IFB 26-044 _ 2026 Asphalt Roadway Rehab.pdf

City of Shreveport

Solicitation Form for Streets and Drainage

INVITATION FOR BID (IFB) #26-044

2026 ASPHALT ROADWAY REHAB

INDEX OF BID FORMS Page Numbers

Bid Invitations (Do not return with bid) 2

Bid Form (COS BID FORM #1) 3-7

Bid Bond Form (COS BID FORM #2) 8

Corporate Resolution or Written Evidence (see Page 25 for example of Corporate Resolution) -------

NOTE: ALL OF THE REQUIRED COS BID FORMS LISTED ABOVE MUST BE RETURNED WITH BID. IF ANY OF THE REQUIRED INFORMATION IS NOT PROVIDED, THEN YOUR BID WILL NOT BE CONSIDERED OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your bid. It shall remain part of the bid by reference only.

Special Instructions/Provisions 9-13

Standard Contract 14-26

Contractor Agent Forms 27-31

Fair Share Requirements 32-43

Insurance & Bond Requirements 44-47

Adjudicated Property Affidavit 48

Felony Conviction/E-Verify Affidavit 49

Format for the Return Envelope 50

Scope 51

EXHIBITS

Plans 57 Pages

Specifications 72 Pages

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH

THOSE LISTED HEREIN. THE MORE STRINGENT WILL APPLY.

1.0 Standard Specifications for Infrastructure Improvements 2021 Edition & Standard Plans for Infrastructure Improvements 2021 Edition. These documents may be downloaded from our website:www.shreveportla.gov/DocumentCenter/View/20083 & www.shreveportla.gov/DocumentCenter/View/28999.

2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve Memorial Library or at most library branches.

3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, must be furnished within five (5) working days after the City executed contract is picked up by the prime contractor.

4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.

Revised 06/20/25 http://www.shreveportla.gov/DocumentCenter/View/20083 http://www.shreveportla.gov/DocumentCenter/View/28999 http://www.shreveportla.gov/

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID

DATES ADVERTISED:

August 05, 2026 August 12, 2026 August 19, 2026

DATE POSTED: August 05, 2026

DO NOT RETURN THIS PAGE- FAXED OR EMAILED BIDS NOT ACCEPTED

INVITATION FOR BID (IFB)

Renee Anderson, Purchasing Agent

MBA, CPPO, CPPB, NIGP-CPP

BIDS MUST BE DELIVERED TO:

Office of the Purchasing Agent Government Plaza-Suite 610 505 Travis Street Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM TO

SEND ELECTRONIC

BID

BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON: September 01, 2026 THEN PUBLICLY OPENED

THIS IS NOT AN ORDER Bid Number IFB 26-044

BID TITLE: 2026 ASPHALT ROADWAY REHAB

PREBID CONFERENCE: Non-Mandatory Pre-Bid Meeting will be held Wednesday, August 19th at 2pm Address: 505 Travis Street, Shreveport LA, 71101 3rd floor Engineering Conference Room Suite 300

EMAIL

QUESTIONS TO:

ashley.germany@shreveportla.gov 7 working days before the opening or fax to: 318-673-5408

BID BOND IS REQUIRED. See attached format. Designers Estimate: $2,375,747.20

Bids received after the time specified for opening cannot be considered for an award.

Louisiana State Licensing Board for Contractors Project Classification:

Only Required when Total Bid is $50,000 or more.

Highway, Streets, and Bridges

Number of signs to be provided and installed by the contractor: 3 Number of Days: 90 Working days

CONSTRUCTION BID REQUIREMENTS

For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then your bid must be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.

ELECTRONIC BIDS/BID NOTICES

The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors have the option to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted, provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of bids by e-mail, send your request to ashley.germany@shreveportla.gov.

Important- If you consider the specifications as restrictive or have a problem with this document please contact the Purchasing Agent at least five days before the bid opening at (318) 673-5450 mailto:ashley.germany@shreveportla.gov http://www.shreveportla.gov/Solicitations mailto:support@bidnet.com

LOUISIANA UNIFORM PUBLIC WORK BID FORM – COS Form #1

TO: City of Shreveport BID FOR: IFB 26-044 Office of the Purchasing Agent 2026 ASPHALT ROADWAY REHAB Government Plaza, Suite 610 ___________________________________________________ Shreveport, LA 71101-3042 Deposit/Fee for Plans/Specs (Paper): N/A (Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding

Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:

Halff Associates, Inc. and dated: 07/24/26.

