IFB_32-12-6570_Solicitation.pdf

IFB 32-12-6570 Page 1 of 11

Rev. 07/07/2025

STATE OF CALIFORNIA

California Department of Transportation - Division of Equipment

Invitation for Bid

Responses must be delivered to the Division of Equipment before 2:00 PM on the Due Date.

BID DUE DATE:

07/30/2025

BID OPENING: 2:15 PM

RELEASE DATE:

07/09/2025

SOLICITATION

IFB 32-12-6570

DELIVERY DATE

150 DAYS ARO

REQUISITION NO

322510000156

CONTACT FOR FURTHER INFORMATION:

PROCUREMENT OFFICIAL: Bryan Higashino

PHONE: 916-661-7225

EMAIL: Bryan.Higashino@dot.ca.gov

BACK UP PROCUREMENT OFFICIAL: Mike Weber

PHONE: (916) 594-4163

EMAIL: Michael.e.Weber@dot.ca.gov

SHIP TO LOCATION:

DEPT. OF TRANSPORTATION

Division of Equipment Equipment Receiving 1920 35TH Street Sacramento, CA 95816

SUPPLIER NAME: CONTACT:

SUPPLIER ADDRESS: TITLE

CITY EMAIL

STATE, ZIP PHONE

SIGNATURE DATE FAX

_____% CASH DISCOUNT FOR PAYMENT WITHIN _____ DAYS SEE REQUIRED PAYMENT DATE OF THE GENERAL PROVISIONS PARAGRAPH 10.

IF CLAIMING THE STATE OF CALIFORNIA PREFERENCE AS A M/B, SB, or DVBE; ENTER CERTIFICATION ID HERE: _____________________

ARE YOU A NON-SMALL BUSINESS CLAIMING AT LEAST 25% SMALL BUSINESS SUBCONTRACTOR PREFERENCE? YES NO

Section 14835 et seq. Of the California government code requires that a 5% preference be given to bidders who qualify as a small business or bidders who qualify as a non-small business claiming at least 25% California certified small business participation. For requirements see title 2, California code of regulations, section 1896, et seq. The requirements for nonprofit veteran service agencies qualifying as a small business are contained in section 999.50 et seq. Of the military and veterans code.

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 8 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

SCOPE

This solicitation is a One Time Acquisition conducted by the California Department of Transportation, Division of Equipment for Qty One Hundred and Twelve (112) Central Hydraulic Control System, Roll-Off Bodies, Non-Wing. To be supplied in accordance with State of California Specification 03313-930-251 and all included drawings.

KEY ACTION DATES

Invitation for Bid (IFB) Release July 09, 2025 Last day to submit questions July 21, 2025, BEFORE 4:00 PM Invitation for Bid (IFB) Due July 30, 2025, BEFORE 2:00 PM Bid Opening / Reading July 30, 2025, 2:15 PM

The Key Action Dates stated above are the important actions and dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB.

Public Bid Opening/ Bid Reading

Due to State Office Closures Public Bid Openings will be conducted by conference call on the date and time listed above. You may join the conference call by dialing the number below up to five minutes prior to the bid opening time.

Phone: 1-408-418-9388 Participant code: 24954968464##

IFB 32-12-6570 Page 2 of 11

SOLICITATION

Also referred to as Event in Cal eProcure.

METHOD OF AWARD

award purposes (See Section 5 of the Bidders Instructions). The award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. In the event of a tie, a coin toss will be a permissible tiebreaker. Such event will be conducted by the procurement official and observed by a state employee as witness.

PROCUREMENT OFFICIAL

procurement. Bidders are directed to communicate with the Procurement Official to submit questions, deliver proposals, and submit all other formal correspondence regarding this procurement.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract. Bidders are cautioned that conditional bids or bids based upon assumptions will be deemed non-responsive.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation d other factors existing at the time of contract award.

