IFB 325-416 7-Mile-FHT Log Sale.pdf

COMPETITIVE SOLICITATION

INVITATION FOR BIDS – TIMBER NOTICE OF SALE

IFB 325-416 7-MILE FOREST HEALTH THINNING LOG SALE

BRIEF DESCRIPTION: The Washington State Parks and Recreation Commission (State Parks) invites bids from log buyers interested in purchasing forest products from approximately 382 acres within Riverside State Park, located 9 miles north of Spokane, Washington (FPA# 3027124), Access is via 7-Mile Road from Highway 291 and Riverside Park Road, and recommends that interested bidders visit the site to evaluate the timber and review maps for complete sale details and logistics.

Bid Closing Date: Wednesday, November 13, 2024, by 1:00 PM, PST.

ELECTRONIC BID RESPONSES ONLY: Bid responses will only be accepted electronically via Email/Email Attachment to BidBox@parks.wa.gov. (PDF scan encouraged). See Section 3.1 –

Submission of Responses for expanded details.

Procurement Coordinator: Jacob Eckmann, contracts@parks.wa.gov

Email Inquiries to: contracts@parks.wa.gov

WA State’s Official Bid Notification System: Bidders are responsible for properly registering in the Washington’s Electronic Business Solutions (WEBS) system, https://fortress.wa.gov/ga/webs/ and downloading the solicitation document and all appendices and incorporated documents related to this solicitation. WEBS Registration Information:

https://des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips.

WEBS is the system of record for this competition. Alternatively, you can also access the bid documents for reference purposes at www.parks.wa.gov/contracts by clicking on the State Purchasing link. However, please note that the official channel for notifications and updates is through WEBS and any IFB addenda, amendments or Bidders’ questions-&-answers will only be provided to those bidders who have registered with WEBS. Failure to do so may result in a Bidder having incomplete, inaccurate, or otherwise inadequate information.

It is each Bidder’ responsibility to fully read and understand all provisions of this IFB. If a Bidder does not fully understand any portion of this IFB, the Bidder should contact the Procurement Coordinator.

It is the responsibility of each Bidder to carefully read, understand, and follow all of the instructions contained in this IFB and all amendments hereto.

mailto:BidBox@parks.wa.gov mailto:contracts@parks.wa.gov mailto:contracts@parks.wa.gov https://fortress.wa.gov/ga/webs/ https://des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips http://www.parks.wa.gov/contracts

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TABLE OF CONTENTS

1 INFORMATION ABOUT THE PROCUREMENT

1.1 ACQUISITION AUTHORITY

1.2 PURPOSE OF THE PROCUREMENT – AWARD A CONTRACT

1.3 PRE-BID FIELD TOUR

1.4 ESTIMATED LOG VOLUMES AND APPRAISED VALUE

1.5 LOG PURCHASE AND DELIVERY TERMS

1.6 TIMBER EXCISE TAX

1.7 CONFIRMATION

1.8 PAYMENT SECURITY

1.9 THE RESULTING CONTRACT AND ITS TERMS AND CONDITIONS

2 RESPONSES - REQUIRED CONTENT, AND FORMAT:

2.1 CHECKLIST OF MANDATORY ITEMS

2.2 (APPENDIX A) – BIDDER’S CERTIFICATIONS, ASSURANCES, AND WAIVER

2.3 (APPENDIX B) – BIDDER’S PROFILE

2.4 (APPENDIX C) – LOG SORT SEALED BID FORM

2.5 (APPENDIX D) – LOG SORT SEALED BID SUPPLEMENTAL INFO FORM

3 RESPONSES – PREPARATION AND SUBMISSION REQUIREMENTS

3.1 SUBMISSION OF RESPONSES

4 EVALUATION AND AWARD

4.1 BID RESPONSIVENESS

4.2 GENERAL EVALUATION PROVISIONS

4.3 SELECTION OF APPARENT SUCCESSFUL BIDDER

5 ANNOUNCEMENT OF ASB, PUBLIC DISCLOSURE, DEBRIEF, AND PROTESTS

5.1 ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDER (ASB)

5.2 PROCUREMENT RECORDS DISCLOSURE

5.3 DEBRIEFING OF BIDDERS

5.4 PROTEST

6 ADDITIONAL GENERAL PROVISIONS FOR ALL BIDDERS

6.1 ANNOUNCEMENT AND SPECIAL INFORMATION

6.2 CONTRACTING WITH CURRENT OR FORMER STATE EMPLOYEES

6.3 AMENDMENTS TO THE COMPETITION

6.4 RESPONSIVENESS OF BIDDER’S RESPONSE

6.5 CLARITY AND CLARIFICATIONS

6.6 COST OF RESPONSE PREPARATION

6.7 OWNERSHIP OF RESPONSES

6.8 FINAL SELECTION & NO OBLIGATION

6.9 INCORPORATION OF RESPONSE IN CONTRACT

6.10 STATEWIDE VENDOR PAYMENT REGISTRATION

6.11 WEBS REGISTRATION

6.12 SMALL AND DIVERSE BUSINESS

7 APPENDICES AND EXHIBITS

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7.1 (APPENDIX A) – BIDDER’S CERTIFICATIONS, ASSURANCES, AND WAIVER

7.2 (APPENDIX B) – BIDDER PROFILE

7.3 (APPENDIX C) – LOG SORT SEALED BID FORM (must be legible)

7.4 (APPENDIX D) – LOG SORT SEALED BID SUPPLEMENTAL INFORMATION

7.5 (EXHIBIT A) – Draft Contract & General Contract Terms And Conditions

7.6 (EXHIBIT B) – 7-Mile Logging Sale Map

7.7 (EXHIBIT C) – FPA/N #3027124

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1 INFORMATION ABOUT THE PROCUREMENT

This section describes the purpose of the competitive solicitation and provides information about this procurement, including the potential scope of the opportunity.

