IFB_2175_FDC_Pest_Control.pdf

INVITATION FOR BID (IFB) 2175

FDC Pest Control Services

November 6, 2026

You are invited to review and respond to the Department of Developmental Services (DDS) Invitation for Bid (IFB) 2175, FDC Pest Control Services. In submitting your bid, you must comply with the instructions found herein.

Read all portions of this solicitation carefully. The Bidder is solely responsible for ensuring that DDS receives the complete bid in accordance with the Bid requirements, prior to the date and time specified in the solicitation. Bids received after the specified deadline will not be considered for review. DDS shall not be responsible for any delays in submittal, including misdelivery. DDS reserves the right to cancel this IFB without cause at any time prior to award.

Bidders are advised to check the Cal eProcure website for addenda, modifications, and updates to the Bid documents. DDS is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to check the website periodically will be at the Bidder’s sole risk.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site Standard Contract Language for Non-IT Services.

In the opinion of DDS, this IFB is complete and without need of explanation. However, if questions arise or there is a need to obtain clarifying information, bidders shall submit an email by the Written Questions Submittal Deadline in Article V. Key Action Dates.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Department of Developmental Services

IFB 2175

Contents

CONTENTS

I. DESCRIPTION OF SERVICES

II. AGREEMENT PERIOD

III. BIDDER ELIGIBILITY CRITERIA

IV. BIDDER REQUIREMENTS

V. KEY ACTION DATES

VI. QUESTIONS AND ANSWERS

VII. SUBMISSION OF BID

VIII. REQUIRED ATTACHMENTS AND CONDITIONAL DOCUMENTS

IX. EVALUATION

X. AWARD AND PROTEST

XI. DISPOSITION OF BIDS

XII. AGREEMENT EXECUTION AND PERFORMANCE

XIII. GENERATIVE ARTIFICIAL INTELLIGENCE DISCLOSURE NOTIFICATION

XIV. PARTICIPATION, PREFERENCE, AND INCENTIVE PROGRAMS

1. DVBE PROGRAM PARTICIPATION

2. DVBE INCENTIVE

3. SMALL BUSINESS (SB) PREFERENCE PROGRAM

4. NON-SMALL BUSINESS PREFERENCE REQUEST

EXHIBITS

EXHIBIT A–SCOPE OF WORK

EXHIBIT A, ATTACHMENT 1–FDC PEST CONTROL MONTHLY TREATMENT

SCHEDULE…………………………..……………………………………………………25

EXHIBIT B–BUDGET DETAIL AND PAYMENT PROVISIONS……………………...26

EXHIBIT C–GENERAL TERMS AND CONDITIONS

EXHIBIT D–SPECIAL TERMS AND CONDITIONS

EXHIBIT E–ADDITIONAL TERMS AND CONDITIONS

EXHIBIT F–ANTI-NEPOTISM POLICY………………………………………………...40

EXHIBIT G–SEXUAL HARASSMENT PREVENTION POLICY……………………..42

ATTACHMENTS

ATTACHMENT 1 – REQUIRED ATTACHMENT CHECKLIST

ATTACHMENT 2 – BIDDER CERTIFICATION SHEET

ATTACHMENT 3 – COST WORKSHEET

ATTACHMENT 4 – CONTRACTOR POINT OF CONTACT

ATTACHMENT 5 – PAYEE DATA RECORD (STD 204) AND PAYEE DATA RECORD

SUPPLEMENT (STD 205*)

ATTACHMENT 6 – BIDDER DECLARATION (WRITTEN) (GSPD-05-105)

ATTACHMENT 7 – CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

ATTACHMENT 8 – BIDDING PREFERENCES AND INCENTIVES

ATTACHMENT 9 – INSURANCE ACKNOWLEDGEMENT……………………………

ATTACHMENT 10 – COPY OF VALID STRUCTURAL PEST CONTROL BOARD

LICENSE

ATTACHMENT 11 – COPY OF VALID CA QUALIFIED APPLICATOR LICENSE

ATTACHMENT 12 – DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1)* .. 57

ATTACHMENT 13 – DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DECLARATIONS (DGS PD 843)*

ATTACHMENT 14 – COPY OF CALIFORNIA CERTIFIED SMALL BUSINESS

(SB)/MICROBUSINESS (MB)/DISABLED VETERAN BUSINESS ENTERPRISE

(DVBE) CERTIFICATION……………………………………………………………………..57

ATTACHMENT 15 – COPY OF CALIFORNIA SECRETARY OF STATE

CERTIFICATION OF STATUS……………………………………………………………….57

ATTACHMENT 16 – BUSINESS LICENSE…………………………………………………57

I. DESCRIPTION OF SERVICES

Contractor shall furnish all labor, materials, and equipment necessary to exterminate and/or control birds, spiders, flies, gnats, mosquitoes, rats, mice, bees, wasps, roaches, silverfish, ants, crickets and all other similar insect pests or vertebrate pests at the following location:

Fairview Developmental Center (FDC), 2501 Harbor Blvd., Costa Mesa, CA 92626.

