IFB__3600-0000000507_-_Electrofishing_Research_Vessel_3-8-16.pdf

IMPORTANT NOTICE TO ALL BIDDERS

Solicitation No. 3600-0000000507

This solicitation/acquisition is being conducted under Public Contract Code § 12125, et seq., the Alternative Protest Process.

Submission of a bid constitutes consent of the bidder for participation in the Alternative Protest Process.

Any protests filed in relation to the proposed contract award shall be conducted under the procedures in this document for the Alternative Protest Process.

Any bidder wishing to protest the proposed award of this solicitation must submit a written Notice of Intent to Protest (facsimile acceptable) to the Coordinator before the close of business on the last day of the protest period, which will be established in the Notice of Intent to Award. Failure to submit a timely, written Notice of Intent to Protest waives the bidder’s right to protest.

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Voice: 916 / 375-4587 Fax: 916 / 376-6226

Page 1 of 10 DGS Solicitation Document 3600-0000000507

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Invitation For Bid

DUE DATE Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date April 1, 2016

SUPPLIER NAME AND ADDRESS SOLICITATION NO. DATE DELIVERY DATE Page 3600-0000000507 3/8/2016 As Specified 2 of 10

PURCHASE ESTIMATE NO. AGENCY BILLING CODE AGENCY PURCHASE EST NO.

101272 28383 PEB53070

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

MANUFACTURER?

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

_______ % CASH DISCOUNT

FOR

PAYMENT WITHIN _______

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

As specified in Administrative Requirements, Attachment #2

NAME (PRINT):

TITLE:

SIGNATURE DATE

FOR FURTHER INFORMATION, CONTACT: SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5%

PREFERENCE BE GIVEN TO

BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS

WHO QUALIFY AS A NON-SMALL

BUSINESS CLAIMING AT LEAST

25% CALIFORNIA CERTIFIED

SMALL BUSINESS

PARTICIPATION. FOR

REQUIREMENTS SEE TITLE 2,

CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET

SEQ. THE REQUIREMENTS FOR

NONPROFIT VETERAN SERVICE

AGENCIES QUALIFYING AS A

SMALL BUSINESS ARE

CONTAINED IN SECTION 999.50

ET SEQ. OF THE MILITARY AND

VETERANS CODE.

Procurement Official: Andrea Minning E-MAIL ADDRESS: Phone: 916-375-4586

Email: Andrea.Minning@dgs.ca.gov TELEPHONE NUMBER: FAX NUMBER: Return To:

DGS/PROCUREMENT DIVISION

707 3RD ST., 2ND Floor (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

The Department of General Services, Procurement Division, One Time Acquisitions Unit is facilitating this purchase on behalf of the California Department of Fish and Wildlife for one (1) Electrofishing Research Vessel.

KEY ACTION DATES

Invitation For Bid (IFB) Release March 8, 2016 Last day to submit questions March 17, 2016 Invitation For Bid (IFB) Due April 1, 2016

SOLICITATION

Solicitation is also referred to as “Event”. These terms are interchangeable.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

Page 2 of 10 DGS Solicitation Document 3600-0000000507

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates.

Note: Questions need to be submitted via email to the Procurement Official and the backup Procurement Official identified below. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date. Answers will be provided via an Addendum.

Procurement Official: Andrea Minning Backup Procurement Official: Vikki Eszlinger Email: Andrea.Minning@dgs.ca.gov Email: Vikki.Eszlinger@dgs.ca.gov

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates or two (2) days prior to the bid due date (if no key action dates), in an email or envelope clearly marked “Request to Change Requirements of the IFB #3600-0000000507” to the Procurement Official identified in this IFB.

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Specification (1940-3418) for Electrofishing Research Vessel of five (5) pages, dated 2/11/2016

2. Administrative Requirements of five (5) pages

3. Cost Worksheet of one (1) page

4. Customer Experience Reference Form of two (2) pages

5. Bidder’s Instructions (GSPD-451) of three (3) pages, dated 11/09/2011** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

6. General Provisions (GSPD-401) of seven (7) pages, dated 06/08/2010** http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

7. Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages

8. Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007

9. Darfur Contracting Act Certification of one (1) page

10. Payee Data Record (STD. 204), of two (2) pages** http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

11. TACPA Preference Forms** http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

12. Alternative Protest Process Requirements of ten (10) pages

** These documents are also incorporated by reference and located at the link provided.

Please note that items #2, #3, #4, #7, #8, #9, #10, AND #11 (if applicable) MUST be returned with the bid or the bid may be rejected.

