CALIFORNIA DEPARTMENT OF TECHNOLOGY IFB 25-0203943.1

LANDSCAPING SERVICES

April 22, 2026

CALIFORNIA DEPARTMENT OF TECHNOLOGY (CDT)

NON-INFORMATION TECHNOLOGY (NON-IT) SERVICES

INIVITATION FOR BID (IFB) 25-0203943.1, LANDSCAPING SERVICES

You are invited to review and respond to IFB 25-0203943.1, titled LANDSCAPING SERVICES for the California Department of Technology (CDT). In submitting your bid, you must comply with the instructions found herein. The services required are delineated in the Sample Standard Agreement (Attachment B), and Exhibit A, Statement of Work (SOW). Please read the enclosed document carefully.

Department Contact:

Amber Massey

California Department of Technology Acquisitions and IT Program Management Branch

P.O. Box 1810, Mail Stop Y14 Rancho Cordova, CA 95741

(916) 898-0441 Amber.Massey@state.ca.gov

Note: Hard copies and fax transmittals will NOT be accepted for this IFB. Under no circumstances will late deliveries be accepted.

SECTION 1 – GENERAL INFORMATION

1. PURPOSE/OBJECTIVE

The California Department of Technology (CDT) is the recognized central information technology (“IT”) organization for the State of California and is responsible for approval and oversight of all State IT projects. CDT establishes and enforces statewide IT strategic plans, policies, standards, and enterprise architecture, and oversees IT projects for all state departments.

The CDT seeks a contractor to perform Landscaping Services for CDT’s Rancho Cordova Facility “Gold Camp Campus” located at 3101 Gold Camp Drive, Rancho Cordova, CA 95670. The services described herein, but not limited to: Furnish all labor, personnel, tools, equipment, vehicles and supplies required to perform the services to sustain and maintain an attractive, healthy, and safe condition of all flowers, ground covers, lawns, shrubs, trees, and all other plants. The contractor shall also include the proper clean-up and off-site disposal of all clippings, debris, pruning, etc., generated in the process. All work shall be in full compliance with procedures and techniques as described and outlined in the specifications described in the Statement of Work (SOW).

2. KEY ACTION DATES

Adherence to the following schedule of dates and times is required. If CDT finds it necessary to change any of these dates, it will be accomplished by issuing an addendum.

KEY ACTION DATES DATE

Release of IFB (EVENT ID: 0000039003) April 22, 2026 Written Question Submittal Deadline (12:00 PM PT) April 28, 2026 IFB Response Submission Due Date* (12:00 PM PT) May 5, 2026

Public Bid Opening May 5, 2026 Proposed Notice of Award Date May 8, 2026 Protest Submission Due Date May 14, 2026 Proposed Start Date May 15, 2026 *All dates after submittal (by date and time) are approximate and may be changed without addendum to this IFB to allow the CDT additional time for evaluation and contract execution.

3. COMMITMENT

Upon submittal of response to this IFB, Bidder commits to comply with the following requirements if awarded an Agreement:

3.1. Sample Standard Agreement (Attachment B)

Specifications and provisions contained in Exhibit A, Scope of Work, and Exhibit B, Budget details and Payment Provisions, and other Exhibits attached hereto as Attachment B, Sample Standard Agreement.

3.2. Labor Code

Where applicable, pursuant to Labor Code, Section 1774, the Contractor to whom the contract is awarded, and any subcontractor under them, shall pay not less than the specified general prevailing wage rates of per diem to all workers employed in the execution of the contract.

3.3. Criminal Background Check Policy Certification

The services of this IFB are subject to Government Code 11546.6 and require awarded contractor, employees, and subcontractors (if applicable) to be cleared in a criminal background check prior to performing services. Contractor must certify to criminal background clearance for all new and/or replacement staff.

3.4. DVBE Program Requirements

WAIVED

4. CONTRACTOR QUALIFICATIONS

4.1. Mandatory Qualifications:

1) Contractor must possess and maintain a current and active California Contractors State

License Board (CSLB) C27 Landscaping Contractor License.

2) Contractor/Staff must possess a minimum of 3-5 years’ experience of commercial landscaping services.

4.2. Business Entity

Bidder/Bidder’s firm must be in good standing and currently hold any/all required licenses and permits to perform/conduct business in the State of California. If a sole proprietorship, be registered with the city, county, or other local government entity in which the principal place of business is located.

4.3. Prohibition on Tax Delinquents

Public Contract Code Section 10295.4 provides that a State agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code.

Contractors listed on the California Department of Tax and Fee Administration (CDTFA) and Franchise Tax Board (FTB) top 500 list of tax diligent businesses are not eligible to submit.