PROTEST

A protest of proposed award is a challenge conducted under PCC 10306 by a participating bidder against the proposed contract award of a non-IT goods contract.

A Notice of Intent to Award (ITA) for this solicitation will be publicly posted in the DOT Division of Equipment webpage located at https://dot.ca.gov/programs/equipment/award-notifications and sent via email to all bidders who submit a bid and/or email request for ITA notice. Any participating bidder may protest the proposed award on the grounds that their bid is the lowest responsible bidder meeting specifications within 24 hours of receipt of ITA.

All protests of proposed award must be made in writing and signed by an individual authorized to bind the bidder contractually and financially. An Intent to Protest the Proposed Award must be submitted to the DGS/PD Protest Coordinator, Caltrans DOE Procurement Officer, and Backup Procurement official. The following may also be copied: DOE Headquarters Purchasing and DPAC Protest and Disputes.

DGS/PD Protest Coordinator: pdprotest@dgs.ca.gov

Caltrans DOE Procurement Officer: Bryan.Higashino@dot.ca.gov

Caltrans DOE Back Up Procurement Officer: Michael.E.Weber@dot.ca.gov

DOE.Headquarters.Purchasing@dot.ca.gov

DPAC.Protest.Disputes.Terminations@dot.ca.gov

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates via email to the Procurement Official and Back up identified in this IFB and copy DOE Headquarters Purchasing. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

Note: Answers to all questions will be posted via an Event/Solicitation Addendum.

WRITTEN QUESTIONS

1. Every attempt has been made to produce complete specifications for this equipment. Should the Bidder discover any ambiguity, conflict, omission or other error in the IFB, or have any questions concerning interpretation or clarification, the Bidder shall immediately notify the State of such in writing and request clarification or modification of the document. All questions or concerns regarding this IFB must be sent in writing via email to the contact person listed on page one (1) of this IFB. All questions must be received on or before the date indicated in the Key Action Date, IFB 32-12-6570 Page 3 of 11

2. Upon completion of review, all questions received by the date and time specified in the Key Action Dates will be answered in writing and posted to the original advertisement on the Cal eProcure website by the Key Action Date identified above. The Question and Answers will state each question, but not the source of the question, along with that will become part of the IFB and posted to the original IFB advertisement on Cal eProcure. Only written responses shall be considered binding. Bidders should rely on written, rather than verbal, responses from the State. The State reserves the right to cancel or modify this IFB, in whole or in part.

3. An error in the Final Bid may cause the rejection of that bid; however, the State may at its sole option retain the bid and make certain immaterial corrections, including obvious clerical errors.

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

A bidder who desires clarification or further information on the content of the solicitation, but whose questions relate to the suc specified in the KEY ACTION DATES to ensure a response. The bidder must explain why any questions are sensitive in nature. If the State concurs that the disclosure of the question or answer would expose the proprietary nature of the bid, the question will be answered, and both the question and answer will be kept in confidence. If the State does not concur with the proprietary aspect of the question, the question will not be answered, and the bidder will be so notified.

If the bidder believes that one or more of the solicitation requirements is onerous, unfair, or imposes unnecessary constraints to the bidder in proposing less costly or alternate solutions, the bidder may request a change to the solicitation by submitting, in writing, the recommended change(s) and the facts substantiating this belief and reasons for making the recommended his IFB. Such request must be submitted to the Procurement Official and Back up identified and copy DOE Headquarters Purchasing by the date specified in the KEY ACTION DATES for submitting a request for change. Oral responses shall not be binding on the state. Bidders must submit any request for changes, by the key action date

ATTACHMENTS

NOTE: The documents and files attached to this solicitation do not have any updates for digital accessibility at this time.

Updates will be applied as soon as they are available. For an accessible version of solicitation documents published on this page, please submit a request to ADAdocs@dot.ca.gov or call (833) 713-2922.

