IFB 276077 APPLE COMPUTERS AND RELATED ACCESSORIES.pdf

INVITATION FOR BIDS (IFB) NO. 27-6077

TO

FURNISH AND DELIVER

APPLE COMPUTERS AND RELATED ACCESSORIES

FOR

HONOLULU COMMUNITY COLLEGE

UNIVERSITY OF HAWAII

HONOLULU, HAWAII

SEPTEMBER, 2026

BOARD OF REGENTS

UNIVERSITY OF HAWAII

HONOLULU, HAWAII

IFB NO. 27-6077

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TABLE OF CONTENTS

IFB No. 27-6077, to Furnish and Deliver Apple Computers and Related Accessories for Honolulu Community College, University of Hawaii, Honolulu, Hawaii

Section Pages

Notice to Bidders………………………………………………………………………... 2

Bid Requirements………………………………………………………………………. 3 - 4

Technical Specifications……………………………………………………………….. 5 - 7

Special Provisions………………………………………………………………………. 8 - 9

ATTACHMENT - Mandatory Bid Form……………………………………………….. 1 - 7

IT IS THE RESPONSIBILITY OF ALL BIDDERS TO CHECK THE TABLE OF CONTENTS

TO CONFIRM THAT ALL PAGES LISTED THEREIN ARE REVIEWED AND THAT THE

MANDATORY BID FORM IS SUBMITTED AS PART OF THEIR BID PACKAGE.

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NOTICE TO BIDDER

NOTICE TO BIDDERS

The University of Hawaii IFB No. 27-6077, to Furnish and Deliver Apple Computers and Related Accessories for Honolulu Community College, University of Hawaii, Honolulu, Hawaii is issued and will be awarded through the State of Hawaii’s electronic procurement system (HIePRO). All bid responses must be submitted electronically through HIePRO no later than 2:30 p.m., September 29, 2026. Bids received after the due date and time or received in a form other than electronically through HIePRO will not be considered.

Bidders are advised that they should not wait until the last minute to submit their bid through HIePRO. Bidders are solely responsible for ensuring that their electronic submission through HIePRO is complete and all necessary files (Mandatory Bid Form) are attached to their bid prior to the IFB due date and time. The University shall not be responsible for any delay or failure of any Bidder to submit any materials updated through the IFB process on a timely basis.

Electronic Procurement Bidders interested in responding to this electronic solicitation must be registered on HIePRO.

To register, visit the following link. Reference the Vendor Quick Reference Guide for additional information at https://hiepro.ehawaii.gov/static-resources/VendorQuickReferenceGuide.pdf.

HIePRO will be the system of record for the issuance of the IFB, to receive the Mandatory Bid Form and other Bid requirements, issue Amendments, and make award for the IFB.

Amendments and other information and materials provided through HIePRO, may include additions or changes with respect to the due date and time.

Special instructions in HIePRO related to this solicitation are incorporated herein and made a part of this IFB through reference. Bidders shall review all special instructions located in HIePRO.

Questions and Clarifications All questions and requests for clarifications must be submitted electronically through HIePRO.

Questions must be submitted by September 18, 2026. Responses will be posted on September 22, 2026. The University may refuse to answer any questions received outside of HIePRO or after the Questions/Answers deadline.

Luis Salaveria Chief Procurement Officer University of Hawaii

Posting Date: September 15, 2026

Vendors are responsible for notifying the Procurement Specialist Kurt Minato (e-mail: minato@hawaii.edu) for accessibility concerns related to this IFB https://hiepro.ehawaii.gov/static-resources/VendorQuickReferenceGuide.pdf mailto:minato@hawaii.edu

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BID REQUIREMENTS

FURNISH AND DELIVER APPLE COMPUTERS AND RELATED ACCESSORIES

FOR

HONOLULU COMMUNITY COLLEGE

By attaching The Mandatory Bid Form to HIePRO, the bidder has carefully examined the

INVITATION FOR BIDS (IFB) NO. 27-6077, TO FURNISH AND DELIVER APPLE

COMPUTERS AND RELATED ACCESSOIRES FOR HONOLULU COMMUNITY COLLEGE,

and agrees to furnish and deliver the Apple computers and related accessories within FORTY- FIVE (45) consecutive calendar days from the Notice to Proceed date, in strict accordance with the true intent and meaning of the Invitation for Bids (IFB), as follows:

TAX LIABILITY

Both out-of-state and Hawaii bidders are advised that the amount bid on this solicitation is subject to the general excise tax imposed by Chapter 237, Hawaii Revised Statutes (HRS) and, if tangible property is being imported into the State of Hawaii for resale, the use tax (currently 1/2%) imposed by Chapter 238, HRS. (Refer to Taxes in the General Provisions.)