(Owner to provide name of entity preparing bidding documents.)

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the

Designer has assigned to each of the addenda that the Bidder is acknowledging) .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base

Bid” * but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE:

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC

WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and made a part of this bid. (Current as of 10/16/19)

LOUISIANA UNIFORM PUBLIC WORK BID FORM

UNIT PRICE FORM

Government Plaza, 505 Travis St., Suite 610

Shreveport, LA 71101 COS Bid Form #1

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

DESCRIPTION: Base Bid or ❑ Alt.# ___CLEARING AND GRUBBING

REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

301.1 1 L.S.

DESCRIPTION: Base Bid or ❑ Alt.# ___REMOVAL OF PAVEMENT BASE AND SURFACE (EXISTING ASPHALT ROADWAY)

302.7(A) 1,503 C.Y.

DESCRIPTION: Base Bid or ❑ Alt.# ___REMOVAL OF PAVEMENT BASE AND SURFACE (EXISTING GRAVEL ROADWAY)

302.7(B) 38 S.Y.

DESCRIPTION: Base Bid or ❑ Alt.# ___REMOVAL OF CONCRETE CURB AND GUTTER

302.9 162 L.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___IMPORTED BORROW (SELECT FILL)

305.2 296 C.Y.

DESCRIPTION: Base Bid or ❑ Alt.# ___COMPOST SOCKS, COMPOST FILTER BERMS, OR STRAW WATTLES

310.7 42 L.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___CRUSHED AGGREGATE BASE COURSE (8" THICK)

403.5 623 S.Y.

Wording for “DESCRIPTION” is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

Government Plaza, 505 Travis St., Suite 610

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and

DESCRIPTION: Base Bid or ❑ Alt.# ___ASPHALTIC CONCRETE (2" THICK) (WEARING COURSE) (OVERLAY)

507.3(A) 30,228 S.Y.

DESCRIPTION: Base Bid or ❑ Alt.# ___ASPHALTIC CONCRETE (6" THICK) (BINDER COURSE) (FULL DEPTH PATCH)

507.3(B) 7,095 S.Y.

DESCRIPTION: Base Bid or ❑ Alt.# ___COLD PLANING ASPHALT PAVEMENT (2" THICK)

508.1 24,434 S.Y.

DESCRIPTION: Base Bid or ❑ Alt.# ___CONCRETE CURB (BARRIER) (24" WIDE)

605.1(A) 126 L.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___CONCRETE CURB (MOUNTABLE) (24" WIDE)

605.1(B) 42 L.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___MOBILIZATION

1202.1 1 L.S.

DESCRIPTION: Base Bid or ❑ Alt.# ___PAINTED TRAFFIC STRIPING (4" WIDTH) (SOLID LINE) (YELLOW)

1304.3 2,638 L.F.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

Government Plaza, 505 Travis St., Suite 610

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and

DESCRIPTION: Base Bid or ❑ Alt.# ___TEMPORARY SIGNS AND BARRICADES

1306.1 1 L.S.

DESCRIPTION: Base Bid or ❑ Alt.# ___WATER SERVICE LINE (UP TO AND INCLUDING 2", LONG)

3200.4.2a 8 EA.

DESCRIPTION: Base Bid or ❑ Alt.# ___WATER SERVICE LINE (UP TO AND INCLUDING 2", SHORT)

3200.4.2b 8 EA.

DESCRIPTION: Base Bid or ❑ Alt.# ___AS-BUILTS

4720.1 1 L.S.

DESCRIPTION: Base Bid or ❑ Alt.# ___SCARIFYING AND COMPACTING SUBGRADE UNDER PATCHES (6" THICK)

S-001 6,645 S.Y.

DESCRIPTION: Base Bid or ❑ Alt.# ___SAW CUTTING

S-002 2,058 L.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___CONSTRUCTION LAYOUT

S-003 1 L.S.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

Government Plaza, 505 Travis St., Suite 610

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and

DESCRIPTION: Base Bid or ❑ Alt.# ___ADJUST SANITARY SEWER MANHOLE TOP TO FINISH GRADE

S-004 3 EA.