Page 3 of 10 DGS Solicitation Document 3600-0000000507 mailto:Andrea.Minning@dgs.ca.gov mailto:Vikki.Eszlinger@dgs.ca.gov http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

ALTERNATIVE PROTEST PROCESS

This solicitation/acquisition is being conducted under the provisions of the Alternative Protest Process (Public Contract Code Section 12125, et seq.) By submitting a bid or proposal to this solicitation, the bidder consents to participation in the Alternative Protest Process, and agrees that all protests of the proposed award shall be resolved by binding arbitration pursuant to the California Code of Regulations, Title 1, Division 2, Chapter 5. The link to the regulations is:

http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

A Notice of Intent to Award for this solicitation will be publicly posted in the Procurement Division reception area and sent via facsimile to any bidder who submits a written request for notice and provided a facsimile number.

During the protest period, any participating bidder may protest the proposed award on the following grounds:

1. For major information technology acquisitions – that there was a violation of the solicitation procedure(s) and that the protesting bidder’s bid should have been selected; or

2. For any other acquisition – that the protesting bidder’s bid or proposal should have been selected in accordance with the selection criteria in the solicitation document.

A written Notice of Intent to Protest the proposed award of this solicitation must be received (facsimile acceptable) by the Coordinator before the close of business 5 p.m. PST/PDT on the 1st working day after issuing the notice of intent, as specified in the solicitation.

Failure to submit a timely, written Notice of Intent to Protest waives bidder’s right to protest.

Bidder is to send the notice of protest to:

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Fax: 916 / 376-6226

Within seven (7) working days after the last day to submit a Notice of Intent to Protest, the Coordinator must receive from the protesting bidder the complete protest filing including the signed, written detailed statement of protest including exhibits, filing fee and deposit or small business certification as applicable. Untimely submission of the complete protest filing waives the bidder’s right to protest.

Protest bond requirement: Bond amount for this Alternative Protest Process shall be ten (10) percent of the contract amount as specified in the solicitation. See California Code of Regulations, Title 1, Section 1418.

PRICES

Prices shall be submitted via hard copy on Cost Worksheet. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

ADDITIONAL ADMINISTRATIVE REQUIREMENTS

Vendor shall comply with all additional administrative requirements as detailed in the attached administrative requirements document, Attachment #2.

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

Page 4 of 10 DGS Solicitation Document 3600-0000000507 http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of General Services State Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

Page 5 of 10 DGS Solicitation Document 3600-0000000507 http://www.boe.ca.gov/

CALIFORNIA CERTIFIED SMALL BUSINESS AND PREFERENCE(S) INFORMATION

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

Per Government Code 14841, if a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve small business participation, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) report to the awarding department the actual percentage of small business participation achieved.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

Page 6 of 10 DGS Solicitation Document 3600-0000000507 http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

TACPA CONTRACT PREFERENCE

This solicitation contains the Target Area Contract Preference Act (TACPA) preference request forms. Please carefully review the forms and requirements. If applying for this preference, bidders must submit the preference request forms listed in the Attachments section of this document. Denial of TACPA preference requests is not a basis for rejection of the bid.

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preference requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement Division at Tacpa@dgs.ca.gov.

TACPA Preference Request (STD 830):

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none

Bidder’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE INFORMATION

DVBE PARTICIPATION REQUIREMENTS

For the purposes of this solicitation, the Disabled Veteran Business Enterprises (DVBE) participation requirement has been waived.

Page 7 of 10 DGS Solicitation Document 3600-0000000507 http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf%23search=std%20830&view=FitH&pagemode=none http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES_________ NO*_________

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

*If the product does not comply you may request modifications, revisions or possible alternatives to be reviewed PRIOR to the bid submission date by submitting your request to the Procurement Official. Any deviations listed below may cause your bid to be deemed non-compliant.