The following documents are attached, or attached by reference, and part of this solicitation:

1. IFB Pricing Sheet

2. Technical Specification 03313-930-251T

3. Administrative Requirements 03313-930-251A

4. Questionnaire

5. Caltrans In-Shop Warranty Agreement

6. Drawings

7. -451) *

8. General Provisions (GSPD-401) *

9. Payee Data Record (STD. 204) **

10. Postconsumer Content Certification Form (CalRecycle 74) ***

11. Bidder Declaration Form (GSPD-05-105) ***

12. Darfur Contracting Act Certification ***

13. Iran Contracting Act Certification (solicitation over $1,000,000.00 ONLY)

14. California Civil Rights Laws Certification ***

15. Commercially Useful Function Certification Form (CUF)(ADM-3025) ***

16. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions of three (3) pages, dated 09/14/15**

17. Disabled Veterans Business Enterprise Declarations (STD.843) ***

18. TACPA Preference Request (STD.830) ***

19. TACPA Preference M 525) **

20. TACPA Preference B **

21. DVBE Subcontracting Report (STD 817) ***

* These documents are incorporated by reference located at the link provided.

** This document is digitally accessible at the link provided.

*** These documents are fillable pdf forms located at the link provided.

Please refer to the IFB response checklist for items from the list above that MUST be returned with the bid or the bid may be rejected.

IFB 32-12-6570 Page 4 of 11

FINANCING

The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease$Mart). If payment is via the financial marketplace, the Supplier will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the supplier on behalf of the State.

PRICES

Prices shall be submitted via email. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract. For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract. The sales tax rate applied should be based on the rate of the area where the product is to be delivered.

Note: The sales tax rate applied for vehicle purchases shall be based on the Sacramento city rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

NOTE REGARDING BID PRICING

Bid pricing shall be current as of bid due date.

Tariffs and corresponding price increases occurring after the bid due date may be submitted for review after PO issuance as specified in Administrative Requirements Section 11 Page 6 - .

TAXES:

Unless otherwise required by law, the State of California is exempt from Federal excise taxes. The State will only pay for any State or local sales or use taxes on the services rendered or goods supplied to the State pursuant to this contract.

POST AWARD MEETING

Post Award Meeting - Refer to Administrative Requirements Paragraph 2 Page 1 for details

WARRANTY INFORMATION

Warranty details and requirements refer to Administrative Requirements Section 4 Page 2 for details

INSPECTION

Inspection details and requirements; refer to Administrative Requirements Section 7 Pages 3, 4

DELIVERY

Delivery details and requirements refer to Administrative Requirements Section 9 Page 5 for details

Final delivery, inspection and acceptance shall be at the DIVISION OF EQUIPMENT, Equipment Receiving, 1920 35TH Street, Sacramento, CA 95816. Unless specified differently in the Invitation for bid.

Note delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 11 Remedies

LATE DELIVERY CHARGE

LATE DELIVERY CHARGE

Refer to Administrative Requirements Section 10 Page 5

ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect.

Bids with terms and conditions attached may be subject to rejection.

IFB 32-12-6570 Page 5 of 11

AMENDMENTS

Consistent with the terms and conditions of the original solicitation, and upon mutual consent, DOE and the Contractor may execute written amendments that are within the Scope of Work of the original Purchase Order (or Contract).

Option to increase or decrease number of units are allowed (up to 112 units) and an amount equal to 10% of the bid amount may be added to the purchase order to allow for State requested options/upgrades and Unanticipated work. Refer to Administrative Requirement Section 11 Page 5 for details

EQUIPMENT TO BE NEW

All equipment is to be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.

LOSS LEADER:

It is unlawful for any person engaged in business within this state to sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business and Professions Code. (PCC 10302(b).)

