Collective Purchasing Program

INVITATION FOR BIDS

WINTER SALT

Delivered October 1, 2026 through September 30, 2027

IFB 2026-2192

The Franklin Regional Council of Governments (FRCOG), on behalf of its Participants who are

Massachusetts municipalities, will accept bids for the supply and delivery of Winter Salt for one year

10/1/2026–9/30/2027until August 27, 2026 at 2pm, at which time they will be publicly opened.

One original and one copy of the bid should be submitted in a sealed envelope marked "WINTER

SALT BID IFB 2026-2192" in the lower left corner and mailed or hand delivered to Laura Phelps, Chief

Procurement Officer, FRCOG, 12 Olive St., Suite 2, Greenfield, MA 01301.

Written questions regarding the bid must be received at lphelps@frcog.org no later than

August 17, 2026 at 4pm. Specifications are available by request at https://frcog.org/bids. Only bidders who have downloaded the bid from the website will receive Addenda or Clarifications issued.

Qualified bidders who are Minority/Women/Disabled Owned Business Enterprises (M/W/D/BE) businesses are encouraged to apply. Other qualified bidders are encouraged to partner with disadvantaged businesses. A listing of certified disadvantaged businesses can be found at http://www.mass.gov/sdo .

The Franklin Regional Council of Governments, the awarding authority, and the Joint Collective

Purchasing participants reserve the right to accept or reject any or all bids in total or in part as they may deem in the best public interest.

FRANKLIN REGIONAL COUNCIL OF GOVERNMENTS

By: Laura Phelps, Chief Procurement Officer

AUGUST 10, 2026

The Franklin Regional Council of Governments (FRCOG) and the Participants do not discriminate on the basis of race, color, religion, ancestry, national origin, age, disability, sexual orientation, gender identity, gender or any other protected class under the law with respect to admission to, access to, or operation of its programs, services or activities. If you would like accessibility or language accommodation, please contact the Title VI Coordinator at 413-774-3167 (voice) (MA Relay System: 800-439-2370), 413-774-3169 (fax), or civilrights@frcog.org (e-mail).

12 Olive Street, Suite 2, Greenfield, MA 01301-3351 ph 413-774-3167

IFB 2026-2192 WINTER ROAD SALT Page 1 of 27 mailto:lphelps@frcog.org https://frcog.org/bids http://www.mass.gov/sdo mailto:civilrights@frcog.org

BID SCHEDULE

IFB 2026-2192 WINTER ROCK SALT AND TREATED ROCK SALT

Bids Issued August 10, 2026

Deadline for Written Questions August 17, 2026 by 4pm

Questions can be emailed to lphelps@frcog.org

Addenda disseminated to planholders August 21, 2026

Deadline for Submission of SEALED Bids August 27, 2026 - 2pm

Public bid opening at FRCOG offices, 12 Olive St., Greenfield, MA first floor conference room

Bids evaluated August 28 – September 10, 2026

Contract Award: Week of September 21, 2026

Contracts Executed September 30, 2026

Contract start date: OCTOBER 1, 2026

Contract end date: SEPTEMBER 30, 2027

IFB 2026-2192 WINTER ROAD SALT Page 2 of 27 mailto:lphelps@frcog.org

FRANKLIN REGIONAL COUNCIL OF GOVERNMENTS

COLLECTIVE PURCHASING

WINTER SALT BID

SPECIFICATIONS

PART 1- Rock Salt

MINIMUM SODIUM CHLORIDE (NaCL) CONTENT OF 95%

MATERIAL

The Sodium Chloride shall conform in all regards to ASTM Standard Designation D632- 12 (or the latest revision thereof) "Standard specification for Sodium Chloride" with the following requirements:

- Mined Rock Salt

- and shall be Type A, Grade 1

GRADING OF SODIUM CHLORIDE

The Sodium Chloride shall be mined rock salt and should conform to the following requirements for particle size, when tested by the means of laboratory sieves:

Sieve Analysis

Screen Size Acceptable Passing Rate

½" Sieve 100%

3/8" Sieve 95 - 100%

# 4 20 - 90%

# 8 10 - 60%

# 30 0 - 15%

(5% tolerance will be allowed for test samples)

NOTE: Detailed requirements for laboratory sieves are given in the ASTM 14.02 (or successor).

ANTI-CAKING AGENT FOR BULK SODIUM CHLORIDE

All bulk salt shall be uniformly treated with an anti-caking agent prior to delivery to prevent caking while the salt is in outside storage. The Bidder shall furnish a chemical description of the inhibitor treatment used. Potential harm to the environment caused by the inhibitor treatment may be cause for rejection of bid. Salt delivered in a lumpy condition which requires reprocessing to make it usable shall be cause for rejection of the entire delivery with replacement delivery to be made at no additional charge to the buyer.

