IFB _433_24 Materialsl Labor for Parks Paymen.doc

DAWSON COUNTY GOVERNMENT

PRIVATE

INVITATION FOR BID

FOR

MATERIALS/LABOR FOR PARK/RECREATION

PAYMENT KIOSK EQUIPMENT

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

february 26, 2024, AT 10:30AM, EST

DAWSON COUNTY BOARD OF COMMISSIONERS

ATTENTION: PURCHASING MANAGER

25 JUSTICE WAY, SUITE 2223

DAWSONVILLE, GA 30534

BID # 433-24

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS IFB ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE OFFEROR.

ISSUE DATE: January 18, 2024

DAWSON COUNTY BOARD OF COMMISSIONERS

MATERIALS/LABOR FOR PARK/RECREATION

PAYMENT KIOSK EQUIPMENT

TABLE OF CONTENTS

PROPOSAL DOCUMENTS

Invitation to Bidders………………………………………………………………………...3

General Overview..…………………………………………………………………….……4 General Conditions……………………………………………………………………….….9 Scope of Work ………………….…………..……….……………………………………..……...10 General Terms………………………………...…………………………………….………24 Vendor’s Checklist Form………..…………………………………………………………36 Vendor’s Information Form………………………………………………………….…….37 Vendor’s Price Proposal Form…….………………….…………………………….……...38 Vendor’s Reference Form…………………………………………………………….…………..39 Execution of Proposal Form…………………………………………………………….………..40 Addenda Acknowledgement Form …………………………………………………………..…41 Drug Free Work Place Form……………………………………………………………………...42 Certificate and Statement of Non-Collusion Form……..………………………….….………43 Georgia Security and Immigration Compliance Act Affidavit…………………………..…..45 EEO Practice Form………………………………………………………………………………….52 Legal and Character Qualifications Form………………………………………………………53 Sample Contract……………………………………………………………………………………..55 Park Kiosk Location/Directional Maps………………………………………………………….72

DAWSON COUNTY, GEORGIA

Purchasing Department 25 Justice Way, Suite 2223

Dawsonville, Georgia 30534

Phone: 706-344-3500 x.42223; Email: mhawk@dawsoncounty.org January 18, 2024

INVITATION TO BIDDERS

This is an invitation to submit a bid to Dawson County for materials and labor for park payment kiosks, indicated herein. Details are listed under Section II. Sealed bids will be received by the office of the Purchasing Manager at 25 Justice Way, Suite #2223, Dawsonville, GA 30454.

Instructions for preparation and submission of a bid/proposal are contained in this packet. Electronic packets may be found at https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 Submissions must be typed or printed in ink. Prices submitted as a result of this invitation must include the Vendor Price Proposal Form and be returned in a sealed envelope or container marked, as Sealed Bid with the applicable Proposal Name and Proposal Number on the outside. The offer may not be considered unless so received. Proposals must be submitted no later than 10:30 a.m., February 16, 2024, tentative award date of the contract is March 21, 2024.

The County will not hold a pre-bid meeting for this IFB. The addresses of each park is listed within this IFB document. The County suggests each bidder visit the sites, if necessary, on their own. All questions/comments that may arise from this invitation must be submitted in writing and emailed to the Purchasing Manager at mhawk@dawsoncounty.org no later than February 5, 2024, at 1:00 p.m. All questions and answers will be posted to the County website and the Georgia Procurement Registry no later than February 8, 2024, at 1:00 p.m. Answers to question submitted that materially change the conditions and specifications of this invitation will be promulgated to the County website and the Georgia Procurement Registry. Any discussions or documents will be considered non-binding unless incorporated and publicized in an addendum.

Dawson County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin and handicap or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services need by Dawson County. Dawson County does not guarantee a minimum/maximum value for this contract.

Sincerely, Melissa Hawk Purchasing Manager

INVITATION FOR BID

FOR

MATERIALS/LABOR FOR PARK/RECREATION PAYMENT KIOSK EQUIPMENT

SECTION I – GENERAL OVERVIEW

A.

INFORMATION TO PROPOSERS

1.

BID SUBMISSION

The offerors shall package and seal its submittal so that they will not be damaged in mailing. One (1) original of the complete signed submittal must be received, February 16, 2024, at 10:30AM, Eastern Standard Time. Bids must be submitted in a sealed envelope stating on the outside, the vendor's name, address, IFB #433-24 Materials/Labor for Park/Recreation Payment Kiosk Equipment and delivered to:

Dawson County Board of Commissioners

Attention: Purchasing Manager

25 Justice Way, Suite 2223

Dawsonville, GA 30534

Hand Delivery

Hand delivered copies may be brought to the above address between the hours of 8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncounty.org. If a sealed bid is delivered after 10:25 a.m., on the day of the opening, deliver the package to the Purchasing Manager, in the County Administration Training Room, Suite #2204. No submission will be accepted after 10:30 a.m., on the date above in Section 1, A.1., at which time all company names of offers received will be publicly read aloud.

