IFB 25-003 - IFB.doc

TOWN OF NORTHBRIDGE

Department of Public Works

Invitation for Bids Number 25-003, Gasoline & Diesel Fuel

Bid Opening: Thursday, 10:00 a.m. February 6, 2025 Town Manager’s Office

Memorial Town Hall

7 Main Street

Whitinsville, MA 01588

TOWN OF NORTHBRIDGE

INVITATION FOR BIDS (IFB No. 25-003)

GASOLINE AND DIESEL FUEL

Under the provisions of Massachusetts General Law, Chapter 30B, the Town of Northbridge, Massachusetts is accepting sealed bids for the purchase of regular-grade (87-octane) unleaded gasoline and ultra low sulfur diesel fuel for various Town departments beginning 01 February 2023 and ending 31 January 2026.

There are three (3) delivery elements to this bid. The first is bi-weekly delivery to both the 1000-gallon gas storage tank and the 3600-gallon diesel storage tank. Both storage tanks are located at the Northbridge Fire Station, 1681 Providence Road, Northbridge MA 01534.

The second element is the bi-weekly delivery of diesel fuel to the DPW 500-gallon storage and dispensing facilities located at 11 Fletcher Street, Whitinsville Ma 01588.

Additionally, this bid will include diesel delivery to the emergency generator located at the Wastewater Treatment Plant, 644 Providence Road, Whitinsville MA 01588 and the

Northbridge Council on Aging emergency generator, located at 20 Highland Street, Whitinsville Ma 01588.

Bids will be accepted until 10:00 a.m., Thursday, 06 February 2025 at the Town Manager’s Office, Town Hall, 7 Main Street, Whitinsville, MA 01588. Bids shall be submitted in a sealed envelope clearly marked on the outside IFB No. 24-003 - “GASOLINE & DIESEL FUEL BID, 10:00 a.m., Thursday, 06 February 2025” To request a bid package, contact the Northbridge Department of Public Works, 11 Fletcher Street, P.O. Box 88, Whitinsville, MA 01588-0088, call (508) 234-3581 or email

Jamie Luchini, Director of Public Works, jluchini@northbridgemass.org, The Town of Northbridge reserves the right to reject any and all proposals received as a result of this invitation and take any action as deemed in the best interest of the Town.

Bid Prices:

Prices shall include all applicable taxes and shall be based upon the OPIS JOURNAL OF COMMERCE LOW DAILY BOSTON WHOLESALE PRICE (LDBWP). Plus or Minus increment as follows:

LOW DAILY BOSTON WHOLESALE PRICE: The Bid Price per gallon for gasoline and diesel fuel shall be the LDBWP as of 10 January, 2025 plus or minus an increment to arrive at a total price per gallon. Any decrease in the LDBWP during the term of the contract shall result in an equal decrease in the price per gallon. Any increase in the LDBWP during the term of the contract shall result in an equal increase in the price per gallon. The date of delivery shall determine to price.

Octane rating for regular grade gasoline shall be no less than 87. Diesel fuel shall be ultra low sulfur grade.

Changes, Addenda and Questions:

If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed to all bidders on record as having received the IFB. If addenda are issued, bidders must execute the addenda acknowledgement sheet and include it with the bid.

Questions concerning this invitation for bids must be submitted in writing to: Jamie Luchini, Director of Public Works, jluchini@northbridgemass.org, before 9:00 a.m., on Tuesday, 04 February 2025. Questions may be mailed to this address, delivered to the Department of Public Works at 11 Fletcher Street or emailed. Written responses will be e-mailed to all bidders on record as having received the IFB.

Delivery tickets:

Fuel delivered in bulk to the DPW and Fire Department storage facilities shall be issued via a numbered meter delivery ticket signed for by a representative of the town.

Billing:

Invoices for payment shall be rendered once per month and shall include the individual delivery ticket or issue ticket number, the number of gallons on each ticket, the price per gallon (consisting of the LOW DAILY BOSTON WHOLESALE PRICE as of the date of product delivery plus or minus the increment on the bid form for the specific product) and the total price. Terms of payment will net thirty (30) days after receipt of the invoice.

The supplier shall establish a billing account for:

Northbridge DPW – Highway Division 11 Fletcher St.

