IFB #251-24-359_IceMachines_Athletics_Addendum #1 - Questions and Answers.pdf
PDF 127 KB Posted
- Attached to
- ICE MACHINES - ATHLETICS
- Solicitation number
- 251-24-359
- Issued by
- Wake County, Raleigh City, North Carolina
About this file
This document is an Addendum to Request for Proposals (RFP) #251-24-359 for the purchase of ice machines for the athletic programs of the Wake County Public Schools System (WCPSS) in North Carolina. The Addendum responds to questions from prospective vendors regarding the bid requirements, including the lack of an Attachment C referenced in the RFP, clarification on the total number of schools and ice machines to be purchased, and the contract term and renewal options. The RFP specifies ice machine models and accessories, and requires vendors to provide pricing for both large and small ice machine bins. The contract is for a 1-year period, with no lease or maintenance contract options considered.
The Addendum confirms that the contract is considered a "term" contract, and that the WCPSS terms and conditions cannot be amended. It also clarifies that the ice machines will be purchased within the current fiscal year, with allotted funds used for the purchase. Vendors are not granted additional time to review the terms and conditions, and no price increases will be allowed during the initial 12-month contract term.
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| File | Type | Posted |
|---|---|---|
| IFB #251-24-359_IceMachines_Athletics_FINAL.pdf |
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Text version
RFP #251-24-359 - ADDENDUM 1 Page 1 of 2
Questions for RFP #251-24-359 – Ice Machines_Athletics
Reference Vendor Question Answers Pg. 3-Purpose: Schools listed in Attachment C:
There does not appear to be an Attachment C, only A and B.
There is not an Attachment C. Pricing should be submitted in the chart provided under SCOPE OF WORK.
Pg. 3-Purpose: Schools listed in Attachment C:
What is the total number of schools purchasing? Total number of Ice Machines to start and/or total expected purchase by end of term year?
Allotted funds will be used for this purchase. Total quantities will depend on pricing.
AWARD OF CONTRACT-
for a 1-year period:
Is the purchase contract to include maintenance/service call pricing beyond warranty applications.
No
AWARD OF CONTRACT-
for a 1-year period:
Would you entertain purchased product, lease and/or maintenance contract options to include automatic option to renew month to month at end of initial term with 30-day cancellation clause?
No.
WARRANTY, REPAIR
AND SERVICE LEVEL
AGREEMENT
Would you also consider "12-month term" lease option if it includes all IFB requests? (including installation, warranty assistance with manufacturer and/or maintenance)
No.
Pg. 13 Cancellation (Term Contracts Only)
Section 31-32: Confirm this is considered a "term" contract.
Ice machines will be purchased in this fiscal year.
Pg.7
NOTICE TO VENDORS
Can we get additional time to confirm with bidding company’s' legal dept that all terms and conditions are acceptable?
Wake County Public School System Terms & Conditions in contracts cannot be amended.
Pg.7 NOTICE TO
VENDORS
and Pg.13
#31 CANCELLATION
(TERM CONTRACTS
ONLY):
Would you be open to reviewing any amendments to WCPSS
T and Cs at this stage?
Primarily, 12-month term prevailing for at least12 months/365 days after the effective date of the contract {add following} providing that no price increases during said term will be applied for entirety of 12 months. After that period, in addition to the provisions of the paragraph entitled Price
Adjustments, for the protection of both parties, this contract may be canceled in whole or in part by either party by giving
30 days prior notice in writing to the other party.
See above.
Pg. 3 SCOPE OF WORK ICE MAKER-FLAKE STYLE-Can you share the application here? All details are included in the Scope of Work.
RFP #251-24-359 - ADDENDUM 1 Page 2 of 2
Pg. 3 SCOPE OF WORK Would crescent ice be considered? Yes, if the specs for machines are similar to specifications listed for cube.
On this bid – the second ice maker is calling for 2 separate bins – D970 & D420. Is there one the district prefers over the other, as there is a significant difference in the cost.
These ice machines are specific to schools. Pricing to be quoted for both size bins, with the maker. 2 separate quotes.
Ice Maker - Cube Style Hoshizaki Model No. FD-1002M_J(Z)-C (or similar) Bin adapter if needed. Should I include the bin adapter?
If the bin adapter is needed for the ice maker and bin to properly work together, the adapter would need to be included in the quote.
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