5. BID CONSIDERATIONS

5.1. Bidders Responsibility

By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality, and quantity of Work insofar as this information is reasonably ascertainable from inspection of the work site and Specifications. In addition, Bidder acknowledges that the Q&A Period offer bidders timely opportunities to seek CDT’s clarification prior to bid submission.

Failure of Bidder to acquaint themself with available information will not relieve the bidder from responsibility for estimating properly the difficulty or cost of successfully performing the work.

5.2. Socio-Economic Preference/Incentive Programs

Refer to Section 3 of the IFB for requirements and information about the Preference and Incentive Programs applicable to this IFB.

6. RULES AND CONDITIONS

6.1. Written Questions and Answers

Bidders needing clarification of the requirements of this solicitation may submit written questions via email by the deadline indicated in the Key Action Dates (IFB cover page).

All questions or inquiries regarding this solicitation shall be submitted using the IFB contact person provided in the IFB cover page (Amber.Massey@state.ca.gov).

E-mails MUST be clearly marked:

mailto:Amber.Massey@state.ca.gov

“Questions Relating to SOLICITATION IFB 25-0203943.1” The questions and answers will be published in an Addendum to the IFB. Only written responses shall be considered binding.

Please note: no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

6.2. Addenda

CDT reserves the right to cancel, alter, or modify this IFB in whole or part. It is the responsibility of the Bidder to access the Cal eProcure website below for any changes or addenda that may be posted.

Should the Bidder discover any ambiguity, conflict, omission, or other error in the IFB, or have any questions concerning interpretation or clarification, Bidder shall immediately notify CDT prior to the deadline for submission of written questions to request clarification or modification of the document. CDT will issue addenda to address such issues and respond to all questions submitted during the question period.

Addenda will be posted via DGS Cal eProcure website IFB Event Page:

“IFB 25-0203943.1, Event ID 0000039003.”

7. IFB RESPONSE GUIDELINES

This IFB and the Bidder’s bid in response to this document will be made a part of the Contract. It is the Bidder’s responsibility to provide all required data and any other information deemed necessary for the CDT evaluation team to determine and verify the Bidder’s ability to perform the tasks and activities defined in the SOW, Exhibit A.

Responses are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this IFB. Do not include colored displays or promotional materials. Emphasis should be concentrated on conformance to the IFB instructions, responsiveness to the IFB requirements, and on completeness and clarity of content.

CDT may waive an immaterial deviation in a bid if deemed in the best interest of CDT. Waiver of an immaterial deviation shall in no way modify the IFB requirements or excuse the Contractor from full compliance with the Agreement requirements.

7.1. Final IFB Response Content

Bidder must submit the information on the forms included in this IFB or included by reference to downloadable form, as indicated on Attachment A, Required IFB Package Checklist. Other requirements are identified as “supplied by Bidder”.

Bid documents not submitted on the provided forms may be considered non-responsive. All required signatures must be original signatures by the individual who is legally authorized to contractually bind the Bidder. Electronic signatures via DocuSign, Adobe Sign, or equivalent, is acceptable. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind.

Additional Bid Requirement Documents are supplied by the bidder to establish the responsibility of the bidder. See Section 2, IFB RESPONSE ITEMS AND DESCRIPTIONS, for detailed additional bid information.

7.2. IFB Submission Instructions

It is the sole responsibility of the Bidder to see that its bid is received at the proper time. Bid Packages received after the scheduled closing time for receipt of bids will be returned to Bidder unopened.

Bid Documents shall be submitted in the same order as they appear on Attachment A, Required Bid Package Checklist.

Failure to submit any of the required documents may be deemed non-responsive, and the bid may be rejected. Deviation of the order of bid submittal documents may result in your bid being deemed non-responsive.

Bid Packages shall be submitted electronically and must clearly state that it is in response to this IFB, and submitted as directed below:

Department Contact:

Amber Massey

California Department of Technology Acquisitions and IT Program Management Branch

(916) 898-0441 amber.massey@state.ca.gov

7.3. Withdrawal and Modification of IFB Package

Bids may be withdrawn prior to the deadline for the bid opening, provided that a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with CDT IFB contact via electronic submission. Withdraw of a bid shall not prejudice the right of a Bidder to file a new bid.

A Bid Package submitted prior to the submittal deadline may be modified by the submitting Bidder. The Bidder must:

A. Provide a written request to the CDT IFB contact person listed in the cover page.

B. The written request must identify the requesting individual and their association to the

Bidder.

An error in the final Response may cause the rejection of that response; however, CDT may at its sole option retain the response and make certain immaterial corrections, including obvious clerical errors.

The CDT reserves the right to reject any and all responses for reasonable cause. CDT is not required to award a Contract.