GPS Location

Some GPS systems cannot locate the above-named address. Proposers may search the following address if trying to visit the Dawson County Government Center: 25 Tucker Avenue, Dawsonville, GA 30534. Tucker Avenue is located on the East side of the Government Center. Upon arrival, please continue one block West on Shoal Creek Road to Justice Way. Parking for the Government Center is available off of Justice Way. Proposers should verify address is in Dawson County and not a surrounding community.

Coordinates: 34°25’23.08”N 34°25’23.08N 84°07’12.05

Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the proposer.

2.

CONTACT PERSON

Vendors are encouraged to contact Melissa Hawk, Purchasing Manager via email mhawk@dawsoncountyga.gov to clarify any part of the IFB requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS due date shall be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this IFB and also may result in the disqualification of the vendor's submittal.

Vendors may not contact any elected official or other county employee to discuss the bid process or bid opportunities except: 1) through the Purchasing Manager named herein, or 2) as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any vendor violating this provision.

3.

ADDITIONAL INFORMATION/ADDENDA

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the county’s website under the bid information. Vendors should not rely on any representations, statements or explanations other than those made in this IFB or in any addendum to this IFB. Where there appears to be a conflict between the IFB and any addenda issued, the last addendum issued will prevail. Vendors are advised to check the website for addenda before submitting their bids.

Vendors must acknowledge any issued addenda by including Attachment B-Addenda Acknowledgement with the submittal. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements

4.

LATE SUBMITTAL AND LATE MODIFICATIONS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

5.

REJECTION OF PROPOSALS/CANCELLATION

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County. Dawson County reserves the right to cancel this IFB at any time.

6.

MIMINUM IFB ACCEPTANCE PERIOD

Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

7.

NON‑COLLUSION AFFIDAVIT

By submitting a response to this IFB, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.

By submitting a proposal, the vendor represents and warrants that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

8.

COST INCURRED BY VENDORS

All expenses involved with the preparation and submission of the IFB to the Dawson County Board of Commissioners, or any work performed in connection therewith is the responsibility of the vendor(s).

9.

BID OPENING

Bids will be opened and read immediately following bid deadline at the physical address stated in this document. A copy of the bid tabulation to the IFB will be posted on the County Website within three (3) days after the IFB has been opened.

10.

OPEN RECORDS

All materials submitted in connection with this IFB will be public documents and subject to the O.C.G.A. § 50-18-71, Open Records Act and all other laws of the State of Georgia; and the open records policies of Dawson County Board of Commissioners. All such materials shall remain the property of Dawson County and will not be returned to the respondent. Should you believe that your bid contains any trade secrets you must submit an affidavit, along with the bid/proposal, that states that specific portions of the bid/proposal contain trade secrets as defined by Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia). Furthermore, the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the bid/proposal containing any trade secrets. All such materials shall remain the property of Dawson County and will not be returned to the respondent.

11.

TAXES

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/vendor from applicable sales taxes that may be required of them in relations to this project. Selected vendor will be provided with Dawson County’s Sales and Use Tax Certificate of Exemption number upon request.

12.

VENDOR INFORMATION

All submissions shall include a completed vendor information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the vendor from submitting a proposal.

13.

INSURANCE

Selected vendor will be required to provide a Certificate of Insurance as proof of liability and workman’s compensation insurance while under contract with Dawson County. Workman’s Compensation Insurance should be as required by the State of Georgia. General Liability at a minimum should cover $1,000,000 per incident. Dawson County Board of Commissioners shall be named as additionally insured for the project herein.

14.

BONDS

If required, under SECTION II – SCOPE OF WORK of this document any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred percent (100%) performance bond. All bonds would be payable to Dawson County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

15.

ANTI-DISCRIMINATION

Dawson County, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this Invitation for Bid and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their bids, all bidders certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964.

In every contract of over $10,000 the provisions in 1. and 2. below apply:

1.

During the performance of this contract, the contractor agrees as follows:

a.

The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b.

The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c.

Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2.

The contractor will include the provisions of 1. above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

Vendors may request this Invitation for Bid in another language by contacting Purchasing Manager, Melissa Hawk, at p) 706-344-3501, f) 706-531-2728 or via email at mhawk@dawsoncounty.org. All bid submissions must be returned in English.

