IFB 25-054 Purchase Two (2) Mixed Flow Pumps for the Tunnel at Lucas WWTP Bid Documents.pdf

City of Shreveport

Solicitation Form for Commodities

INVITATION FOR BID (IFB) #25-054

PURCHASE TWO (2) MIXED FLOW PUMPS FOR THE TUNNEL AT LUCAS WWTP

INDEX OF BID FORMS Page Numbers

Invitation for Bid (Do not return with bid) 2

Bid Prices/Signature Page (COS BID FORM #1) 3

IF ANY OF THE ABOVE COS BID FORMS ARE OMITTED, THEN YOUR BID MAY NOT BE CONSIDERED

OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your bid. It shall remain part of the bid by reference on

Specifications 4-8

Special Instructions to Bidders 9-13

Adjudicated Property Affidavit 14

Felony Conviction / E-Verify Statement 15

Format for the Return Envelope 16

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED

HEREIN, THE MORE STRINGENT WILL APPLY.

The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve Memorial Library or at most library branches.

The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.

Revised 01-20-21 http://www.shreveportla.gov/

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID

DATES ADVERTISED:

August 26, 2025 September 2, 2025

Date Posted: August 26, 2025

DO NOT RETURN THIS PAGE-FAXED OR EMAILED BIDS NOT ACCEPTED

INVITATION FOR BID (IFB)

Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP

Purchasing Agent

BIDS MUST BE DELIVERED TO:

Office of the Purchasing Agent Government Plaza-Suite 610 505 Travis Street Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM TO SEND

ELECTRONIC BID

BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON: September 23, 2025 THEN PUBLICLY OPENED

THIS IS NOT AN ORDER Bid Number IFB # 25-054

BID TITLE:

PURCHASE TWO (2) MIXED FLOW PUMPS FOR THE TUNNEL AT LUCAS

WWTP

PREBID CONFERENCE: MANDATORY Site Visit Required 8/26/2025 through 9/16/2025, Monday-Friday, 7 a.m. – 1:30 p.m.

11301 E. Kings Hwy Shreveport, LA 71115 Contact: Shane Harris, O&M Manager 318-453-2792 to schedule MANDATORY site visit

EMAIL QUESTIONS TO: Kimberly.floyd@shreveportla.gov 7 working days before the opening or fax to: 318-673-5408

BID BOND IS NOT REQUIRED. Estimated Expenditure: $155,000.00 per year

Bids received after the time specified for opening cannot be considered for an award.

COMMODITY BIDS

For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then your bid may be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.

ELECTRONIC BIDS/BID NOTICES

The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted, provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of bids by e-mail, send your request to Kimberly.floyd@shreveportla.gov.

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document, please contact the Purchasing Agent at least five days before the bid opening at (318) 673-5450 Revised 01-20-21 mailto:Kimberly.floyd@shreveportla.gov http://www.shreveportla.gov/Solicitations mailto:support@bidnet.com mailto:Kimberly.floyd@shreveportla.gov

BID PRICES/SIGNATURE PAGE

(RETURN ONE ORIGINAL AND ONE COPY WITH YOUR BID)

COS BID FORM #1

I agree to furnish all items for the prices as listed below in accordance with all the specifications, terms and conditions listed herein, or with exceptions as listed on the deviation page.

IFB 25-054 Bid Title: PURCHASE OF TWO (2) MIXED FLOW PUMPS FOR THE TUNNEL AT LUCAS WWTP

ITEM

QTY/U/M

(A)

DESCRIPTION

UNIT PRICE

(B)

TOTAL PRICE

(C)

1 2 EACH Mixed Flow Pumps $ $

GRAND TOTAL: $

Estimated delivery time is after receipt of purchase order.

Additional units may be purchased by the City at the same prices listed above for as long as these models are available or until: , 20 . If date is not provided, then prices will be guaranteed for as long as the above models are available. If mutually agreeable with successful bidder and other public agencies this bid will be made available to them.

Maintenance and repairs facility is located within ______ miles of Shreveport, Louisiana. (Maximum of ____ miles.)

The City reserves the right to renew any resultant contract(s), if mutually agreeable with the contractor, for four additional years in one-year increments with price changes limited to paragraph 7, Price Changes, in the Special Instructions to Bidders herein.