LIST DEVIATIONS:

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RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – DGS Procurement Division - solicitation document (with all fill-in spaces completed) Administrative Requirements of five (5) pages – signed Cost Worksheet of one (1) page Three (3) Customer Experience Reference Forms as described in the Administrative Requirements, Section 13 Drawings as described in the Administrative Requirements, Section 14 Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification Payee Data Record (Std. 204) Seller Permit Information

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

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BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Paper Bid by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with CaleProcure and must be in “Approved” status.

Approved status requires all requested company information must be entered, especially the company Federal ID Number (FEIN). In case of a delay in the processing time, do not wait until the bid due date to verify company status.

PAPER BID SUBMISSION

For evaluation purposes, the paper bid shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. Please make sure that you have included the cost worksheet in your paper bid. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their paper bid using the following methods unless stated otherwise in the bid documents.

Identify all mailed/couriered/hand-delivered bid packages by clearly writing on the outside of the envelope the Invitation for Bid Number (Ex: IFB #3600-0000000507).

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

DGS Procurement Division DGS Procurement Division Attn: Bid Opening Official, 2ND Floor Attn: Bid Opening Official P.O. Box 989054 707 3rd Street, 2nd Floor West Sacramento, CA 95798 West Sacramento, CA 95605

BID/IFB #: 3600-0000000507 BID/IFB #: 3600-0000000507

FACSIMILE (FAX)

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

E-MAIL

E-mail bid submissions are NOT accepted.

AWARD NOTIFICATION

If you would like to receive notification of the bid results and intended awardee please include a “Notice of Intent to Award” request along with your fax and/or e-mail address with your bid response.

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STATE OF CALIFORNIA

BID SPECIFICATION 1940-3418

ELECTROFISHING RESEARCH VESSEL

RMADUELL PAGE 1 OF 5 2/11/2016

REQ-1001272 ELECTROFISHING RESEARCH VESSEL

1 SCOPE

This document establishes the requirements for an aluminum, commercial duty, outboard powered electrofishing research vessel for use by the Department of Fish and Wildlife, Fisheries Branch to conduct fisheries surveys and drought related monitoring on lakes and reservoirs throughout the State. These activities will support native fish and aquatic species conservation.

2 APPLICABLE SPECIFICATIONS / STANDARDS / CODES

2.1 Specifications, standards and codes referenced in this document in effect on the opening of the ‘Invitation for Bid’, form a part of this specification.

2.2 Boat shall comply with current United States Coast Guard (USCG), National Marine Manufacturers Association (NMMA), and American Boat and Yacht Council (ABYC) standards or regulations.

2.3 The entire unit and accessories shall comply with the applicable provisions of the California Vehicle Code, Cal. OSHA, the Safety Orders of the Division of Industrial Relations, and all Federal regulations in effect at the time of manufacture.

3 BOAT REQUIREMENTS (Reference Brand: Smith Root SR-18H or equivalent)

3.1 DIMENSIONS

3.1.1 Length, overall 18’ minimum

3.1.2 Beam overall 80” minimum

3.1.3 Side height 28” minimum

3.1.4 Transom Height 25” minimum

3.2 GENERAL

3.2.1 The vessel, including all specified equipment, shall be complete and ready to use.

All parts not specifically mentioned which form part of the complete unit required for its function shall be provided and shall conform in design, strength and quality of materials and workmanship to the highest standards of engineering and marine practices.

3.2.2 Hull and rails shall be constructed of marine grade aluminum.

3.2.3 All material, equipment, and components utilized in the construction and installed on the unit shall be marine grade and shall meet appropriate Federal and industry standards for material and installation.

3.2.4 All connections shall be welded in accordance with the guidelines of the American Welders Society. Stainless steel fasteners shall be insulated from aluminum.

3.3 HULL

3.3.1 Flat Bottom

IFB# 3600-0000000507

Attachment #1

1940-3418

RMADUELL PAGE 2 OF 5 2/11/2016

REQ-1001272 ELECTROFISHING RESEARCH VESSEL

3.3.2 Center Console layout

3.3.3 Closed Cell Foam filled hull/gunwales or equivalent (May use closed cell sheet foam). Foam shall be sufficient to float vessel if it becomes flooded.