1.1 ACQUISITION AUTHORITY

RCW 79A.05.225 authorizes the Washington State Parks and Recreation Commission (State Parks) to manage timber and land under its jurisdiction to maintain and enhance aesthetic and recreational values.

Under the authority of RCW 79A.05.225 State Parks may directly negotiate and enter into agreements. While competition is not required it is also not prohibited and State Parks is choosing to perform a competition to help determine which service provider (a.k.a.

Contractor) is in the best interest of State Parks.

This process ensures fairness, transparency, and accountability in procurement. By following these guidelines, we seek to obtain the best value for the state while maintaining the integrity of our procurement practices.

1.2 PURPOSE OF THE PROCUREMENT – AWARD A CONTRACT

The purpose of this Competitive Solicitation is to identify log buyers interested in purchasing forest products from approximately 382 acres within Riverside State Park, located in Spokane County, Washington.

SALE DESCRIPTION

The timber for sale is located within Riverside State Park, Spokane County, WA. To access the site, travel west on 7-Mile Road from Highway 291 for about 0.8 miles, then turn right onto Riverside Park Road and continue for 0.7 miles until you reach the trailhead. Detailed maps accompanying this solicitation provide additional guidance on the exact locations of the timber and the best routes for access.

The sale area is approximately 382 acres in five separate units located within Sections 7, 17, 18, and 20 Township 26 North, Range 42 East, W.M. Refer to the map below. There are no typed streams within the sale area, but there are typed streams within the park in the vicinity including the Spokane River. The sale area will be closed to the general public during active work. The steepest slope within the sale is approximately 30% however the vast majority of the sale area is flat and all operations for this contract will be ground-based.

Sale boundaries are marked with pink “Timber Harvest Boundary” flagging. Leave tree areas known as “skips” are marked with green flagging around their perimeter and may have no harvest or equipment entry. Cut/take trees over 8” DBH are marked with a band of orange paint.

Legal: Section 7, 17, 18, and 20 T26N R42E Sale Type: Contract Harvest Elevation: 1,620’ – 1,800’ Terrain: Mostly flat, with some short and steep slopes Slopes: The steepest slope within the sale is approximately 30%.

Size: 382 acres

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Logging System: 100% ground-based harvest Management Type: Thin from below, with selective thinning focused on improving the health and resiliency of the stand Volume: 683 MBF, consisting of 100% ponderosa pine Roads: 4,830 feet of new road construction. Additional roads within the existing park road system will require maintenance to facilitate hauling and equipment use.

Access: The sale area can be accessed via Riverside Park Road or N State Park Drive.

Water: No water bodies are within the treatment boundary.

Forest Health: ICO (individuals, clumps, and openings) prescription.

The goals of this treatment are to:

• Thin the stand from below to reduce the basal area by approximately 30-60% and concentrate the site growth potential on fewer healthy dominant/co-dominant trees.

• Reduce the wildfire fuel ladder and fuel load.

• Reduce diseased/infected trees and the risk of future insect and disease infestations.

• Minimize soil disturbance and the introduction of weedy species across the harvest area.

Archeology: There are several significant archeological sites within the park. These sites have been excluded from the sale area.

Aesthetics: Because the sale is located within a state park, aesthetics should be considered in daily operations. A separate contract for cleanup following harvest operations is anticipated.

Slash Abatement: Slash abatement may be a separate biddable item.

This IFB includes the materials found in Exhibit B: 7-Mile Logging Map, Exhibit C: Forest Practices Application/Notification #3027124.

1.3 PRE-BID FIELD TOUR

Prospective bidders are strongly advised to visit the sale area prior to bidding.

Meetings/tours for potential contractors may be arranged by contacting David Cass, Agency Forester at (360) 386-2990 or david.cass@parks.wa.gov.

1.4 ESTIMATED LOG VOLUMES AND APPRAISED VALUE

7-Mile Forest Health Thinning Log Sorts and Volumes.

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Agreement

Sort

Species and Sort

Specifications

Estimated Volume

Tons Per

MBF**

Minimum Bid Price*** Total Appraised Gross Log

Value Mbf Tons

TBD 1 Ponderosa Pine

6-11”DIB

(Sawlogs)

425 6.5 $380/MBF $161,500

TBD 2 Ponderosa Pine

12”+ DIB

(Sawlogs)

39 6.5 $420/MBF

$16,380

TBD 3 Utility 2”+ DIB (Pulplogs)

1,557 9.0 $17 $26,469

*Products are reported by size specifications and are not to be construed as log grades.

**Conversion factors are used or bid analysis only and are derived from past sales from the same region.

***All bid pricing by MBF is assumed for net scaled log volume based on westside log scaling rules.

MBF = thousand board-feet Scribner volume, DIB = small end diameter inside bark.