BID ACCEPTANCE AND DELIVERY (Prices bid must be firm for a minimum of 45 days). In compliance with the Invitation, and subject to all conditions thereof, the bidder offers and agrees, if this bid is accepted within 45 days from date of opening, to furnish any or all items quoted on at prices as set forth after the item and to make delivery F.O.B destination. *ON AN AS NEEDED BASIS

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same items/services and is in all respects fair and without collusion or fraud. Acting on behalf of the bidder, this is to attest that the undersigned is a duly authorized representative of the above captioned firm, corporation, or business and has read Sections 10, & 20, as referenced on the previous page.

BIDDERS NAME/ADDRESS:

NUMBER OF ADDENDA RECEIVED (If NONE-write 0 or N/A or none, etc.):

N/A OR:

AUTHORIZED SIGNATURE(MANUAL): AUTHORIZED SIGNATURE (TYPED OR PRINTED):

TITLE: DATE:

PHONE NUMBER(S)

EMAIL ADDRESS:

BID SPECIFICATIONS FOR

IFB #25-054 PURCHASE TWO (2) MIXED FLOW PUMPS FOR THE TUNNEL AT LUCAS WWTP

BIDDER SHALL COMPLETE BY CHECKING THE FOLLOWING

IF NOT COMPLIANT, STATE SPECIFICALLY ITEM BEING OFFERED.

DESCRIPTION YES NO OFFERED

(A)Two (2) Pump Construction

Two (2) Pumps shall be provided with a head shaft with adjusting nut for use with the Vertical Hollow Shaft motor to provide a means to adjust the propeller to its proper running clearance. Head shaft shall be connected to the top line shaft with a threaded coupling.

The pumps shall be furnished with a suitable, integrally fabricated steel precision machined mounting ring of adequate design with registered fit to match the mounting dimensions of the driver. The mounting ring shall be supported by a fabricated steel pedestal. The pedestal shall have an access opening of adequate size for maintenance and shall be protected by expanded metal screens. If the pump discharge is above base, the pedestal shall feature a threaded drain port.

The pumps shall be fitted with a tension nut body suitable for tension loading of the enclosing tube. The tension nut body shall be equipped with a packing gland and an adequate number of Teflon packing rings and shall have an NPT for connection to an external water flush source for delivering flush water to the tension nut bushing and the enclosing tube below. If scheduled under Section 2.04, the pump shall be equipped with a mechanical seal in lieu of a packing gland with packing.

The pumps columns and discharge elbows shall be fabricated steel, designed for suspension from an integral baseplate, suitable to support both the pump and driver, with thickness as specified in the Pump Schedule. The baseplate shall be sized for mating with the existing sole plate. The mating surfaces between the Sole Plate and pump base shall be machined to provide flat bearing across the mating surface.

The discharge elbows shall be 3-piece mitered type, constructed of fabricated steel, with a flanged discharge, and shall be oriented as shown on the plan drawings. The discharge elbow shall be fitted with a ¼” NPT.

The pump column shall be constructed of fabricated steel and flanged at each end. The column shall mate with the pump bowl assembly and the discharge head with precision machined registered fits to assure correct alignment. No column section shall be greater than 10’ long.

Discharge elbows and columns shall have a minimum thickness and nominal outside diameter as specified in the Pump Schedule.

The line shaft shall be made from pump shaft quality (PSQ) shafting and supported by bronze enclosing tube bearings.

The line shaft bearings shall be threaded externally to act as a coupling for extra heavy steel enclosing tubes. The line shaft bearings shall be of the removable type and provided with a means of passing flush water from one bearing to the next.

The enclosing tubes shall be of extra heavy steel pipe with ends precision machined to receive the bronze line shaft bearings.

IFB 25-054 PURCHASE TWO (2) MIXED FLOW PUMPS FOR THE TUNNEL AT LUCAS WWTP

The line shaft couplings shall be of the threaded type.

Pump impellers shall be cast bronze and secured to the shaft by a key and thrust collars. Fabricated impellers or propellers will not be accepted. The impeller shall be dynamically balanced to ISO 1940 G6.3 such that undue vibration or other unsatisfactory characteristics will not result when the pump is in operation.