DESCRIPTIVE LITERATURE

Bidders are recommended to include complete descriptive literature if available with the bid and are to note the brand name model or catalog number on the price sheet. Descriptive literature shall be annotated to specify the applicable page, brand, model and items(s).

or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by the California Department of Tax and Fee Administration (CDTFA), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code. In order to expedite the process of verifying the validity of the permit, provide the CDTFA permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the California Department of Tax and Fee Administration website

Number:

PAYEE DATA RECORD

Bidders shall complete and sign the Payee Data Record (STD. 204) and submit with IFB submittal. A link to electronic version of this form can be found at: https://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf

FEDERAL EXCISE CERTIFICATE

Federal Excise Tax Exemption Certificate will be attached to purchase order (when applicable).

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. To comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CalRecycle 74) with their bid response.

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses

14837 (d)(4).

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch.

272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies

Darfur

IFB 32-12-6570 Page 6 of 11 region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State Agency for goods or services.

(Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years ny when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

IRAN CONTRACTING ACT CERTIFICATION

ineligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities in Iran, as defined in the Act.

Also, pursuant to the Act, financial institutions are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the financial institution extends credit, as defined in the Act, to a business identified on the DGS list of ineligible vendors that will use the credit to provide goods or services in the energy sector in Iran.

Prior to submitting a bid or proposal and prior to executing any state contract or renewal for goods or services of one million dollars ($1,000,000) or more, a vendor must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California. Also financial institutions must certify that they are not extending credit to an ineligible vendor as described in the Act. This document

The Act provides exceptions to the certification requirement, see PCC sections 2203(c) and (d) for additional information regarding the exceptions.

RUSSIA CONTRACTING EXECUTIVE ORDER

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf)/ regarding Economic Sanctions against Russia and itting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of nds for termination by the State.

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

Pursuant to PCC 2010, a person that submits a bid or proposal or proposes to renew a contract with, a state agency in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted, or the contract is renewed, all of the following:

Section12960) of Part 2.8 of Division 3 of Title 2 of the Government Code).

(1) That any policy that they have against any sovereign nation or peoples recognized by the government of the United States, including, but not limited to, the nation and people of Israel, is not used to discriminate in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the California Fair Employment and Housing Act (Chapter 7 (commencing with Section 12960) of Part 2.8 of Division 3 of Title 2 of the Government Code).

(2) Any policy adopted by a person or actions taken thereunder that are reasonably necessary to comply with federal or state

IFB 32-12-6570 Page 7 of 11 sanctions or laws affecting sovereign nations or their nationals shall not be construed as unlawful discrimination in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the California Fair Employment and Housing Act (Chapter 7 (commencing with Section 12960) of Part 2.8 of Division 3 of Title 2 of the Government Code.

Application is required regardless of the procurement approach, method, or solicitation format, including, but not limited to:

Formal Bids, Informal Bids, Request for Proposals, Invitation for Bids, Non-Competitive Bids and the SB/DVBE Option. When renewing a contract either by utilizing an option to extend or an amendment to add time or funding to an existing contract, the supplier must re-certify.

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Department of Tax and Fee Administration (CDTFA) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and CDTFA lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list, the bid may be considered non-responsive.

CALIFORNIA CERTIFIED SMALL BUSINESS AND PREFERENCE(S) INFORMATION

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at the OSDS website.

For those without internet access, a copy of the regulations can be obtained by calling the OSDS at (916) 375-4940.

SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

If for this Contract the Contractor made a commitment to achieve small business participation, then the Department requires the Contractor upon completion of this Contract (or within such other time period as may be specified elsewhere in this Contract) to report the actual percentage of small business participation that was achieved. (Govt. Code § 14841).

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more Califo performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

IFB 32-12-6570 Page 8 of 11

COMMERCIALLY USEFUL FUNCTION (CUF)

All certified SB, MB, and/or DVBE prime contractors, subcontractors, suppliers, or primes that use a SB,MB, DVBE subcontractor must meet the commercially useful function requirements under Government Code Section 14837 (d)(4) (for SB/MB) and Military and Veterans Code Section 999(b)(5)(B) (for DVBE). Please answer the following questions, as they apply to your company for the goods and/or services being acquired in this solicitation. Complete this form by prime contractor and for each subcontractor used in the fulfillment of acquired goods and/or services

TACPA CONTRACT PREFERENCE

This solicitation contains the Target Area Contract Preference Act (TACPA) preference request forms. Please carefully review the forms and requirements. If applying for this preference, bidders must submit the preference request forms listed in the Attachments section of this document. Denial of TACPA preference requests is not a basis for rejection of the bid.