DESCRIPTION: Base Bid or ❑ Alt.# ___ADJUST WATER VALVE COVER TO FINISH GRADE

S-005 1 EA.

DESCRIPTION: Base Bid or ❑ Alt.# ___COLD PLANING ASPHALT PAVEMENT (2" THICK WEDGE, 8' WIDE)

S-006 11,054 S.Y.

DESCRIPTION: Base Bid or ❑ Alt.# ___TREE TRIMMING IN RIGHT-OF-WAY

S-007 1 L.S.

DESCRIPTION: Base Bid or ❑ Alt.# ___BI-AXIAL GEOGRID

S-008 623 S.Y.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

COS BID FORM #2-Must use this Form if a Paper Bid

BID BOND

(For a paper bid, one original required of all Bidders with Power of Attorney attached. For an electronic bid, an electronic bid bond or a paper bond will still be accepted if received before the bid opening)

Date:

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and , as Surety, are held and firmly bound unto the City of Shreveport, in the full and just sum of five (5%) percent of the total amount of this bid, including all alternates, lawful money of the United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management

Service list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A -rating in the latest printing of the A. M. Bests Key Rating Guide. If surety qualifies by virtue of its Bests listing, the

Bond amount may not exceed ten percent of policyholders surplus as shown in the latest A. M. Bests Key Rating

Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by suretys agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its bid to the Obligee on a Contract for:

IFB 26-044 2026 Asphalt Roadway Rehab

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise, this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY:

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT(SEAL)

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR STREETS AND DRAINAGE

1.0 STATE CONTRACTORS LICENSE

1.1 On any public works bid submitted in the amount of $50,000 or more, the Contractor shall certify that he or she is licensed under Louisiana Revised Statute 37:2150, et seq. and show his or her license number on the outside of the bid envelope and on the bid schedule. In the case of an electronic bid, a contractor must submit an authentic digital signature on the electronic bid accompanied by the contractor’s license number, when required.

1.2 The licensee shall not be permitted to bid or perform any type or types of work not included in the classification under which the license was issued.

1.3 Any construction bid that does not require the contractor to hold an active license shall state EXEMPTION on the bid envelope.

2.0 PERMITS, TAXES AND FEES

2.1 All Bids submitted must include the price of any business and professional licenses, permits, taxes and fees as required by Federal, State or Local Government Agencies.

3.0 CLARIFICATION/SUBSTITUTION REQUESTS

3.1 Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as listed on page two.

3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all firms that have received the original Invitation for Bid.

3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will be given consideration.

3.4 Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and when issued will be on file in the Purchasing Agents office.

3.4.1 Addenda must be delivered to all prime bidders who have requested bid documents within twenty-four hours of issuance either by fax, e-mail, or other electronic means or by hand and a copy shall be mailed to all prime bidders who have requested bid documents. If the addendum cannot be transmitted by fax, e-mail, or other electronic means or by hand, the bid opening shall be postponed by at least seven (7) working days. La. R.S.

38:2212 (C)(2)(a).

3.4.2 All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such addenda.

3.4.3 The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.4.4 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour period (exclusive of holidays, Saturdays, and Sundays) before the scheduled bid opening then the opening of bids shall be extended for at least seven but not more than twenty-one working days. (Louisiana R.S. 38:2212- C-2).

3.4.5 It shall be the Bidders responsibility to make inquiry as to the Addenda issued.

4.0 BID BOND - Required

4.1 An acceptable Bid Bond in the format as enclosed herein, Cashier’s Check, or Certified Check payable to the City of Shreveport, in an amount not less than five (5%) percent of the total bid including all additive alternates must accompany the bid.

4.2 Negotiable Bid Bonds will be returned to the unsuccessful bidder as soon as possible, or not more than 45 days after the opening of bids.

4.3 All bonds applicable to this transaction must be accompanied by an original Power of Attorney.

4.4 Bidders agree to forfeit Bidders Bond, in the event of failure to contract with the city within ten (10) days after the award of Bid.

5.0 PERFORMANCE/PAYMENT/MAINTENANCE BONDS

5.1 Acceptable Performance/Payment/Maintenance Bonds will be required of the successful bidder as follows:

5.2 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.

