IFB__431_Genetic_Testing.pdf

STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY Gavin Newsom, Governor

CALIFORNIA DEPARTMENT OF CHILD SUPPORT SERVICES

P.O. Box 419064, Rancho Cordova, CA 95741-9064

INVITATION FOR BID 431

GENETIC TESTING SERVICES

Notice to Prospective Bidders

February 24, 2026

To Whom it May Concern, California Department of Child Support Services (DCSS) invites you to review and respond to this Invitation for Bids (IFB). Bidders must comply with the instructions within this IFB.

DCSS believes this IFB is complete and does not need further explanation, but if you have questions or need clarification, you must submit your questions in accordance with the instructions in section 8, Questions.

State of California Standard Agreements include by reference the most current General Terms and Conditions (GTC) and Contractor Certification Clauses (CCC) which may be viewed and downloaded on the DGS website: Standard Contract Language (ca.gov).

California State General Terms and Conditions and Contractor Certification Clauses are not negotiable.

Sincerely, Ryan Micka Procurement Official

Enclosure https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=general%20terms

Department of Child Support Services Invitation for Bid (IFB) # 431

Table of Contents

1. PURPOSE AND DESCRIPTION OF SERVICES

2. MINIMUM QUALIFICATIONS

3. CAUTION TO POTENTIAL BIDDERS

4. AGREEMENT TERM

5. PROCUREMENT OFFICIAL AND CONTACT INFORMATION

6. KEY ACTION DATES

7. AMERICANS WITH DISABILITIES ACT

8. QUESTIONS

9. BID FORMAT

10. BIDDING REQUIREMENTS AND CONDITIONS

11. SUBMISSION OF BID

12. BID CONTENT REQUIREMENTS

A. Executive Summary B. Organization Chart C. Draft Implementation Plan D. Comprehensive Quality Control Plan E. Attachments

13. BID OPENING

14. BID EVALUATION AND SELECTION

A. Review of Timely Submissions B. Responsiveness and Responsibility Determination C. Nonresponsive Bids D. Rejected Bids E. Correction of Clerical or Mathematical Errors F. State’s Right to Request Clarification G. Immaterial Deficiency H. Unanticipated Errors I. Tax Delinquencies Contract Ban J. Tie Bids

15. PREFERENCE AND PARTICIPATION PROGRAMS

A. Small Business

2) Disabled Veteran Business Enterprise (DVBE)

3) Target Area Contract Preference Act (TACPA)

4) Combined Preferences

5) Application of Preference Points

16. EVALUATION AND AWARD

17. PROTEST

18. DISPOSITION OF BIDS

19. AGREEMENT EXECUTION AND PERFORMANCE

ATTACHMENT 1 – BIDDER SUBMISSION CHECKLIST

ATTACHMENT 2 – BIDDER CERTIFICATION

ATTACHMENT 3 – COST WORKSHEET

ATTACHMENT 4 – BIDDER REFERENCES

ATTACHMENT 5 – SUBCONTRACTOR PARTICIPATION

ATTACHMENT 6 – PAYEE DATA RECORD

ATTACHMENT 7 – BIDDER DECLARATION

ATTACHMENT 8 – DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS

ATTACHMENT 9 – TARGET AREA CONTRACT PREFERENCE ACT

ATTACHMENT 10 – DARFUR CONTRACTING ACT CERTIFICATION

ATTACHMENT 11 – CONTRACTOR CERTIFICATION CLAUSES

ATTACHMENT 12 – DCSS CONFIDENTIALITY STATEMENT

ATTACHMENT 13 – DCSS CONFLICT OF INTEREST STATEMENT

ATTACHMENT 14 – SECRETARY OF STATE CERTIFICATE

ATTACHMENT 15 – CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

ATTACHMENT 16 – IRAN CONTRACTING ACT CERTIFICATION

ATTACHMENT 17 – DEBARMENT AND SUSPENSION CERTIFICATION

ATTACHMENT 18 – CERTIFICATION REGARDING LOBBYING

SAMPLE CONTRACT – STANDARD AGREEMENT

EXHIBIT A – SCOPE OF WORK

EXHIBIT B – BUDGET DETAIL AND PAYMENT PROVISIONS

EXHIBIT C – GENERAL TERMS AND CONDITIONS (GTC 02/2025)

EXHIBIT D – SPECIAL TERMS AND CONDITIONS

EXHIBIT E – DATA SECURITY REQUIREMENTS

APPENDIX 1 - LCSA COLLECTION DATA

1. Purpose and Description of Services

The purpose of this Invitation for Bid (IFB) is to establish an Agreement with a Contractor who offers a fixed statewide rate for scientifically acceptable genetic paternity testing services, which includes scheduling specimen collections services, sample collection, completed test results, monthly statistical reports, training designated staff, expert witness services, and litigation support in proceedings pursuant to California law in accordance with the attached Sample Contract, Exhibit A, Scope of Work.

The bidder shall perform genetic tests to determine paternity and family relationships using testing protocols and procedures that meet current Standards for Relationship Testing Laboratories (RT Standards) developed by The Association for Advancement of Blood and Biotherapies (AABB). Findings of non-paternity shall be based on performing at least two approved but different genetic system procedures.