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid.

This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program. Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement Division at Tacpa@dgs.ca.gov

DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE INFORMATION (DVBE)

DVBE PARTICIPATION REQUIREMENTS

The Department elects to waive the DVBE program requirements in this solicitation, but opts to include the DVBE Incentive.

To be considered for the incentive, bidders must complete and return the Bidder Declaration GSPD-05-105 (03/15), the DVBE Declarations, STD. 843 (5/2006), and signed, written confirmation (described below). The California DVBE Bid Incentive Instructions (09/03/09) include information about the DVBE incentive.

Supplier agrees to provide verification, in a form agreed to by the state, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract/purchase order, or with any subsequent amendment.

DVBE COMPLIANCE AND VERIFICATION

Written Confirmation:

A written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. The written confirmation must include the solicitation number and be signed by the Bidder and DVBE subcontractor(s). The written confirmation shall include but is not limited to the DVBE scope of work, work to be performed by the DVBE, term of intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations shall render the bid non-responsive. If further verification is necessary, the state will obtain additional information to verify compliance with the above requirements.

DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS (STD. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response.

submit the requested written information as specified may be grounds for bid rejection.

DVBE PARTICIPATION REPORTING REQUIREMENTS

If for this Contract the Contractor made a commitment to achieve the disabled veteran business enterprise (DVBE) participation goal, then, pursuant to Mil. & Vets. Code § 999.5(d), upon completion of this Contract, the Department requires the Contractor to DVBE Subcontracting Report (STD 817), all of the following:

(1) the total amount the prime Contractor received under the Contract;

IFB 32-12-6570 Page 9 of 11

(2) the name, address, Contract number and certification ID number of the DVBE(s) that participated in the performance of this Contract;

(3) the amount and percentage of work the prime Contractor committed to provide to one or more DVBE(s) under the requirements of the Contract and the total payment each DVBE received from the prime Contractor;

(4) that all payments under the Contract have been made to the DVBE(s); and

(5) the actual percentage of DVBE participation that was achieved. Upon request, the prime Contractor shall provide proof of payment for the work.

If for this Contract the Contractor made a commitment to achieve the DVBE participation goal, the Department will withhold $10,000 from the final payment, or the full final payment if less than $10,000, until the Contractor complies with the certification requirements above. A Contractor that fails to comply with the certification requirement shall, after written notice, be allowed to cure the defect.

Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of written notice, the prime contractor refuses to comply with the certification requirements, the Department shall permanently deduct $10,000 from the final payment, or the full payment if less than $10,000. (Mil. & Vets. Code § 999.7)

A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets.

Code § 999.5(d); Govt. Code § 14841)

Contractor agrees to comply with the rules, regulations, ordinances, and statutes that apply to the DVBE program as defined in Section 999 of the Mil. & Vets. Code, including, but not limited to, the requirements of Section 999.5(d). (PCC Code § 10230).

DVBE SUBCONTRACTOR SUBSTITUTION

The supplier understands and agrees that should award of this contract be based in part on their commitment to use the DVBE subcontractor(s) identified in their bid offer, per Military and Veterans Code section 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS).

Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC section 999.9; Public Contract Code (PCC) section 10115.10.

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications. YES____NO*____

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, they are to list below, in detail, any and all deviations.

*If the product does not comply you may request modifications, revisions or possible alternatives to be reviewed PRIOR to the bid submission date by submitting your request to the Procurement Official. Any deviations listed below may cause your bid to be deemed non-compliant.