5.3 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.

5.4 When the total contract amount with alternates is $25,000 or more, a two-year 10% maintenance bond shall be required.

6.0 AWARD CRITERIA

6.1 Award will be made to the lowest responsible and responsive bidder according to the criteria designated in the Invitation for Bid.

6.2 In addition to price, the Bid Evaluation will include the following factors (as they apply):

6.2.1 The quality of performance/workmanship of previous contracts, or references which attest to the specific experiences of others.

6.2.2 The timely completion of previous contracts, or references which attest to the specific experiences of others.

6.2.3 The sufficiency of financial resources and its impact on ability of the bidder to perform the contract.

6.2.4 The City reserves the right to conduct on-site inspections of any bidder’s facilities prior to award and the results of said inspection will be considered by the City in determining bidders’ capabilities of successfully administering to this contract.

6.2.5 The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.

6.2.6 The cost of maintenance and operational costs.

6.2.7 The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.

6.2.8 The timely completion of a project as stated in the bid.

6.2.9 Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.

6.2.10 Product or parts inventory capability as it relates to a particular bid.

6.2.11 Results of product/equipment testing.

6.2.12 The warranty – Terms and Conditions.

6.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory manner.

6.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of fulfilling proper liaison service with mechanical trades.

6.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.

6.2.16 A record of amicable relations with labor.

6.2.17 An adequate supply of construction equipment in good operating condition

6.3 ALTERNATES

6.3.1 If alternates are listed on the Bid Schedule, it is the intent of the City, if the City accepts any Alternates, to accept them in the order in which they are listed in the bid form.

6.3.1.1 The low bidder shall be determined on the basis of the sum of the base bid and the Alternates accepted.

6.3.2 When alternates/options are requested, the City reserves the right to select the bid with or without these, whichever will be in the best interest of the City.

6.4 AWARD

6.4.1 The Purchasing Division will make the award to one bidder.

7.0 REJECTION

7.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the preparation of a bid, or to procure or contract for the articles of goods or service.

7.2 The City reserves the right to accept or reject any or all bids for just cause received as a result of this request as permitted by LA R.S. 38:2214 (B).

7.3 The City of Shreveport reserves the right to declare any bid non-responsive in which the delivery/completion time indicated is considered to delay the operation for which the item/work is intended, due to the noncompliance of the BID SPECIFICATION.

8.0 REJECTION OF LOWEST BID

8.1 Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the lowest bidder, if in the best interest of the City of Shreveport.

9.0 DISQUALIFICATION REVIEW BOARD (La. R.S. 38:2212 J- 1 & 2/ City of Shreveport Code of Ordinances Sec.

26-265)

9.1 When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. seq., and/or debarment based upon Sec.26-265, the contractor may submit a written appeal to the Purchasing Agent for review by the City’s Disqualification Review Board.

9.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.

9.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.

9.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City Engineer, Purchasing Agent and the Director of Using Department.

9.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent information has been considered.

9.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment of liquidated damages.

10.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS

10.1 When the contract amount is $25,000 or more, the successful bidder will be furnished with the original and one copy of the signed contract, with the original to be forwarded to the Parish Court House, by the Contractor, for recording of the contract and all bonds by the Clerk of Court. Each change order to a contract which adds an amount of ten percent or more of the original contract amount and which additional amount is at least $10,000 or all change orders to a contract aggregating to an amount of twenty percent or more of the original contract amount and which additional amount is at least $10,000 must be recorded at the Parish Court House.

11.0 PUBLIC INSPECTION OF BIDS (La. R.S. 44:33 et seq./Attorney General’s Opinion No. 95-155)

11.1 Bids will be in active use after the opening and therefore will not be available for public inspection until 72 hours after the bid opening (exclusive of Saturdays, Sundays, and legal public holidays- La. R.S. 44:33).

12.0 BRAND NAMES (LA. R.S. 38:2212 F- 2 & 2295)

12.1 All plans and specifications for public works submitted by an architect or engineer shall include the following provisions relating to equal brand products other than those specified:

12.1.1 The name of a certain brand, make, manufacturer, or definite specifications is to denote the quality standard of the article desired, but does not restrict bidders to the specific brand, make, manufacturer, or specification named. It is to set forth and convey to prospective bidders the general style, type, character, and quality of article desired.