1.5 LOG PURCHASE AND DELIVERY TERMS

The successful Purchaser(s) must accept and purchase logs upon delivery to the location specified in their submitted bid. The logs will be delivered by the Seller's contract harvester.

The Purchaser is responsible for all weighing and scaling costs, with all tonnage loads weighed and all MBF loads scaled at State-approved locations. The Seller reserves the right to designate the locations where logs will be scaled and weighed.

The anticipated log delivery period is from November 15, 2024, to June 30, 2025.

1.6 TIMBER EXCISE TAX

Purchaser must pay the forest excise taxes associated with the log sorts delivered to them.

Harvest cost and haul cost will be furnished to purchaser after harvester contract is awarded.

1.7 CONFIRMATION

Each log sort submitted in your bid is subject to review and confirmation by State Parks following the evaluation process. Please note that no sorts will be confirmed until at least 10 days after the bid openings, allowing sufficient time for thorough analysis and assessment. The final award of the contract is contingent upon the completion and approval of State Parks’s haul cost analysis. This analysis will ensure that the proposed transportation costs align with State Parks’s budgetary and operational requirements.

Additionally, be aware that the actual haul route for the delivery of logs may differ from what was initially proposed in the bid. State Parks reserves the right to modify the haul route based on logistical, environmental, or operational considerations.

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1.8 PAYMENT SECURITY

To be determined by the State as described in Clause P-045.2 of the Purchaser’s Contract.

1.9 THE RESULTING CONTRACT AND ITS TERMS AND CONDITIONS

A draft contract is provided at the end of the competition document to help bidders understand State Parks’ typical terms and conditions. Any resulting contract will include these terms and conditions. Bidders should review the sample, assess the risks and rewards, and bid accordingly. Selected bidders (Apparent Successful Bidders or ASB) often try to negotiate terms, but such negotiations will likely not be entertained. Bidders should consider all risks when forming their bid response.

Each Bidder’s submission of its Response confirms that Bidder’s consent to these terms and conditions.

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2 RESPONSES - REQUIRED CONTENT, AND FORMAT:

This section describes the information required for the Competitive Solicitation and outlines how your bid will be scored. Additionally, bidders must review and adhere to the Competitive Solicitation requirements, including those detailed in the exhibits, which specify the information that must be provided for a bid to be considered responsive.

2.1 CHECKLIST OF MANDATORY ITEMS

The following list identifies the content that must be included in each responsible submission.

• Appendix A, Certifications

• Appendix B, Bidder Profile

• Appendix C, Log Sort Sealed Bid Form

• Appendix D, Log Sort Sealed Bid Supplemental Information Form

Any response that does not contain all of the above items will be rejected as non-responsive. Each item is discussed in more depth in the following sections.

2.2 (APPENDIX A) – BIDDER’S CERTIFICATIONS, ASSURANCES, AND WAIVER

The Certifications must be executed as written in Appendix A. Failure to execute the Appendix in its official form will result in the Bidder’s Proposal being disqualified.

The certification must be signed and submitted by a duly authorized representative for the bidder.

2.3 (APPENDIX B) – BIDDER’S PROFILE

The Bidder’s Profile provides general information about the bidder and/or its corporate entity. It is important to fully read the Bidder’s Profile, as there may be additional pages that the bidder must self-author and attach, depending on the bidder’s response.

Failure to address all of the elements identified in the Profile may result in disqualification.

2.4 (APPENDIX C) – LOG SORT SEALED BID FORM

Submit the Log Sort Sealed Bid Form. It must be signed and dated by a person authorized to legally bind the Bidder to a contractual relationship, e.g., the president or executive director of a corporation, the managing partner of a partnership, or the proprietor of a sole proprietorship.

The Bidder meeting all responsive criteria and having the highest price for each sort will be selected as the Apparent Successful Bidder (ASB).

2.5 (APPENDIX D) – LOG SORT SEALED BID SUPPLEMENTAL INFORMATION FORM

Submit the Log Sort Sealed Bid Supplemental Information Form for each item bid on.

The Bidder meeting all responsive criteria and having the highest price for each sort will be selected as the Apparent Successful Bidder (ASB).

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3 RESPONSES – PREPARATION AND SUBMISSION REQUIREMENTS

This section identifies how to prepare and submit your bid for this Competitive Solicitation. By responding to this Competitive Solicitation and submitting a bid, bidders acknowledge having read and understood the entire Competitive Solicitation and accept all information contained within this Competitive Solicitation.

3.1 SUBMISSION OF RESPONSES

Bids must be complete, legible, signed, and follow all instructions stated in the Competitive Solicitation (including the appendices, and exhibits). Unless otherwise specified in writing by documents included with an electronic bid must be prepared in MS Word, MS Excel, or Adobe PDF. Where required to do so, bidders may sign using either a physical or electronic signature.

Bidder’s electronic bid must be emailed to the Procurement Coordinator at the following email address: BidBox@parks.wa.gov. The email subject line should include the bid identification number, "Bid," and your company name (e.g., "IFB # Bid ACME"). Ensure the email, including attachments, is less than 30MB. It's recommended to keep it under 25MB.

Zipped files are not accepted. All responses and any accompanying documentation become the property of State Parks and will not be returned.

State Parks will send an automatic acknowledgment of bid receipt. This acknowledgment does not determine the bid’s responsiveness. If the bidder does not receive an acknowledgment within a reasonable time, it is the bidder's responsibility to contact State Parks for confirmation.