See Exhibit A, Scope of Work (SOW) for a complete description of services.

II. AGREEMENT PERIOD

The Agreement will be for two years, with an anticipated start date of January 1, 2027 through December 31, 2028, with one (1) one-year option to renew.

Contractors are cautioned that no work shall begin until the Agreement has been fully executed. If work is performed prior to the Agreement approval, and the Agreement is, for any reason, not approved, all previous work performed by the Contractor is considered donated to DDS and no payment shall be made for that work.

III. BIDDER ELIGIBILITY CRITERIA

1. Public or private corporations, agencies, organizations, associations, or individuals may submit a sealed bid response to this IFB. The bidder must be legally constituted and qualified to do business within the State of California (registered with the California Secretary of State), if applicable. Bidders must be a legally cognizable public agency, sole proprietorship, partnership, or corporation (fully incorporated by the deadline for submitting bids). Failure to meet the foregoing requirement will result in disqualification.

2. Bidders must be in good standing with the California Franchise Tax Board (FTB), California Department of Tax and Fee Administration (CDTFA), and not on the U.S. Government, Office of Foreign Control’s “Specially Designated Nationals and Blocked Persons List” (SDN List).

3. Bidders, including the Bidders’ representatives such as executives, officers, board members, and agents, must be responsible and have the capability to carry out the terms in this IFB. Bidders who have had an agreement terminated, for cause, with DDS in the past 18 months may be disqualified.

This restriction extends to all entities for which the Bidders’ representatives have been responsible in whole or in part (e.g., making decisions, managing operations).

4. Executive Order N-6-22- Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

5. The Disabled Veteran Business Enterprise (DVBE) Participation Program requirements for this solicitation have been waived. However, DDS is committed to achieving legislatively established goals for the participation of DVBEs whenever possible. Please see Section D, Items 1. and 2. DVBE Program Participation and Incentive.

IV. BIDDER REQUIREMENTS

Licenses and Certifications

a. Bidders shall obtain, at their expense, all licenses or permits required by law for accomplishing any work required in connection with this agreement.

b. All licenses must remain valid for the term of the Agreement. If any license or certification expires at any time during the term of this agreement, the Contractor agrees to provide DDS with a copy of the renewed license or certification within 30 days following the expiration date. In the event the Contractor fails to keep in effect at all times all required licenses or certifications, DDS may, in addition to any remedies it may have, terminate this agreement upon occurrence of such event.

c. Bidders must submit a valid Structural Pest Control Board license and a valid CA Qualified Applicator license (see Attachments 10 and 11).

V. KEY ACTION DATES

The dates and times below are important and show which specific actions must be taken or completed. If DDS finds it necessary to change any of these dates, it will be accomplished via an addendum to the IFB.

Event Date/Time IFB available to Bidders November 6, 2026 Final Date for Submission of Written Questions

November 13, 2026 @ 5:00 PM

Response to Written Questions November 20, 2026 Final Date for Bid Submission November 30, 2026 @ 2:00 PM Public Bid/Cost Opening December 4, 2026 @ 9:00 AM Anticipated Agreement Start Date January 1, 2027

Dates after Final Date for Bid Submission are estimates only and may be adjusted by DDS as conditions indicate without an addendum to this IFB.

VI. QUESTIONS AND ANSWERS

1. Bidders may submit questions for clarification of the content of this IFB to melanie.manus@dds.ca.gov no later than the date and time specified in Article V. Key Action Dates. The Bidder must reference the section and page number about which they are inquiring.

2. Written Questions and Answers will be provided without identifying the submitter. At DDS’ sole discretion, DDS may paraphrase questions for clarity.

3. Questions must be submitted in writing by the date for Written Questions Submittal Deadline specified in Article V. Key Action Dates.

4. DDS will answer questions at its sole discretion.

5. Questions and Answers will be posted on Cal eProcure.

VII. SUBMISSION OF BID

All bids must be received either emailed in portable document format (PDF) to melanie.manus@dds.ca.gov or mailed under sealed envelope by the date and time specified in Article V. Key Action Dates. DDS reserves the right to cancel this IFB without cause at any time prior to award.