16.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

Vendors submitting a Qualification package in response to this IFB must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

A. A statement that indicates the contractor will conduct itself in compliance with O.C.G.A. §13-10-91 and Rule 300-10-.02 in the execution of the contract.

B. By completing the affidavit that is provided with this solicitation, the vendor is attesting to the following:

a. The affiant has registered with and is authorized to use the federal work authorization program;

b. The user identification number and date of authorization for the affiant;

c. The affiant is using and will continue to use the federal work authorization program throughout the contract period;

d. Any employee, contractor, or subcontractor of such contractor or subcontractor shall also be required to satisfy the requirements set forth in this paragraph; and

e. Upon contracting with a new subcontractor, a contractor or subcontractor shall notify Dawson County and shall deliver a completed Subcontractor Affidavit to Dawson County within five (5) working days of entering into a contract or agreement of hire with the subcontractor before the new subcontractor begins any work.

C. Failure to provide the completed and notarized affidavit with the contractor’s proposal will result in immediate disqualification as required by the Georgia Security and Immigration Compliance Act.

17.

GRATUITIES

Dawson County acknowledges that it may be customary to provide gifts to employees or departments. However, It shall be unethical for any County employee involved in making procurement decisions to have personal investments in any business entity that creates a Conflict between their private interests and their public duties.

It shall be unethical for any person to offer, give, or agree to give any Dawson County employee, or for any Dawson County employee to solicit, demand, accept, or agree to accept from any vendor or business, a gift or gratuity in any amount in exchange for any decision, approval, disapproval, or recommendation concerning a solicitation.

SECTION II – General Conditions

A. Purpose

Dawson County Purchasing Department is soliciting sealed bids from licensed, qualified service providers with demonstrated competence and experience to provide all labor and materials required to install four (4) multi-space pay by space/pay and display/pay by license meters with the capability of coin/bill accepter, change giving ability, credit card reader and solar operations, at three (3) separate Dawson County Parks. The park names and addresses, along with location for installation, are listed below. Park maps can be found beginning on page 73 of this IFB.

Toto Creek Park, 154 Toto Creek Park Road, Dawsonville, GA 30534 1 kiosk - 25 feet to the left of the boat ramp

Thompson Creek Park Road, 570 Thompson Creek Park Road, Dawsonville, GA 30534

1 kiosk - 25 feet to the left of the boat ramp Nix Bridge Park, 3600 Nix Bridge Road, Dawsonville, GA 30534

1 kiosk - 20-25 feet to the right of boat ramp War Hill Park, 4081 War Hill Park Road, Dawsonville, GA 30534

1st kiosk - 20 feet to the right of boat ramp

2nd kiosk - On main parking lot / road at camp host station They system must have the ability to be managed and monitored remote. The system must be compatible with Wi-Fi and cell phone. The system must be powered by solar with back-up battery. Detailed specifications are detailed under this Section. The County does not guarantee a minimum or maximum value for this contract.

B. Contract Period The initial term of a contract awarded as a result of this Invitation for Bid shall be from date of award through acceptance of the project from the County. The project timeframe is thirty (30) calendar days from Notice of Award. Any extended maintenance agreements shall be separate from this contract.

The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract.

If, at any time, the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

Dawson County will not incur any costs as a result of preparation of a response for this IFB.

C. SCOPE OF WORK

Hardware Specifications – Minimum Specifications

1. Cabinet & Pedestal

· Cabinet must be minimum 11-gauge stainless steel.

· Pedestal must be minimum 10-gauge steel with four locations for anchor bolt fasteners; anchor bolts must not be exposed.

· Cabinet surface must be treated with a zinc undercoat primer to provide rust protection

· Surface finish must be a powder-coating paint that is electro-statically charged and baked on.

· The unit must be available in a variety of colors, with the option for customized graphic wraps or decals.

· Cabinet must have an aesthetically pleasing design that is easily recognizable as related to fee collection.

· Unit/bidder must have at least ten (10) successful years of operation in climates similar to that of the North Georgia Mountains.

2. Physical Security and Lock – Minimum Specifications

· The main access door must be tamper-resistant with multiple locking points.

· No locks can be exposed beyond the flush mount of the cabinet.

· All locks should be keyed with a proprietary combination exclusively for the County.

· Other than the protective door key lock, proprietary device(s) such as rods, sticks, or bars must not be needed to open the cabinet door.

3. Display – Minimum Specifications

· The unit must have a large LCD screen with 240 x 128 resolution display and easy to read capabilities in various lighting conditions, including direct sunlight.