12.1.2 When in specifications or contract documents a particular brand, make of material, device, or equipment is shown or specified, such brand, make of material, device, or equipment shall be regarded merely as a standard.

12.2 When in specifications or contract documents an architect or engineer specifies a particular brand, make of material, device, or equipment, or equal thereto, he shall adequately identify said product by including, minimally, the model or catalog number of the product.

12.3 If a potential supplier wishes to submit for prior approval a particular product other than a product specified in the contract documents, he shall do so no later than seven working days prior to the opening of bids. Within three days, exclusive of holidays and weekends, after such submission, the prime design professional shall furnish to both the public entity and the potential supplier written approval or denial of the product submitted.

12.4 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to determine what is considered an equivalent product on any and all projects in which they have been legally employed to perform professional services.

13.0 PARTIAL PAYMENTS (RS 38:2248)

13.1 Partial payment will be made to the successful bidder as follows:

13.1.1 On or before the 15th of each month an invoice listing in detail the amount of each item of construction completes in place and the amount of work performed will be furnished to the Architect or Engineer.

13.1.2 The Architect or Engineer will make written estimates of the items complete in place and the amount of work performed in accordance with the contract during the current period of time between estimates.

13.1.3 From the total of the estimate so ascertained will be deducted an amount equivalent to ten (10%) percent of the whole on projects of less than Five Hundred Thousand Dollars ($500,000) and five (5%) percent of the whole on projects of Five Hundred Thousand Dollars ($500,000) or more, to be retained by the City until after the completion of the entire contract in an acceptable manner, and the balance of the sum equivalent to ninety (90%) percent/ninety-five (95%) percent of the whole, shall be certified by the Architect or Engineer for payment. Estimates will be made monthly. LA R.S. 38:2248.A.

13.1.4 All public works contracts shall contain a clause stating that any punch list generated during a construction project shall include the cost estimates for the particular items of work the design professional has developed based on the mobilization, labor, material, and equipment costs of correcting each punch list item. The design professional shall retain his working papers used to determine the punch list items cost estimates should the matter be disputed later. The contracting agency shall not withhold from payment more than the value of the punch list. Punch list items completed shall be paid upon the expiration of the forty-five-day lien period. The provisions of this Section shall not be subject to waiver, nor shall these provisions apply to the Department of Transportation and Development. LA R.S. 38:2248.B.

13.1.5 No estimates except final estimates will be made for a sum less than Five Hundred Dollars ($500.00).

13.1.6 The estimates will be approximate only, and all partial or monthly estimates and payments shall be subject to correction in the estimate rendered following discovery of an error in any previous estimates.

14.0 PAYMENTS DUE THE CITY

14.1 Section 26-211 of the City’s Code of Ordinances requires the following:

14.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees, and other charges which are outstanding and due to the City.

14.1.2 No contract to which the city is a party shall be awarded to any person who:

14.1.3 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or

14.1.4 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it, or

14.1.5 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

14.1.6 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

14.1.7 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

15.0 LIQUIDATED DAMAGES

15.1 For each calendar day or workday, as specified, that any work shall remain uncompleted after the contract time specified for the completion of the work required by the contract, the sum specified below will be deducted from any money due the Contractor not as a penalty but as liquidated damages.

15.2 Due account shall be taken of any adjustment of the contract time for completion of work granted under the provisions.

15.3 Permitting the Contractor to continue the work after expiration of the contract time or extended contract time will in no way operate as a waiver on the part of the City of any of its rights under the contract.

15.4 The City may waive such portions of the liquidated damages as may accrue after the work is in condition for safe and convenient use by the traveling public.

15.5 Based on the amount of the original contract, the following charges per contract day will be made for each such day after expiration of the contract time or extended contract time.

15.6 When the contract time is on either the calendar day or fixed calendar date basis, the schedule for calendar days shall be used.

15.7 When the contract time is on a working day basis, the schedule for working days shall be used.

15.8 The amount of liquidated damages will be deducted from any money due the Contractor under this contract, and the Contractor and his surety shall be liable for any liquidated damages in excess of amounts due the Contractor.

16.0 GOVERNING PRICES

16.1 UNIT PRICE BIDS-Prices must be firm and unit prices written in figures shall govern over extended prices.

Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.