1. Email Bid Submission Requirements:

a. Email subject lines must include the IFB number, Title, and be marked:

Bid for FDC Pest Control Services – IFB 2175.

mailto:melanie.manus@dds.ca.gov https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx mailto:melanie.manus@dds.ca.gov

b. DDS reserves the right to consider emailed responses as properly

“sealed.” Responses will only be considered if they are sent to the email address listed in this IFB. IFB responses sent to any other email address will not be considered.

c. Bidders shall ensure that emails do not exceed a file size of 25 megabytes.

d. Bidders shall ensure that emails do not contain scripts, executable files, or macros, which may make their emails undeliverable.

e. Do not imbed links within the PDF – all documents must be contained within the PDF. DDS cannot access links to external sources. Bids containing links to external sources will be rejected.

f. Bid submissions sent from unrecognized email servers may be blocked by DDS security filters and be flagged as spam, thereby rendering them unsubmitted.

g. DDS will confirm receipt of email. Receipt confirmations only confirm receipt of emails and do not assess bidder’s responsiveness to the IFB requirements in the email content or in any attachments therein.

2. Mail or Delivery Bid Submission Requirements:

a. The sealed envelope must be plainly marked: BID for FDC Pest Control Services – IFB 2175, Attention: Melanie Manus, Contracts Unit – DO NOT OPEN and deliver to the address below:

Department of Developmental Services Contracts Unit

Attn: Melanie Manus 1215 O Street, MS 10-10 Sacramento, CA 95814

Bids not clearly marked and submitted under sealed envelope may be rejected.

Mail or deliver bids to the address shown above. Neither the postmark on the Bid response envelope nor receipt in the Department of Developmental Services (DDS) Mailroom will constitute timely delivery.

Any bid received and time stamped in the DDS Mailroom on or before the date and time specified in Article V. Key Action Dates is considered timely delivery. It is the policy of DDS to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting melanie.manus@dds.ca.gov.

b. All bids shall include the documents identified in Attachment 1, Required Attachment checklist. Bids not including the proper required attachments may be deemed nonresponsive. A nonresponsive bid is one that does not meet the basic bid requirements and nonresponsiveness is justification for rejection.

c. Electronic signature of the person authorized to bind the Bidder to this agreement is acceptable. Bids submitted without authorized signatures on all forms requiring signature may be rejected.

d. It is the Bidder’s responsibility to provide all necessary information for DDS to evaluate the Bid, verify requested information, and determine the Bidder’s ability to perform the services defined in the Agreement in Exhibit A, SOW and Attachment 3, Cost Worksheet.

e. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

f. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. DDS may reject any or all bids and may waive any immaterial deviation in a bid. DDS’ waiver of immaterial defect shall in no way modify the IFB document or excuse the Bidder from full compliance with all requirements if awarded the Agreement.

g. Clarification may be requested by DDS during the review of the bids for the purpose of clarifying ambiguities in the information presented in the bid response. DDS reserves the right, at its sole discretion, to overlook, correct, or require a bidder to remedy any obvious clerical or incidental mathematical errors on a bid form. Bidders may be required to initial corrections.

h. Costs incurred for developing bids and in anticipation of award of the Agreement are entirely the responsibility of the Bidder and shall not be charged to DDS.

i. An individual who is authorized to bind the Bidder contractually shall sign Attachment 2, Bidder Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

j. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the Final Date for Bid Submission.

A bidder’s modification offered in any other manner, oral or written, will not be considered.

k. A bidder may withdraw its bid by submitting a written withdrawal request to DDS, signed by the Bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the Final Date for Bid Submission. Bids may not be withdrawn without cause after the Final Date for Bid Submission.

l. DDS may modify the IFB prior to the Final Date for Bid Submission by issuing an addendum that shall be posted to Cal eProcure.

m. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

n. DDS does not accept alternate agreement language from a prospective contractor. A bid with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable.

o. No oral understanding or agreement shall be binding on either party.

VIII. REQUIRED ATTACHMENTS AND CONDITIONAL DOCUMENTS

This bid package requires completion of all attachments referenced on the required Attachment 1, Required Attachment Checklist. Exclusion of any required attachments may result in bidder’s disqualification.

The bid submission package must include the following required forms fully completed and signed:

1. ATTACHMENT 1 – REQUIRED ATTACHMENT CHECKLIST – is to be used to confirm compliance with the bid submission requirements. The checklist must be fully completed and submitted as the cover to your bid package.

2. ATTACHMENT 2 – BIDDER CERTIFICATION SHEET – This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package.

3. ATTACHMENT 3 – COST WORKSHEET – must be completed and submitted. The cost sheet must contain the all-inclusive monthly rate for Cost.

4. ATTACHMENT 4 – CONTRACTOR POINT OF CONTACT – must be completed in its entirety.

5. ATTACHMENT 5 – PAYEE DATA RECORD (STD 204) AND PAYEE DATA

RECORD SUPPLEMENT (STD 205) – the STD 204 must be completed with original signature. The STD 205 is only completed if applicable.