For those cases where the testing is inconclusive, the bidder shall test a minimum of as many additional markers, as necessary to arrive at a conclusive result.

The number of tests performed in state fiscal year (SFY) 2024/2025, the location(s) and hours of service provided currently are shown for each local child support agency (LCSA) in the attached Sample Contract, Appendix 1. DCSS does not guarantee a minimum or maximum number of tests. This is for informational purposes only.

2. Minimum Qualifications

A. The bidder must provide a Business Manager with at least five years of management experience, at least three of the years managing a laboratory performing genetic testing in parentage cases, court testimony, and related service operations.

B. The bidder must provide a full-time, onsite Laboratory Director who will oversee, provide scientific direction, and prepare all required paternity determinations. The Laboratory Director will ensure all work is done in accordance with generally accepted scientific procedures as determined by the American Association of Blood Banks for genetic testing for parentage determination.

Minimum qualifications for the Laboratory Director include all the following:

1) Doctoral degree in medicine, genetics, or a related field.

2) Five years of experience in a genetic laboratory involved in a high-volume paternity testing environment.

3) Knowledge of California judicial procedures related to presentations of testimony regarding parentage disputes.

4) Experience in technical supervision of a genetic laboratory.

C. The bidder must provide a full-time, onsite Laboratory Supervisor who will train and direct staff in designated laboratory units. This supervisor will ensure that all work is done in a timely and accurate manner in compliance with scientific standards which comply with child support program regulations and performance standards for genetic testing as approved by the American Association of Blood Bank’s accreditation standards. The Laboratory Supervisor will be under the technical supervision of the Laboratory Director.

Minimum qualifications for the Laboratory Supervisor include all the following:

1) Three years of experience supervising technical staff in a high-volume genetic testing setting.

2) Experience in the development, maintenance, and implementation of laboratory desktop testing procedures.

3) Experience in the technical area to be supervised, e.g., phlebotomy, genetic tests, customer service, report preparation, etc.

4) Bachelor’s degree in medical technology or related field.

3. Caution to Potential Bidders

This IFB contains instructions that regulate the requirements for bids, the bid format, and the material to be included in the bid. This IFB describes all requirements and responsibilities in detail. Sections 9 through 12 provide information about how to prepare and submit bids, as well as how bids will be evaluated.

To minimize risk of submitting a noncompliant bid, Bidders should:

• Carefully read the entire IFB.

• Submit questions by the due date in section 6, Key Action Dates, if clarification is needed.

• Submit bids by the due date and time.

• Follow IFB procedures and requirements accurately and timely.

4. Agreement Term

DCSS anticipates the term of the resulting Agreement to be effective from 07/01/2026 through 06/30/2029 with one optional one-year extension. The Agreement term may change if DCSS makes an award earlier than expected or if DCSS cannot execute the Agreement in a timely manner due to unforeseen delays.

The resulting Agreement will be of no force or effect until it is signed by both parties and approved by DGS. Contractor must not begin service until all approvals have been obtained. DCSS may consider services performed before all approvals are obtained to have been volunteered services.

5. Procurement Official and Contact Information

The Procurement Official is the single point of contact for Bidders during this solicitation. Bidders shall submit questions, bids, and other formal correspondence to the Procurement Official.

Procurement Official: Ryan Micka Email Address: ASDContracts@dcss.ca.gov

6. Key Action Dates

Bidders are provided the following schedule for this IFB and are expected to adhere to the required dates and times. DCSS reserves the right to modify this schedule at any time and will do so by publishing an addendum to this IFB. Times are Pacific Time and reflect the time that the questions or bid must be received by DCSS.

Event Date Time

IFB available to Bidders 02/24/2026 Written Questions Submittal Deadline 03/04/2026 4:00PM State Response to Questions 03/13/2026 Due Date for Bid Submission 03/20/2026 4:00PM Public Bid Opening 03/23/2026 11:00AM Notice of Intent to Award Posted 03/30/2026 Last Day to Protest the Award 04/06/2026 Tentative Agreement Start Date 07/01/2026

7. Americans with Disabilities Act

It is the policy of DCSS to comply with the nondiscrimination requirements of the ADA and make every effort to ensure that its programs, activities, and services are available to all persons, including persons with disabilities.

Persons with a disability needing a reasonable accommodation to participate in the procurement process, or persons having questions regarding reasonable accommodations for the procurement process may contact the Procurement Official identified in section 5, Procurement Official and Contact Information.

To ensure we can meet your need, we suggest that you submit your request for reasonable accommodation at least 10 business days prior to the scheduled event or due date.

8. Questions

A. Bidders must email questions to the following address no later than the date indicated in section 6, Key Action Dates. DCSS will post questions and responses on California State Government Marketplace.

Email: ASDContracts@dcss.ca.gov Subject: Questions, IFB 431, Genetic Testing Attn: Ryan Micka

B. Bidders should immediately notify DCSS if clarification is needed or if questions arise regarding services required or the IFB instructions or requirements.

C. Bidders should not make assumptions about DCSS resources or commitments not documented in this IFB. Bidders are encouraged to submit questions for clarification.

D. Inadvertent oral communications pertaining to this IFB shall not be binding and shall in no way excuse bidders from any obligations set forth in this IFB.