The pump bowls shall be cast. Fabricated bowls are not considered equal and are not allowed. The pump bowls shall be of sufficient thickness to withstand stresses and strains at full operating pressure. The bowls shall be designed and manufactured with open and smooth water passages to assure efficient, reliable operation.

The bowl shafts shall be made from pump shaft quality (PSQ) shafting and polished at each bearing journal.

The discharge bowl bushings and bearings shall be precision machined and press fit. Top bowl bearing shall be threaded for attachment of shaft enclosing tube.

The suction bowl bushings shall be precision machined, press fit, and lubricated by a separate stainless steel flush line, terminating at the base plate with an NPT for connection to an external water flush source.

(B) Materials of Construction

Pump Suctions and Discharge Bowls shall be cast from ASTM A48 Class 30 Cast Iron. Fabricated bowls and bells shall not be acceptable.

Impellers shall be cast from CF8M Stainless Steel. Fabricated impellers shall not be acceptable.

Impeller to shaft key and thrust collar shall be ASTM A582-416 Stainless Steel. Set screw and collet designs shall not be acceptable.

Bowl shaft shall be ASTM A582-416 pump shaft quality (PSQ) stainless steel.

Suction and Bowl Bearings shall be ASTM B505 C84400/C93200 or B584 C84400/C93200 Bronze.

Flanged Column shall be fabricated from ASTM A53 Pipe and A36 Plate.

Line shaft shall be ASTM A582-416 pump shaft quality (PSQ) stainless steel.

Line shaft couplings shall be ASTM A582-416 stainless steel.

Line shaft Bearings shall be ASTM B505 C84400/C93200 or B584 C84400/C93200 Bronze.

Line shaft Enclosing Tube shall be ASTM A-53 or A-120 Extra Heavy Sch.80.

Tension Nut shall be cast from ASTM A48 Class 30 Cast Iron.

Tension Nut Body shall be ASTM A48 Class 30 Cast Iron.

Tension Nut Bearing shall be ASTM B505 C84400/C93200 or B584 C84400/C93200 Bronze.

Packing gland shall be ASTM B584 Bronze.

Discharge Elbow shall be fabricated from ASTM A53 Pipe and A36 Plate.

Sole Plate shall be fabricated from ASTM A36 Plate.

Head Shaft (for VHS drivers) shall be ASTM A108 Grade C- 1045 pump shaft quality (PSQ) steel.

Fasteners shall be 316SS.

(C) Pump Coating

Wetted surfaces of bowl assembly ID and OD, pump column ID and OD, and discharge elbow ID shall be abrasively blasted to an SSPC SP10, near white metal and coated with a high solids’ polyamine epoxy. Carboline Hydroplate 1086 or equal. Two coats with a minimum dry film thickness of 12 mils shall be applied.

All other non-wetted and/or above grade metal surfaces shall be abrasively blasted to an SSPC SP10, near white metal and prime coated with one coat of Carboline Carboguard 890 with 4- 6mils DFT. Finish coat to be field applied by contractor.

(D) Certified Factory Tests

Non-witness factory testing in accordance with the standards of the Hydraulic Institute shall be required for all pumps and shall be performed at the manufacturer’s facility. A third-party test lab is not acceptable. Pumps shall be tested to H.I. acceptance grade 2B using job bowl assembly and certified test lab motor.

In lieu of testing with job fabrications, bowl assembly may be tested with a laboratory column pipe and discharge head similar in size to that of the job equipment.

Certified pump performance curves shall be submitted, including head, capacity, brake horsepower, and bowl efficiency for each pump supplied. Certified data shall be provided to indicate the NPSH required by the pumps when operating at full speed conditions of service listed in the Pump Schedule.

Prior to conducting a pump test, notification of such test and a list of test equipment and test procedures shall be forwarded to the Engineer at least fifteen (15) working days before the scheduled test date.

All pumps shall be tested at rated speed through the specified range of flow, be run at each rated speed head condition for sufficient time to accurately determine discharge, head , power input, and bowl efficiency. Reduced speed points shall be plotted using affinity law calculations, The pumps must be capable of operation without instability over the entire range of heads listed in the Pump Schedule.

Tolerance must be in accordance with HI requirements.