P.O. Box 88

Whitinsville, MA 01588-0088

The Town of Northbridge tax exempt number is 046-001250.

The vendor agrees to “Hold Harmless” the Town of Northbridge from any and all liability, personal injury, accidental death, and or property damages resulting from this contract. This finalized proposal will become part of the contract between the Town and vendor whose proposal is determined most beneficial to the Town, price and other factors considered.

Emergency issue of fuel:

While it is the intent of the town to obtain fuel during normal business hours, it may be necessary under unusual conditions to request a special issue of fuel. Suppliers must provide an emergency contact phone number.

Bidders must sign the attached Tax Compliance Certification, Certificate of Non-collusion and Hold Harmless Agreement and return them with their bids.

The bid acceptance period for this IFB will be thirty (30) calendar days from the date of bid opening.

Estimated Volume Use:

The Bid Form includes estimated volumes of usage for each commodity. The Town of Northbridge makes no guarantees that any commodities or services will be purchased from any contract resulting from this IFB. Any estimated volumes referenced in this IFB are included only for the convenience of bidders and are not to be relied upon as any indication of future purchase levels.

Basis of Award:

This procurement will be awarded to the low responsive bidder based on the lowest price per gallon delivered for both gasoline and diesel.

Tie Breaker:

In the event that two or more identical low bids are received, the successful bidder shall be determined by means of a coin toss that will take place at Northbridge Town Hall in the presence of representatives of the low bidders.

Bidders must return this entire bid package with their bid submission.

SPECIFICATIONS

All motor vehicle fuels furnished under this contract shall conform to the following specifications:

Ultra Low Sulfur Diesel (ULSD) Specifications: Diesel Fuel delivered under this contract will comply with:

Appearance:

Odor

Satisfactory

Composition Properties

Parts Per Million

15 ppm

Alkali or Mineral Acids

Volatility:

Fluidity:

Gravity API, 60 Deg. F

Combustible Properties:

Contaminants:

Additives:

*Winter = October 1 thru March 31.

Lubricity Additive must be nonacid, nonmetallic and contain no naturally sourced molecules which may effect engine operations and must contain less than 15 ppm sulfur.

Winter Requirements: Diesel Fuel must meet all winter requirements to insure proper performance during the winter months. The following schedule denotes the required fluidity of the distillate at the time and place of use:

Cloud Point:

15°F April 1st – September 30th 0°F October 1st – March 31st Pour Point:

0° F April 1st- September 30th;

-20° F October 1st-March 31st Unleaded Gasoline Specification: 87-Octane Rating Unleaded Gasoline delivered under this contract will comply with: the American Society of Testing Materials unleaded gasoline specification requirements as set forth in the most current revision of ASTM Designation D-439 for gasoline, amended to comply with the regulations of the Massachusetts Department of Environmental Protection; and any other applicable Federal and /or Commonwealth regulations and laws.

Spills and/or Accidents: While performing work under this contract, the contractor shall be responsible for completing clean up of any spills or accidental releases to the environment (pursuant to MGL c. 21E and other relevant regulations) at no cost to the Town of Northbridge. The contractor shall notify all local, state and federal authorities as required by law in the event of such a release or threat of release. The contractor will immediately notify the user facility contact person, in writing, in the event of a spill, release, or threat of a release to the environment and prior to initiating clean up response actions. If prior notification of the facility contact is not possible, then the contractor shall take appropriate response actions, and notify the contact person, in writing, as soon as possible thereafter. The contractor must provide a written summary of the response actions taken in any case within the timelines established for reporting of spills and /or contamination, as set forth in MGL C. 21E. A copy must also be sent to the Town Manager of the Town of Northbridge.

AFFIDAVIT

REVENUE ENFORCEMENT AND

PROTECTION ACT REQUIREMENT

I,_____________________________, representing__________________________________________

(Legal Name of Bidder) do hereby state that all laws of the Commonwealth of Massachusetts relative to taxation have been complied with. This statement is in compliance with Chapter 62C, Section 49A (b) as added by Chapter 233, Section 36 of the Acts of 1983, and made under penalties of perjury this ________day of ___________________20___.