3.3.4 Plating, marine aluminum

3.3.4.1 Bottom plating shall be at least .125” aluminum

3.3.4.2 Side plating shall be at least .10” aluminum

3.4 ENGINE

3.4.1 Engine shall be 90 HP, minimum (Reference Brand: Honda 90hp or equivalent)

3.4.2 Engine shall be 4-stroke outboard design

3.4.3 Engine shall include an appropriate aluminum 3-blade propeller and a spare to achieve RPMs within manufacturers specifications when boat is loaded

3.5 CONSOLE, SEATING, STORAGE

3.5.1 Steering wheel with hydraulic steering

3.5.2 Side mounted outboard controls

3.5.3 12v DC accessory plugs

3.5.4 Electric horn

3.5.5 Gauges

Hour meter

Depth finder

Voltmeter

Fuel gauge

Tachometer

Engine temp

3.5.6 High definition GPS/Sonar (Reference Brand: Lowrance HDS7 or equivalent)

3.5.7 Battery Selector switch

3.5.8 Bilge pump switch on console toggles between manual (on) and automatic.

3.5.9 Folding captain seat (300lb rated)

3.5.10 Electric panel capable of handling all lighting and electronics with spare positions

3.5.11 Shatter-proof windshield

3.5.12 Canvas console storage cover

3.6 DECK FITTINGS

3.6.1 2 cleats (minimum and placement to be determined)

3.6.2 Automatic 1500 GPH bilge pump with 1 1/8” discharge output

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3.7 ELECTRONICS AND CONTROLS

3.7.1 3 each group-24size, 12v batteries, with onboard charging system.

3.7.2 Battery selector switch

3.7.3 USCG approved navigation light package

3.7.4 Hydraulic steering

3.7.5 HD GPS/Sonar (see section 3.5.6)

3.8 WORK DECK

3.8.1 Minimum size: 86” wide x 48” long (.125” min. reinforced aluminum tread plate decking)

3.8.2 42” high Sch. 40 aluminum railing

3.8.3 Two-section full length electrofishing footswitch assembly

3.8.4 LED lighting illuminating footswitch area

3.8.5 Rubber matting for fatigue relief and traction (e.g. Dri-Dek or equivalent)

3.8.6 12v DC accessory outlets

3.8.7 Under deck dry storage

3.9 LIGHTING (OTHER THAN NAV LIGHTS, TO BE DETERMINED)

3.9.1 Red LED deck lighting (6 count)

3.9.2 Two livewell LED lights (1500 Lm min.)

3.9.3 Two LED adjustable livewell workup lights (1,500 Lm min.)

3.9.4 Two LED headlights (3,000 Lm min.)

3.9.5 Two LED backup lights (3,000 Lm min.)

3.9.6 One LED console front

3.9.7 Four main 24” long LED worklight bars, each one containing a minimum of 18 HO LED’s per bar (total = 35,000 Lm min.)

3.9.8 Navigation lights: USCG approved navigation light package

3.10 LIVEWELL

3.10.1 70 gallon min. capacity

3.10.2 20 GPM min. fill pump

3.10.3 8 GPM min. recirculation pump

3.10.4 4 split length lids to allow working surfaces on fore and aft areas of livewell

3.11 ELECTROFISHING

3.11.1 Generator Powered Pulsator (GPP) or equivalent

3.11.2 Conductivity: 10 - 11,000 µS/cm3 (Range attainable with adjustment of duty cycle or frequency)

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3.11.3 Rated Output Power: 7,500W

