Summary of IFB_25_26-11_Bulk_Gas_Liquid_Oxygen_WTP_Legal_Ad.pdf

This is a legal advertisement for an Invitation for Bid (IFB) issued by the City of Sanford, Florida Finance Department, Purchasing Division, for a term contract to supply bulk liquid oxygen to the city's Water Treatment Plant located at 3100 Orlando Drive. The procurement seeks qualified vendors to provide liquid oxygen delivery, equipment maintenance, inspection services, and related support on an as-needed basis for a facility with approximately 9,000 gallons of storage capacity and anticipated deliveries every three weeks. Sealed bids are due by 2:00 p.m. local time on Thursday, April 9, 2026, at the City of Sanford Purchasing Division, 300 N. Park Avenue, Suite 243. Written questions must be submitted by 2:00 p.m. local time on Thursday, April 2, 2026, with responses distributed via formal addenda and posted to the city's website. No pre-bid conference is scheduled. The contract term is one year with the opportunity for up to four additional one-year renewal periods, not to exceed five years total. Award will be made to the lowest responsible and responsive bidder meeting all specifications.

Bidders must quote pricing on a standard cubic feet (SCF) basis for liquid oxygen delivery and provide an hourly rate for services when required, with delivery free on board to the city facility within forty-eight hours of request and emergency delivery capability within eight hours. Bidders must demonstrate a minimum of one year of consecutive verifiable experience servicing commercial accounts of equal size and scope and must currently serve a minimum of three commercial accounts. Pricing must remain firm for the initial one-year term, with annual price adjustments permitted thereafter based on the Consumer Price Index (CPI-U) as published by the U.S. Bureau of Labor Statistics using a defined formula. A bid bond equal to five percent of the total bid price is required, along with a performance and payment bond equal to one hundred percent of the awarded amount. The supplier bears responsibility for all delivery costs, equipment calibration, inspection and maintenance services including annual inspections at no additional cost, and compliance with applicable regulations. Estimated annual consumption is subject to seasonal variation of plus or minus thirty percent from baseline usage levels, and the city cannot guarantee minimum consumption volumes. No specific set-aside designations or budget range is identified in the solicitation materials.