Bidders are therefore cautioned to consider such taxes in formulating their bids since no adjustments to the prices bid shall be allowed.

BASIS FOR AWARD

The award of contract, if awarded, shall be made to the lowest responsive and responsible bidder on the TOTAL AMOUNT OF ITEMS NO. 1 – 8. Bidders must bid on all items in order to be considered for award.

NOTE TO BIDDERS

An acceptable bid must conform in all material respects to this Invitation for Bids. Any of the following may be grounds for disqualification:

1. Taking exception to any of the specifications, terms or conditions contained in the IFB.

2. Placing conditions on the furnishing of solicited goods or services.

3. Inclusion of a quotation or order form containing additional specifications, terms or conditions.

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4. Referencing external documents containing additional specifications, terms or conditions.

Bidders are advised that bids are evaluated as submitted and requests by bidders to delete conditions contained in their bids after bid opening cannot be considered.

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TECHNICAL SPECIFICATIONS

This section indicates the Technical Specifications for the Apple computers and related accessories required. The Technical Specifications listed herein are the minimum requirements and are mandatory for an accepted bid.

1. Furnish and Deliver TWO (2) 5-packs NEW 13-inch MacBook Air with the following technical specifications.

A. Shall be New Apple M5 chip with 10-core CPU, 10-core GPU, and 16-core Neural Engine B. Product number shall be MDHV4LL/A C. Color shall be Midnight D. Shall have 24GB unified memory E. Shall have 1TB SSD storage F. Shall have 40W Dynamic Power Adapter with 60W Max G. Pro Apps Bundle for Education: None H. Shall have Backlit Magic Keyboard with Touch ID – US English I. Shall have Accessory Kit J. Shall have software: macOS, Photos, iMovie, GarageBand, Pages, Numbers, and Keynote K. Shall have Automated Device Enrollment

2. Furnish and Deliver TEN (10) NEW 4-Year AppleCare+ for Schools 13-inch MacBook

Air (M3/M4/M5) as follows:

A. AppleCare+ shall be for the TEN (10) MacBook Air as specified under Item No. 1 B. Part Number shall be SLTH2LL/A

3. Furnish and Deliver TWO (2) NEW 24-inch iMac with Retina 4.5K Display with the following technical specifications.

A. Shall be New Apple M4 chip with 10-core CPU, 10-core GPU, and 16-core Neural Engine

B. Product number shall be MCR24LL/A C. Color shall be Silver D. Shall have 24GB unified memory E. Shall have 512GB SSD storage F. Shall have Magic Mouse G. Display shall be standard glass H. Shall have Gigabit Ethernet I. Shall have FOUR (4) Thunderbolt 4 ports J. Pro Apps Bundle for Education: None K. Shall have Magic Keyboard with Touch ID– US English

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L. Shall have Accessory Kit M. Shall have software: macOS, Photos, iMovie, GarageBand, Pages, Numbers, and

Keynote N. Shall have Automated Device Enrollment

4. Furnish and Deliver TWO (2) NEW 4-Year AppleCare+ for Schools – iMac as follows:

A. AppleCare+ shall be for the TWO (2) 24-inch iMac as specified under Item No. 3 B. Part Number shall be S7735LL/A

5. Furnish and Deliver TWENTY-THREE (23) NEW Mac Studio with the following technical specifications.

A. Shall be New Apple M5 Max with 18-Core CPU, 40-core GPU, and 16-core Neural Engine

B. Product number shall be Z1U4 C. Shall have 64GB unified memory D. Shall have 1TB SSD storage E. Ethernet: (065-CLT7) - 10 Gigabit Ethernet F. Thunderbolt: Shall have FOUR (4) Thunderbolt 5 ports, TWO (2) USB-A ports, TWO (2) USB-C ports, HDMI Port, headphone jack, and SDXC card slot G. Pro Apps Bundle for Education: None H. Shall have Accessory Kit I. Shall have software: macOS, Photos, iMovie, GarageBand, Pages, Numbers, and

Keynote J. Shall have Automated Device Enrollment K. Support for up to five external displays

6. Furnish and Deliver TWENTY-THREE (23) NEW 4-Year AppleCare+ for Schools – Mac

Studio as follows:

A. AppleCare+ shall be for the TWENTY-THREE (23) Mac Studio as specified under Item No. 5

B. Part Number shall be SEWQ2LL/A

7. Furnish and Deliver TWENTY-THREE (23) NEW Magic Keyboard with Numeric Key –

US English with the following technical specifications:

A. Shall be New Magic keyboard shall be compatible with the Mac Studio as specified under Item No. 5

B. Color shall be Silver C. Product number shall be MXCJK3LL/A

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8. Furnish and Deliver TWENTY-THREE (23) NEW Magic Mouse with the following technical specifications:

A. Shall be New Magic Mouse shall be compatible with the Mac Studio as specified under Item No. 5 B. Product number shall be MXK53AM/A

9. NO SUBSTITUTIONS

To ensure compatibility with the University’s existing equipment, only the brand name and part numbers specified will be accepted. Requests for substitutions will not be considered.