3.11.4 Output Pulse Modes: Pulsed AC & DC

3.11.5 DC Output Peak: 0 - 1000V or more in 4 or more steps

3.11.6 AC Output RMS: 0 - 240V or more in 4 or more steps, 30A RMS

3.11.7 Output Pulse Frequencies: 7.5, 15, 30, 60 & 120Hz (at a minimum)

3.11.8 Output Current Metering: AC & DC, 0 - 199A

3.11.9 High Voltage Output Indicators: Panel lamp & audio tone

3.11.10 Output and Safety Control: Foot switch & panel switch

3.11.11 Seconds Timer Display

3.12 GENERATOR (Reference Brand/Model – Kohler 5EKD-Low CO or equivalent)

3.12.1 Generator controls located at console

3.12.2 Generator temperature gauge located on console

3.12.3 60Hz capability

3.12.4 Voltage regulation of ±1.5%

3.12.5 Generator Engine:

3.12.5.1 Gasoline fueled

3.12.5.2 Four cycle

3.12.5.3 Fuel filter

3.12.5.4 CARB/EPA emission compliant

3.12.5.5 Throttle-body fuel injected

3.12.5.6 Ultralow CO emissions

3.13 ANODE BOOMS AND ARRAYS

3.13.1 Anode booms, 2 each, insulated, located on each corner of bow.

3.13.1.1 On rotating clutches to allow stowage for travel

3.13.1.2 Adjustable elevation and spread

3.13.1.3 Removable anode arrays

3.13.2 Anode Arrays

3.13.2.1 Medium duty SAA-6 (or equivalent)

3.13.2.2 6 stainless steel droppers

3.13.2.3 Adjustable diameter

3.13.2.4 Brass quick-connect fittings

3.14 CATHODE ARRAY

3.14.1 Electrically isolated cathode array on bow

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3.15 FUEL SYSTEMS

3.15.1 Below deck fuel tank, fuel capacity 25 gal. minimum

3.15.2 System shall include an in line water separating filter readily accessible for servicing

4 TRAILER REQUIREMENTS: (REFERENCE: KARAVAN SR16-21 OR EQUIVALENT)

4.15.1 The Trailer shall be roller-bunk style and custom made to boat specifications.

4.15.2 Trailer shall have galvanized finish

4.15.3 Trailer shall be of welded construction

4.15.4 The trailer shall have a double axle.

4.15.5 The trailer shall connect to a standard 2" ball hitch.

4.15.6 LED lights package

4.15.7 5-pin Flat Plug

4.15.8 Safety chains

4.15.9 Tongue jack with wheel

4.15.10 Heavy duty winch with strap

4.15.11 Bearing buddies

4.15.12 5 lug galvanized 14” wheels

4.15.13 Spare tire with lockable carrier

4.15.14 The trailer shall be equipped with surge/disc brakes on both axles.

4.15.15 22” high post-style guide or equivalent

IFB #3600-0000000507

Attachment #2

ADMINISTRATIVE REQUIREMENTS

Electrofishing Research Vessel

1. PRE-CONSTRUCTION MEETING

Within ten (10) days, the California Department of Fish and Wildlife (CDFW) representative shall schedule a meeting with the supplier’s representative(s), a DGS engineer and the CDFW representative. This meeting will be held over the phone.

During this meeting, CDFW and the supplier shall confirm the product to be constructed and delivered.

There shall be no changes to any requirements or options that may increase the dollar amount of the bid.

CDFW Representative Contact Information:

Max Fish, Environmental Scientist, Lake and Reservoirs Phone: (916) 327-8849 Email: max.fish@wildlife.ca.gov

2. INSPECTIONS

This order will require a two-phase inspection process, the first at the dealer’s location and the second upon delivery in California. For all inspections the unit(s) will be serviced, washed and ready for, as applicable, inspection or delivery. Inspections will begin within two (2) weeks from the date of the inspection request by the supplier. It is the supplier's responsibility to contact the CDFW representative for inspections.

First Inspection Approximately two (2) weeks prior to vessel completion, the supplier will contact the CDFW representative so that the initial evaluation and acceptance can be made by a CDFW representative or authorized representative at or near the supplier's facility. During this inspection, the CDFW representative or authorized representative and a DGS Engineer will determine whether the equipment is within compliance to the specification. Any deviations from the specification will be noted and an action plan to remedy the issues will be developed. A written Inspection Report from CDFW will be submitted to Department of General Services (DGS) and to the supplier within five (5) working days of the inspection.