VERIFICATION: Bidders are welcome to contact the State Parks Contracts and Grants Program team (CGP) to see if your bid response was received, however, this process works best if there’s enough time between the date and time submitted and the bid’s due date deadline. Send verification requests to:

contracts@parks.wa.gov The email subject line should include the bid identification number, "Verification," and your company name (e.g., "IFB # Verification ACME") CAUTION: Submit your bid response early as a safeguard against any technological slow-down or delays. Bids received after the deadline for any reason, no matter the cause, regardless of responsibility, will be rejected.

--- Late submissions will be considered non-responsive and may be rejected. ---mailto:BidBox@parks.wa.gov mailto:contracts@parks.wa.gov

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4 EVALUATION AND AWARD

This section identifies how bids for this Competitive Solicitation will be evaluated.

4.1 BID RESPONSIVENESS

All Responses received by the stated deadline will first be reviewed by the Procurement Coordinator to ensure that the Responses contain all of the information required in this IFB.

Only responsive Responses that meet the requirements will be forwarded for further review.

Any Response that does not contain all of the required information or any Bidder who does not meet the mandatory qualifications will be rejected as non-responsive and will be removed from further evaluation. However, the Procurement Coordinator has the right to waive, and/or seek correction of minor informalities that do not alter the content of the Response.

4.2 GENERAL EVALUATION PROVISIONS

The evaluation process is designed to award a contract to the Bidder with the best price for each sort that can accept products within the designated timeframe.

Bidders should take every precaution to assure that all answers are clear, complete, and directly responsive to each specific requirement.

4.3 SELECTION OF APPARENT SUCCESSFUL BIDDER

The Bidder meeting all responsive criteria and having the highest price for each sort will be selected as the Apparent Successful Bidder (ASB).

State Parks will notify the Apparent Successful Bidder, and the non-successful Bidders, via email, using the email address provided by the bidder in the bid.

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5 ANNOUNCEMENT OF ASB, PUBLIC DISCLOSURE, DEBRIEF, AND PROTESTS

This section provides information about the announcement of the apparent successful bidder, public disclosure, and details the applicable requirements for complaints, debriefs, and protests.

5.1 ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDER (ASB)

Following the announcement of the ASB, Bidders may request a Debrief conference. The Bidder will have a short period of time to request the Debrief conference. NOTE: a Debrief conference is a mandatory prerequisite for any Bidder desiring to protest the award.

5.2 PROCUREMENT RECORDS DISCLOSURE

Procurement records for this competition cannot be released or viewed until after the Announcement of Apparent Successful Bidder (ASB); see Section 7.1 – Announcement of Apparent Successful Bidder. A Bidder may request copies of the competition records, including the solicitation and evaluation documents, or may inspect the competition records.

State Parks has a Public Records Officer and webpage for this purpose. If you’d like copies of these records, please click on the link(s) below for agency instructions.

• Public Records Request Info

• Public Records Center When completing your request, it is helpful to identify it clearly to avoid delays. The email subject line should include the bid identification number and project name (e.g., "IFB # Procurement Name")

5.3 DEBRIEFING OF BIDDERS

Following the Announcement of Apparent Successful Bidder, an unsuccessful bidder may request a debriefing conference. The request for a debriefing conference must be received by the Procurement Coordinator within three (3) business days following the day of the Announcement of Apparent Successful Bidder. State Parks will then schedule a debriefing conference to review the bidder’s bid (not other bids).

Discussion will be limited to a critique of the requesting Bidder’s Response including the factors considered in the evaluation of that Response and the Bidder’s performance with regard to the solicitation requirements. Comparisons between Responses or evaluations of the other Responses will not be allowed. Debriefing conferences may be conducted in person or on the telephone and will be scheduled for a maximum of thirty (30) minutes.

5.4 PROTEST

The protest process, not governed by Washington’s Administrative Procedures Act, allows State Parks to address evaluation errors before finalizing a contract; only bidders who participated in a debriefing can file a protest, which must be in writing, clearly state the grounds and requested relief, and be submitted within five (5) business days to contracts@parks.wa.gov, while protests addressing conflicts of interest, scoring errors, or non-compliance are reviewed by a non-involved Manager, who will make a final decision within fifteen business days, with any disagreement subject to judicial relief in the Washington Superior Court for Thurston County within two business days.

mailto:%E2%80%A2%09public.disclosure@parks.wa.gov https://parks.wa.gov/about/contact-us/public-records-requests https://stateofwa-my.sharepoint.com/personal/manuel_iglesias_parks_wa_gov/Documents/Desktop/0-%20New%20RFx%20Documents/Washington%20State%20Parks%20and%20Recreation%20_%20Public%20Records%20Center.html mailto:contracts@parks.wa.gov

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6 ADDITIONAL GENERAL PROVISIONS FOR ALL BIDDERS

This section provides additional information regarding doing business with the State of Washington, including State Parks’ efforts to enable Washington’s small, diverse, and veteran-owned businesses to compete for and participate in state procurements for goods/services.

6.1 ANNOUNCEMENT AND SPECIAL INFORMATION

By responding to this competition document, a Bidder acknowledges they have read and understand the entire competition and accepts all information contained within the competition document without modification.