6. ATTACHMENT 6 – BIDDER DECLARATION FORM (GSPD-05-105) –

must be completed and submitted with original signature.

7. ATTACHMENT 7 – CONTRACTOR CERTIFICATION CLAUSES – must be signed and dated with original signature.

8. ATTACHMENT 8 – BIDDING PREFERENCES AND INCENTIVES

9. ATTACHMENT 9 – INSURANCE ACKNOWLEDGEMENT – must be completed and signed.

10. ATTACHMENT 10 – COPY OF VALID STRUCTURAL PEST CONTROL

BOARD LICENSE

11. ATTACHMENT 11 – COPY OF VALID CA QUALIFIED APPLICATOR

LICENSE

The following documents must be included in with the bid submission if applicable:

1. ATTACHMENT 12 – DARFUR CONTRACTING ACT CERTIFICATION

FORM – must be fully completed, signed, and dated with original signature.

2. ATTACHMENT 13 – DISABLED VETERAN BUSINESS ENTERPRISE

(DVBE) DECLARATIONS (DGS PD 843)

3. ATTACHMENT 14 – COPY OF CALIFORNIA CERTIFIED SMALL

BUSINESS (SB)/MICROBUSINESS (MB) CERTIFICATION

4. ATTACHMENT 15 – COPY OF CALIFORNIA SECRETARY OF STATE

CERTIFICATION OF STATUS

5. ATTACHMENT 16 – BUSINESS LICENSE

IX. EVALUATION

1. DDS will evaluate each bid to determine its responsiveness to the published requirements.

2. Bids that contain false or misleading statements that do not support an attribute or condition claimed by Bidder may be rejected. If in the opinion of DDS, information submitted by the bidder was intended to mislead DDS in its evaluation of the Bid and the attribute, condition, or capacity is a requirement of the IFB, it will be the basis for rejection of the Bid.

3. DDS will send invitations to the Cost Opening through an email meeting notice with the Microsoft Teams link the day before the Cost Opening identified in Article V. Key Action Dates. Questions will not be allowed. The Teams meeting will remain open until five minutes after the scheduled start time; if business is concluded and/or no attendees have joined by 9:05, the meeting will end.

4. To request an invitation to the Cost Opening, please email request to melanie.manus@dds.ca.gov by Final Date for Bid Submission identified in Article V. Key Action Dates.

5. In the event of a precise tie, if Government Code (GC) Section 14838(f) does not apply to the Bidders, a witnessed coin toss will be conducted by the Procurement Official. If a coin toss is needed, the Procurement Official will schedule and arrange for the coin toss and nonpartisan witnesses, notifying the participating bidders of the outcome of the coin toss.

6. Each bid will be checked for the presence or absence of required information in conformance with the submission requirement of this IFB.

X. AWARD AND PROTEST

1. The Agreement shall be awarded based on the responsive and responsible bidder submitting the lowest monthly rate on Attachment 3 – Cost Worksheet.

2. Award, if made, will be within 90 days – if no protest of the award is received

– after the scheduled date for the Intent to Award. If a protest is received, the Award, if made, will be after the protest is resolved.

3. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not awarded to the low bidder, the low bidder shall be notified by email, overnight courier, or personal delivery five working days prior to the award of the agreement.

4. All protests must be made in writing, signed by an officer of the company or individual authorized to do so and submitted within five working days of the State’s posting of its intent to award. An original copy of the protest must be mailed (i.e., certified mail with return receipt requested) to:

Department of General Services Office of Legal Services (DGS/OLS) 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95695 Email: OLSProtests@dgs.ca.gov

The protest must include a statement that Bidder believes they are the lowest responsive and responsible bidder and are therefore protesting the Agreement award to another bidder.

Within five days after filing the protest, the protesting bidder shall file a detailed written statement specifying the grounds for the protest with DGS, OLS, and DDS. The written protest must be sent to DGS, OLS, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95695. A copy of the detailed written statement must be emailed to DDS at melanie.manus@dds.ca.gov.

XI. DISPOSITION OF BIDS

1. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (GC Section 6250 et seq.)

and subject to review by the public.

2. Bid packages may be returned only at bidder’s expense unless DDS waives it.

XII. AGREEMENT EXECUTION AND PERFORMANCE

1. Services shall commence on the express date set by DDS and the Contractor after all approvals have been obtained and the Agreement is fully executed.

The Agreement will be executed only upon the State’s acceptance of the Contractor’s certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed upon time, DDS – upon five days’ written notice to the Contractor – reserves the right to terminate the Agreement. In addition, the Contractor shall be liable to DDS for the difference between contractor’s bid price and the actual cost of performing work by the second lowest bidder, or another contractor.

2. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

3. Should it become necessary to modify the terms of the resulting agreement, those modifications may be made through a written amendment. An mailto:OLSProtests@dgs.ca.gov agreement amendment shall not be effective unless it is in writing and until fully executed by both parties.

4. The Agreement will not include a hard copy of the General Terms and Conditions (Exhibit C, GTC-02/2025); they will be incorporated by reference and made part of this agreement and can be viewed here:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- Services-Resources-List-Folder/Standard-Contract-Language

XIII. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) NOTIFICATION

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief it may be entitled to as a result of such nondisclosure.

Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

XIV. PARTICIPATION, PREFERENCE, AND INCENTIVE PROGRAMS

The Preference and Incentive Programs listed below may be combined but will not exceed a combined total of 15 percent of the Bid amount or $100,000 per bid, whichever is less. No bid price will be reduced by more than $100,000, and all preference and incentive cost adjustments are for bid evaluation purposes only and do not alter the actual cost offered by the Bidder.

A Small Business (SB)/Microbusiness (MB) and a Disabled Veteran Business Enterprise (DVBE) must have current and valid certification through DGS, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS); certifications must remain unexpired throughout the Agreement term. Completed certification applications and required support documents must be submitted to OSDS no later than 5:00 PM PT on https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language the Final Date for Bid Submission, and OSDS must be able to approve the application as submitted.

For certification and preference approval process information, contact OSDS by telephone at

(916) 375-4940 or access OSDS’ Internet website https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

Each listed California certified SB, MB, and DVBE contractor, subcontractor, or supplier must perform a “commercially useful function” (CUF) in the performance of a distinct element of the Agreement as defined in GC Section14837 (d)(4) and California Military and Veterans Code (MVC) Section 999 (B). Commercially Useful Function

1. DVBE Program Participation

The DVBE Participation Program requirements for this solicitation have been waived.

However, DDS is committed to achieving legislatively established goals for the participation of DVBEs and seeks to use certified DVBE businesses whenever possible.

DVBEs must have current and valid certification through DGS OSDS. Completed certification applications and required support documents must be submitted to OSDS no later than 5:00 PM PT on the Final Date for Bid Submission, and OSDS must be able to approve the application as submitted.

For certification and preference approval process information, contact OSDS by telephone at (916) 375-4940 or access OSDS’ Internet website at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

2. DVBE Incentive

Firms voluntarily utilizing DVBE subcontractors can have an incentive applied based on their level of DVBE participation identified in the Bid response, not to exceed five percent. The DVBE Incentive is for bid computation purposes only and is only applied to responsive bids from responsible bidders proposing DVBE participation. The incentive shall be applied as follows:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DVBE Participation Level Incentive Applied 5% or More 5% 4% to 4.99% 4% 3% to 3.99% 3% 2% to 2.99% 2% 1% to 1.99% 1%

Under 1% No Incentive

a. The incentive is subject to a minimum of one percent and a maximum of five percent. Bids with DVBE participation of more than five percent will be calculated with a five percent incentive.

b. A signed Disabled Veteran Business Enterprise Declaration -DGS PD 843 must be submitted with the Bid response. The fill and print form is available at this link:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf. The form must be completed if a bidder is a DVBE or subcontracts to a DVBE.

c. The DVBE Incentive is computed from the lowest responsive and responsible bid price.

d. If the awarded contractor has a certified DVBE perform an element of work for the Agreement, within 60 days of expiration of the Agreement, the awarded contractor shall complete a Prime Contractors Certification - DVBE Subcontractors Report (STD 817) and submit to DDS.

e. SB 588 requires an awarding department to withhold $10,000, or the full amount if it is less than $10,000, from the final payment on an agreement until certification is received by the awarding department regarding DVBE participation and payment. The awarding department gives a prime contractor that fails to meet those certification requirements 15 to 30 calendar days to cure the defect. If not, the final payment is permanently deducted.

f. The required list of California certified DVBE subcontractors must be provided on Attachment 6, Bidder Declaration (Written) (GSPD-05-105) and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products shipped, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.dgs.ca.gov/PD/Forms?search=817&topicCategoryFilters=&audienceCategoryFilters=&sort=relevance&activeFilters=&page=1 https://www.dgs.ca.gov/PD/Forms?search=817&topicCategoryFilters=&audienceCategoryFilters=&sort=relevance&activeFilters=&page=1

3. Small Business (SB) Preference Program

a. Current law encourages state departments to first consider an SB/MB Enterprise for contracting opportunities. DDS is committed to supporting SB/MB participation in state contracting and seeks to use certified SBs/MBs whenever possible.

b. Section 14835, et seq., of the California Government Code requires that a five percent preference be given to bidders who certify as an SB/MB. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

c. The SB/MB Preference may not exceed $50,000 for any bid. This preference cost adjustment is for bid computation purposes only and does not alter the actual cost offered by the Bidder. The SB Preference is computed from the lowest responsive and responsible bid price.