· All instructions and rates are to be provided through the LCD, eliminating the need for external signage.

· Screen must be recessed and protected by a scratch resistant security cover.

· Screen must be vandal resistant, weather-proof, and corrosion-resistant.

· Screen must be modular, easily unplugged, and replaced with basic tools for easy servicing.

· Screen must display dark lettering on a light background, or light lettering on dark background to meet ADA standards.

· The display is back-lit for improved readability during low/no light conditions

· LCD must have the ability to display at least four options simultaneously.

· All prompts on the pay stations must be user configurable.

· A fan system is included for proper ventilation in high heat environments.

· Display character font size is an extra-large 22.5 point for exceptional visibility for the elderly and the vision impaired and meets required ADA standards for size and contrast for ease of vision.

4. Keypad – Minimum Specifications

· Must be of metal construction

· The unit must have a full numeric, tactile feel keypad.

· The unit must provide an ATM-style, menu-driven interface with keys adjacent to the display, making it easier to choose the options shown on the display.

· The keypad must be backlit, vandal resistant, weatherproof, and corrosion-resistant.

· The keypad must be modular and easily unplugged and removed with basic tools for easy servicing.

· Key pad options:

· full alphanumeric keypad for vehicle license plate entry; or

· 3 x 4 numeric keypad for Pay and Display or Pay by Space.

· When a key is pressed, an audible indication is given to provide feedback to the customer.

· For the audio option, a HELP button is located below the display and is clearly designated as “help”.

5. Receipt Slot – Minimum Specifications

· The receipt slot must be protected with a clear Lexan sliding door.

· Must have a drain hole to allow water and condensation to escape.

· Must be constructed of stainless steel.

6. Credit card reader and operation – Standard Card Reader – Minimum Specifications

· Credit Card (CC) reader bezel must be metal in construction.

· CC reader must only partially ingest card, so that the parking customer maintains control of the card at all times.

· CC reader must accept and process Visa, MasterCard, Amex, Discover, or any combination thereof, and must be configurable via back-office software.

· CC reader must be modular and be easily unplugged and removed with basic tools for easy servicing.

· CC reader must read track 1, 2, and 3 of all mag-stripe cards conforming to ISO 7810 and 7811.

· CC reader must be capable of reading and writing to chip based smart cards conforming to ISO 7810 and 7816.

· CC reader must have a dual-read mag-head; allowing inserted cards to be read with magstripe facing to the left or to the right.

7. EMV Compliant Card Reader (optional equipment) – Minimum Specifications

· Must be an All In One Self Service Payment Terminal Supporting Chip Cards, Magnetic Swipe Track 2 cards Near Field Tap and Mobile Payments

· Must have integrated NFC reader, chip and magstripe card readers, PIN Pad on Touchscreen, camera and bar code reader

· Reads Chip and Track II encoded magstripe cards and ISO 7816 SmartCards.

· The meter, the communications system, backend server and gateway services are compliant with Payment Card Industry Data Security Standard, PCI certified.

8. Printer – Minimum Specifications

· The printer must be a high-quality thermal printer with a simple paper path and a reliable cutting edge.

· Paper rolls must be easily removed and replaced in less than 60 seconds.

· Printer must be modular and be easily unplugged

· Payment machine must allow report and receipt printing in the field. Payment machine must have capacity of producing at least 4,000 tickets prior to replacing a print roll.

· Printer must allow for a paper roll core of at least 3” in diameter to resist roll curling as the paper nears the end of the roll.

· The unit must be configurable to provide or not provide a receipt to the customer.

· The printer must be capable of printing on standard and sticky back thermal paper of various lengths.

· Pay station must have the capability to support two printers, one for receipts the other for sticker

· Print barcode or quadratic residue (QR) code on the receipt to allow for re-entry (parks).

· Must be able to print a bar code or quadratic residue (QR) code on the receipt.

9. Receipt Paper – Minimum Specifications

· Receipt paper must have the capability to be pre-printed with customized messages on the back, and logo watermarks on the front of the receipt.

· Tickets must be heat, fade, and curl resistant, and must be capable of being left on a vehicle dashboard for extended periods of time.

· Pre-printed ticket stock is available at an additional cost.

· Paper must be 100% recyclable.

10. Power Operation and Recharging System – Minimum Specifications Note: All four locations for the payment kiosk do not and will not have electrical power. Only solar power operation will be acceptable for this project.

· The pay station must not require more than 5amps for operation in mild climate conditions.