16.2 LUMP SUM BIDS (When unit prices are not required)-Prices must be firm and prices written in words shall govern over prices written in figures. Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.

17.0 CHANGE ORDERS

17.1 The issuance of Change Orders within the scope of the project is authorized and any such Change Orders shall be in writing.

18.0 UNSATISFACTORY WORK

18.1 The City shall not be obligated to pay for unsatisfactory work.

19.0 COMPLIANCE WITH CIVIL RIGHTS LAWS

19.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:

Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

20.0 JOINT VENTURE

20.1 If the bidder is a joint venture, provide the following information:

20.1.1 Date of formation

20.1.2 Name and address of each venture partner

20.1.3 Principals of each venture partner

20.1.4 Venture partner holding the majority interest in the venture and its percentage of interest

20.2 Bidder shall include a copy of the Joint Venture agreement as an attachment to the bid.

21.0 BID ENVELOPE

21.1 Outside of the bid envelope to list the Bidders name, address, license number, bid number, project name, opening date/time and the City’s address.

22.0 RECEIPT OF BIDS

22.1 The City does not receive bids on holidays and weekends.

END

ORIGINAL CONTRACT AMOUNT DAILY CHARGE

From More Than To and Including Calendar or Fixed Day or Working Day

$0 $25,000 $80 $195 25,000 50,000 210 345 50,000 100,000 240 400 100,000 500,000 270 510 500,000 1,000,000 330 595

1,000,000 2,000,000 400 695 2,000,000 --------------- 600 825

CONTRACT

State of Louisiana

Parish of Caddo

This Contract Agreement, made and entered into this ___________ day of

__________________________, 20_______, by and between the City of Shreveport, Louisiana, through its Mayor there unto duly authorized to do so Party of the First Part, and

_________________________________, Contractor, Party of the Second Part.

WITNESSETH:

1.0 Above contractor has paid all taxes, licenses, fees, and other charges which are outstanding and due the city.

1.1 Including any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it and/or,

1.2 Does not own more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

1.3 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

1.4 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

1.5 That the said Party of the Second Part has agreed, and by these presents does agree with the said Party of the First Part, for the consideration hereinafter mentioned, to furnish as its own proper cost and expense, all necessary material and labor and equipment of every description and to carry out and complete in good form, firm and substantial manner, the improvements on:

IFB 26-044 2026 ASPHALT ROADWAY REHAB

2.0 In accordance with plans and specifications and profiles on file in the Office of the City Engineer, hereby made part of this Contract by inference, subject to the changes as may be made from time to time by the Finance Department and the City Engineer of said City,

3.0 SCHEDULE OF PAY ITEMS

ITEM

NUMBER

APPROX.

QUANTITY

PAY

UNIT

ITEM DESCRIPTION UNIT PRICE IN WORDS

TOTAL

AMOUNT

301.1 1 L.S. CLEARING AND GRUBBING

___________________________________ Dollars

___________________________________ Cents

302.7(A) 1,503 C.Y. REMOVAL OF PAVEMENT BASE AND

SURFACE (EXISTING ASPHALT ROADWAY)

302.7(B) 38 S.Y.

REMOVAL OF PAVEMENT BASE AND

SURFACE (EXISTING GRAVEL ROADWAY)

302.9 162 L.F. REMOVAL OF CONCRETE CURB AND

GUTTER

305.2 296 C.Y. IMPORTED BORROW (SELECT FILL)

310.7 42 L.F. COMPOST SOCKS, COMPOST FILTER

BERMS, OR STRAW WATTLES

403.5 623 S.Y. CRUSHED AGGREGATE BASE COURSE (8"

THICK)

507.3(A) 30,228 S.Y. ASPHALTIC CONCRETE (2" THICK)

(WEARING COURSE) (OVERLAY)

507.3(B) 7,095 S.Y. ASPHALTIC CONCRETE (6" THICK)

(BINDER COURSE) (FULL DEPTH PATCH)

Wording for DESCRIPTION is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

NUMBER

APPROX.