8. PUBLIC BID OPENING

Bid packages will be opened publicly via shared screen on Microsoft (MS) Teams at the time and date in Key Action Dates (IFB Cover Page). Each bid total will be read aloud. Responses are considered preliminary pending review and verification of applicable IFB requirements. The contract award is subject to a complete review of the entire response to determine that the Contractor is responsive and responsible.

Topic: Public Bid Opening, IFB 25-0203943.1 Time: May 5, 2026, 2:00 PM Pacific Time (US and Canada) Join: https://teams.microsoft.com/meet/294265770834742?p=odgzEEXlGXsagQbGyi Meeting ID: 294 265 770 834 742 Passcode: sr9Qd2Cd

9. EVALUATION

CDT will evaluate each IFB response to determine its responsiveness to the submission requirements of this IFB requirements and any addendum thereto, except for such immaterial deviation as may be waived by the State.

mailto:amber.massey@state.ca.gov https://teams.microsoft.com/meet/294265770834742?p=odgzEEXlGXsagQbGyi

A deviation from a requirement is considered material if deviation is not in substantial accord with the IFB requirements, provides an advantage to one bidder over other bidders, or has a potentially significant effect on the delivery, quantity or quality of items bid, amount paid to the supplier, or on the cost to the State.

An error in the final bid may cause the rejection of that bid; however, CDT may at its sole option retain the bid and make certain immaterial corrections, including obvious clerical errors. CDT reserves the right to reject any and all bids for reasonable cause. CDT is not required to award a Contract.

Bids that contain false or misleading statements, or assumptions, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of CDT, such information was intended to mislead CDT in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid.

As part of the evaluation process, Customers listed on Attachment 3, Customer Reference Survey, may be contacted and/or interviewed to verify the answers given on the Customer Reference Survey.

IFB submittals responsive to all requirements will have their costs evaluated. The required cost form will be checked for mathematical accuracy and for compliance to the Prevailing Wages, as applicable. If it is determined that costs are below the Prevailing Wage Rates, as applicable, the Bidders Response will be deemed non-responsive and will be rejected.

The total amount on Attachment 2, Cost Worksheet will be used to determine the lowest net cost to the State after applying any preferences or incentives (See Section 3 for more information on preferences and incentives).

The CDT reserves the right to make mathematical corrections to cost worksheets and/or ask clarifying questions.

In the event of a tie, CDT shall utilize a tie breaker to determine the winning Bidder. The tie breaker may be determined based on which bidder has the most SB and DVBE participation identified in the bid package. In the event of equal SB/DVBE participation, each bidder will be contacted by the CDT regarding a date and time for a flip of a coin. The Bidder whose bid was received first will make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

10. NOTICE OF INTENT TO AWARD

Award of contract, if made, will be to the responsive and responsible bidder providing the lowest net cost to the State after application of any preferences and/or incentives (See Section 3 for preference/incentive information) within forty-five (45) days after the scheduled date for Contract Award as specified in the IFB.

Written notification of the State’s intent to award will be issued to all Bidders and posted publicly on Cal eProcure (https://caleprocure.ca.gov/pages/index.aspx), CSCR, IFB Event Page (Event ID 0000039003). If a Bidder, having submitted, can show that its response, instead of the selected response, should be selected for contract award, Bidder will be allowed five (5) working days to submit a Notice of Intent to Protest, according to the instructions contained in the paragraph titled “Protests” of this IFB.

Under very specific circumstances, after identifying the low bidder/first-ranked bidder, and before issuing Notice of Intent to Award, CDT may decline to award a contract to the low bidder/first-ranked bidder upon a finding that the low bidder/first-ranked bidder is not “responsible” under the statutorily based standard and as interpreted by case law.

Under these circumstances, CDT will not proceed with an alternative award. In accordance with law and policy, CDT will provide the low bidder/first-ranked bidder with due process including notice of https://caleprocure.ca.gov/pages/index.aspx the specific documented reasons that bid is not responsible and provide the Bidder with a meaningful opportunity to be heard and to refute those reasons.

11. PROTESTS

Any Bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below.

These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Office of Legal Services to hear and resolve issues and whose decision will be final.

If a Bidder has submitted a response which it believes to be responsive to the requirements of the IFB and to be the response that should have been selected according to the evaluation procedures in the solicitation and Bidder believes the State has incorrectly selected another Bidder for award, Bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful vendor” will be heard and resolved by DGS Office of Legal Services whose decision will be final.

All protests of award must be made within the five (5) calendar days the Notice of Intent to Award is posted, a detailed written statement of protest which shall include the IFB number, the name of the State agency, and the agency contact person. Include the reason(s) for protest; citing the law, rule, regulation, or procedure on which the protest is based. The protester must provide facts and evidence to support the claim.