· The battery must be a minimum of a 12-volt, 17-amp hour, sealed Gel Cell.

· A battery voltage check system must be integrated at the pay station and allow for the battery voltage to be determined in less than five seconds.

· The battery storage area must allow the battery to be removed and replaced in less than thirty seconds for servicing.

· The pay station must have the option of normal operation with a solar charging system.

· The pay station must have the option of a solar power with A/C power backup. The pay station will operate through power provided by the solar charging system.

· Utilizes “quick disconnect” type connectors on all interface cables.

· On/off switch functions as a re-settable circuit breaker.

· Red LED used to indicate power is ON.

11. Electronic Components – Minimum Specifications

· All major components must be modular and be easily unplugged and removed with basic tools for easy servicing.

· All electronic connection plugs must be labeled, physically differentiated, and must only fit one way.

12. Controller – Minimum Specifications

· The Controller must be specifically designed for operation with the pay station.

· The Controller must be designed, built, and supported by the manufacturer.

· The Controller must be modular and be easily unplugged and removed with basic tools for easy servicing.

· The pay station must be able to automatically adjust internal clock for Daylight Savings Time changes.

· The pay station must be configurable to support multiple languages

· The pay station must have the option for playing audio support in at least two separate languages.

· PA-DSS Compliant design.

· PCI Certified, secure data communication with venVUE® or approved equal database.

13. Transaction Process – Minimum Specifications

· Vendor supplied software must provide management control and reporting of the credit card process via the internet through a web browser interface.

· Transaction Processing must be automated; a simple, one-step procedure to automatically transfer credit card data to clearinghouse. No duplicate checks or transfer of data between files or spreadsheet should be required.

· System must process and reconcile transactions directly with the County card processor, requiring no third-party merchant gateway.

· System must have the ability to refund a credit card transaction through the system administration software. This process must be simple and not involve logging into any other systems or contacting the acquiring facility.

· Vendor must be both PCI-DSS and PA-DSS Certified. Vendors supplying parking equipment must meet the credit card data security requirements outlined by the Payment Card Industry (PCI) Standards Council (https://www.pcisecuritystandards.org) for Service Providers and/or Software Vendors. All vendors must also show evidence that they have completed validation of PAPB requirements by a QPASP. Vendors must be listed on the following websites and be shown to have active certification:

PA-DSS

https://www.pcisecuritystandards.org/approved_companies_providers/vpa_agreement.php

PCI-DSS

http://www.visa.com/splisting/searchGrsp.do

14. Online Communication – Minimum Specifications

· The pay station must be able to support Wi-Fi (802.11b and g) communications.

· The pay station must be able to support 4G LTE digital cellular communication with either AT&T or Verizon.

· The pay station must be able to support satellite communications.

15. Payment Options – Minimum Specifications

· Credit Cards - Type of credit cards accepted must be configurable for each pay station.

· Smart-phone Payment - The system should allow for an integrated smart-phone payment system that can be managed through the Vendor’s revenue collection management system.

· Customer must be able to pay for any space from any pay station provided the pay stations are online (communicating to the central server).

· Customers must be able to extend time on a parking purchase if made through a pay-by-space or pay-by-license configuration.

· a CR80 style card to provide a Private Electronic Card system that provides.

· Real-time Electronic “Value” Card processing

16. Permit Issuing “Smart Phone” Handheld – Minimum Specifications

· Must be fully integrated with the VenTek or approved equal Online System Note: Directions to submit substitutions begin on page

· Must be able to issues mobile permits/tickets similar to those issued at the Pay Station

· Must have the capability to collect fees to be paid and accept credit card payments for each permit/ticket printed.

17. Dispensing – Minimum Specifications

· Pay Station must have the capability to dispense CR80 Smart Cards to be used for Annual Passes

· Pay Station must have the ability to dispense Stickers to be used as Annual Passes

· Pay Station must have the capability to print and dispense sticky-back ticket stock.

· Pay Station must have the capability to dispense extended use tickets.

18. Enforcement – Minimum Specifications

· Generate valid stall reports within the entered stall range and show payments regardless of how received (pay station or smart-phone). The report must clearly display the expiration time for each valid space.

· Generate an expired stall report within entered stall range which clearly displays which spaces have not paid.

· Provide an integrated enforcement application which has the ability to provide paid or unpaid space information in a pay by space configuration.

· Provide the option of an integrated enforcement violation issuance system. The system should include a handheld device which can generate violation notices through a mobile printer and upload new violation data to the central server database in real-time.

· Provide the option of integrated enforcement with license plate-based permit issuance, and license plate-based enforcement compliance and citation issuance.