E. Written questions must include:

1) Requester’s name, name of firm or organization submitting the question, mailing address, email address, and telephone number including area code.

2) IFB section, page number, and other information useful in identifying the specific problem or issue in the IFB.

3) A description of the subject in question or discrepancy found.

4) Remedy requested, if any.

9. Bid Format

This IFB includes an explanation of the Department’s needs which must be met, instructions which describe the format and content of bids to be submitted, and a model of the resulting Agreement.

A. A person who is authorized to bind the bidding firm must digitally sign all applicable documents contained in the bid. Bidders may submit bids containing original wet signatures if they are unable to provide digital signatures.

B. Bids should be formatted using one-inch margins at the top, bottom, and both sides, a sans serif font, 12-14 point, and printed on standard letter sized (8½” x 11”) white paper, with each page clearly and consecutively numbered.

C. Bids should not be bound or contain colored displays or promotional materials.

https://caleprocure.ca.gov/pages/index.aspx mailto:ASDContracts@dcss.ca.gov

D. Bidders must submit bids for the performance of all services described in this IFB. Deviations from the work specifications will not be considered and will cause the bid to be rejected.

E. Bids must be complete and accurate. Omissions, inaccuracies, or misstatements deemed material will be cause for rejection of a bid.

F. Bids must include the documents identified in section 12, Bid Content Requirements. Bids not including the Bidder Submission Checklist may be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

10. Bidding Requirements and Conditions

DCSS has established the following requirements with respect to proposals to be submitted. The use of “shall,” “must,” or “will” in this IFB indicates a requirement or condition that is mandatory.

A. DCSS may reject bids if they are conditional, incomplete, or contain any alterations of form or other irregularities of any kind. DCSS may reject any or all bids.

B. Bidders are responsible for costs incurred in the development of bids and will not charge DCSS for those costs.

C. Bidders may modify a bid after its submission by withdrawing their original bid and resubmitting a new bid prior to the bid submission deadline as set forth in section 6, Key Action Dates. Bid modifications offered in any other manner, oral or written, will not be considered.

D. DCSS reserves the right to reject all bids and cancel this IFB at any time. DCSS is not required to award an Agreement.

E. Bidders should review, correct all errors, and confirm compliance with the IFB requirements before submitting a bid for this solicitation.

F. DCSS does not accept alternate contract language from Bidders. A bid with such language will be considered a counter bid and will be rejected. The State’s General Terms and Conditions are not negotiable.

G. No oral understanding or agreement shall be binding on either party.

H. By submitting a bid, bidders authorize DCSS to verify all claims made by the Bidder including, but not limited to, verification of prior experience and possession of certifications; check client references to confirm business integrity and history of bidder’s ability to deliver effective, efficient, and timely services and other IFB requirements.

I. DCSS reserves the right to do any of the following up to the bid submission deadline:

1) Modify any date or deadline appearing in this IFB. Modification of due dates will be published in the form of an addendum.

2) Issue clarification notices, addenda, alternate IFB instructions, attachments and/or forms, etc.

3) Waive any IFB requirement or instruction for all Bidders if DCSS determines that the requirement or instruction was unnecessary, inaccurate, or unreasonable. If deemed necessary, DCSS may also waive for all Bidders any unnecessary, inaccurate, or unreasonable IFB requirement or instruction that is detected after bids received or during the review process.

11. Submission of Bid

A. Bids must be submitted to DCSS on or before the date and time shown in section 6, Key Action Dates. A postmark is not sufficient for proof of receipt. Bidders are responsible for timely delivery of the bid. Bids received after the due date and time will not be considered.

B. Bids must be clearly marked with the IFB number and title, show your firm’s name and address, and must be marked with “DO NOT OPEN,” as shown in the following example:

IFB #431

Genetic Testing Services [Your Company Name and Address]

DO NOT OPEN

C. Bids must be mailed using United States Postal Service (USPS) or be hand delivered to the appropriate address:

1) USPS:

Department of Child Support Services Procurement & Contract Branch Attn: Ryan Micka, MS-623 P.O. Box 419064 Rancho Cordova, CA 95741-9064

2) Courier Service (UPS, FedEx, etc.) or Hand Delivery (If hand delivering, go to the Receiving Area located on the east side of the building. Security guards at the front desk will not take delivery of bids.) You can call the Receiving Area at (916) 464-2866.

Department of Child Support Services Procurement & Contract Branch Attn: Ryan Micka, MS-623 11150 International Drive Rancho Cordova, CA 95670

D. The complete bid package must contain one copy of the original bid.

E. All documents contained in the bid package must either have original wet signatures and be signed by a person who is authorized to bind the bidding firm or must be digitally signed by that person.

12. Bid Content Requirements

This section specifies the order and content of each bid. Bids shall be set in the following order with each section or attachment clearly labeled.

A. Executive Summary

The bidder shall provide a clear, complete, and comprehensive description of how the bidder will meet the requirements outlined in the Sample Contract, Exhibit A, Scope of Work and provide the services requested by DCSS.

B. Organization Chart

Bidder must provide a high-level organizational chart that includes all project personnel. The bidder shall also describe how it meets the minimum qualifications identified in Section 2 of this IFB, clearly identifying which proposed staff meet which qualifications.