Protests must be submitted to both the following:

Department of General Services Office of Legal Services

Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330

West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

The protester must provide a copy of the protest to the CDT. A copy of the protest must be mailed to:

California Department of Technology Jennifer Herrera, Deputy Branch Chief

Acquisition & IT Program Management Branch (Mail Stop Y-14) P.O. Box 1810

Rancho Cordova, CA 95741-1810 jennifer.herrera@state.ca.gov

All protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by the DGS Office of Legal Services as promptly as possible, but not later than the date indicated in the Notice of Intent to Award. Certified or registered mail must be used unless delivered in person or filed electronically; in which case the protester should obtain a receipt of delivery.

12. AVAILABILITY

The selected Bidder must be able to meet all requirements of this IFB and be ready to begin offering their services and materials within 30 calendar days of the contract award date specified in Key Action Dates, or the actual award date if later.

13. POST AWARD REQUIREMENTS

Upon Notice of Award, Awarded Contractor shall submit and comply with the following:

mailto:OLSProtests@dgs.ca.gov mailto:jennifer.herrera@state.ca.gov

Insurances

Awarded contractor shall furnish to the State, within ten (10) working days from the date of Award, Certificate of Insurance meeting the conditions set forth in Exhibit A Statement of Work, Exhibit C, Additional Provisions.

The insurance carrier shall provide an endorsement for the additional insured statement as follows:

California Department of Technology, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

The additional insured endorsement must accompany the certificate of insurance.

14. ADMINISTRATIVE INFORMATION

The IFB and the Bidder’s response will be incorporated by reference into the resulting Contract.

Upon Notice of Award posting, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (PRA) (GC Section 6250 et. seq.) and subject to review by the public.

A. IFB and Response: The IFB and the Respondent’s response will be incorporated by reference into the resulting Contract.

B. Tiebreaker: In the event of a tie between lowest cost, a coin toss shall be conducted in the presence of witnesses. Respondents will be invited to witness the coin toss; in addition, state staff witnesses will also be present.

C. Tie between SB and DVBE: In the event of a precise tie between suppliers, the quote of the SB, and the quote of a DVBE that is also a SB, the award shall go to the DVBE that is also an SB.

(Reference Chapter 3 and GC §14838 (f) and 2 CCR section 1896.8(f)).

D. Public Records Act (PRA) Requests: Upon award, all documents submitted in response to this RFQ will become the property of the State of California and will be regarded as public records under the California PRA (GC §6250 et. seq.) and subject to review by the public.

E. Conflict of Interest, Statement of Economic Interest (Form 700): Upon an executed Contract, the Contractor shall submit a signed Form 700 for themselves, their employees and any subcontractors assigned to this effort. The CDT Contract Manager will provide this form. The Fair Political Practices Commission requires this document, and further information is available at the following address: http://www.fppc.ca.gov.

F. Prime Contractor’s DVBE Subcontracting Reporting Requirements: The Military and Veteran Code (MVC) 999.5(d), 999.7(a) (SB 588), GC 14841, and the California Code of Regulations (CCR) 1896.78(e) require all Prime Contractors that had a DVBE firm perform any element of work for a contract to report DVBE information.

G. Plastic Trash Bag Certification Violations: Public Resources Code §42290 et seq. prohibits the State from contracting with any supplier, manufacturer, or wholesaler, and any of its divisions, subsidiaries, or successors that have been determined to be noncompliant to the recycled content plastic trash bag certification requirements. This includes award of a State contract or subcontract or renewal, extension, or modification of an existing contract or subcontract. Prior to award, the State shall ascertain if the intended awardee or proposed subcontractor is a http://www.fppc.ca.gov/ business identified on the current Department of Resources Recycling and Recovery (CalRecycle) noncompliant list(s). In the event of any doubt of the status or identity of the business in violation, the State will notify the Board of the proposed award and afford the Board the opportunity to advise the State. No award will be made when either the bidder or a subcontractor has been identified either by published list or by advice from the Board, to be in violation of certification requirements.

H. Prohibition on Tax Delinquents Bidding: Pursuant to the Public Contract Code, Section 10295.4, effective July 1, 2012, persons, or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the California Department of Tax and Fee Administration (CDTFA) are ineligible to enter into any contract with the state for non-IT goods and IT goods or services.

Any contract entered into in violation of Section 10295.4 is void and unenforceable. Prior to executing any state contract or renewal, the State shall verify that the contractor is not on a prohibited list by checking both the FTB and CDTFA websites.

I. Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under State law. The EO directs State agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

J. Public Works Requirement: Contractor must be registered with the Department of Industrial Relations in order to be paid for services. This is a Public Works contract as defined in Labor Code 1770.

SECTION 2 – IFB RESPONSE ITEMS AND DESCRIPTIONS

As indicated, Response Package Forms are included as part of the IFB, included by reference to downloadable form, or included as “supplied by Bidder”. Refer to Attachment A for checklist.