· License Plate Recognition system must be supported for enforcement vehicles equipped with plate reading camera systems.

19. Management Software – Minimum Specifications

· Must have the ability to set up and manage an unlimited number of pay stations and an unlimited number of lot locations.

· Ability to configure pay station to operate in pay by space configuration

· Must allow the enabling/disabling of extend time feature for pay-by-space.

· Must allow for the maximum time paid on a space to be preserved for enforcement report. A larger time purchase will not be erased by a smaller time purchase.

· Ability to remotely configure credit cards that will be accepted at the pay station.

· Enable online “real-time” credit card authorization for online pay stations.

· Enable/disable issuance of printed refund slip.

· Allow a four-line custom message on introduction LCD screen and exit screen

· Must have at minimum four lines of custom text for the receipt header, receipt footer, and refund receipt.

· Must have at minimum 28 lines of custom text for the receipt header, body and footer.

· Must have at minimum 12 lines of custom text for the refund receipt.

· Must have ability to provide at least 4 specific, custom receipts based on pick option selected and purchased.

· Allow configuration of special spaces (in pay by space mode) for exclusion from transient parking on specified days and times.

· Allow for configuration which can offer and sell both pay-and-display permit options and pay-by-space payment options at the same time.

· Allow for validation of license plate, or other ID number against a stored database with a minimum capacity of 50,000 records to allow or deny free or discounted parking.

· Ask patron if they would like to give a donation in addition to paying the parking fee.

· Print a separate receipt for donation transaction.

20. Standard Rate Capabilities- Minimum Specifications - the following rates are required:

· Rates by the minute, hour, day, week, and month

· Special event pricing based on hour of day or day of week or date of month.

· Different values can be assigned to different hourly increments (e.g. first hour @ $2.00 each additional hour at $1.00).

· Different values can be assigned to different days and the system must be able to charge the correct amount for each day over a multiple day purchase.

· Progressive, regressive, flat, evening, and early bird rates.

· Ability to configure both Pay and Display (Permit) sales and Pay-by-Space sales within the same rate structure.

· Programmable minimum and maximum time periods.

· Ability to pre-set special rate structures up to a year in advance.

· Incremental rates with minimum increment being five minutes.

· Ability to sell fractional minutes; the ability to provide 2.5 minutes for a purchase must be supported.

· Ability to provide monthly passes required.

· Rate descriptions must be user configurable up to twenty characters in length.

· Pay station must be able to display rates and instruction in multiple languages,

· Ability to provide a discounted rate for residents based on license plate database.

· Ability to provide free pick options

· Free pick options must be controllable per license plate or space.

· limit free period to only being used once per license plate

· Must have the capability be sell additional products that can be tracked through reporting

· Must be able to take a donation in addition to the parking fee

· Must be able to accept a zip code for reporting purposes.

· For Pay by License Plate system must have the ability to provide limited access to free parking options and must provide a time-based “lockout” feature to restrict the same license plate receiving multiple free parking sessions. This feature must be supported in a network fashion so that when multiple pay stations are in use a license plate entered once at any pay station will prevent its use at another pay station until the lockout period expires.

21. Management Reports – Minimum Specifications

· The pay station must issue a report from the printer with the following information:

· Machine serial number

· Date and time of collection

· Date and time of previous collection

· Total amount of credit card/debit card transactions in the collection

· Total number of tickets issued

· Total amount of refunds issued

· Pay station firmware version.

· Stall reports showing valid spaces, unpaid spaces or paid since last report.

22. The pay station must issue a report with the history of the machine with the following information – Minimum Specifications:

· Date of the transactions with “from” and “to” parameters

· Total deposits

· Overpayments

· Total transactions

· First transaction number

· Last transaction number

23. Transaction detail must have the capability of providing the following information at the pay station – Minimum Specifications:

· Current audit period total

· Last audit period total

24. In the back-office software, reports must be able to be generated based on the following parameters – Minimum Specifications:

· Transaction date

· Transaction time

· Payment method

· Rate configuration

· Pay station / Selection of pay stations

· Credit card type

· Credit card settlement status

· Product or rate option sold (product code or ID)

· Zip Code Entered

25. Remote management - The capabilities provided through remote management must include the following – Minimum Specifications:

· Transaction reporting

· Daily, weekly, monthly and annual revenue

· Pay station configuration

· Payment options allowed

· Product or rates to be charged based on time and/or date

· Time and/or days of operation

· Display screen text

· Ticket formats

26. Real-Time reporting- Minimum Specifications

· The pay station must provide as an option the ability to generate all of the reports as listed under “Reports” above through any computer with an Internet connection using up-to-date “real-time” information.