Instability is defined, for this specification, as when one or more of the following conditions occur:

A. The pump has two or more flow rates at the same total head:

B. The head-capacity curve has a dip (region on curve where change in flow rate produces an abnormally low head)

C. When any point in the usable range of head-capacity curve cannot be repeated within 3 percent.

If any pump tested fails to meet any specification requirement it will be modified until it meets all specification requirements. If any pump tested fails to meet the conditions of service listed in the Pump Schedule and all reasonable attempts to correct the inefficiency and unsuccessful, the pump(s) shall be replaced with unit(s), which meet the specified requirements.

(E) Vertical Motors

Each pump shall be supplied with a vertical high thrust, VHS motor rated for 230/460v, 3 phase, 60 Hz

Class F Insulation, 40ºC Ambient

Class B. Rise @ 1.0 SF by Res. Method

Premium Efficient

2 Cold/1 Hot Start Per Hour

Nema Design B

Non-Reverse Ratchet

Enclosure: TEFC

Each motor shall receive a non-witnessed short commercial test

PUMP SCHEDULE

Pump Tag Number(s)

PUMP CHARACTERISTICS

Number of Pumps 2

Maximum Rated Pump Speed (RPM) 1780

Minimum Rated Pump Speed (RPM) 1780

Required Poer (HP) 7.5

Column and Discharge OD (Inches) 8

Column thickness (Inches) ¼

Minimum Baseplate thickness (Inches) ¾

Soleplate required (Y/N) N

Soleplate thickness (Inches) N/A

Sealing Arrangement (Gland with Packing/Mechanical Seal) Packing Gland

Minimum Pump Shaft Diameter (Inches) 1

CONDITIONS OF SERVICE

Design Condition at Rated Speed

Flow (GPM) 800

TDH (Feet) 18

Minimum Bowl Efficiency (%) 82

Required Condition 2 at Rated Speed

Flow (GPM) 885

TDH (Feet) 15

Minimum Bowl Efficiency (%) 82

Required Condition 3 at Rated Speed

Flow (GPM) 550

TDH (Feet) 25.2

Minimum Bowl Efficiency (%) 70

(G) SERVICES OF MANUFACTURER

Inspection, Startup, and Field Adjustment: The service representative of the manufacturer shall be present at the Site for one (1) day to provide commissioning and start up services as required.

(H) OTHER REQUIREMENTS

All bidders must visit the Lucas facility to inspect current pump installation and piping requirements. Pumps must be compatible with exact footprint and piping configuration as existing pumps. No modifications will be allowed.

Contact:

Shane Harris O&M Manager 1-318-453-2792 Shane.harris@shreveportla.gov Lucas Wastewater Treatment Plant, 11301 E. Kings Hwy. Shreveport, LA 71115 mailto:Shane.harris@shreveportla.gov

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES

1.0 BROCHURES

1.1 If specifications or descriptive papers are submitted with bids, enter bidders name thereon.

2.0 SAMPLES

2.1 Sample, when required, must be submitted free of expense, unless otherwise specified in accordance with the conditions and instructions in the body of this bid notice.

3.0 CLARIFICATION/SUBSTITUTION REQUESTS

3.1 Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as listed on page two.

3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all firms that have received the original Invitation for Bid.

3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will be given consideration.

3.4 Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and when issued will be on file in the Purchasing Agents office.

3.5 All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such addenda.

3.6 The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.7 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour period (exclusive of holidays, Saturdays and Sundays) before the scheduled bid opening then the opening of bids shall be extended for at least seven but not more than twenty-one working days.

3.8 It shall be the Bidder’s responsibility to make inquiry as to the addenda issued.

4.0 DELIVERY ARO

4.1 Show delivery time required after receipt of order (ARO), in appropriate space provided on page three.

5.0 DELIVERY TERMS

5.1 The commodities and/or services must be furnished as described and specified, delivered f.o.b. destination freight prepaid.

5.2 The term f.o.b. destination shall mean delivered, removed from the crate, placed inside of building, and title taken to after acceptance.

5.3 Most City buildings do not have loading docks.

6.0 QUANTITIES

6.1 Whenever quantities or usages are provided by the City, these are estimates only.

6.2 No guarantee or warranty is given or implied by the city as to the total amount that may or may not be purchased from any resulting contracts.