Submittal Package Must Contain the Following:

1. REQUIRED FORMS

Attachment 1 – Bidder Certification:

Must be signed by the individual authorized to bind the Contractor. Bidder must sign the included Non-Collusion Affidavit.

Attachment 2 – Cost Worksheet:

Complete and submit the included Cost Worksheet.

Attachment 3 – Security and Confidentiality Statement Complete and submit included statement to certify adherence to the policy.

Attachment 4 – Pre-Employment Criminal Background Check Policy Certification Complete and submit included Pre-Employment Criminal Background Check Policy Certification to certify, that upon award of contract, Contractor will comply with the Policy, included for reference. Failure to provide the certification will result in disqualification or contract termination.

Attachment 5 – Byrd Anti-Lobbying Agreement Amendment, 31 U.S.C. Section 1352 (As Amended)

Required certification in compliance with 44 C.F.R. Part 18, Certification Regarding Lobbying.

Attachment 6 – Payee Data Record (STD 204)

Required when receiving payment from the State of California in lieu of IRS W-9 or W-7. A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state.

Each State agency requires a completed, signed, and dated STD 204 on file.

Attachment 7 – Contractor Certification Clauses (CCC 04/2017) An Agreement entered into by the State of California will include by reference the Contractor Certification Clauses (CCC).

Attachment 8 – Bidder Declaration GSPD-05-105 All Bidders must complete the Bidder Declaration GSPD-05-105 to identify all subcontractors proposed for participation in the contract, their SB and/or DVBE Certification number (if applicable), a description of the services they will provide, and the % of net bid price they will perform. The Bidder awarded the contract is contractually obligated to use the subcontractors for the corresponding work identified, unless the CDT agrees to a substitution, and it is incorporated by amendment to the contract. If no subcontractors are being utilized, please indicate none on the form.

NOTE: All proposed subcontractors MUST be listed on the Bidder Declaration.

Attachment 9 – Disabled Veterans Business Enterprise (DVBE) Declarations DGS PD 843 (if applicable)

If Bidder is a DVBE or has made a commitment to subcontract a portion of the work to certified DVBE subcontractors, complete and submit the DGS PD 843.

Attachment 10 – Commercial Useful Function Certification Form (CV 112) (if applicable)

All certified Small Business, Micro Business, and/or DVBE prime contractors, subcontractors or suppliers must meet the commercially useful function requirements under Government Code, Section 14837 (d)(4) (for SB) and Military and Veterans Code, Section 999(b)(5)(B) (for DVBE).

Certified SB or DVBE Contractors/Subcontractors, in accordance with AB 669 (Chapter 623, Statutes of 2003), address specific aspects of the legislation that requires them to perform a CUF as defined by Government Code Sections 14837, 14838.6, 14839, 14842, and 14842.5.

If Bidder is not a SB and/or DVBE, or is not using SB/DVBE Subcontractors, complete and sign Attachment with “Not Applicable”. Failure to submit the requested written information as specified may be grounds for rejection.

Attachment 11 – Darfur Contracting Act (if applicable) PCC Section 10475 through 10481 apply to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either: a) not a scrutinized company or b) a scrutinized company that has been granted permission by the DGS to submit a proposal.

A scrutinized company is a company doing business in Sudan, as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services (PCC Section 10477(a)) unless written permission from the Director of DGS to bid on this procurement has been granted (PCC Section 10477(b)).

Attachment 12 – California Civil Rights Laws Attachment (if applicable) Pursuant to PCC Section 2010, any Proposer entering into or renewing a contract over one hundred thousand dollars ($100,000) on or after January 1, 2017, must certify to all the following:

1. That it is in compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code).

2. That it is in compliance with the California Fair Employment and Housing Act (Chapter 7

(commencing with Section 12960) of Part 2.8 of Division 3 of Title 2 of the Government Code).

Failure to submit this completed form with the Proposal will result in the proposal being considered non-responsive.

Attachment 13 – Federal Debarment Certification Form (if applicable) Required for Respondents who are recipients of Federal assistance. Respondent shall certify that Respondent (nor any principals) are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal department or agency, in accordance with regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participant’s responsibilities.

Attachment 14 – Generative Artificial Intelligence (GenAI) Disclosure Notification (if applicable) The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Respondent must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Respondent of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

2. ADDITIONAL REQUIREMENTS:

Bidder is required to supply the following additional information:

A. California Contractors State License Board (CSLB) C27 Landscaping Contractor License

3. REFERENCE INFORMATION:

The following are included for reference only and are not required submittal items:

Attachment A – Required Attachment Checklist Required Attachment Checklist is for use by Bidder to confirm the submittal of all required IFB items, as indicated.