C. Draft Implementation Plan

The bidder must provide a draft implementation plan for providing statewide services, specified in the Sample Contract, Exhibit A, Scope of Work.

The draft shall include at a minimum:

1) A description of all major activities required for implementation.

2) The specific activities described in Exhibit A, Scope of Work, organized in a logical sequence.

3) An implementation schedule, including timelines for any required development or configuration.

4) A description of roles and responsibilities for DCSS, the Bidder, and Local

Child Support Agencies (LCSAs) during implementation.

5) Identification of key implementation risks and corresponding mitigation strategies.

6) A description of the status reporting mechanisms (format, frequency, content) to DCSS and the process for coordinating with and resolving implementation-related issues with LCSAs.

7) A high-level implementation timeline (e.g., Gantt chart or milestone-based schedule) that aligns with the contract term and key project milestones.

D. Comprehensive Quality Control Plan

The bidder shall provide a comprehensive Quality Control plan to be utilized by the bidder as a monitoring tool to ensure the required services are provided as specified in Exhibit A, Scope of Work.

The plan shall include the following factors, at a minimum:

1) Activities to be monitored to ensure compliance with all contract requirements.

2) Monitoring methods to be used.

3) Frequency of monitoring.

4) Samples of forms to be used in monitoring.

5) Title/level and qualifications of personnel performing monitoring functions.

6) Documentation methods of all monitoring results. This shall include: (a) identification and tracking of issues; (b) development and implementation of corrective action plans and timeframes; and (c) verification and closure of corrective actions.

E. Attachments

Bid submissions shall include the following attachments. Bidders shall submit all attachments listed in this section in accordance with the submission instructions in Section 10, Submission of Bid.

1) Attachment 1 – Bidder Submission Checklist. Indicate all documents included in bid package.

2) Attachment 2 – Bidder Certification. Complete, sign, and indicate the title or position of the authorized individual.

3) Attachment 3 – Cost Worksheet. Complete cost information, sign, and date.

4) Attachment 4 – Bidder References. Provide three customer references for work similar in scope to the services required in this IFB.

5) Attachment 5 – Subcontractor Participation. If no subcontractors will be used, indicate that on the form. If subcontractors will be used, complete this attachment. Subcontractors shall be subject to all the requirements, terms and conditions, and procedures detailed in the Sample Contract.

6) Attachment 6 – Payee Data Record (STD 204). Complete, sign, and date.

7) Attachment 7 – Bidder Declaration. Complete form, including all subcontractors and their certification data, sign, and date.

8) Attachment 8 – Disabled Veteran Business Enterprise Declarations (DGS PD 843). If neither Bidder nor subcontractors are certified DVBEs, this form is not required. If Bidder or subcontractor(s) is a certified DVBE, this form must be completed and signed.

9) Attachment 9 – Target Area Contract Preference Act (TACPA). These forms are optional. If Bidder meets TACPA requirements, follow the instructions in this attachment and complete required forms to be eligible for preference.

10) Attachment 10 – Darfur Contracting Act Certification. If Bidder has had no activities or other operations outside of the United States, indicate that on the form. Otherwise, complete, sign, and date.

11) Attachment 11 – Contractor Certification Clauses. Complete, sign, and date.

12) Attachment 12 – DCSS Confidentiality Statement. Complete, sign, and date.

13) Attachment 13 – DCSS Conflict of Interest Statement. Complete, sign, and date.

14) Attachment 14 – Secretary of State (SOS) Certificate. Print or screen-print an up-to-date certification from the SOS website if the bidder is a corporation or partnership required to register with the California Secretary of State.

15) Attachment 15 – California Civil Rights Laws Certification. Complete, sign, and date.

16) Attachment 16 – Iran Contracting Act Certification. Complete, sign, and date.

17) Attachment 17 – Debarment and Suspension Certification. Complete, sign, and date.

18) Attachment 18 – Certification Regarding Lobbying. Complete, sign, and date.

13. Bid Opening

Bid packages received according to the IFB instructions on or before the bid due date in section 6, Key Action Dates will be publicly opened and read in a virtual environment. Notify the Procurement Official that you wish to attend, and you will receive an invitation to the virtual environment. Questions regarding the bid opening may be directed to the Procurement Official.

14. Bid Evaluation and Selection

A. Review of Timely Submissions

DCSS will review each bid received by the bid submission due date and time specified in section 6, Key Action Dates, for compliance with the submission requirements of this IFB. This is a pass or fail review. Bidders who pass are determined to be responsive and bidders who fail are determined to be nonresponsive.

B. Responsiveness and Responsibility Determination

1) DCSS will evaluate each bid to determine its responsiveness and each Bidder’s responsibility to the published requirements of this IFB.

2) A responsive Bidder is one who submits a bid that meets all the submission requirements and minimum qualification requirements stated in this IFB.

3) A responsible Bidder is one that is trustworthy and possesses the necessary quality, fitness, and capacity to satisfactorily perform the proposed work.

4) Responsive bids shall be considered evidence of the Bidder’s responsibility.