6.2 CONTRACTING WITH CURRENT OR FORMER STATE EMPLOYEES

Specific restrictions apply to contracting with current or former state employees pursuant to chapter 42.52 of the Revised Code of Washington (RCW). Those restrictions also apply to any Bidder submitting a Response under this competition who has hired a former state employee. Bidders should familiarize themselves with the requirements prior to submitting a Response that includes current or former state employees.

6.3 AMENDMENTS TO THE COMPETITION

State Parks reserves the right to revise this competition. All changes will be made by written competition amendments posted on WEBS and will become part of the competition. In case of conflicts, the most recent document controls. Amendments will consider the overall timeline, and State Parks will determine if extensions are needed. Bidders may only rely on the competition and amendments posted on WEBS. Any other communication, verbal or written, is nonbinding on State Parks.

6.4 RESPONSIVENESS OF BIDDER’S RESPONSE

Each bidder is notified that failure to comply with any part of the solicitation may result in their response being rejected as non-responsive. Rejected responses will not be further evaluated. State Parks will not be liable for any errors or omissions in the bidder’s response.

Bidders cannot alter their response after the submission deadline.

It is the bidder’s responsibility to read, understand, and follow all instructions in the competition documents and any amendments. If a bidder does not fully understand any requirement, they should submit an inquiry to the Procurement Coordinator (see Section 2.3

– Questions and Answer Period). Failure to comply with any solicitation requirement may result in the response being rejected as non-responsive. State Parks reserves the right to waive any minor irregularity in a response but is not required to do so.

6.5 CLARITY AND CLARIFICATIONS

State Parks will make the sole determination of clarity and completeness of the Responses.

No Response may be altered or amended after the submission deadline; however, State Parks reserves the right to contact a Bidder for clarification of responsive contents if necessary. NOTE: This clarification process is only used to clarify information that was contained within the Response; it is not a means of providing or incorporating new information that was otherwise not initially included. Evaluators have no obligation to seek or request clarification; they may evaluate the response as provided.

6.6 COST OF RESPONSE PREPARATION

State Parks will not reimburse Bidders for any costs associated with preparing or presenting a Response to this competition.

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State Parks will not be liable for any costs incurred by the Bidder in preparation or presentation of a responsive Response to this competition.

State Parks will not pay for any costs accrued prior to a mutually executed contract resulting from this competition.

6.7 OWNERSHIP OF RESPONSES

All Responses and materials submitted in response to this competition document become the property of State Parks. State Parks has the right to use information or adaptations of information that is presented in a response.

6.8 FINAL SELECTION & NO OBLIGATION

State Parks reserves the right, at its sole discretion, to reject all responses without penalty and not to issue a contract as a result of this solicitation. State Parks further reserves the right to cancel or reissue this competition prior to execution of a contract, if it is in the best interest of State Parks to do so, as determined by State Parks in its sole discretion.

6.9 INCORPORATION OF RESPONSE IN CONTRACT

The Bidder’s response, including all promises, warranties, commitments, and representations made in the successful Response, are binding and shall be incorporated by reference into State Parks’ contract with the Bidder.

6.10 STATEWIDE VENDOR PAYMENT REGISTRATION

Bidders are urged to be registered in the Statewide Vendor Payment system, prior to submitting a request for payment under this Contract. The Washington State Office of Financial Management (OFM) maintains a central Bidder registration file for Washington State agencies to process Bidder payments.

To obtain registration materials go to the Statewide/Vendor Payee Services website at https://ofm.wa.gov/it-systems/statewide-vendorpayee-services . The registration form has two parts. Part 1 is the information required to meet the above registration conditions. Part 2 allows State Parks (and other state agencies) to pay invoices electronically with direct deposit. This is the most efficient method of payment, and vendors are encouraged to sign up.

6.11 WEBS REGISTRATION

Individuals and firms interested in state contracting opportunities with the awarding agency or any state agency should register for competitive solicitation notices at the Washington Electronic Business Solution (WEBS) WEBS Registration. Note: There is no cost to register on WEBS.

6.12 SMALL AND DIVERSE BUSINESS

State Parks, in accordance with Washington law, encourage small and diverse businesses to compete for and participate in state procurements as contractors and as subcontractors to awarded bidders. See, e.g., RCW 39.19 (OMWBE certified businesses); RCW 43.60A.200 (WDVA certified veteran-owned businesses); and RCW 39.26.005 (Washington small businesses). In support of the state’s economic goals and to support a diverse supplier pool.

Participation by veteran owned and MWBE Bidders may be either on a direct basis in response to this IFB or as a Sub-bidder to a prime Bidder. However, no preference will be given in the evaluation of Responses, no minimum level of MWBE or veteran-owned business participation shall be required, and Responses will not be evaluated, rejected, or considered non-responsive on that basis.

https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://www.des.wa.gov/sell/how-work-state https://app.leg.wa.gov/RCW/default.aspx?cite=39.19 https://app.leg.wa.gov/RCW/default.aspx?cite=43.60A.200 https://app.leg.wa.gov/RCW/default.aspx?cite=39.26.005

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7 APPENDICES AND EXHIBITS

All Appendices noted below must be included as part of the Bidder’s Response

• Appendix A, Bidder’s Certifications, Assurances, and Waiver (sign and return all pages)

• Appendix B, Bidder’s Profile (return all pages)

• Appendix C, Log Sort Sealed Bid Form (Mandatory – complete and return)

• Appendix D, Log Sort Sealed Bid Supplemental Information Form (Mandatory – complete and return)

The following Exhibits are solely for Bidder’s information and do not need to be returned.