10. DELIVERY

Delivery of the Apple computers and related accessories shall be made within FORTY- FIVE (45) consecutive calendar days from the date designated in the Notice to Proceed.

Inside delivery shall be F.O.B destination to:

Honolulu Community College – ITS 874 Dillingham Boulevard Honolulu, Hawaii 96817

Delivery shall be coordinated with Ken Hensarling, IT Manager, Phone: (808) 845-9281, email: khens@hawaii.edu

All questions pertaining to the Technical Specifications must be submitted electronically through HIePRO. Questions must be submitted by September 18, 2026. Responses will be posted on September 22, 2026.

The University may refuse to answer any questions received outside of HIePRO or after the Questions/Answers deadline.

Bidders are cautioned to review the Technical Specifications carefully and thoroughly.

Objections to or requests for clarification of the specifications shall be made through HIePRO as a Question or in writing in accordance with the General Provisions to the Office of Procurement Management prior to the submittal of a bid. The submittal of a bid shall be considered as acceptance of the specifications as published.

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SPECIAL PROVISIONS

1. SCOPE

The furnishing and delivery of Apple computers and related accessories for Honolulu

Community College shall be in accordance with the terms and conditions of IFB No.

27-6077 and the General Provisions dated September 2013 included by reference.

Copies of the General Provisions are available at the Office of Procurement Management, University of Hawaii, 1400 Lower Campus Road, Room 15, Honolulu, Hawaii 96822 or the General Provisions may be viewed at:

https://www.hawaii.edu/procurement/vendor-info/terms-and-conditions/general-provisions-for-goods-and-services/

2. AUTHORITY

IFB No. 27-6077 is issued under the provisions of Hawaii Revised Statutes, Chapters

103 and 103D. All prospective bidders are charged with presumptive knowledge of all requirements of the cited legal authorities. Submission of a valid executed bid by any prospective bidder shall constitute an affirmation of such knowledge on the part of such prospective bidder.

3. TECHNICAL REPRESENTATIVE OF THE PROCUREMENT OFFICER (TRPO)

The Technical Representative of the Procurement Officer is Ken Hensarling, IT

Manager, phone: (808) 845-9281, email: khens@hawaii.edu OR Connie Montero, IT Specialist, phone: (808) 844-2328, email: cbalanay@hawaii.edu

4. BIDDER'S QUALIFICATIONS

To qualify to bid on the specified goods and/or services, the bidder must be engaged in a business whose primary and customary interest is to provide the specified goods and/or services. The bidder must also be an authorized reseller of the brand of computers and related accessories. The University reserves the right to disqualify any potential bidder if, in its discretion, the University determines that the bidder does not have the requisite experience, expertise, or is not an authorized reseller to provide the goods and/or services.

5. SUBMITTAL OF TECHNICAL DATA

At the request of the University, bidder shall submit manufacturer's literature or brochures with technical data and illustrations of the computers and accessories being offered. Technical data must demonstrate that the computers and accessories being offered meets the minimum requirements of the Technical Specifications.

mailto:khens@hawaii.edu

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6. DISCONTINUED MODELS

If any of the models offered by the Contractor are discontinued prior to the time of delivery, the Contractor shall provide to the University a letter from the manufacturer, on company letterhead, stating the item number and manufacturer model being discontinued, the replacement manufacturer and model number, and verifying statement that the replacement meets or exceed the minimum Technical Specifications.

The Contractor shall furnish and deliver the replacement model at the original bid price.

7. DAMAGED/DEFECTIVE GOODS

The University reserves the right to reject damaged or defective goods, which shall be promptly and satisfactorily replaced by the Contractor at no additional cost of the University.

8. WARRANTY

The goods furnished shall be new and as specified. The Contractor shall warrant that all workmanship and materials of all goods furnished under this contract shall be guaranteed for the period as designated in the Technical Specifications from the date of acceptance. The Contractor shall replace and/or repair any defective workmanship and/or materials at no cost to the University during the period of warranty, provided such defects are not due to abuse or negligence on the part of the University.

9. PAYMENT

The Contractor shall be remunerated upon submission of a properly executed original invoice indicating the contract number, to Honolulu Community College – Business Office, 874 Dillingham Boulevard, Honolulu, Hawaii 96817, no later than THIRTY (30) calendar days following receipt of invoice and acceptance of services, whichever is later