DCSS reserves the right to reevaluate a Bidder’s responsibility prior to award and is in no way limited to submitted bid packages in deciding as to a Bidder’s responsibility. In determining whether a Bidder is responsible, DCSS may require Bidders to submit further evidence of their qualifications.

C. Nonresponsive Bids

In addition to any condition previously indicated in this IFB, DCSS may deem a bid nonresponsive if:

1) Bidder fails to comply with the content of this IFB or its submission instructions.

2) The bid is conditional, materially incomplete, or defective.

3) DCSS discovers, at any stage of the selection or upon Agreement award, that the awarded Bidder is unwilling or unable to comply with the Agreement terms, conditions, attachments, or exhibits cited in this IFB, or the Sample Contract.

D. Rejected Bids

A deviation exists when a bid is not in accord with IFB requirements. A deviation is material if it provides an advantage to one bidder over another or has a significant effect on the delivery, quantity, or quality of items, the amount paid to the bidder, or the cost to DCSS. Material deviations cannot be waived. DCSS, at its sole discretion, reserves the right to reject any bid that:

1) contain false or misleading statements, or provides references that do not support an attribute or condition claimed by the Bidder. DCSS will reject bids that contain any deviation from the Scope of Work or other mandatory IFB requirements.

2) includes alterations to the General Terms and Conditions, or special provisions submitted by a Bidder. DCSS will consider a bid containing such provisions a counter bid and the bid may be rejected.

3) contains price elements that exceed the anticipated funding limit(s) indicated by DCSS in this IFB.

4) is submitted by a firm that has been decertified or is ineligible to contract with a state or federal agency. This includes firms that are no longer in good standing or not qualified to conduct business in California.

E. Correction of Clerical or Mathematical Errors

1) DCSS reserves the right, at its sole discretion, to overlook, correct, or require a Bidder to remedy any obvious clerical or mathematical errors appearing in the bid, including on the Cost Worksheet.

2) DCSS may require Bidders to submit a revised Cost Worksheet if the correction of a mathematical error results in an alteration of any rates, costs, figures, calculations, annual cost, or total cost offered in the bid.

F. State’s Right to Request Clarification

DCSS, at its sole discretion, reserves the right to request and obtain the following:

1) Information or data omitted from a bid or required exhibit or form.

2) Information or material needed to clarify or confirm statements and/or claims made by the Bidder in its bid.

3) Information, material, forms, or attachments needed to correct or remedy an immaterial defect in a bid.

G. Immaterial Deficiency

1) DCSS may waive any immaterial deficiency in any bid and allow the Bidder to remedy such deficiencies within a timeframe specified by DCSS. DCSS reserves the right to use its best judgment to determine what constitutes an immaterial deficiency.

2) DCSS waiving an immaterial deficiency in a bid shall in no way modify this IFB or excuse a Bidder from full compliance with all IFB requirements.

H. Unanticipated Errors

DCSS reserves the right to remedy errors caused by DCSS office equipment malfunctions, negligence by DCSS staff, or natural disasters (i.e., floods, fires, earthquakes, and similar events).

I. Tax Delinquencies Contract Ban

Public Contract Code (PCC) section 10295.4 provides that a state agency shall not enter into any agreement for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to section 7063 or 19195 of the Revenue and Taxation Code. The Franchise Tax Board (FTB) and the California Department of Tax and Fee Administration (CDTFA) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Prior to executing Agreements, state agencies must check the FTB and CDTFA lists to ensure the proposed supplier is not on either list. DCSS cannot award an Agreement to bidders found to be on either list.

DCSS cannot award an Agreement to Bidders found to be on either of those lists.

J. Tie Bids

If two or more Bidders submit bids that, after the calculation of preferences as described in section 18, Preference and Participation Programs, result in a tie, DCSS shall resolve the tie as follows:

1) In accordance with Government Code section 14838, subdivision (f), in the event of a precise tie between a small business (SB) or microbusiness (MB), and a disabled veteran-owned small business or microbusiness, the Agreement shall be awarded to the disabled veteran-owned small business or microbusiness.

2) In accordance with the California Code of Regulations, title 2, section 1896.6, if, after the application of the SB preference, the bid of the SB is equal to the lowest priced bid from a responsible non-small business, the Agreement shall be awarded to the SB.

3) In all other circumstances and in accordance with the State Contracting Manual, the tiebreaker will be a coin toss. DCSS will notify the affected Bidders no less than 24 hours prior to the coin toss to allow the Bidder or its designee to be present to witness the coin toss. DCSS will document in the procurement file all steps taken to resolve the tie. In no event will DCSS settle a tie by dividing the work among the tied Bidders.

15. Preference and Participation Programs

DCSS will apply preference adjustments to eligible Bidders, who claim preferences according to state regulations and following DCSS verification of approved certification with the Department of General Services (DGS), Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS). DCSS will only apply preferences in this IFB if more than one responsible, responsive bid is received.

A. Small Business

1) Small Business (SB) Regulations: SB regulations are found in the California Code of Regulations (CCR), Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq. These regulations govern the application and calculation of SB preference, SB eligibility, certification, and SB responsibilities.

Regulations can be viewed at DGS Website - Notice of Rulemaking Regulations for SB and/or DVBE. For those without Internet access, a copy of the regulations can be obtained by calling the Office of SB and DVBE Services (OSDS) at (916) 375-4940.