• Exhibit A, Draft Contract & General Contract Terms And Conditions

• Exhibit B, 7-Mile Logging Sale Map

• Exhibit C, Forest Practices Application/Notification #3027124

Continue on next page

(APPENDIX A) – CERTIFICATIONS AND ASSURANCES AND WAIVER (return this page)

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7.1 (APPENDIX A) – BIDDER’S CERTIFICATIONS, ASSURANCES, AND WAIVER

Bidder, through the duly authorized undersigned, makes this certification as a required element of submitting a responsive bid. Bidder certifies, to the best of its knowledge and belief that the following are true, complete, correct, and made in good faith:

a) I/My Firm make the following certifications and assurances as a required element of the proposal (bid response) to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent to the award or continuation of the related contract(s):

b) Bidder certifies that Bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Competitive Solicitation. Bidder further certifies that Bidder’s bid prices have been arrived at independently, without engaging in collusion, bid rigging, or any other illegal activity, and without for the purpose of restricting competition any consultation, communication, or agreement with any other bidder or competitor relating to (a) those prices, (b) the intention to submit a bid, or (c) the methods or factors used to calculate the prices offered. Bidder further certifies that Bidder has not been and will not knowingly disclose its bid prices, directly or indirectly, to any other bidder or competitor before award of a Contract, unless otherwise required by law. Bidder further certifies that Bidder has made no attempt and shall not make any attempt to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition. Bidder, however, freely may join with other persons or organizations for the purpose of presenting a joint bid. Whether done directly or indirectly, communicating bid information with other bidders, collusion, or anti-competitive actions among bidders are prohibited. If there is evidence of such communication, collusion, or anti-competitive activities among bidders, State Parks reserves the right to disqualify such bidders

c) I/we declare that all answers and statements made in the proposal are true and correct.

d) The prices and/or cost data have been determined independently, without consultation, communication, or agreement with others for the purpose of restricting competition. However, I/we may freely join with other persons or organizations for the purpose of presenting a single proposal.

e) The attached proposal is a firm offer for a period of 90 days following receipt, and it may be accepted by Washington State Parks and Recreation Commission (State Parks) without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 90-day period.

f) In preparing this proposal, I/My Firm have not been assisted by any current or former employee of the state of Washington whose duties relate (or did relate) to this proposal or prospective contract, and who was assisting in other than his or her official, public capacity.

g) I/My Firm understand that State Parks will not reimburse me/my Firm for any costs incurred in the preparation of this proposal. All proposals become the property of State Parks, and I/My Firm claim no proprietary right to the ideas, writings, items, or samples.

h) Unless otherwise required by law, the prices and/or cost data that have been submitted have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by him/her prior to opening, directly or indirectly to any other Proposer or to any competitor.

i) I/My Firm agree that submission of the attached proposal constitutes acceptance of the solicitation contents and the attached sample contract and general terms and conditions (if any), and any other instructions, Terms & Conditions, AND competition amendments to the same. Further:

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1. Alterations to State Parks Documents: I/My Firm understand and agree that I/My Firm shall not and has not altered or deviated from the original competition and any follow-on competition amendments and if my/my Firm’s bid response received by State Parks materially alters or deviates from the competition or competition amendments (if any) then the bid response may be disqualified. Whether the alteration is noticed or not noticed by State Parks, any resulting contract (including any type of order placement) SHALL continue with the altered portions or deviations being ignored in favor of the State Parks official language (original competition and any follow-on competition amendments) as posted on the Washington Electronic Business Solutions (WEBS) which acts as the system of record for this competition. The awarded Contractor understands, agrees, and accepts this provision and SHALL hold harmless and save harmless the State Parks.

2. Unrequested Supplemental Materials in Bidders Bid Response: I/My Firm understands and agrees that I/My Firm shall not and has not supplemented my/my Firm’s Bid Response with unrequested materials. Whether the unrequested material is noticed or not noticed by State Parks, any resulting contract (including any type of order placement) SHALL continue with the unrequested material being ignored in favor of the State Parks official language. The awarded Contractor understands, agrees, and accepts this provision and SHALL hold harmless and save harmless the State Parks.

j) No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

k) I/My Firm grant State Parks the right to contact references, systems, sources, and others, who may have pertinent information regarding the Bidder’s prior experience and ability to perform the services contemplated in this procurement.

l) If any staff member(s) who will perform work on this contract has retired from the State of Washington under the provisions of the 2008 Early Retirement Factors legislation, his/her name(s) is noted on a separately attached page.

m) Bidder (including Bidder’s officers) certifies Bidder has not, within the three (3) year period preceding the date of this Competitive Solicitation, been convicted or had a civil judgment rendered against Bidder for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a governmental contract; violation of any federal or state antitrust statute; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. Bidder further certifies that it is not presently indicted or otherwise criminally or civilly charged by a governmental entity with commission of any of the offenses enumerated in this paragraph.

n) Bidder certifies Compliance with Statutory Nondiscrimination Clauses for State Contracts.

