electronic, or hydraulic connection.

Furnish. To deliver to the job site or other specified location any item, equipment, or material.

Herein. Refers to information presented in the project manual.

Holidays. Legal holidays designated by the Owner.

Install. Placing, erecting, or constructing complete in place any item, equipment, or material.

May. Refers to permissive actions.

Owner. Glynn County Board of Commissioners, Brunsiwck, Georgia.

Person. The term, person, includes firms, companies, corporations, partnerships, and joint ventures.

Project. The undertaking to be performed under the provisions of the contract.

Project Manual. Those contact documents prepared for bidding and as amended by addenda.

Provide. Furnish and install, complete in place.

Punch List. List of incomplete items of work and of items of work which are not in conformance with the contract. The list will be prepared by the Engineer/Architect when the Contractor (1) notifies the Engineer/Architect in writing that the work has been completed in accordance with the contract and (2) requests in writing that the Owner accept the work.

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 24

Shall. Refers to actions by either the Contractor or the Owner and means the Contractor or Owner has entered into a covenant with the other party to do or perform the action.

Shown. Refers to information presented on the drawings, with or without reference to the drawings.

Specifications. That part of the contract documents consisting of written descriptions of the technical features of materials, equipment, construction system, standards, and workmanship. Titles of sections and paragraphs in these contract documents are introduced merely for convenience and shall not be taken as a complete segregation of the various units of materials and labor.

Specify. Refers to information described, shown, noted, or presented in any manner in any part of the contract.

Submittals. The information which is specified for submission to the Owner in accordance with Division of the project manual.

Substantial Completion. Sufficient completion of the project or the portion thereof to permit utilization of the project, or portion thereof for its intended purpose. Substantial completion requires not only that the work be sufficiently completed to permit utilization, but that the Owner can effectively utilize the substantially completed work. Determination of substantial completion is solely at the discretion of the Owner.

Substantial completion does not mean complete in accordance with the contract nor shall substantial completion of all or any part of the project entitle the Contractor to acceptance under the contract.

Substantial Completion Date. Date shown on the certificate of Substantial Completion.

Will. Refers to actions entered into by the Contractor or the Owner as a covenant with the other party to do or to perform the action.

Work. The labor, materials, equipment, supplies, services, and other items necessary for the execution, completion, and fulfillment of the contract.

B. ROYALTIES AND PATENTS

The Contractor shall pay all royalties and license fees and assume all costs incident to the use in the performance of the work or the incorporation in the work of any invention, design, process, product, or device which is the subject of the patent rights or copyrights held by others. He shall defend all suits or claims for infringement of any patent rights and shall hold harmless the Owner, its officers, employees, and agents from loss on account thereof, except that the Owner shall be responsible for all such loss when

Bid #486-25 DAWSON COUNTY SHERIFF’S VEHICLE Page 25 a particular manufacturer, product, or process is specified by the Owner and properly installed by the Contractor pursuant to the manufacturer’s specifications.

C. VERBAL AGREEMENTS

No verbal agreement or conversation with any officer, agent, or employee of the Owner either before or after execution of this Contract shall affect or modify any of the terms of obligations contained in any of the documents comprising said Contract.

D. GENERAL WARRANTY AND GUARANTEE

The Contractor shall warrant and guarantee the work required under this Contract for a period of twelve months from the date of Final Acceptance. The Contractor warrants and guarantees to Owner, that materials and equipment furnished under the Contract shall be of good quality and new unless otherwise required or permitted by the Contract Documents, that all work will be in accordance with the Contract Documents, and that all work will be of good quality, free from faults and defects.

Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by the Owner or the Engineer/Architect, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment.

The Contractor’s obligation to perform and complete the work in a workmanlike manner, free from faults and defects and in accordance with the Contract Documents shall be absolute. The Contractor shall remedy, at his own expense, and without additional cost to the Owner, all defects arising from either workmanship or materials, as determined by the Owner, or Owner’s representative. The obligations of the Contractor under this Paragraph shall not include normal wear and tear under normal usage.

E. INDEMNITY

To the fullest extent permitted by laws, statutes, rules and…