2) Small Business Preference: The State of California provides a 5% preference to certified SB Bidders. For the purposes of this section, the definitions specified in Title 2, California Code of Regulations (CCR), Section 1896.4 shall apply unless otherwise noted.

3) Non-Small Business Subcontractor Preferences: A 5% bid preference is available to a non-SB claiming 25% California certified SB subcontractor participation.

4) Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime Bidder’s meeting requirements specified in the Military and Veterans Code section 999.50 et seq. and obtaining a California certification as a SB are eligible for 5% SB preference.

5) Bidder Declaration: Bidders must complete and include the attachment titled Bidder Declaration indicating SB preference, non-SB subcontractor preference or SB/NVSA. The form must list all the California-certified SBs with which the Bidder commits to subcontract with. All certified SBs must perform a commercially useful function (CUF) in the performance of the contract as defined in Government Code section 14837(d)(4).

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Notice-of-Rulemaking-Regulations-for-SB-DVBE https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Notice-of-Rulemaking-Regulations-for-SB-DVBE

B. Disabled Veteran Business Enterprise (DVBE)

DCSS is committed to meeting or exceeding the State’s minimum annual disabled veteran business enterprise (DVBE) participation goal of total reportable procurements. This goal of at least 3% DVBE participation is established in Public Contract Code (PCC) section 10115 et seq., Military & Veterans Code (MVC) section 999 et seq., and California Code of Regulations (CCR) Title 2, Division 2, Chapter 3, Subchapter 10.5, Article 2, DVBE Participation in State Contracting.

1) DVBE Requirements: DCSS elects to waive the DVBE Program Requirements in this solicitation but opts to include the DVBE incentive.

2) DVBE Incentive: Subject to exceptions in Government Code and pursuant to regulations, state law requires DCSS to reach an annual DVBE participation goal of 3%. To reach that 3% goal, for evaluation purposes, DCSS will give an incentive to Bidders who provide DVBE participation.

DVBE participation must be identified on the attachment titled Bidder Declaration and will be confirmed by DCSS. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive 5% or over 5%

4% to 4.99% Inclusive 4% 3% to 3.99% Inclusive 3%

3) DVBE Reporting Requirements: If the Contractor made a commitment to achieve DVBE participation, they must complete and submit the STD 817, Prime Contractor’s Certification – DVBE Subcontracting Report upon completion. DCSS may withhold $10,000 or full payment if less than $10,000 from the final payment pending receipt of a complete and accurate STD 817.

A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) section 999.5(d)).

4) DVBE Substitutions: Bidder understands and agrees that should award of an Agreement be based in part on their commitment to use a DVBE subcontractor(s), a DVBE subcontractor identified in their bid may only be replaced by another DVBE subcontractor and must be approved by the

Department of General Services (DGS). Changes to the Scope of Work that impact the DVBE subcontractor(s) identified in the bid and approved DVBE substitutions will be documented by Agreement amendment.

5) Failure to Seek Substitution: A Contractor who fails to seek substitution and adhere to the DVBE participation level identified in their bid may be subject to termination of the Agreement, recovery of damages under the rights and remedies due to the State, and penalties as outlined in M&VC section 999.9;

Public Contract Code (PCC) section 10115.10, or PCC section 4110 (applies to public works only).

6) Bidder Declaration: Bidders must complete and include the attachment titled Bidder Declaration indicating DVBE participation. The form must list all the California-certified DVBEs with which the bidder commits to subcontract with.

All certified DVBEs must perform a commercially useful function (CUF) in the performance of the contract as defined in Government Code section 14837(d)(4). Bidders can learn more about CUF on the DGS Commercially Useful Function for Certified Firms webpage.

7) DVBE Declarations: If applicable, the disabled veteran owner(s) and disabled veteran manager(s) of the DVBE must complete and sign the attachment titled Disabled Veteran Business Enterprise Declarations (DGS PD 843), when a DVBE Bidder or subcontractor will provide materials, supplies, services, or equipment (Military and Veterans Code section 999.2).

C. Target Area Contract Preference Act (TACPA)

1) This solicitation contains a link to Target Area Contract Preference Act (TACPA) preference request forms in the attachment by the same name.

Bidders are not required to apply for these preferences. Denial of the TACPA preference request is not a basis for rejection of the bid. Bidders should carefully review the forms and requirements.

2) California-based companies seeking TACPA preferences will need to complete and submit preference request forms with their bid. The link in Attachment 9 will take you to the DGS website containing the required forms and an interactive map to determine if a business is located within a TACPA qualified zone.

3) Any questions regarding the TACPA preference should be directed to TACPA@dgs.ca.gov.

4) The granting of TACPA preference cannot displace an award to a certified small business.

5) TACPA preference cannot be granted if:

mailto:TACPA@dgs.ca.gov

a) The lowest proposed cost does not equal or exceed $100,000 for the entire term.

b) The work site or any part thereof is fixed or preset by DCSS.

c) The services involve construction or a public works project.

6) A Bidder who has claimed a TACPA preference and is awarded the Agreement will be obligated to perform in accordance with the preference(s) requested, provided the preference was granted in obtaining the Agreement.