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SOLAR SALT ALTERNATIVE

In the case of a widespread shortage of Mined Rock Salt, Solar (Sea) Salt may be accepted by any of the

Participants at the same price as Rock Salt. In this case, at the time of the order, the Chief Procurement

Officer at Franklin Regional Council of Governments and the Highway Superintendents making the orders shall be notified of the situation. The Participant shall have the option of accepting the Solar Salt. No vendor shall supply a Participant with Solar Salt without their express permission. The Solar Salt shall meet the same physical requirements as the Rock Salt and be treated with the proper conditioner in order for its inherently higher moisture content to be controlled (prevent caking.) Any material not received in a free-flowing, usable condition shall be removed at the Contractor’s expense and replaced.

PART 2-Treated Salt

TREATED SALT

(Granular Sodium Chloride Treated with Liquid Magnesium Chloride and Liquid Organic Based

Performance Enhancer LMC/OBPE)

Scope:

It is the intent of this specification to describe a mixture of Sodium Chloride Type “A” crushed rock salt treated with Liquid Magnesium Chloride and Liquid Organic Based Performance Enhancer. The liquid treatment is intended to enhance performance by reducing corrosiveness, improving low temperature performance, reducing bounce and scatter, preventing clumping, salt pile freezing and enhancing flow and visibility. The treated salt is intended to be used to facilitate snow and ice prevention and removal from roads and bridges.

Description:

The finished product shall be composed of two primary constituents:

1) Crushed rock salt as described and specified in Section A below.

2) Liquid Magnesium Chloride with Liquid Organic Based Performance Enhancer

The two components shall be mixed to produce a finished product as described in Section C. The final product shall meet all the requirements described in Section D, also below.

Section A

Sodium Chloride Type “A” Crushed Rock Salt Specifications

The crushed rock salt used in the preparation of the final product shall meet the requirements in

Part 1 of this bid for Rock Salt.

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Section B

Liquid Magnesium Chloride with Liquid Organic-Based Performance Enhancer LMC/OBPE OR EQUAL

Material used for this component of the finished product shall be a blend of liquid magnesium chloride and OBPE sufficient to allow the finished material to meet the specific requirements and performance criterion listed below.

Note: ALL PRODUCTS MUST CONTAIN 250 PPM OR LESS PHOSPHORUS, NO DILUTIONS ALLOWED PRIOR

TO PHOSPHORUS TESTING.

1 Bids may not be accepted on any product that contains constituents in excess of the following established total concentration limits as tested in accordance with the listed test methodology noted in

Test Section. Results are stated as Parts Per Million (ppm). If product exceeds any of the following constituents then the bidder shall identify the exception(s) and explain any mitigating circumstances. The

FRCOG and its participants reserve the right to evaluate these exceptions and make a determination of product eligibility based on the best interests of the participants.

Phosphorus 250.00 ppm Chromium 0.50 ppm

Cyanide 0.20 ppm Cadmium 0.20 ppm

Arsenic 5.00 ppm Barium 10.00 ppm

Copper 4.00 ppm Selenium 5.00 ppm

Lead 1.00 ppm Zinc 10.00 ppm

Mercury 0.05 ppm

2 pH - The pH of submitted liquid chemical products shall be 3.2 – 9.0. The pH limit of liquid chemical products may be waived by the participants. The right to waive the pH will be at the discretion of the participant. The decision to waive the pH requirement shall be in the best interest of the participants and shall be final.

3 Material shall contain a minimum of 13% MgCl2 by weight.

4 Material shall contain sufficient OBPE to produce a final material having a freezing point of -20 degrees F or lower.

5 A table showing Freezing Point-Specific Gravity for various percentage dilutions of product in water shall be provided. Table shall include data starting from at least 5% product in water and continue to include the percentage product in water to produce the eutectic (lowest freezing point) composition.

6 A 3% solution of the corrosion inhibited chemical product shall have a corrosion value of at least

70% less than that of a 3% solution of Sodium Chloride. (Determined by NACE (National

Association of Corrosion Engineers) - Standard TM-01-69 as modified by PNS (Pacific Northwest

Snowfighters)).

7 This chemical product shall not contain greater than 4.0% (V/V) Total Settleable Solids and shall have ninety nine percent (99.0%) of the Solids Passing through a Number 10 sieve after being stored at O degrees F for 168 hours.

IFB 2026-2192 WINTER ROAD SALT Page 5 of 27

8 An independent certified analysis showing compliance with all the above requirements must be submitted with the bid along with an intended use statement for the product. Exceptions to the requirements must be stated and the FRCOG and the participants reserve the right to reject the product.

9 Bidder must complete and submit with bid a Material Safety Data Sheet (MSDS).

Separate or additional flyers, product literature, etc. will be accepted in addition to a completed

Material Safety Data Sheet (MSDS).

Section C Mixing the Sodium Chloride and Liquid Magnesium Chloride with Liquid Organic Based Performance

Enhancer LMC/OBPE OR EQUAL

The materials described in Section A and Section B above shall be mixed as described in this section to produce the finished product. Mixing procedures shall comply with all requirements described in this section.