d. Details about the Small Business Preference program can be found at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division- Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled- Veteran-Business-Enterprise

4. Non-Small Business Preference Request

A five percent bid preference is available to a non-small business claiming 25 percent California certified SB subcontractor participation. If claiming the non-small business subcontractor preference, the Bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least 25 percent of the net bid price with one or more California certified SBs. Each listed certified SB/MB must perform a commercially useful function in the performance of the Agreement as defined in GC Section 14837(d)(4).

a. The required list of California certified SB contractors must be provided on Attachment 6, Bidder Declaration (Written) (GSPD-05-105) and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products shipped, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. In granting the Non-Small Business Preference, no bid price will be reduced. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the Bidder. The Non- Small Business Preference is computed from the lowest responsive and responsible bid price.

c. A non-small business is defined as a responsive, responsible bidder that is not certified by the DGS OSDS as an SB/MB enterprise.

EXHIBIT A–SCOPE OF WORK

The State of California (State), Department of Developmental Services (DDS), manages, maintains and operates state buildings and grounds statewide, pursuant to Government Code Section 14685(a), which authorizes DDS to establish rules and regulations for the governance and maintenance of state buildings and grounds. DDS is procuring services for Pest Control services and treatment.

1. PROJECT SUMMARY

A. Contractor shall furnish all labor, materials, and equipment necessary to exterminate and/or control birds, spiders, flies, gnats, mosquitoes, rats, mice, bees, wasps, roaches, silverfish, ants, crickets, and all other similar insect pests or vertebrate pests.

B. The services will be performed at the following location:

Fairview Developmental Center (FDC) 2501 Harbor Blvd. Costa Mesa, CA 92626

2. PROJECT REPRESENTATIVES

A. The Contract Representatives during the term of this Agreement will be:

Representatives DDS Contract

Administrator Contractor Contract Administrator

Name and Title: TBD TBD

Address: TBD TBD

City, State, Zip: TBD TBD

Phone Number: TBD TBD

E-mail Address: TBD TBD https://california.public.law/codes/government_code_section_14685

B. The State reserves the right to identify a DDS Designated

Representative in the absence of the DDS Contract Administrator.

C. Any changes in Contractor’s Contract Administrator must be immediately reported in writing to the DDS Contract Administrator or DDS Designated Representative.

3. QUALIFICATION REQUIREMENTS

A. Contractor must possess and maintain, at all times during the term of this Agreement, Structural Pest Control Operator, Qualified Applicator License, plus any additional licenses or certifications needed to provide treatment. The contractor shall comply with all local, state, and federal laws and regulations pertinent to pest control activities. Negligent handling of chemicals, creating a hazard to person(s) or property at FDC will be cause for immediate termination of the contract by the State.

B. Technicians providing services must be regularly employed by the Contractor.

4. PERFORMANCE DETAILS

A. Contractor shall perform all services in accordance with California Code of Regulations, Title 3. Food and Agriculture, Division 6.

Pesticides and Pest Control Operations:

https://www.cdpr.ca.gov/laws-and-regulations/california-code-of-regulations-title-3-food-and-agriculture-division-6-pesticides-and-pest-control-operations/

B. Contractor shall be responsible for supplying miscellaneous materials (i.e., chemicals, poison bait, gloves, etc.) incidental to service, including safety materials needed or required to perform service, at no additional charge to the State.

C. The State will not pay for fees not listed on Attachment 3, Cost

Worksheet (i.e. travel, freight, trip, tax, and/or gas surcharges, etc.)

D. Any damage to existing facilities or structures resulting from this work shall be reported immediately to the DDS Contract Administrator or DDS Designated Representative and be repaired to the satisfaction of the DDS Contract Administrator or DDS Designated Representative at the contractor’s expense and only with prior approval of the DDS Contract Administrator or DDS Designated Representative.

https://www.cdpr.ca.gov/laws-and-regulations/california-code-of-regulations-title-3-food-and-agriculture-division-6-pesticides-and-pest-control-operations/ https://www.cdpr.ca.gov/laws-and-regulations/california-code-of-regulations-title-3-food-and-agriculture-division-6-pesticides-and-pest-control-operations/ https://www.cdpr.ca.gov/laws-and-regulations/california-code-of-regulations-title-3-food-and-agriculture-division-6-pesticides-and-pest-control-operations/

5. SERVICE DETAILS

A. Work Days, Hours, and State Holidays The contractor will provide services during the term of the contract on dates specified by the FDC Project Representative and as detailed in Exhibit A, Attachment 1. The time of day required for the work to be done may be anytime during the 24 hours of any given day to provide the work during hours when the area(s) to be serviced has the least amount of “traffic”. There will be no extra payment for any hours chosen regardless of the clock time. FDC has currently determined the scheduled time of service shall be between Monday through Friday 7:00 am-3:30 pm, except for State observed holidays.