During the term of an awarded Contract, Bidder, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). Bidder, including any subcontractor, also shall give written notice of this nondiscrimination requirement to any labor organizations with which Bidder, or subcontractor, has a collective bargaining or other agreement. In addition, Bidder, including any subcontractor, shall cooperate with any Washington state agency investigation regarding any allegation that Bidder, including any subcontractor, engaged in prohibited discrimination set forth in RCW 49.60.530(3).

o) Bidder complies with all applicable requirements regarding civil rights. Such requirements prohibit discrimination against individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.

p) Bidder certifies No Termination For Default or Cause. Bidder has not, within the three (3) year period preceding the date of this Competitive Solicitation, had one (1) or more federal, state, or local governmental contracts terminated for cause or default.

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q) Bidder certifies, Taxes Paid. Except as validly contested, Bidder is not delinquent and has paid or has arranged for payment of all taxes due to the State of Washington and has filed all required returns and reports as applicable.

r) Bidder certifies, Financially Solvent. Bidder is financially stable and solvent, has adequate cash reserves to meet all financial obligations, has not commenced bankruptcy proceedings voluntarily or otherwise, and is not subject to any judgments, liens, or encumbrances of any kind affecting title to any Goods or Services that are the subject of this Competitive Solicitation.

s) Bidder’s Waiver And Release of Information, Public Disclosure is Authorized and Not Restricted:

I/My Firm grants to the State of Washington and the Washington State Parks and Recreation Commission a full and complete release of information of my/my Firm’s bid response and other documents or information pertaining to the same and if also awarded the contract then to the contract and any documents or information involving or pertaining to the contract.

Markings of “confidential”, “proprietary” or similar term are unintentional and SHALL be ignored. Further, these materials or bid response may be publicly disclosed with no advanced notice to the Bidder/Contractor (me/my Firm). The Bidder/awarded Contractor (me/my Firm) understands, agrees, and accepts this provision and SHALL hold harmless and save harmless the State of Washington and State Parks.

t) Certification - Wage Theft Prevention:

Prior to awarding a contract, agencies are required to determine that a Bidder is a ‘responsible Bidder.’ See RCW 39.26.160(2) & (4). Pursuant to legislative enactment in 2017, the responsible Bidder criteria include a Bidder/contractor certification that the Bidder/contractor has not willfully violated Washington’s wage laws. See Chap. 258, 2017 Laws (enacting SSB 5301).

I/My Firm certifies under penalty of perjury under the laws of the state of Washington the following is true and correct: No Wage Violations. This Firm has NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through civil judgement entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082. any provision of RCW chapters 49.45, 49.48., or 49.52 within the three (3) prior years to the date of this competition’s date of issue.

u) Certification - Supporting Workers’ Rights:

Pursuant to the Washington State Governor’s Executive Order 18-03 (dated June 12, 2018), the Washington State Parks and Recreation Commission is seeking to contract with qualified entities and business owners who certify that their employees are not, as a condition of employment, subject to mandatory individual arbitration clauses and class or collective action waivers.

I/My Firm certifies under penalty of perjury under the laws of the state of Washington the following is true and correct: No Mandatory Individual Arbitration Clauses and Class or Collective Action Waivers for Employees. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

v) ELECTRONIC SUBMISSION OF DOCUMENTS ARE LEGALLY BINDING:

Washington State recently enacted law allowing for electronic alternatives to pen-to-paper wet-ink signature on hardcopy documents, meaning if State Parks agrees to alternatives other than wet-ink signature (pen-to-paper) on hardcopy documents, these alternatives may be accepted by State Parks and are legally binding. See RCW 1.80.

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For purposes of this competition document State Parks is accepting a PDF scan (or similar representation) of the Bidder’s wet-ink signature in the signature space below. For clarity:

Print out the competition document(s), review it, include any other required document, complete where necessary, sign where you need to sign with a pen onto the paper, when you believe your bid response is ready to be submitted to State Parks, scan it as a PDF file and attach the file to your business email and send it to State Parks. For expanded details see Section 5.1 – Submission of Responses.

I/My Firm certifies under penalty of perjury under the laws of the state of Washington that submission of my/my Firm’s bid response and accompanying copy of my signature is legally binding on me/my firm, and that the State Parks may rely upon its authenticity.

I, acting as my Firm’s authorized representative declare on behalf of me/my firm under penalty of perjury under the laws of the State of Washington forgoing Certification and Assurances and Waiver is true and correct.

BIDDER NAME:

Print Name of Bidder – Print full legal entity name of the firm submitting the Bid If Bidder is a sole proprietor, print the full legal name of the individual who is the Bidder submitting the Bid

By: ______________________________ Signature of Bidder’s authorized person

Print Name of person making certifications for Bidder

Title: ______________________________ Title of person signing certificate

Place: ________________________________ Print city and state where signed

Date: ____________________________

(APPENDIX B) – BIDDER PROFILE (return this page)

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7.2 (APPENDIX B) – BIDDER PROFILE

Bidder must provide all requested information in the space provided next to each numbered section below.

Many of the questions require information if you answer “yes”. Please provide your response in the space provided unless otherwise directed to submit on a separate page (note: the spaces provided can expand to allow for more text to be typed in if necessary). If you are directed to provide answers on a separate page, please identify the question and corresponding number that you are responding to, and attach that document to this Appendix B.