QUANTITY

PAY

UNIT

ITEM DESCRIPTION UNIT PRICE IN WORDS

TOTAL

AMOUNT

508.1 24,434 S.Y. COLD PLANING ASPHALT PAVEMENT (2"

THICK)

605.1(A) 126 L.F. CONCRETE CURB (BARRIER) (24" WIDE)

605.1(B) 42 L.F. CONCRETE CURB (MOUNTABLE) (24"

WIDE)

1202.1 1 L.S. MOBILIZATION

1304.3 2,638 L.F. PAINTED TRAFFIC STRIPING (4" WIDTH)

(SOLID LINE) (YELLOW)

1306.1 1 L.S. TEMPORARY SIGNS AND BARRICADES

3200.4.2a 8 EA. WATER SERVICE LINE (UP TO AND

INCLUDING 2", LONG)

3200.4.2b 8 EA. WATER SERVICE LINE (UP TO AND

INCLUDING 2", SHORT)

4720.1 1 L.S. AS-BUILTS

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

NUMBER

APPROX.

QUANTITY

PAY

UNIT

ITEM DESCRIPTION UNIT PRICE IN WORDS

TOTAL

AMOUNT

S-001 6,645 S.Y. SCARIFYING AND COMPACTING

SUBGRADE UNDER PATCHES (6" THICK)

S-002 2,058 L.F. SAW CUTTING

S-003 1 L.S. CONSTRUCTION LAYOUT

S-004 3 EA. ADJUST SANITARY SEWER MANHOLE TOP

TO FINISH GRADE

S-005 1 EA. ADJUST WATER VALVE COVER TO FINISH

GRADE

S-006 11,054 S.Y. COLD PLANING ASPHALT PAVEMENT (2"

THICK WEDGE, 8' WIDE)

S-007 1 L.S. TREE TRIMMING IN RIGHT-OF-WAY

S-008 623 S.Y. BI-AXIAL GEOGRID

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

4.0 Total cost of attached Schedule of Pay Items, written in words, for this project is:

5.0 None of the funds provided by the City pursuant to any agreement arising from this solicitation are to be used for any partisan or political activity to further the election or defeat of any candidate for public office or to further the approval or defeat of any referendum.

6.0 It is hereby agreed that everything hereto agreed upon shall be strongly bound with this instrument and form an essential part of this agreement including Appendix A – Equal Employment Opportunity Clause, Appendix B – Affidavit Form, Appendix C – Ten Percent Two-Year Maintenance Bond, Appendix D – Fifty Percent Payment Bond, Appendix E – One Hundred Percent Performance Bond and Appendix F – Resolution Board of Directors, attached hereto and made a part thereof.

7.0 Final acceptance is not made until the entire project is completed to the satisfaction of the Project Manager, and full and final payment will be made by the City of Shreveport, based upon the completed work as verified by the Project Manager.

8.0 The Contractor does hereby convey, sell, assign, and transfer to the City of Shreveport, Louisiana and any and all right, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating or pertaining to the particular goods or services purchased or acquired by the City of Shreveport, Louisiana, pursuant to this contract.

9.0 As additional consideration for this Contract, Contractor hereby agrees to waive the provisions of Act No. 602 of 1975 of the Louisiana Legislature, La RS 9:2773, and the parties hereto agree that none of the provisions of the said Act 602 of 1975 are to have any force and effect whatsoever on the legal relationship between the parties hereto.

10.0 The parties hereto stipulate that the venue of any possible litigation arising under this agreement shall be in the First Judicial District Court, Caddo Parish, Louisiana.

11.0 The City shall not be obligated to pay for unsatisfactory work.

12.0 All work under this agreement shall be completed and submitted for final acceptance within 90 working days from the time so fixed for the Contractor to begin.

13.0 This Agreement, including IFB # 26-044, the City’s Standard Solicitation Provisions/Instructions to Bidders (Section 10) and General Contract Clauses (Section 20), THE FAIR SHAR PROGRAM FULL TEXT (Section 40), and all addenda issued by the City, contains all the terms and conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either party hereto.

14.0 The Contractor understands and agrees that he/she is required to have the original signed contract with all bonds recorded by the clerk of court at the parish courthouse.