Unacceptable, non-compliant items and alterations will be listed on the report. If supplier is located outside of California, the supplier will pay for the out of state travel costs of the CDFW representative and DGS engineer. The out of state travel costs will be included with the bid. CDFW shall have the option to waive the First Inspection if convinced that documentation provided by the supplier confirm that the vessel has been built to specifications. If waived, the Purchase Order value shall be reduced by the estimated out of state travel expenses proposed in the bid.

Second Inspection The second inspection shall occur upon arrival in California at the designated delivery location. DGS Fleet, a DGS Engineer and CDFW shall perform a final inspection of the equipment to confirm that nothing was damaged or lost during transit and that all deviations noted during the first inspection have been fixed. Any items requiring attention shall be brought to the supplier’s attention on an Inspection Report within five (5) working days of the inspection. The supplier shall work with CDFW to fix all issues within thirty (30) business days at no cost to the State of California. Once any deficiencies have been fixed by the supplier, a final inspection will be scheduled by CDFW. The final inspection should take place within forty-five (45) calendar days after the previous inspection. All pending items from the Inspection Report must be corrected by the supplier by the time the final inspection takes place, if not, the supplier will be rejected and the Purchase Order cancelled at no expense to the State. Any equipment or goods remaining on state site must be removed within thirty (30) calendar days by the supplier at no cost to the State. If goods are not removed after thirty (30) calendar days, the state will arrange for the items to be shipped at supplier’s expense. Supplier shall cover its own travel expenses for this inspection.

The supplier shall provide a qualified, factory authorized, service representative to be in attendance at the inspections and performance tests to answer all questions regarding construction and system design and function, to demonstrate all operations and functions, and to make any necessary adjustments to the unit.

The cost for this service shall be included in the bid.

3. PERFORMANCE TESTS

At the time of the final inspection, the electrofishing vessel shall be tested on the water to demonstrate that it meets the requirements of bid specification 1940-3418.

All portions of the vessel and work thereon, including machinery, fittings, systems, and other installed items, shall be thoroughly tested to demonstrate seaworthiness, satisfactory workmanship, adequate strength, tightness, stability for the purpose intended, and that all other requirements have been satisfactorily fulfilled. Any defects which may develop or become apparent during tests shall be made good by the supplier to the CDFW’s satisfaction. Deck, watertight bulkhead, trunk, and superstructure may be hose-tested at a pressure of not less than 50 psi and shall be made absolutely tight. All tanks are to be constructed of marine-grade aluminum suitable for petroleum products, pressure tested, and made absolutely tight.

The main engine shall be run as recommended by the manufacturer. The supplier shall include the price of fuel oil, lubricants, etc., in the bid price.

All tanks and piping systems shall be cleaned out before testing.

The vessel shall float at full load condition with no forward trim or list and the location of the tanks, machinery, piping, etc., shall ensure this condition.

4. WARRANTY

If any defect in materials or workmanship, other than due to normal wear-and-tear or misuse are discovered within twelve (12) months after acceptance of the vessel by the CDFW, such parts or defect shall be remedied by the supplier at a location mutually agreed upon and at the supplier's own cost. The liability of the supplier in this respect shall not extend beyond the actual replacement or remedy of such defective part.

The Hull and Deck shall have ≥5 year’s manufacturer’s warranty on materials and workmanship from date of delivery/acceptance. Paint coatings shall have a ≥1 year warranty from the delivery/acceptance date.

Engines, jet pumps, and transmissions shall include full manufacturer’s warranty from delivery/acceptance date. Equipment, electronics, and miscellaneous shall include manufacturers standard warrantees. For all parts not under warranty by the supplier, supplier shall provide CDFW with all manufacturer’s warranties and receipts for warranted parts. The supplier shall respond to warranty requests within one (1) business day of report of a failure from CDFW and will dispatch a factory representative to the location of the vessel to address any workmanship related issues within seven (7) business days.

Notwithstanding the foregoing paragraphs, in the event of an emergency constituting an immediate hazard to the health and safety of the public or of employees, property, or licensees, the CDFW may undertake -- at the supplier's expense and without prior notice -- all work necessary to correct such hazardous conditions when it was caused by work of the supplier that is not in accordance with the requirements of the contract.