COMPANY INFORMATION:

(a)

Firm Legal Name* Street Address**

Mailing Address City, State, ZIP

Bidder Organization Type:

Check appropriate box

Corporation: ☐Domestic ☐Foreign

Limited Liability Company (LLC): ☐Domestic ☐Foreign

Partnership: ☐Domestic ☐Foreign

Sole Proprietorship: ☐

* Note: A sole proprietorship is an unincorporated business owned and run by an individual with no distinction between the business and the owner. It is not a legal entity. It simply refers to a person who owns the business and is personally responsible for its debts and who pays personal income taxes on profits earned from the business. If you are a bidder who operates a business on your own, you automatically are a sole proprietor unless you have adopted a business structure (e.g., corporation, LLC, partnership).

*Legal Name: Many companies use a “Doing Business As” name or a nickname in their daily business. However, the State requires the legal name of your company as it is legally registered in the State of Washington or the state in which your company was registered. This should include the type of entity – Inc., LLC, LP, etc.

** RECIPROCITY: For purposes of RCW 39.26.271 (Reciprocity) the Bidder’s physical address will be used. Bidder MUST provide a physical address for his place of business. A post office box IS NOT a physical address.

(b) DBA (if any) Telephone Number(s) Area Code: Number: Extension:

(c) A list identifying which parties of the organization have the authority to sign contracts/ amendments on behalf of the Bidder’s entity.

(d)

Names, addresses, e-mail addresses and telephone numbers of the sole proprietor, partners, or principal officers as appropriate to the organization Name & Title:

Address:

Email Address:

Telephone Number https://app.leg.wa.gov/RCW/default.aspx?cite=39.26&full=true#39.26.271

(APPENDIX B) – BIDDER PROFILE (return this page)

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(e)

Primary Contact Person for Questions/Contract Negotiations, including address if different than above Name & Title:

Address:

Email Address***:

Telephone Number for Contact Person Area Code: Number: Extension:

*** Email Address: The email address provided by the Bidder in subsection (e) will be used for officially contacting the Bidder for purposes of the competition. If the email address is left blank, then the email address provided in subsection (d) will be used.

(f) WA State UBI

(g) Statewide Vendor Number (SWV)

Bidder is urged to be registered with the Washington State Office of Financial Management as a statewide vendor.

If no current SWV number, affirm that your organization will obtain a SWV number within ten (10) days of executing contract. YES NO

(h) Federal Tax Identification Number

Is your firm certified as a minority or woman owned business with the Washington State Office of Minority & Women’s Business Enterprises (OMWBE)?

Yes No

If yes, provide Bidder’s MWBE certification no.:

Is your firm a self-certified Washington State Small Business?

Note: See 5.3 for criteria to qualify as a Washington State Small Business.

Note: Regardless of size, a qualifying business must be owned and operated independently from all other businesses. In regard to size, the gross revenue thresholds, as reported on Bidder’s tax returns, are as follows:

Microbusiness: Annual gross revenue of less than one million dollars.

Mini business: Annual gross revenue of more than one million dollars, but less than three million dollars.

Small Business: Annual gross revenue of less than seven million dollars over each of the three prior consecutive years.

Yes No

If yes, provide the location for Bidder’s principal place of business:

Street Address City, State, Zip Code

If yes, what is your business size (based on annual gross revenue)?

Microbusiness

Mini business

Small Business

Is your firm certified as a Veteran-Owned Business with the Washington State Department of Veteran Affairs?

Note: See 5.3 for criteria to qualify as a Certified Veteran-Owned Business.

Yes No

If yes, provide Bidder’s WDVA certification no.:

(APPENDIX C) – LOG SORT SEALED BID FORM (return this page)

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7.3 (APPENDIX C) – LOG SORT SEALED BID FORM (MUST BE LEGIBLE)

BIDDER:

SALE NAME: 7-Mile Forest Health Thinning Log Sale hereby submits the following bid for delivered logs.

(Print Company Name)

(Print Name Authorized Company Representative) Telephone Number (Contact for bid result notification)

(Mailing Address) (Email)

Agreement Number

Sort Number*

Species and Specifications

Minimum Bid Amount

Delivered Logs Bid Amount (fill in one option per sort only)

Choose either/or.

TBD 1

Ponderosa Pine 6-11”DIB (Sawlogs)

$380/MBF

$ /MBF $ /TON

TBD 2

Ponderosa Pine 12”+ DIB (Chip n’ Saw)

$420/TON

$ /MBF $ /TON

TBD 3

Conifer Utility

2”+ DIB

(Pulplogs) $17/TON $ /TON

All bid pricing by MBF is assumed for net scaled log volume based on Eastside log scaling rules.

You may bid on one or more sorts. You must accept all products within each sort if awarded.

Each sort is sold separately and no “all or nothing” bids will be accepted.

The successful bidder agrees to furnish payment security acceptable to the State in the amount as described in clause P-045.2 of the Purchaser’s contract prior to log delivery and at a date to be determined by the State.

(APPENDIX C) – LOG SORT SEALED BID FORM (return this page)

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BIDDER’S WARRANTY AND BID SIGNATURE

By signing and submitting this bid as offer to purchase forest products from the State, the Bidder hereby warrants to the State that they have had an opportunity to fully inspect the sale area and the forest products being sold. Bidder further warrants to the State that they enter this bid based solely upon their own judgment of the value of the forest products, formed after their own examination and inspection of both the timber sale area and the forest products being sold.