Attachment B – Sample Standard Agreement Includes a sample of the Standard Agreement Document (STD213) and Exhibits contained therein, including Exhibit A, Scope of Work, and Exhibit B, Budget Details and Payment Provisions.

Bidder shall thoroughly review Attachment B prior to IFB submittal.

SECTION 3 – SOCIO-ECONOMIC PREFERENCE/INCENTIVE PROGRAMS

1. INTRODUCTION

This Section describes socioeconomic and environmental programs established by State law and further defined by regulations and policies to increase business opportunities to small and disabled veteran businesses and those businesses operating in economically distressed areas of the State.

SB and/or DVBE firms must be certified by the State of California, Department of General Services (DGS), Procurement Division (PD), Office of Small Business and DVBE Services (OSDS).

Certified Reporting Requirements apply to SB/DVBE preference and incentive programs as described in General Terms and Conditions (GTC, 2/2025), 19., Small Business Participation and DVBE Participation Reporting Requirements.

2. DVBE PARTICIPATION REQUIREMENT

WAIVED

3. SB PREFERENCE AND NON-SB SUBCONTRACTOR PREFERENCE PROGRAMS

The following information shall apply to both Small Businesses (SBs) and Microbusinesses (MBs).

Bidders shall note that for the purposes of this IFB, the OSDS SB certification of “SB-PW” (public works) may be used to fulfill the SB/Non-SB Preference Program(s).

3.1. SB Preference

A five percent (5%) small business preference will be granted to Bidders certified as “Small Business” in accordance with Section 1896 et. seq., Title 2, California Code of Regulations (CCR). Certification must be provided by OSDS.

If claiming the SB Preference, include your OSDS number and the required information as directed in the bid documents.

For award based on low price, the preference is applied by reducing the bid price by the five percent (5%) preference as computed from the lowest responsive and responsible. The preference is used only for evaluation purposes and does not alter the amounts of the actual bids. The maximum SB preference allowed may not exceed $50,000 per bid. In combination with any other preferences (TACPA, recycled, etc.), the maximum limit of the combined preferences is 15% of the bid amount and, in no case, more than $100,000.00 per bid, whichever is less.

A certified SB may only be displaced by another certified SB with a higher percentage of DVBE participation resulting in a lower adjusted bid price.

3.2. NON-SB SUBCONTRACTOR PREFERENCE

In accordance with Government Code (GC) Section 14838(b)(1)(2), the application of the five percent (5%) small business bidding preference is extended to a bidder whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses performing a commercially useful function.

If requesting the Non-SB Subcontractor Preference, Bidder must indicate as directed in the bid documents and the GSPD 05-105, Bidder Declaration and certify participation indicating a minimum of 25% of the net bid price to OSDS Certified SB firms. The preference is used only for evaluation purposes and does not alter the amounts of the actual bids.

For award based on low price, computation of the five percent (5%) preference is identical to the above description. However, a Non-SB may not displace a certified SB.

4. DVBE INCENTIVE PROGRAM

This program is separate from the DVBE Requirement. The incentive is designed to encourage bidders to partner with DVBE subcontractors and is made available to bidders regardless of DVBE participation requirements.

A DVBE Incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the Military and Veterans Code (M&VC) and 2 CCR Section 1896.98 et. seq.

If requesting the DVBE Incentive, Bidder must indicate as directed in the bid documents and the GSPD 05-105, Bidder Declaration and certify participation by subcontracting a minimum one percent (1%) and a maximum of five percent (5%) of the net bid price to OSDS Certified DVBE firms. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

For award based on low price, incentive is applied by reducing the bid price by the amount of incentive as computed from the lowest responsive and responsible bid price (not to exceed $100,000). The computation is for evaluation purposes only and does not include the SB preference; however, the SB preference may be applied and may affect the application of the incentive and the outcome of the ranking.

Application of the incentive shall not displace an award to a certified SB. When applying the DVBE Incentive program, bidders claiming the “Non-SB Preference” are considered a non-small business.

For contracts to be awarded based on low bid, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated (see table below).

Confirmed DVBE Participation DVBE Incentive Amount for IFB

5% or more 5% of lowest responsive and responsible bid

4% - 4.99% 4% of lowest responsive and responsible bid

3% - 3.99% 3% of lowest responsive and responsible bid

2% - 2.99% 2% of lowest responsive and responsible bid

.01% - 1.99% 1% of lowest responsive and responsible bid

5. COMMERCIALLY USEFUL FUNCTION

For purposes of meeting or exceeding the DVBE participation requirements and/or participating in the preference/incentive programs using subcontractors, Bidders shall ensure listed subcontractors perform a Commercially Useful Function as defined in the Military and Veterans Code (M&VC) section 999.9 and GC section 14842.

For more information regarding Commercially Useful Function for Certified Firms, please visit the DGS website located at https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division- Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms and complete and return Commercially Useful Function Form of this IFB.