LIST DEVIATIONS:

IFB 32-12-6570 Page 10 of 11

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

All Addendums (if applicable) This Signed complete Invitation for Bid document (with all fill-in spaces completed) Invitation for Bid Pricing Sheet Questionnaire Caltrans In-Shop Warranty Agreement Certificates, etc. (if requested) (if requested) California sellers permit information Payee Data Record (STD. 204) Postconsumer Content Certification Form (CIWMB 74) Bidder Declaration Form (GSPD-05-105) Darfur Contracting Act Certification Iran Contracting Act Certification (solicitation over $1,000,000.00 ONLY) California Civil Rights Laws Certification (solicitation over $100,000.00 ONLY)

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Commercially Useful Function (CUF)(ADM-3025) Disabled Veteran Business Enterprise Declarations (STD. 843).

TACPA Preference Act, Request (Std. 830).

TACPA (DGS/PD 525) for goods only.

TACPA

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement responsiveness to the requirement(s). The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

IFB 32-12-6570 Page 11 of 11

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Bid by the due date and time identified in this solicitation.

Note: Bidders must be registered in Cal eProcure as a Vendor in order to receive an awarded PO without the risk of additional processing time. To award a PO to a bidder that is not registered in Cal eProcure as a Vendor requires the upload of a Payee Data Record (STD. 204). For more information, go to Cal eProcure website

BID SUBMISSION

For evaluation purposes, the bid shall be complete and include all of the required bid submittals including all addendums in order to be deemed responsive to the bid requirements. If the bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form:

Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected.

Note: ONLY ONE BID RESPONSE MAY BE SUBMITTED IN EACH EMAIL

BID SUBMITTAL

Bids must be received by the bid due date and time. Bids received after this date and time will not be considered.

Due to State Offices Closed to Public.

At this time only emailed bids will be accepted.

The completed bid response shall be submitted by email as follows:

Email bids only to DOE Bid Submittals DOE.Bid.Submittals@dot.ca.gov Only bids received to this mailbox will be considered. Bids shall not be sent to any other mailbox.

-12-6670 Emails will not be opened by the Procurement Official until the required bid due date and time.

Paper or Faxed bids will not be accepted for this solicitation.

PUBLIC BID OPENING

Due to the Covid-19 pandemic Public Bid Openings will be conducted by conference call on the date and time listed above.

You may join the conference call by dialing the number below up to five minutes prior to the bid opening time.

Phone: 1-408-418-9388 Participant code: 24954968464##

BID RESULTS NOTIFICATION

If you would like to receive notification of the bid results or Intent to Award Notification, please email Procurement Official with your request.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

DIVISION OF EQUIPMENT

SOLICITATION NO. REVISION NO.

IFB 32-12-6570

ITEM

NO.

QTY UNIT COMMODITY CODE DESCRIPTION UNIT PRICE EXTENSION

1 112 EA 25173300

Central Hydraulic Control Systen, Roll-Off Bodies, Non-Wing. In accordance with State of California

Specification 03313-930-251

CT Stock number # 065-1018

Ship to:

Caltrans Shop HQ 1920 - 35th Street

Sacramento, CA 95816

Total Price for all line items excluding sales tax:

Proposed Brand:

Model:

INVITATION FOR BID PRICING SHEET

SUPPLIER NAME:

03313-930-251T

STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION

DIVISION OF EQUIPMENT

SPECIFICATION NUMBER: 03313-930-251

SPECIFICATION FOR: Central Hydraulic System for Roll-off Bodies, Non-Wing

PURCHASE ESTIMATE NUMBER: 32-12- 6570

It is the intent of this specification to describe the minimum requirements for a complete and integrated electro/mechanical hydraulic control snowplow(s), body hoist, and a hydraulic spreader system. The system must be capable of interfacing with Automatic Vehicle Location AVL systems for mobile data collection and transmission. Other vehicle equipment functionality such as a spreader control system(s) will include a ground speed-oriented, electric over hydraulic system to control auger, spinner, pre-wet, anti-ice and sprayer operations. The system shall be compatible with hydraulically operated, single-spinner, auger/conveyor, centrifugal tailgate sander, V-body sand/salt spreader or directional cast bodies where applicable, along with various spray bodies compatible with water, brine or herbicide. State forces will install the control system and hydraulic system.