15.0 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized respective officers on the date written below:

Contractor: Witnesses for the Contractor:

Contractor’s Signature: ATTEST:

Signature (typed/printed): ATTEST:

Title: Contractor’s Telephone:

Email Address: Fax Number:

Federal Employer I.D. Number: Emergency Number(s):

Date: Mobile Number:

CITY OF SHREVEPORT, LOUISIANA Witnesses for the City:

ATTEST:

TOM M. ARCENEAUX, MAYOR ATTEST:

Date: __________________________________________

CITY OF SHREVEPORT – PURCHASING DIVISION

ACTION REQUIRED BY LAW

This contract MUST BE FILED by vendor or contractor at the Caddo Parish Court House no later than 30 days after the work has begun as required by Louisiana Bid Law, R.S. 38:2241(A)(2).

Project I.D.: C26001

Bid No.: IFB 26-044

Project Name: 2026 Asphalt Roadway Rehab

“Each contract in excess of $25,000 the vendor/contractor is required to record the original contract with all bonds by the clerk of court at the Caddo Parish Court House.”

Please record this contract as soon as possible and return this letter via email or fax as verification this has been done.

If you have any questions, please call the responsible buyer, Ashley Germany at 318-673-5944.

Return to: Ashley Germany

Email: ashley.germany@shreveportla.gov Fax: 318-673-5408

The contract above has been recorded at the Caddo Parish Court House on: _________________

Signature: ___________________________________________ Date: ______________________

Printed/Typed Name: ______________________________________________________________

Phone Number: ___________________________ Email Address: __________________________

APPENDIX A-EQUAL EMPLOYMENT OPPORTUNITY CLAUSE

1.0 During the performance of this contract, the Contractor agrees as follows:

1.1 Contractor agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990.

1.2 The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Local Public Agency setting forth the provisions of this nondiscrimination clause.

1.3 The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractors;

state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities.

1.4 The Contractor will send to each labor union or representative or workers with whom he has a collective bargaining agreement or other contract or understanding, a notice, to be provided, advising the labor union or workers’ representative of the Contractor’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

1.5 The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

1.6 The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

1.7 In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this Contract or with any of such rules, regulations, or orders, this Contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

1.8 The Contractor will include the provisions of paragraphs 1.1 through 1.6 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor, provided that the foregoing provisions shall not apply to contractors or subcontracts for standard commercial supplies or raw materials. The Contractor will take such action with respect to any subcontract or purchase order as the Local Public Agency or the Department of Housing and Urban Development may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event of the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Local Public Agency or the Department of Housing and Urban Development, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

2.0 The employer must provide an equal opportunity for an individual with a disability to participate in the job application process and to be considered for a job in accordance with the Americans with Disabilities Act of 1990.

All individuals shall have equal access to any employment opportunities available to a similarly situated individual.

APPENDIX B – AFFIDAVIT ATTESTING THAT PUBLIC CONTRACT WAS NOT SECURED THROUGH

EMPLOYMENT OR PAYMENT OF SOLICITOR

All architects, engineers, contractors, subcontractors, or any other person, corporation, firm, association, or other organization receiving value for services rendered in connection with this contract shall execute the following affidavit:

1.0 BEFORE ME, the undersigned Notary Public duly qualified and commissioned, came and appeared

__________________________, authorized representative of __________________________ who does hereby state as follows, to wit:

1.1 that I employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he received payment, in connection with the construction of the public building or project or in securing the public contract were in regular course of their duties for me; and

1.2 that no part of the contract price received by me was paid to any person, corporation, firm, association, or other organization for soliciting the contract, other than the payment of their normal compensation to persons regularly employed by me whose services in connection with the construction of the public building or project were in the regular course of the duties for me.

2.0 Architects and engineers are prohibited from owning a substantial financial interest, either directly or indirectly, in any corporation, firm, partnership, or other organization which supplies materials for the construction of a public building or project when the architect or engineer has performed architectural or engineering services, either directly or indirectly, in connection with the public building or project for which the materials are being supplied.

2.1 For the purposes of this Section a substantial financial interest shall exclude any interest in stock being traded on the

American Stock Exchange or the New York Stock Exchange.

THUS, DONE AND PASSED before me, Notary, on this ________ day of ________________, 20____.

Signature and Title: __________________________________________________________________

NOTARY PUBLIC ____________________________Signature ____________________ Seal

APPENDIX C – TEN PERCENT TWO-YEAR MAINTENANCE BOND (Revised 06-25)

(Required of the Successful Bidder when the total contract amount with alternates is…