1. However, the Contractor shall spend as much time as needed to control the pests encountered. If unable to complete areas, the Contractor shall return within one (1) working day at no additional cost to FDC until the area is completed.

2. The contractor agrees to notify FDC twenty-four (24) hours in advance if there is a need to reschedule services. The Contractor also agrees to provide service within one (1) working day, if the day of regular service falls on a state holiday.

B. Scheduling of Work

1. Contractor will adhere to the FDC pest control monthly treatment schedule displayed in Exhibit A, Attachment 1.

2. During the term of this Agreement, and notwithstanding the described hours and calendar schedule, the DDS Contract Administrator or DDS Designated Representative and Contractor shall mutually agree in writing to modify workdays or hours to reasonably accommodate the completion of work.

C. Building Security

1. The State shall have and exercise full and complete control over granting, denying, withholding or terminating building clearances for Contractor’s personnel.

https://www.calhr.ca.gov/about-calhr/divisions-programs/personnel-management/leave-benefits/state-holidays/ https://www.calhr.ca.gov/about-calhr/divisions-programs/personnel-management/leave-benefits/state-holidays/

2. Contractor’s staff shall check in with the person in charge at

FDC each day they are on campus, where they are to provide a valid State of California issued identification and will be issued a temporary pass that will be returned at the end of each day.

Temporary pass shall be worn while performing services in the building and on building’s grounds.

3. All Contractor’s personnel shall notify the DDS Contract

Administrator or DDS Designated Representative upon arrival each day and sign in and out on the DDS Maintenance Logbook daily. The DDS Contract Administrator or DDS Designated Representative will provide directions to designated treatment areas on the FDC campus.

4. Contractor will follow all applicable Centers for Disease Control and Prevention (CDC) guidelines and/or mandates in the performance of services (i.e., masks, social distancing, etc.).

5. Contractor’s staff shall be in a uniform (with a name tag) that easily identifies them as Contractor’s staff.

6. Contractor shall be responsible for all costs incurred as a result of false fire alarms or other system alarms activated by Contractor’s negligence or that of its employees, material suppliers, and/or subcontractors. Contractor agrees to follow FDC’s Health and Safety preventative measures.

D. Utilities

Water, electricity, elevator and restroom facilities are available free of charge while performing services associated with this Agreement.

However, these facilities shall be kept clean at all times and are not to be used for anything other than their intended purpose.

E. Interference Contractor shall make provisions to accomplish the work of this Agreement, without undue interference with the operations of the State, its tenants and visitors, or surrounding businesses and buildings.

F. Clean-Up

Contractor shall keep all work areas clean and free of debris. During progress of work and at the end of each workday, Contractor shall clean up materials, remove from building location and discard appropriately and in accordance with any local or county ordinances.

Any cleaning of equipment on state property requires the approval of the DDS Contract Administrator or DDS Designated Representative.

6. WORK DETAILS

The services the Contractor shall perform consists of, but are not limited to, the following:

A. Monthly Treatment Schedule: Refer to Exhibit A, Attachment 1.

B. Pest Control Inspection List

Contractor shall fill out “Inspection Checklist” after servicing each scheduled area, giving the following information:

1. Insects and pests encountered on each service call, emergency calls, and area of building where found.

2. Sanitation conditions existing, which were conducive to insect and rodent infestation.

3. Recommendations by Contractor regarding structural changes that might be made by the State for pest control purposes.

4. What chemicals or materials were used.

5. Signature of the employee on duty in the area(s) treated.

The above forms are picked up in the Project Representative’s office and forwarded to the Project Representative's office at the end of each service call during normal working hours.

C. Rules

Contractor agrees to comply with specific vital rules in the performance of this contract as follows:

1. Emphasize the use of cultural, nonchemical, and biological controls.

2. No lethal gas shall be used inside any building without prior written permission of the State.

3. Notify building occupants before pesticide application.

4. No insecticide or chemical for which there is no recognized or known antidote shall be used without prior permission of the State.

5. Chemicals used by the Contractor shall be selected and applied accordingly to the best practices of the pest control industry and shall be used after approval of the State.

6. Contractor shall provide the Project Representative with the materials and safety data sheets of all chemicals used. No poison bait shall be left where it may be accessible to individuals on campus.

D. Pest Control Technician will be reachable at all times during the service period, on FDC grounds, through pager or cell phone. A direct line of communication will be accessible to the Project Representative’s office.