6. REPORTING REQUIREMENT

In compliance with GC 14841, awarded Contractor shall, upon completion of an awarded contract for which a commitment to small business subcontractors, report to CDT the actual percentage of small business participation that was achieved.

In compliance with M&VC 999.5(d) and 999.7, awarded Contractor shall, upon completion of an awarded contract for which the Contractor entered into a subcontract with a DVBE, certify to CDT all of the following:

a. The total amount the prime contractor received under the contract.

b. The name and address of the DVBE that participated in the performance of the contract and the contract number.

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms

c. The amount and percentage of work the prime contractor committed to provide to one or more DVBEs under the requirements of the contract and the amount each DVBE received from the prime contractor.

d. That all payments under the contract have been made to the DVBE. Upon request by the awarding department, the prime contractor shall provide proof of payment for the work.

After being awarded, Contractor shall use the DVBE subcontractors or suppliers proposed in the bid to the state unless a substitution is requested and approved. Contractor shall request the substitution in writing to CDT and receive approval from both the CDT and DGS in writing prior to the commencement of any work by the proposed subcontractor or supplier. A DVBE subcontractor may only be replaced by another DVBE subcontractor. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

If for this Contract, Contractor made a commitment to achieve the DVBE participation goal, CDT will withhold $10,000 from the final payment, or the full final payment if less than $10,000 until the Contractor complies with the certification requirements above. A Contractor that fails to comply with the certification requirement shall, after written notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor refuses to comply with the certification requirements, CDT shall permanently deduct $10,000 from the final payment, or the full payment if less than $10,000.

A person or entity that knowingly provides false information shall be subject to a civil penalty for violation (M&VC § 999.5(d); GC § 14841). Contractor agrees to comply with the rules, regulations, ordinances, and statutes that apply to the DVBE program as defined in Section 999 of the M&VC, including, but not limited to, the requirements of Section 999.5(d). (PCC Code 10230.)

See the below link for more information about the DVBE Subcontracting Report:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/File-a- DVBE-Subcontractor-Report See the below link for more information about the SB/MB Subcontracting Report:

Departments DVBE Subcontracting Form

7. TARGET AREA CONTRACT PREFERENCE ACT (TACPA) PREFERENCE PROGRAM

The TACPA preference will be granted for this IFB. Bidders wishing to take advantage of this preference will need to review the following website and submit the appropriate response with the bid:

https://tacpa.dgs.ca.gov/Home/About?Length=4

8. RESOURCES

The following may be used to locate DVBE Suppliers:

AWARDING DEPARTMENT: Contact the Department’s contracting official named in this solicitation for any DVBE suppliers who may have identified themselves as potential subcontractors and to obtain suggestions for search criteria to identify DVBE suppliers for the solicitation.

STATE: State of California, Department of General Services, Procurement Division, Office of Small Business, and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies DVBE contractors. For more information, please contact OSDS to find out more:

Office of Small Business and DVBE Services Department of General Services

Procurement Division 707 Third Street

West Sacramento, CA 95605 Phone: (916) 375-4940

Email: OSDSHelp@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/File-a-DVBE-Subcontractor-Report https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/File-a-DVBE-Subcontractor-Report https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.documents.dgs.ca.gov%2Fdgs%2Ffmc%2Fgs%2Fpd%2Fpd_810D.pdf&data=05%7C01%7CJennifer.Maier%40state.ca.gov%7Cdf15b2f154e043f6839e08db8a0ff365%7C52b26be47f5d4e1cbaed8cf75b7570d5%7C0%7C0%7C638255573735464991%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=biDt12BkZf6mv7N3foDop9V7IDDwGs8OLN%2FLAfK4i%2BM%3D&reserved=0 https://tacpa.dgs.ca.gov/Home/About?Length=4 mailto:OSDSHelp@dgs.ca.gov

Access the list of Focus-Trade Papers and Referral Organizations at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List- Folder/Commercially-Useful-Function-for-Certified-Firms or SB.DVBECompliance@dgs.ca.gov Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a DVBE.

Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

https://www.caleprocure.ca.gov/pages/index.aspx https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms mailto:SB.DVBECompliance@dgs.ca.gov https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx https://www.caleprocure.ca.gov/pages/index.aspx

SECTION 4 – EXHIBITS

EXHIBIT A - STATEMENT OF WORK (SOW)

1. OBJECTIVE

Contractor [TBD] (hereinafter referred to as the “Contractor”) shall provide the California Department of Technology (“CDT” or the “State”), with Landscaping Services as described herein at the CDT Rancho Cordova Facility “Gold Camp Campus”, 3101 Gold Camp Drive, Rancho Cordova, CA 95670.