· Warns of system level faults in real-time.

· Supports “credit card velocity check” feature, limiting single credit card usage within a fixed time period

27. Remote Pay Station Configuration- Minimum Specifications

· The solution must allow for changes in the rate structure remotely provided the pay stations are online. The solution must allow for other changes listed under “Management Software Capabilities” and must be configurable from a remote PC and capable of being uploaded over the internet cloud to the pay station in real-time (with a maximum upload delay option of five minutes) provided the pay station is online.

28. Real-Time monitoring/Intelligent Dispatch – Minimum Specifications

· The pay station must provide as an option the ability to monitor at a minimum the following parts and system and communicate any malfunctions or supply requirements through email or cell phone:

· Critical Alarms

· Door open alarm

· Out of service / unable to sell

· Shutdown due to low battery power

· Pay station offline

· Major alarms

· Battery voltage low

· Printer paper out

· Printer jam

· Credit card reader failure

29. Real-time credit card authorization – Minimum Specifications

· The pay station must provide as an option to have credit cards processed in real time.

· The unique authorization number received from the CC clearing house must be clearly displayed on the receipt.

· The authorization number must be available in the Back Office software.

· The pay station must be configurable to accept or not accept Credit Card payment based on transaction amount in the event that the communication to the pay station becomes temporarily unavailable.

· Assuming adequate communication signals are in place, real-time credit card authorization must be completed within six seconds typically, and within twelve seconds at maximum.

· System must have the ability to refund a credit card transaction through the system administration software. This process must be simple and not involve logging into any other systems or contacting the acquiring facility.

· System must support fully qualified, PIN-based, EMV card transactions.

· System must support fully qualified, PIN-based, bank network based, debit card transactions.

· System must support fully qualified, contactless transactions through RFID based cards, and electronic payments mechanisms such as Apple Pay and Google Pay.

30. Communication software – Minimum Specifications

· Software must enable manual updates and retrieval of information from each pay station through the internet cloud; the use of a portable device such as a USB key will not be accepted.

· Must be able to download through the internet cloud all configuration and rate table settings.

· Must be able to upload through the internet cloud all transactional data from the pay station.

· The process to download/upload transactions must be automatic and require no manual interaction with the pay station.

· Vendor must demonstrate adequate security of data through password protection and layered levels of privileges.

· Data Center Hosting the Back-End Software Must Be in the United States. All data must remain in the US.

· Data Center Networked Traffic Must be monitored 24/7

· Data Center must have AlienVault® Firewall and Security

· Data Center must be load balanced and have 2 instances in two time zones.

31. Value Add Features – Minimum Specifications:

The pay station must be able to provide the following:

· Day & Multiple Day Parking Passes

· Monthly or Yearly parking permits

· Donations

· Daily & Multi-day Parking

· Automatic variable rates - Rate decreases as time goes on as the parking fee then is per day after

· Accepts electronic coupon codes for discount or free purchase

· Accepts hard media loyalty and/or value cards for discount or free fees

· Gate access control

· Special Event Tickets and Permits

· Remote Validation for Pay-by-Space

· Pick specific custom receipts or permits (up to three custom permits based on sale item)

· Bar code/QR Code printing and reading for discount / access

· Print multiple permits from one transaction.

· Dispense two different types of Media

· Provide a web interface which offers plate-based, self-validation for merchants and residents.

32. Training and Support – Minimum Specifications

· Bidder must provide training on an individual location basis or in a group setting as approved by the County. Company must provide additional training, if needed or as requested at prevailing rates throughout the length of the warranty period, training shall be determined by the customer and provided based on practicality and reasonableness.

· Bidder shall provide a training program for technicians and staff responsible for:

· Installation, start up, and operation of the units.

· Routine maintenance and trouble-shooting.

· Programming rates, valid parking times, etc., through the management software.

· System monitoring and auditing, set up and maintenance of user account passwords, etc.

Scheduling and Delivery

The Contractor must provide the crew manned by the number necessary to complete the task.

The Contractor shall ensure delivery, installation and clean-up of the site is made between the hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, and will make efforts to reduce to a minimum any inconvenience to staff and visitors.

Condition Equipment All equipment is to be new and arrive in the original packaging from the manufacturer.

Damaged Equipment

In the event the Contractor delivers damaged, broken or unsafe equipment, the County will not be billed for any cost to the Contractor for said job request. The Contractor will ensure that new equipment is delivered and installation rescheduled within a timeframe acceptable to the County.