E. In the unlikely event that additional emergency treatments are necessary between regular visits, they will be performed at no additional cost to FDC. Emergency services shall be performed and under control within 4 hours of the initial phone call to the Contractor.

7. SAFETY DATA SHEETS (SDS)

The contractor shall provide the Project Representative with Safety Data Sheets of all products to be used by the Contractor. All SDS’s will be kept on file for the entire term of the contract, and when necessary, the Contractor must submit any updates.

8. INSPECTIONS BY STATE

Any services performed by the Contractor are to be inspected by the DDS Contract Administrator or DDS Designated Representative after completion. The DDS Contract Administrator or DDS Designated Representative is solely responsible for determining acceptability of service performed and the operability of the equipment/system.

EXHIBIT A, ATTACHMENT 1

FDC PEST CONTROL MONTHLY TREATMENT LOCATIONS

Note 1: The buildings requiring interior and exterior spraying are considered occupied buildings, so when spraying the interiors coordination with the Contract Manager will be required to ensure staff are not in the bldg.

Note 2: When a spraying day is a holiday, the spraying will be done on either the previous or the next treatment day.

Any changes to this Schedule will be notified as soon as possible to the affected locations.

Note 3: SDS are available for inspection at the worksite or in Warehouse/Main Kitchen areas.

Note 4: Any extra days at the end of the month (e.g. a fifth Monday, Wednesday or Friday) will be used for special projects, for repeat and follow-up treatments, or to make up for any holidays when service has not been provided.

0BLocation 1BExterior Spray only 2BInterior and Exterior Spray Activity Center (incl. Lava Lounge) X

Administration X Auditorium X Buildings 17-20 X Building 25 X Buildings 26-27 X Buildings 32-33 X Buildings 34-35 X Central Power Plant X Groundskeepers X Laundry-Rehab Engineering X Main Kitchen X Main Warehouse- Print Shop X R&T Building X Residences 11, 12, 13, 14, 15, 16, Annex X

Residences 21, 22, 23, 24 X Residences 28-29 X Residences 30-31 X Residences 36, 37, 38, 39 X School X School Annex X Swimming Pool X Trailers 13-20 X

EXHIBIT B–BUDGET DETAIL AND PAYMENT PROVISIONS

I. INVOICING AND PAYMENT

For services satisfactorily rendered and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in Attachment 3 – Cost Worksheet. The Bidder will be paid in arrears within 45 days of receipt of an approved invoice. The invoice shall be submitted via email monthly, no later than the 11th day of the following month, and include the agreement number, detail of the tasks performed, hours and time of service, and amount due.

Invoices will be submitted via email to TBD

II. BUDGET CONTINGENCY CLAUSE

It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either: cancel this agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

III. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with and within the time specified in Government Code section 927 et seq.

IV. TAXES

The State of California is exempt from Federal Excise Taxes, and no payment will be made for any taxes levied on employees’ wages. The State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this agreement. California may pay any applicable sales or use tax imposed by another state.

V. TRAVEL AND PER DIEM

If travel is a reimbursable item, necessary travel expenses and per diem rates must not exceed the rates specified by the California Department of Human Resources (CalHR) for comparable classes of state employees. No travel outside the State of California shall be reimbursed unless prior written authorization is obtained from the State.

If air travel is allowed, “claims for transportation by scheduled airline shall be allowed at the lowest fare available in conformity with the regular tariffs for scheduled airlines in effect on the date the flight originated. Claims for reimbursement of higher fares or extra charges for transportation by scheduled airline may be allowed if accompanied by a full explanation stating the facts constituting the official necessity.”

EXHIBIT C–GENERAL TERMS AND CONDITIONS

The General Terms and Conditions (GTC 02/2025) will be included in the contract by reference to web site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

EXHIBIT D–SPECIAL TERMS AND CONDITIONS

I. CONTRACTOR OVERPAYMENTS

If it is determined that an overpayment has been made to the Contractor, the State will seek recovery immediately upon discovery of the overpayment by: (a) requesting in writing that Contractor refund the overpayment amount within 30 days after receipt of notice; or (b) offsetting subsequent Contractor payments by the amount of the overpayment if Contractor repayment is not received within 30 days from the date of notice.

II. ACCOUNTING REQUIREMENTS

Contractor shall establish an accounting system using generally accepted accounting principles that will provide information for reports to the State and which will provide documentation for the fiscal activities of the organization related to this agreement. The accounting system must include adequate cost accounting procedures that will provide accurate costing for contractual amendments, and for any other costs incurred which relate to payment claimed by Contractor.

III. INSURANCE REQUIREMENTS

Contractor shall have and maintain throughout the entire term of this agreement or any extension thereof insurance appropriate to the work to be performed, providing coverage during any performance by the Contractor under this agreement.