The unit shall be the manufacturer's standard production model and can be modified to meet these specifications. It shall be equipped with all the manufacturer's standard equipment and accessories which are part of the standard published literature. If optional equipment is identified on the invitation for bid it shall only be supplied and installed where identified on the Individual Line Item.

Only technical changes authorized by the Division of Equipment Specification Engineer in writing will be accepted. Technical changes made by any other Division of Equipment, Caltrans or State employees will not be accepted. Any interpretation of the technical drawings or specifications shall only be provided by the Specification Engineer in writing. On its sole reference product in this specification or prints. Bidders should submit all documentation supporting their request to use alternate products or the referenced product may be denied.

The unit shall comply with Caltrans Equipment Quality Standards for Electrical, Welding, Paint and Coatings as defined at: http://www.dot.ca.gov/hq/eqsc/qualstand.htm.

Additional clarifications and factory engineering information may be submitted and will become a part of the bid.

TECHNICAL SPECIFICATIONS:

1. PUMP DRIVE: The hydraulic pump shall be a variable displacement piston pump with flow compensation and load-sensing. Ref: Sauer Danfoss Model 45, ER-L-100B-LS-18-24-NN- N-3-K5NP-A1N-AAA-NNN-NNN or equivalent with prior engineering approval. The pump shall have a minimum displacement of 6.1 cubic inches per revolution. The pumps pressure compensator shall be set at 2600 psi. The pump shall be rated for 5000 PSI maximum and 4000 PSI continuous. The pump shall be counterclockwise (CCW) rotation, side ports, SAE code 61 port minimum, SAE pilot and SAE flange standard mounting type with keyed shaft.

2. HYDRAULIC CONTROL VALVES: All hydraulic functionalities shall be accomplished with an integrated manifold / cartridge valve assembly, or of modular manifold design. There shall be a main system relief to protect the system from high pressure in case the pump compensator fails. The hydraulic control valves shall be pulse-width modulated, closed center, pressure adjustable, pressure compensation with load sense for flow sharing.

System shall incorporate post pressure compensation to achieve independent simultaneous operations across network. All electrically actuated valves shall have heavy-duty 12 VDC continuous duty coils and shall be equipped with a manual override for diagnostics or emergency operation.

All hydraulic valves excluding the pump unloader will be integrated into the valve enclosure. The power float / plow balance functionality (front plow only) shall be embedded into the valve enclosure without the need of plumbing external valves.

release residual pressures within the zero leakage circuits. These devices shall be utilized for all functions that are equipped with quick couplers including: plow angle, and spreader.

Porting on this device shall be of SAE type and sized appropriately to not impede the specified flow rates.

The spreader control valve assembly shall be composed of three (3) valves: 1) spread width/agitation valve, 2) pre-wet valve and 3) spread/spray rate valve. All ports shall be SAE "O" Ring type and sized for the designed flows. All components must be environmentally sealed and stainless fasteners shall be used. The valves shall be rated for 3,000-psi minimum. The valves will function as follows:

1) Spread width/agitation valve shall be an electronic, direct acting, proportional type. The valve shall have a flow range of 0 to 7 gallons per minute. The valve will be electronically controlled from the system spreader control in the cab via a pulse width modulated signal output. Work-ring.

1a) Spread width function hydraulic oil will be plumbed on the directional cast/brine bodies (DCB) for downstream use to supply the directional cast function.

1b) Agitation function hydraulic oil will be plumbed on the roll-off body for downstream use by an agitation pump on the roll-off spray or herbicide body.