5. GENERAL

This vessel will be used by CDFW as a Fisheries Research Vessel. The vessel is to include, but not necessarily be limited to, structure, machinery, piping, ventilation, electrical equipment, outfitting, preservation and painting; all additional labor, materials, tools, plans, services, and equipment to deliver the vessel in a complete and operable condition as specified will be furnished as part of this proposal.

Notwithstanding any failure in the plans and specifications to cover all items of construction and equipment, any equipment, material, or parts, omitted from these specifications which are necessary to construct or equip the research vessel as ready for service, are to be considered a part of these specifications, and such omissions will not release the supplier from furnishing such items in accordance with good practice for this class of service, and of Governmental regulations. No departure from the plans and/or specifications will be allowed except by direction, in writing, from the CDFW or its agent. CDFW and its agent reserve the right to make alterations during construction provided such alterations are taken before the work affected is commenced and provided such alterations do not increase the cost. No extra compensation for any additions or alterations will be allowed unless there is a written agreement for such additions or alterations before same are commenced.

It shall be clearly understood that all material and/or workmanship of every description that is required to construct and complete the research vessel according to the contract plans and specification shall be furnished by the supplier except where these specifications explicitly specify equipment to be supplied by the CDFW.

6. WORKMANSHIP AND INSPECTION

All workmanship shall be first class and well-executed in accordance with the best commercial marine practice. All materials and fittings shall be of the best grade for the purpose intended. Workmanship shall be complete in all respects and comply with the applicable requirements of regulatory bodies and as required in bid specification 1940-3418.

Workmanship shall be subject to the inspection of the CDFW and its authorized representative and amended where found necessary by such authorized representative.

7. DELIVERY

The vessel shall be completed within four (4) months after receipt of purchase order. Any request for an extension shall be in writing. The cost of shipping the vessel from the point of construction to delivery location shall be included in the bid price.

Upon delivery to the named location, the supplier will be responsible for the cost to off-load and launch the vessel, for assembly of deck gear if necessary, and for one (1) hour minimum standby time with the travel lift at dockside. The supplier will also be responsible for the supplier’s representative’s time for performance test (see Section 3, Performance Test).

The CDFW will be responsible for vessel registration after delivery and acceptance of the vessel.

Upon receiving written notification that the dealer has passed the First Inspection, the vessel and trailer shall be delivered to:

California Department of Fish and Wildlife Granite Bay Launch Ramp, Folsom Lake Park Douglas Boulevard, Roseville, CA Phone: (916) 704-9440

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”. The Department of General Services, Procurement Division will be notified at such time.

8. INSTRUCTIONS AND OWNER'S MANUALS

The supplier shall deliver any owner's manuals, instructions, parts list and literature which are provided with any gauges, equipment, and accessories which are part of the vessel. The vessel will not be accepted until satisfactory maintenance and operating instructions have been received by the CDFW.

9. AVAILABILITY

Supplier will make vessel accessible for CDFW authorized representatives or its agent to view and inspect at various phases of progress of the vessel construction.

Supplier will contact the CDFW upon progress phases, e.g., hull layout, deck layout, engine installation, etc. CDFW representative will be available Monday through Friday, 8:00am to 5:00pm PST.

10. VEHICLE REGISTRATION DOCUMENTS REQUIRED

The original dealer's "Report of Sale" shall be furnished by all California licensed dealers at the time of delivery of each unit or units covered by these specifications.

A "Manufacturer's Statement of Origin" and original "Bill of Sale" on the supplier's letterhead may be supplied for each unit in lieu of a dealer's Report of Sale, if the supplier is not a registered California dealer.

All documentation supplied for registration shall contain the following:

Department of Fish and Wildlife 830 S Street Sacramento, Ca, 95814

All required documentation shall be supplied at time of delivery.

NOTE: The State shall Document this vessel with the US Coast Guard.

11. MANUFACTURER'S I.D. PLATE REQUIRED

A plate identifying the manufacturer, tare weight, gross vehicle weight, date of manufacture and all other information as specified by the Coast Guard, shall be attached to the front of the unit.