6.3 These quantities are for information only and will be used for tabulation and presentation of the prices offered.

7.0 PRICE CHANGES

7.1 Prices will be firm for the minimum period as specified in the solicitation document.

7.2 After the first year of the contract or the guaranteed price date shown on the bid form, whichever is longer, the Contractor may request price increases that are limited to the increase in the Contractors actual documented cost of doing business to be approved by the soliciting department head and the Purchasing Agent.

7.3 Written requests for price increases must be sent by Certified Mail-Return Receipt Requested.

7.4 The City reserves the right to accept or reject the price increase within fifteen days after receipt of the request. Should the City reject the price increase, the City reserves the right to cancel the contract and award to the next best bidder or to solicit new bids.

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES CONTINUED

7.5 No increase will be effective until approved in writing by the Purchasing Agent.

7.6 Any decrease in the cost of the contract items shall be forwarded to the Purchasing Office with immediate inception into the contract.

7.7 Any decrease in pricing shall not be less than the appropriate CPI or PPI.

8.0 AWARD CRITERIA

8.1 The award will be made to the lowest responsible and responsive bidder(s) according to the criteria designated in the Invitation for Bid.

8.2 In addition to price, the Bid Evaluation will include the following factors (as they apply):

8.2.1 The quality of performance/workmanship of previous contracts, services, equipment or products, or references which attest to the specific experiences of others.

8.2.2 The timely completion of previous contracts or services or the timely delivery of past orders, or references which attest to the specific experiences of others.

8.2.3 The sufficiency of financial resources and its impact on ability of the bidder to perform the contract or provide the services.

8.2.4 The City reserves the right to conduct on-site inspections of any bidders’ facilities prior to award and the results of said inspection will be considered by the City in determining bidders’ capabilities of successfully administering to this contract.

8.2.5 The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.

8.2.6 The resale value, life cycle costing (which includes the cost of maintenance) and value analysis.

8.2.7 The availability and capability of local and regional vendor support as it affects the quantity, quality, and timeliness of the work or products required.

8.2.8 Delivery of a product and timely completion of a project as stated by vendor in the bid.

8.2.9 Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.

8.2.10 Product or parts inventory capability as it relates to a particular bid.

8.2.11 Results of product/equipment testing.

8.2.12 Warranty - Terms and Conditions.

8.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory manner.

8.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of fulfilling proper liaison service with mechanical trades.

8.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.

8.2.16 A record of amicable relations with labor.

8.2.17 An adequate supply of equipment in good operating condition.

9.0 Evaluation

9.1 Bids may be made for one lot only, or for as many lots as the bidder can supply.

9.2 Awards will be made by complete lots and may be made to one or more bidders.

10.0 Evaluation of Bids for Multiple Awards

10.1 In addition to other factors, bids will be evaluated on the basis of advantages to the City that might result from making more than one award (multiple awards).

10.2 For the purpose of making this evaluation, administrative costs to the City for issuing and administering each contract awarded under this invitation will be considered, and individual awards will be for the items and combinations of items which result in the lowest aggregate price to the City, including such administrative costs.

11.0 Alternates

11.1 When alternates are requested, the City reserves the right to select the bid with or without these, whichever will be in the best interest of the City.

12.0 REJECTION

12.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the preparation of a bid, or to procure or contract for the articles of goods or service.

12.2 The City reserves the right to accept or reject any or all bids received as a result of this request, or to cancel in part or its entirety this bid, if it is in the best interest of the City to do so.

12.3 The City of Shreveport reserves the right to declare any bid non-responsive in which the delivery/completion time indicated is considered to delay the operation for which the item/work is intended, or due to the noncompliance of the BID SPECIFICATION.

12.4 In addition, the City reserves the right to declare any bid non-responsive that contains prices for individual items or services that are inconsistent or unrealistic when compared to other prices in the same or other bids, if such action would be in the best interest of the City.

13.0 Rejection of Lowest Bid

13.1 Substantial negative findings from the Bid Evaluation as listed above, and/or the factors as listed below, may result in the disqualification of the lowest bid, if in the best interest of the City of Shreveport.

13.2 Additional purchase of repair/replacement parts for the low bid item, as opposed to an existing inventory of parts for a higher bid item.

