IFB_2407-01_Exhibit_2_Technical_Evaluation.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- IFB 2407-01 Bottled Water Services
- Solicitation number
- 0000032064
- Issued by
- Contra Costa County, Contra Costa Centre CDP, California
About this file
This document is an Exhibit 2 Technical Evaluation for an Invitation for Bid (IFB) issued by the Superior Court of California, County of Contra Costa (the Court) for Bottled Water Services (IFB 2407-01). The Court is seeking a service provider to deliver high-quality bottled water in 3 and 5-gallon sizes to 9 buildings across 4 cities (Martinez, Pittsburg, Richmond, and Walnut Creek) on a regular basis. The service provider must deliver water at least twice per month, with a 48-hour turnaround for additional water when a dispenser site is out of water, and a 48-hour turnaround to provide a new dispenser due to malfunction. The contract period is 3 years with an option to annually renew for up to 2 additional years, with a tentative start date of October 1, 2024, and end date of September 30, 2029.
The service provider must have been in business providing bottled water service in a commercial, industrial, or public agency setting for at least 5 years. Invoicing requirements include having a unique identifier for each dispenser location and grouping billing by building location. The service provider must assign an Operations Coordinator as a single point of contact for the Court for all service-related matters. Bidders are expected to ask questions and submit their bids on the BidNet Direct website.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_2407-01_Exhibit_1_Scope_of_Work.pdf | ||
| IFB_2407-01_Bottled_Water_Services.pdf | ||
| IFB_2407-01_Exhibit_3_Cost_Bid.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| IFB Title: Bottled Water Services |
| IFB Number: 2407-01 |
EXHIBIT 2 : IFB TECHNICAL EVALUATION
| Please fill only green areas of the worksheet. Please fill, print, sign, scan and upload this Exhibit. | |||
| Section | Description of Service and Deliverables - Requirements | Proposer Support (Full, Part, Not at all) | Explanation (If not fully, please explain your solutions) |
| Purpose | The Superior Court of California, County of Contra Costa (the Court) needs a service provider who will provide high quality bottled water service for its 9 buildings located in 4 cities (namely Martinez, Pittsburg, Richmond and Walnut Creek) as a regular service. |
| Service | The Service Provider will deliver freshwater bottles in 3 and 5-gallon sizes as requested by Court’s Project Manager. |
| Locations | The Service Provider will deliver to several dispenser sites located in 9 different building locations across the cities of Richmond, Martinez, Walnut Creek and Pittsburg, California. The building locations and number of dispenser sites in each building are as follows: |
i. Wakefield Taylor Courthouse, 725 Court Street, Martinez, CA - 16 Dispensers
ii. A.F. Bray Courthouse Annex, 1010 Ward Street, Martinez, CA - 3 Dispensers
iii. A.F. Bray Courthouse, 1020 Ward Street, Martinez, CA - 10 Dispensers
iv. Court Records, 1111 Ward Street, Martinez, CA - 1 Dispenser
v. Peter L. Spinetta Family Law Courthouse, 751 Pine Street, Martinez, CA - 3 Dispensers
vi. Systems and Facilities, 911, Alhambra Ave., Martinez, CA - 4 Dispensers
vii. George D. Carroll Courthouse, 100 37th Street, Richmond, CA - 5 Dispensers
viii. Walnut Creek Courthouse, 640 Ygancio Valley Rd, Walnut Creek, CA - 2 Dispensers
ix. Richard E. Arnason Courthouse, 1000 Center Drive, Pittsburg, CA - 3 Dispensers The number of dispenser sites indicated in the above table are estimates. They are subject to change although the change is expected to be minimal. The bidder should be ready to service all the locations without considering the number of dispenser sites to be serviced in any location.
| Delivery Requirements | All dispensers provided to the Court may be new or refurbished in like-new condition. The Service Provider will ensure sanitation of refurbished dispensers. The Service Provider will provide relevant records to confirm the sanitation of refurbished dispensers as and when requested by the Court. The Service Provider will provide Cup-holders with each dispenser. |
| Delivery Requirements | The Service Provider will deliver water bottles a minimum of two times per month Monday through Friday (approximately every 14 to 17 days) except holidays. The Court will provide Holiday schedule. |
| Delivery Requirements | The Service Provider will abide by a 48-hour turnaround in providing more water when dispenser site is out of water and the next delivery date is more than 4 calendar days out. This 48-hour response time excludes weekends, Court holidays and circumstances created due to acts of Nature. |
| Delivery Requirements | The Service Provider will abide by a 48-hour turnaround to provide a new dispenser due to malfunction of existing dispenser. This 48-hour response time excludes weekends, Court holidays and circumstances created due to acts of Nature. |
| Delivery Requirements | In the event the Service Provider is unable to access a specific dispenser site once in the building, the Service Provider may leave and pick up bottles from outside of the inaccessible room unless a note from the occupant states differently. |
| Delivery Requirements | The Service Provider must notify the Court at least one business day in advance if a delivery must be cancelled or rescheduled for any location. |
| Delivery Requirements | The Service Provider will accommodate a change in water delivery schedule to new dispenser site within a building location. |
| Delivery Requirements | The Service Provider will provide annual water bottle delivery schedules electronically to Court Facilities (email: CourtFacilities@contracosta.courts.ca.gov) two Court business days before the first delivery day of the new calendar year. Schedules are subject to change. Schedule changes will be provided to Court Facilities two Court business days in advance. |
| Delivery Requirements | In the event a water bottle or a dispenser is damaged due to no fault of the Court, the Service Provider will replace the same at no cost to the Court. |
| Delivery Requirements | The Service Provider will move any dispenser or provide additional dispensers at new sites or locations at price noted in this Agreement. This change will be effected in the next monthly billing statement. |
| Delivery Requirements | All the Service Provider’s delivery personnel will have passed a Court mandated background check. The Service Provider’s personnel will wear their company issued photo ID at all times while providing service to the Court. |
| Delivery Requirements | The Service Provider will assign one or two drivers to serve all locations of the Court. |
| Delivery Requirements | Court has sole discretion to increase/decrease service as and when needed by the Court. |
| Invoicing | Each monthly billing statement should contain the latest contact phone number to correct or update billing information. |
| Invoicing | Each city should be assigned a sub-account number under the master account number. |
| Invoicing | Monthly billing statement should be grouped in order of building location serviced followed by dispenser locations visited within the building location. |
| Invoicing | Each dispenser should have a unique identifier dispenser location address like Department name, etc. and billing statement should reflect for each unique identifier dispenser location address: number of dispensers, number of five- or three-gallon bottles delivered during the monthly billing period. The address location for each dispenser should include street address, room number and floor if available and applicable. |
| Invoicing | The Service Provider should inform the Court of the procedure for updating dispenser location when a new or changed location will be in effect. |
| Staff | The Service Provider shall assign an Operations Coordinator, other than the Service Provider’s District Manager or Account Manager, to be the single point of contact for the Court for all service-related matters, including quality issues, service location issues, billing issues, etc. |
| This Technical Evaluation Table requires a signature by an authorized representative: |
Any Modification other than data entry and signature will disqualify the Proposer.
| Organization: |
| Name: |
| Title |
| Phone #: |
| Email: |
| Date: |
| Signature: | ________________________________________________________ |
| ________________________________________________________________ |
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