Management Agent/Employees

The Vendor shall assign a main point of contact that will be responsible for the project.

Each employee working on the project must be clearly identifiable with a company uniform and badge/work identification card.

The employee of the Contractor must be licensed as per the O.C.G.A. § 43-14-8 for electrical, plumbing if any utility lines are to be moved for the Rock Creek Park Soccer Complex Fencing Project.

The Contractor must have a minimum of five (5) years of experience for the scope of work contained herein.

Warranty

All fencing materials are to carry the following warranty: 15-year manufacturer’s warranty.

The labor is to be warrantied for 1 year.

The bid is to contain contact information of the individual/firm who will be responsible for the warranty repairs of the new units.

Completing the Vendor’s Price Proposal Form

1. Vendors must provide pricing on the Vendor’s Price Proposal Form included in this document.

2. If a vendor does not wish to bid a certain item the response of “No Bid” is appropriate. This does not disqualify vendors. Dawson County will look at the totality of each proposal.

3. Where errors or omissions result in discrepancies in bid totals, prices per unit as submitted will be binding.

4. Due to the nature of this material it is vital that all material arrive on or before the proposed number of delivery days stated in the Price Proposal Sheet. Time is of the essence and is an essential element of this IFB.

Payment

1. Upon inspection and acceptance of all goods, amount due shall be eligible for payment.

2. Vendor must furnish delivery receipt with invoice identifying that order has been delivered in accordance with specifications, quantities, and price set forth on the original order. A Dawson County employee’s signature must appear on the delivery receipt or invoice.

3. Dawson County is tax exempt. A Tax Exemption certificate will be provided upon award.

4. Dawson County cannot exempt others from taxes. Vendor must pay taxes as applicable by law.

5. Dawson County reserves the right to deduct from payment any monies owed to Dawson County by the vendor.

6. Itemized all invoices in full. Show payment terms, reference Purchase Orders (if applicable).

7. Inspection and Acceptance of Deliveries: The County reserves the right to inspect all goods and products delivered. The County will decide whether to accept or reject items delivered. The inspection shall be conclusive except with respect to latent defects, fraud, or such gross mistakes as shall amount to fraud. Final inspection resulting in acceptance or rejection of the products will be made as soon as practicable, but failure to inspect shall not be construed as waiver by the County to claim reimbursement or damages for such products which are later found to be in non-conformance with specifications. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality subject to an adjustment in price be determined by the department.

8. Upon inspection and acceptance of all items, amount due shall be eligible for payment. Bids that require a down payment or mid-payment are not acceptable.

9. Final payment will be based upon actual in-place products and upon acceptance by the County.

10. Dawson County pays on a NET/30 term based on date correct invoice received by our Accounts Payable Department. All invoices should be sent to:

Dawson County Board of Commissioners

ATTN: Accounts Payable

25 Justice Way, Suite 2220

Dawsonville, GA 30534 cmcmillon@dawsoncounty.org

11. Proof of Licensing: Contractor shall submit proof of professional license, insurance and business license at time of submittal as it relates to the Scope of Work defined herein. The business license will be the current license your business operates, if you are out of county, this will not be a Dawson County business license.

12. The successful vendor must hold a valid Business License at time of proposal and a copy must be filed with the Purchasing Manager at time of proposal. If awarded to an out-of-county vendor, that vendor must register their business license with the Dawson County Planning and Development Department within 10 days of award. Fees may apply and are not a part of this agreement. Note: Only the successful vendor needs to register with Dawson County Planning and Development Department. As of January 1, 2017, there is not a registration fee.

D. Administration The contract will be administered by the Purchasing Manager with Chief Deputy Greg Rowan, Dawson County Sheriff’s Office or designee being the main point of contact for all questions during the term of the contract.

E. Procedures and Miscellaneous Items

1. All questions shall be submitted in writing (e-mail is acceptable) and shall be communicated in the form of an addenda if the scope specifications are to be affected and posted on the County’s website under the bid information, all firms responding to this IFB should check the website before responding to this IFB.

2. All respondents to this IFB shall indemnify and hold harmless the Dawson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this IFB. The issuance of this IFB constitutes only an invitation to present a proposal. The Dawson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this IFB. The Dawson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this IFB is withdrawn or the project canceled for any reason, the Dawson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this IFB or otherwise.

3. The IFB is subject to the provisions of the Dawson County Purchasing Policy and any revisions thereto, which are hereby incorporated into this IFB in their entirety except as amended or superseded herein.

4. Failure to submit all the mandatory forms from this IFB package shall be just cause for the rejection of the qualification package.