Firms receiving preference must:

a) Report their labor hours to DCSS.

b) Reference the Agreement number on which the award is based for the specific reporting requirements.

D. Combined Preferences

The maximum preference or score addition that any Bidder may be granted for SB preference, non-SB subcontractor preference, DVBE incentive, and TACPA preference combined is 15%.

Any Bidder that claims and is granted non-SB subcontractor preference, and TACPA preference cannot displace an award to a certified SB or MB.

E. Application of Preference Points

When responsive and responsible Bidders are eligible for one or more incentives and/or preferences, the order of application shall be as follows:

1) SB preference.

2) Non-SB subcontractor preference.

3) DVBE incentive.

4) TACPA preference.

16. Evaluation and Award

A. Award, if made will be to the responsible and responsive Bidder with the lowest evaluated rate. DCSS reserves the right to reject all bids and cancel this solicitation in its entirety, if it is in the best interest of the state.

B. When an award from a competitive solicitation, is not to be awarded to the lowest Bidder, the lowest Bidder will be notified by email five working days prior to the award of the Agreement.

C. Prior to awarding the Agreement, a notice of Intent to Award for this IFB will be publicly posted for at least five working days in the DCSS lobby at 11150 International Drive, Rancho Cordova, 95670.

17. Protest

A. If any Bidder, prior to the award of Agreement, files a written protest with the Department of General Services (DGS), Office of Legal Services (OLS) and DCSS on the grounds that the (protesting) Bidder is the lowest responsive, responsible Bidder, the Agreement shall not be awarded until the protest has been withdrawn or DGS/OLS makes a decision.

B. The protesting Bidder shall file with DGS and DCSS a detailed written statement specifying grounds for the protest within five calendar days after filing the initial protest, but not later than the Last Day to Protest the Award date and time specified in section 6, Key Action Dates.

The written protest must be sent to:

DGS, Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, California 95605 or Email: OLSProtests@dgs.ca.gov.

If mailed, it is suggested that Bidders submit any protest by certified or registered mail.

A copy of the detailed written statement must be emailed to DCSS at ASDContracts@dcss.ca.gov.

C. In the event DCSS receives only one bid, DCSS has the right to waive the protest period and award the Agreement.

18. Disposition of Bids

A. All documents submitted in response to this IFB will become the property of DCSS and will be regarded as public records under the California Public Records Act (Government Code section 6250 et. seq.) and subject to review by the public.

B. DCSS will provide copies of bid documents upon request at the expense of the requestor, unless waived by DCSS.

mailto:OLSProtests@dgs.ca.gov

C. DCSS may return bids upon request at the Bidder’s expense unless such expense is waived by DCSS.

19. Agreement Execution and Performance

A. The awarded Bidder must enter into an Agreement comprised of their bid and the state-approved language provided in the exhibits.

B. Performance shall start no later than the date set by DCSS and the Contractor, after all approvals have been obtained and the Agreement is fully executed.

Should the Contractor fail to commence work at the agreed upon time, DCSS, upon five days written notice to the Contractor, reserves the right to terminate the Agreement. In addition, the Contractor shall be liable to DCSS for the difference between their bid price and the actual cost of performing work by another Bidder.

C. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

D. If an inconsistency or conflict arises between the terms and conditions appearing in the final Agreement and the terms and conditions appearing in this IFB, any inconsistency or conflict will be resolved by giving precedence to the final Agreement.

ATTACHMENT 1 – BIDDER SUBMISSION CHECKLIST

A complete bid will consist of the items identified below. Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be submitted, including this checklist. The shaded “DCSS Verification” is for DCSS use only.

Bidder’s Certification Attachment Description

DCSS

Verification

Attachment 1 Bidder Submission Checklist, required Yes No

Attachment 2 Bidder Certification, required Yes No Attachment 3 Cost Worksheet, required Yes No Attachment 4 Bidder References, required Yes No Attachment 5 Subcontractor Participation, required Yes No

Attachment 6 Payee Data Record (STD 204), required Yes No

Attachment 7 Bidder Declaration Form (GSPD-05- 105), required Yes No

Attachment 8 Disabled Veteran Business Enterprise Declarations (DGS PD 843), if applicable

Yes No

Attachment 9 Target Area Contract Preference Act, optional Yes No

Attachment 10 Darfur Contracting Act Certification, required Yes No

Attachment 11 Contractor Certification Clauses (CCC- 04/2017), required Yes No

Attachment 12 DCSS Confidentiality Statement, required Yes No

Attachment 13 DCSS Conflict of Interest Statement, required Yes No

Attachment 14 Secretary of State Certificate, if applicable Yes No

Attachment 15 California Civil Rights Laws Certification, required Yes No

Attachment 16 Iran Contracting Act, required Yes No

Bidder’s Certification Attachment Description

DCSS

Verification

Attachment 17 Debarment and Suspension Certification, required Yes No

Attachment 18 Certification Regarding Lobbying, required Yes No

ATTACHMENT 2 – BIDDER CERTIFICATION

This Bidder Certification must be signed and returned along with all the required attachments:

1) Bidder’s all-inclusive cost worksheet is provided.

2) All required attachments are included with this certification sheet.