2. TERM/PERIOD OF PERFORMANCE

A. The period of performance for the Contract shall be one (1) years from May 15, 2026, or upon approval, whichever is later, through May 14, 2027, with an option to extend for an additional two (2) year term at the original rates evaluated and considered and exercised at the State’s sole discretion, subject to available funding.

B. The Contractor shall not be authorized to deliver or commence the performance of services as described in this SOW until written approval has been obtained from all entities. Any delivery or performance of service that is commenced prior to the signing of the Contract shall be considered voluntary on the part of the Contractor and non-compensable.

C. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, CDT and the Contractor may execute written amendments for changes to this contract that were evaluated and considered.

3. CONTRACT REPRESENTATIVES

All notices required by, or relating to, this Contract shall be in writing and shall be sent to the parties identified below. For Contract Manager and/or Business Administrator changes, each party shall notify the other in writing. All such notices shall be deemed duly given if emailed and directed to the prevailing addresses.

The Contract Managers during the term of this contract will be:

State: California Department of Technology Contractor: "[ENTER CONTRACTOR NAME]" Name: Shon Gates Name: "[ENTER NAME]" Phone: (916) 606-4568 Phone: "[ENTER PHONE NUMBER]" e-mail: Shon.Gates@state.ca.gov e-mail: "[ENTER EMAIL ADDRESS]"

The Business Administrators during the term of this contract will be:

State: California Department of Technology Contractor: "[ENTER CONTRACTOR NAME]" Unit: Acquisitions & IT Program

Management Branch (APMB) Name: "[ENTER NAME]"

Name: Amber Massey Address: "[ENTER ADDRESS]" Address: P.O. Box 1810 MY Y-18

Rancho Cordova, CA 95741

Phone: (916) 898-0441 Phone: "[ENTER PHONE NUMBER]" e-mail: Amber.Massey@state.ca.gov e-mail: "[ENTER EMAIL ADDRESS]" mailto:Shon.Gates@state.ca.gov mailto:Amber.Massey@state.ca.gov

4. CONTRACTOR QUALIFICATIONS

The Contractor shall meet the qualifications described below:

A. Mandatory Qualifications:

1) Contractor must possess and maintain a current and active California Contractors State License Board (CSLB) C27 Landscaping Contractor License.

2) Contractor/Staff must possess a minimum of 3-5 years’ experience of commercial landscaping services.

5. SERVICE LOCATION

Services will be performed at the following location:

California Department of Technology Gold Camp Campus 3101 Gold Camp Drive Rancho Cordova, CA 95670

6. SERVICE HOURS

The services shall be provided during the hours of 6:00a.m. to 5:00p.m., Monday through Friday, excluding state observed holidays.

7. PROJECT TASKS/DELIVERABLES

The Contractor’s tasks include, but are not limited to:

A. Provide at a minimum of three (3) staff, twice a week, for 4 hours each visit, for landscaping services.

All labor, tools, equipment, vehicles and supplies required to perform services to sustain and maintain an attractive, healthy, and safe condition of all flowers, ground covers, lawns, shrubs, trees, and all other plants. The contractor shall also include the proper clean-up and off-site disposal of all clippings, debris, and prunings generated in the process. All work shall be in full compliance with procedures and techniques as described and outlined in the specifications.

B. Provide remedial services within two (2) days of verbal notification. Materials are to be provided and the invoices for materials submitted with CDT’s monthly invoice. Remedial services are considered non-emergency repairs or improvements, such as repair or improvement of the irrigation system, addition or replacement of shrubbery, Planting Tree’s, Annual Flowers, Adding Bark and ground cover at CDT’s request and may be performed during the regularly scheduled visit if it is within the forty-eight hours.

C. All grounds maintenance work shall be performed Monday through Friday during hours of 6:00a.m. to 5:00p.m., unless other arrangements are made with the CDT’s Contract Manager.

D. General Landscape Maintenance will include, but not limited to:

1) Weekly Maintenance:

a. The lawn shall be mowed and neatly edged along all borders and sidewalks.

b. All sidewalks, planters and parking lot area will be air blown to be free of dirt and debris.

c. Water timers maintained for proper watering of all landscape.

d. Weeding, all flower beds and lawn. Including all parking lot meridians. All planters and lawn free of weeds.

e. Air blow leaves and debris away from entrance gates, make sure leaves are not in the entrance gates track so that is does not interfere with the operation of the gates.

f. Maintain care of twelve (12) newly planted trees located along White Rock Road.

2) Quarterly Maintenance:

a. Fertilizer applied to lawn.

3) Yearly Maintenance:

a. Lawn aerated/seeded.

b. Yearly tree trimming for all trees.

c. Perennial planting 4,000 sq. ft. @ approx. 8 planters. (excludes cost of flowers)(Biannual or as needed)

4) As Needed…