Agitation rate must be an adjustment on the spreader control and is not vehicle speed dependent.

2) Pre-wet valve shall be an electronic, direct acting type, 2-position, 2-way, normally closed flow control, proportional type. The valve shall have a flow range of 0 to 10 gallons per minute. The valve will be electronically controlled from the system spreader control in the cab via a pulse width modulated signal output. Work-Port

3) Spread/spray rate valve shall be an electronic, direct acting, proportional type.

The valve shall have a flow range of 0 to 15 gallons per minute. The valve will be electronically controlled from the system spreader control in the cab via a pulse width modulated signal output. Work-

3a) Auger function hydraulic oil will be plumbed to the directional cast/brine bodies (DCB) for use as follows:

I. Within the DCB body, the oil will be valved to supply either the auger/conveyor system or the anti-ice pump. The controller shall be equipped with a dedicated output to switch functions between the two. The controller shall automatically actuate the valve based upon the operating mode selected by operator. Auger flow from the DCB will be routed to a selector valve (supplied by spreader body OEM) mounted on the directional cast body. Selector valve will be a minimum flow rate of 15 gallons a minute. The selector valve will route flow to either the auger/conveyor or anti-ice motor. The auger circuit shall be supplied with a check valve.

3b) Spray function will be plumbed to roll-off spray or herbicide bodies through the auger hydraulic circuit. Spray rate application on roll-off tanker spray bodies must be adjustable through spreader controller and must be roadway speed dependent. Spray rate application on roll-off herbicide bodies must be adjustable through the spreader controller, but the function is not adjustable based on vehicle speed.

The functional description and application requirements are as follows and shall be appropriately sized for intended use (all but one are double acting valves): Hydraulic relief valves shall be fully adjustable over a wide range of operating pressures up to and including 3600 psi continuous duty (5000 psi intermittent). All relief valves are to be factory pressure set to meet functionality requirements as a complete engineered PWM system to meet the performance application requirements, the functionality and operational requirements.

NOTE: An alternative design will be considered with prior engineering approval to meet the performance application requirements that meet the functionality and operational requirements.

Referenced Requirements

Misc. On/off motor function, w/flow limited to 13 GPM-2500 psi. #10 port min.

Dump Body 3-way, 3 position, 15 GPM @ 1800 psi. Pressure up/Gravity down Winch 4-way, 3 position, 15 GPM @ 2000 psi.

Plow Lift 4-way, 3 position, 10 GPM @ 1800 psi., with plow balance.

Plow Reversing 4-way, 3 position, 10 GPM @ 1800 psi.

Spread Width Variable 0-7 GPM Pre-wet Variable 0-10 GPM Spread Rate Variable 0-15 GPM

3. VALVE ENCLOSURE: The valve enclosure shall be constructed of 304 stainless steel and must be of weather-tight design. The enclosure shall utilize no less than four (4) draw-tight latches to secure the lid. The lid shall have two stainless-steel or polyurethane or equivalent handles and will be easily removable by one person without the use of tools.

Final design shall be approved by Engineering before build.

All valve sending units and any electrical connections are to be protected by enclosure cover.

The control valves must be easily accessible to install hoses and for electrical diagnostics.

Valve enclosure shall have drain holes supplied to allow for drainage when mounted vertically. If enclosure is equipped with top shelf, a drain hole shall be supplied in the top section to allow drainage.

(not including hardware, lid or bracing).

4. ELECTRONIC/HYDRAULIC CONTROLS: Controls for all valve functions and electronic spreader control will be integrated into a consolidated control center. The control center shall be an armrest style with padding, that is ergonomically designed and shall have an adjustable floor mount pedestal. Along with forward to back adjustment of approximately eight (8) inches of travel and allows the entire console to rotationally pivot left and right.

Design to be finalized at post award meeting. Control center shall be modular in design for ease of installation and service and wiring and connectors shall be keyed.