3) The signature affixed hereon and dated certifies compliance with all the requirements of this IFB. The signature below authorizes the verification of this certification.

An Unsigned Bidder Certification Sheet May Be Cause for Rejection

Company Name:

Telephone Number:

Email Address:

Address:

Indicate Organization Type:

Sole Proprietorship Partnership Corporation

Indicate the applicable employee and/or corporation number:

Federal Employee ID Number:

California Corporation Number:

Indicate applicable license and/or certification information:

Bidder’s Name:

Title:

Signature: _________________________________________ Date: _____________

Are you certified with the Department of General Services, Office of Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) Services (OSDS) as:

California SB; if so, enter certification number:

DVBE, if so, enter certification number:

NOTE: A copy of your Certification is required to be included.

ATTACHMENT 3 – COST WORKSHEET

Bids will be based on a rate per sample collected.

The bidder’s rates shall remain firm and fixed for the term of the Agreement.

Charge per sample collected $________________

Signature of Authorized Representative By signing this document Bidder is making a firm, irrevocable offer.

Failure to sign is grounds for rejection.

Company Name:

Authorized Representative Name & Title:

Signature of Authorized Representative: ___________________________________

Date:

ATTACHMENT 4 – BIDDER REFERENCES

List below three references that can verify Bidder’s experience from current and/or former paying clients for whom the Bidder has provided services similar in size and scope to those required in the Sample Contract within the last five years. At least one of the references should include a California state agency. If the Bidder is not or has not been under contract to a California state agency, references from other public sector engagements or private firms are acceptable.

REFERENCE 1

Name of Firm:

Address:

Contact Person:

Telephone Number:

Dates of Service:

Value or Cost of Service:

Brief Description of Service Provided:

REFERENCE 2

Name of Firm:

Address:

Contact Person:

Telephone Number:

Dates of Service:

REFERENCE 3

Name of Firm:

Address:

Contact Person:

Telephone Number:

Dates of Service:

ATTACHMENT 5 – SUBCONTRACTOR PARTICIPATION

Complete for each subcontractor participant, if applicable. Use multiple sheets if necessary.

SOW Position Title:

Firm Name:

Subcontractor Contact Name:

Address:

Telephone: Email Address:

SOW Position Title:

Firm Name:

Subcontractor Contact Name:

Subcontractor Contact Name:

Subcontractor Contact Name:

ATTACHMENT 6 – PAYEE DATA RECORD

Complete the Payee Data Record and Payee Data Record Supplement (if applicable) and include in the bid package.

Payee Data Record forms are available electronically on the Department of General Services (DGS) website: STD 204 - Payee Data Record (ca.gov) and STD 205 - Payee Data Record Supplement (ca.gov) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 7 – BIDDER DECLARATION

Complete and sign the Bidder Declaration (GSPD-05-105) and include it in the bid package.

Bidder Declaration is available on the DGS website at: Bidder Declaration (ca.gov) https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 8 – DISABLED VETERAN BUSINESS ENTERPRISE

DECLARATIONS

If applicable, the disabled veteran owner(s) and disabled veteran manager(s) of the DVBE must complete and sign the Disabled Veteran Business Enterprise Declarations (DGS PD 843), when a DVBE Bidder or subcontractor will provide materials, supplies, services, or equipment (Military and Veterans Code section 999.2).

Form is available on the DGS website at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

ATTACHMENT 9 – TARGET AREA CONTRACT PREFERENCE ACT

Bidders desiring to claim Target Area Contract Preference Act (TACPA) preference must submit in their bid a completed TACPA Preference Request (STD. 830), Manufacturer’s Summary of Contract Activities and Labor Hours (DGS/PD 525), and Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 526).

• Target Area Contract Preference Act Preference Request for Goods and Services Solicitation form Std. 830

• Manufacturer’s Summary of Contract Activities and Labor Hours, form DGS/PD

• Bidder’s Summary of Contract Activities and Labor Hours, form DGS/PD 526 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

ATTACHMENT 10 – DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code (PCC) sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form.

OPTION 1 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per PCC section 10476; and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Supplier Name:

Federal ID Number:

Printed Name and Title of Person Signing:

Signature: __________________________________________ Date:

Executed in the County and State of:

OPTION 2 – WRITTEN PERMISSION FROM DGS

Pursuant to PCC section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in PCC section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to PCC section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Supplier Name:

Federal ID Number: Initials of Submitter: ____________ Printed Name and Title of Person Initialing:

ATTACHMENT 11 – CONTRACTOR CERTIFICATION CLAUSES

Contractors must agree to the terms and conditions in the Contractor Certification Clauses referenced in the General Terms and Conditions which will be incorporated into any Agreement that may result from this IFB.

Bidders must complete and digitally sign and date the form and include it in the bid package.

Contractor Certification Clauses (CCC 04/2017) are available on the DGS website at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

ATTACHMENT 12 – DCSS CONFIDENTIALITY STATEMENT

As an authorized representative or corporate officer of the company name below, I have the authority to bind the company contractually, and I agree that all persons employed by this company will adhere to the following policy:

All information belonging to the Department of Child Support Services (DCSS) or its affiliated agencies is considered sensitive and confidential…