13.3 Greater service costs for the low bid item.

13.4 Longer service time for the low bid item, which would cause longer down time of the item.

13.5 Proven reliability of the higher bid item.

13.6 Compatibility of the higher bid item with existing equipment.

14.0 DISQUALIFICATION REVIEW BOARD (City of Shreveport Code of Ordinances Sec. 26-265)

14.1 When a contractor has been given notice of possible debarment based upon Sec.26-265 and/or disqualification, the contractor may submit a written appeal to the Purchasing Agent for review by the City’s Disqualification Review Board.

14.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.

14.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.

14.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City Engineer, Purchasing Agent, and the Director of Using Department.

14.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent information has been considered.

14.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment of liquidated damages.

15.0 OPERATIONAL MANUALS

15.1 When bidding on equipment, the successful bidder shall be required to furnish one copy of the operational manual and warranty with each type of unit delivered, and one additional copy of the operational manual shall be sent to: Risk Manager, 505 Travis Street Suite 620, Shreveport, LA 71101- 3042.

16.0 BRAND NAMES

16.1 Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized, they are used only to denote the quality standard of the product desired and that they do not restrict bidders to the specific brand, make, manufacturer, or specification named; that they are used only to set forth and convey to prospective bidders the general style, type, character, and quality of the product desired; and that equivalent products will be acceptable.

16.2 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to determine what is considered an equivalent product on any and all projects in which they have been legally employed to perform professional services.

17.0 PUBLIC INSPECTION OF BIDS (La. R.S. 44:33 et seq./Attorney General’s Opinion No. 95-155)

17.1 Bids will be in active use after the opening and therefore will not be available for public inspection until 72 hours after the bid opening (exclusive of Saturdays, Sundays, and legal public holidays- La. R.S. 44:33).

18.0 PAYMENTS DUE THE CITY

18.1 Section 26-211 of the City’s Code of Ordinances requires the following:

18.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees, and other charges which are outstanding and due to the City.

18.1.2 No contract to which the city is a party shall be awarded to any person who:

18.1.2.1 Has not paid all taxes, licenses, fees and other charges which are outstanding and due the city, or

18.1.2.2 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it, or

18.1.2.3 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

18.1.3 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

18.1.4 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

19.0 GOVERNING PRICES

19.1 UNIT PRICE BIDS-Prices must be firm and unit prices written in figures shall govern over extended prices.

Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.

19.2 LUMP SUM BIDS (When unit prices are not required)-Prices must be firm and prices written in words shall govern over prices written in figures. Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.

20.0 COMPLIANCE WITH CIVIL RIGHTS LAWS

20.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:

Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

21.0 JOINT VENTURE

21.1 If the bidder is a joint venture, provide the following information:

21.1.1 Date of formation

21.1.2 Name and address of each venture partner

21.1.3 Principals of each venture partner

21.1.4 Venture partner holding the majority interest in the venture and its percentage of interest.

21.1.5 Bidder shall include a copy of the Joint Venture agreement as an attachment to the bid.

22.0 BID ENVELOPE

22.1 Outside of the bid envelope to list the Bidders name, address, license number, bid number, project name, opening date/time and the City’s address.

23.0 RECEIPT OF BIDS

23.1 The City does not receive bids on holidays and weekends.

24.0 PATENT, COPYRIGHT, AND TRADE SECRET INDEMNITY

24.1 Contractor warrants that all materials and/or products produced by Contractor hereunder will not infringe upon or violate any patent, copyright, or trade secret right of any third party. In the event of any such claim by any third party against the City, the City shall promptly notify Contractor, and Contractor shall defend such claim, in the City’s name, but at Contractor’s expense, and shall indemnify the City against any loss, expense, or liability arising out of such claim, whether or not such claim is successful.

END

AFFIDAVIT

ATTESTING THAT ENTITY OR PERSON

DOES NOT OWN ADJUDICATED OR LIEN PROPERTY AND

DOES NOT OWE OUTSTANDING DEBT TO CITY

* * This affidavit is submitted to document compliance with Shreveport City Code 26-211. * *

BEFORE ME, the undersigned Notary Public duly qualified and commissioned, came and appeared authorized representative of:

with a Federal Tax Identification Number (EIN) of:

and with a current email address of:

who does hereby state as follows, to-wit:

1 Business Entity or Person does not own any property which is adjudicated to the City of Shreveport, Louisiana or which has demolition liens, grass cutting liens, or any other Property Standards liens on it. For purposes of this subsection, the term

“own” shall mean to be the last record owner of the property prior to a tax sale or adjudication.