By:_______________________________

(Signature)

(Title)

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals

(Name of person signing bid or proposal)

(Name of business)

HOLD HARMLESS AGREEMENT

The Contractor, _________________________________, agrees to indemnify and hold harmless the Town of Northbridge, its officers, employees, and agents from and against any and all liabilities, claims, damages or expenses resulting from or incurred in connection with work performed under this contract.

The Contractor agrees to indemnify and hold the Town of Northbridge harmless from and against any and all suits, causes of action, judgments or damages, including attorneys’ fees, arising out of or resulting from bodily injury or death or destruction of property, in connection with work performed under this contract.

(Name of business)

OHSHA TRAINING CERTIFICATION

The Contractor, ______________________________, confirms that all employees that will be employed, have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration. M.G.L c. 30 §39S(a).

USE OF UNDOCUMENTED WORKERS

CONTRACTOR CERTIFICATION

As evidenced by the signature of the Contractor’s Authorized Signatory below, the Contractor certifies under the pains and penalties of perjury that the Contractor shall not knowingly use undocumented workers in connection with the performance of all contracts with Town of Northbridge; that pursuant to federal requirements, the Contractor shall verify the immigration status of all workers assigned to such contracts without engaging in unlawful discrimination; and that the Contractor shall not knowingly or recklessly alter, falsify, or accept altered or falsified documents from any such worker(s). The Contractor understands and agrees that breach of any of these terms during the period of each contract may be regarded as a material breach, subjecting the Contractor to sanctions, including but not limited to monetary penalties, withholding of payments, contract suspension or termination.

Name of Contractor

Mailing Address

City, State Zip Code

Contractor’s Authorizing Signature

Date

Printed Name

Title

Telephone

FAX

E-Mail Address

Required Submission Item Checklist

The following items must be submitted with the bid. Failure to include these items may result in disqualification of the bid. Please indicate in the space provided that the items are enclosed and return this checklist with the bid.

Item Description Enclosed (Yes or No)

Evidence of sufficient capital/equipment

List of three similar completed jobs

List of contact persons for above jobs

Affidavit – Revenue Enforcement and Protection Act Requirement

Certificate of Non-Collusion

Hold Harmless Agreement

Certificate of Compliance

Use of Undocumented Workers - Contractor Certification

Bid Form including bid prices for all items

Form W-9

OSHA Certification

TOWN OF NORTHBRIDGE

BID FORM

IFB No. 25-003 GASOLINE & DIESEL FUEL Bid Opening: Thursday, 06 February 2025, Northbridge Town Hall Name of Bidder: __________________________________

Having read the attached conditions and agreeing to comply fully with them unless otherwise noted on this form, the undersigned proposes the following for the period(s) listed below.

Low Daily Boston Wholesale Price (LDBWP) as of Friday, 10 January 2025:

87 Octane Gasoline $ 2.035 per Gallon

Ultra Low Sulfur Diesel Fuel $ 2.4984 per Gallon Basic Year – 01 February 2025 through 31 January 2026: The following price increments will be added to the above LDBWP to determine the price per gallon for each product.

Item 1. 87 octane gasoline delivered:

LDBWP $ 2.035 plus $ _______ increment = $_______ per Gal.

Item 2. Diesel Fuel delivered:

LDBWP $ 2.4984 plus $ _______ increment = $_______ per Gal.

Bid will be awarded to the lowest price per gallon delivered

TOWN OF NORTHBRIDGE

BID FORM

IFB No. 25-003 GASOLINE & DIESEL FUEL Bid Opening: Thursday, 06 February 2025, Northbridge Town Hall

(CONTINUED)

The undersigned certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity. The undersigned further certifies under penalty of perjury that the undersigned is not presently debarred from doing public construction work in the Commonwealth of Massachusetts under the provisions of Section 29F of M.G.L. Chapter 29, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated there under.

This bid must bear the written signature of the BIDDER or an authorized agent of the BIDDER. If the BIDDER is a corporation or a partnership, the bid must be signed by a duly authorized officer of such corporation or by a partner and the title of such officer must be stated.

Authorized Signature:

Date: _______________ Name and Title:

Name of Firm:

Mailing Address:

Telephone Number:

Fed. Tax I.D. No. ________________

(SEAL – If bid is by a corporation)

ATTEST ___________________________