2 Business Entity or Person does not own more than twenty-five percent (25%) of a legal entity that owns any property which is adjudicated to the City, or which has demolition liens, grass cutting liens, or any other Property Standards liens on it.

3 Business Entity or Person has paid all taxes, licenses, fees, fines and other charges which are outstanding and due to the City.

E.g., false alarm fees, property standard fines, over-due water bills.

4 Business Entity or Person will provide written notification to the City’s Purchasing Agent no later than the next workday after any of the above statements becomes invalid.

5 Upon request of the Purchasing Agent the City reserves the right to require a newly dated/issued Affidavit.

BY:

Printed Name:

Title:

SWORN TO AND SUBSCRIBED BEFORE ME, this ____ day of _________________, 20____.

Notary Public

Notary Identification Number or LA Bar Roll Number

Mail original affidavit via U.S. mail to: or Deliver via other carrier or hand-delivery to:

Purchasing Division

P.O. Box 31109 | Shreveport, LA 71130 Purchasing Division

505 Travis St., Suite 610 | Shreveport, LA 71101

Affidavit must be on file in the Purchasing Office before a contract, purchase order or check is issued.

** Form Revised 02-08-2017 **

FELONY CONVICTION/E-VERIFY AFFIDAVIT

This document must be furnished by the lowest responsive Bidder in a separate envelope, or by fax, or e-mail not later than then 10 days after the bid opening. Failure to submit at the specified time may result in the bid being declared as non-responsive. Do not submit with your IFB document.

IFB Number: ___25-054

By signing this document in accordance with La. R.S. 38:2227, the appearer, as a Bidder on the above project, does hereby attest that:

1.0 No sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes:

1.1 Public bribery (R.S. 14:118) 1.2 Extortion (R.S. 14:66)

1.3 Corrupt influencing (R.S. 14:120) 1.4 Money laundering (R.S. 14:23)

2.0 Within the past five years from the project bid date, no sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes, during the solicitation or execution of a contract or bid awarded pursuant to the provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes:

2.0 Theft (R.S. 14:67) 2.1 Identity Theft (R.S. 14:67.16)

2.2 Theft of a business record (R.S.14:67.20) 2.3 False accounting (R.S. 14:70)

2.4 Issuing worthless checks (R.S. 14:71) 2.5 Bank fraud (R.S. 14:71.1)

2.6 Forgery (R.S. 14:72) 2.7 Contractors; misapplication of payments

(R.S. 14:202)

2.8 Malfeasance in office (R.S. 14:134)

3.0 By signing this document in accordance with La. R.S. 38:2212.10, the appearer, as a Bidder on the above project, does hereby attest that:

3.1 The private employer is registered and participates in a status verification system (E-Verify) to verify that all employees in the state of Louisiana are legal citizens of the United States or are legal aliens.

3.2 The private employer shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of Louisiana.

3.3 The private employer shall require all subcontractors to submit to the employer a sworn affidavit verifying compliance with Paragraphs (3.1) and (3.2) of this Subsection.

If evidence is submitted substantiating that a false attestation has been made and the project must be readvertised or the contract cancelled, the awarded entity making the false attestation shall be responsible to the public entity for the cost of rebidding, additional costs due to increased cost of bids and any and all delay costs due to the rebid or cancellation of the contract.

And executes this document as:

Company Name:

Address:

Phone Number: FAX Number:

By:

Signature of Authorized Owner or Representative Title Date

Print Name: E-Mail Address:

Fax to: 318-673-5408 OR E-Mail to: Kimberly.floyd@shreveportla.gov (10-23-15) mailto:Kimberly.floyd@shreveportla.gov

FROM:

License #

PLEASE RUSH TO:

CITY OF SHREVEPORT

OFFICE OF THE PURCHASING AGENT

505 Travis Street-Suite 610

SHREVEPORT, LOUISIANA 71101-3042

SEALED BID FOR:

IFB Number: 25-054

Project Name: PURCHASE TWO (2) MIXED FLOW PUMPS FOR THE TUNNEL AT LUCAS WWTP

Opening Date:

Attention: Use this format on the outside of your container when responding with a paper bid.

We do not accept faxed responses for formal solicitations!