1 The FRCOG or any of its participants, reserves the right to take samples from the contractor’s stockpile or transfer point before the salt is mixed with the Liquid Magnesium Chloride/ Liquid Organic Based Performance Enhancer.Both salt and liquid samples may be taken.

2 The contractor will thoroughly mix a minimum of 8 gallons of Liquid Magnesium Chloride/ Liquid

Organic Based Performance Enhancer per ton of salt.

3 The contractor will ensure a consistent thorough mix (e.g. spray system, pugmill, conveyor) so that there is maximum coverage of the liquid on the salt crystals and will specify the mix method in the bid.

4 Trucks must be weighed on certified scale with printout after loading the final product (salt and liquid mixture) and prior to delivery destination. The weight ticket shall include the net weight of the final product and the stockpile source. The certification must bear the weighmaster’s signature. Handwritten weights are not acceptable.

5 All shipments of finished product shall be accompanied by a ticket indicating the amount of Liquid Magnesium Chloride/ Liquid Organic Based Performance Enhancer mixed in the finished product.

This amount will be indicated on the ticket by Gallons. The amount of gallons shall be recorded by a printing device or handwritten.

6 The finished product shall be shipped via covered bulk delivery. Trucks delivering the mixture shall have the entire cargo area completely covered by a waterproof tarpaulin or similar sheeting material. Torn or ripped covers may be cause for rejection of the shipment.

7 The FRCOG and all participants reserve the right to, at anytime, inspect the operation to take salt and liquid samples, to ensure that the proper amount of liquid is being applied and that the mix method is appropriate.

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Section D

Final Product:

Rock Salt treated with

Liquid Magnesium Chloride with Organic Based Performance Enhancer (LMC/OBPE)

OR EQUAL

Participants who have a preference for organic component, color and performance of these products may choose the product their jurisdiction deems most safe and effective for their road types and their jurisdiction’s environmental policies.

The Treated Salt shall meet the following requirements:

1 CONTAMINATION

Upon inspection of delivered salt, the material shall be uniform in appearance, free flowing and free from visual evidence of foreign matter including but not limited to dirt, stone, chips, trash or any other material that could reasonably be expected to interfere with the use, handling or storage of the salt.

2 FLOWABILITY

Properly stored product (covered or inside storage) shall be uniform and free flowing in a manner consistent with its intended use and shall show no objectionable clumping or caking.

3 LEACHING

Properly stored product (covered or inside storage) shall show no indication of objectionable leaching or separation of components to the extent that such condition produces adverse affects in the handling or usage of the product or routine maintenance of the storage facility.

4 CHEMICAL COMPOSITION

Shall be stated on the bid form and meet or exceed industry and safety standards.

5 SIZE GRADING

The salt, when tested using sieves as described in ASTM-C-136 (*) shall conform to the following requirements for particle size distribution:

Sieve Size Percent Passing (**)

½" - (12.5 MM) 100

3/8" - (9.5 MM) 95 - 100

No. 4 - (4.75 MM) 20 - 90 No. 8 - (2.36 MM) 10 - 60 No. 30 - (600 Microns) 0 - 15

* - A drying temperature of 110oC ± 5oC should be used.

** - Tolerance of 5 percentage points on the maximum value of the range for each sieve except ½" (12.5 mm) and 3/8" (9.5 mm) sizes, on which no tolerance will be allowed.

6 MOISTURE CONTENT

Moisture content shall not exceed 4.8% when determined as follows:

IFB 2026-2192 WINTER ROAD SALT Page 7 of 27

% Moisture = (W1 - W2) / (W1) X 100 where: W1 = Initial weight of sample

W2 = Weight of sample after drying to a constant weight at 110̊C ± 5̊C.

7 SAMPLING

Sampling shall be done in accordance with current ASTM-D632. The FRCOG, or any of the participants, reserves the right to take samples from the vendor’s stockpile or transfer point.

8 ACCEPTANCE

The treated salt may be rejected if it fails to conform to any of the requirements of this specification.

9 NON-COMPLYING PRODUCT - PRICE DEDUCTIONS

9.1 Non-Complying Product - Price Deduction - Moisture

If the moisture content of the treated salt is found to be above 5.3%, a deduction for moisture content will be made from the delivered bid price based on the following formula:

Reduced Price/Ton = Delivered Contract Price/Ton x (1.106 - 2x) where: X = Moisture content of the sample (expressed as the decimal equivalent of the percentage of the original sample weight to the nearest 1%)

9.2 Non-Complying Product - Price Deduction - Gradation (Particle Size Distribution)

If, after delivery, the gradation of the treated salt is found to be out of tolerance, a deduction from the price shall be made based on the following formula:

Reduced Price/Ton = Delivered Contract Price x (1.00 - Y) where: Y = the decimal equivalent of the total % out of gradation. The % out of tolerance for each sieve shall be to the nearest 1%. The total of the individual sieve tolerance deviations shall be used as Y.

9.3 General

A non-complying product - price deduction is not to be assessed unless the proper analysis and test procedures are followed. If the contractor consistently delivers salt found to be above 2% moisture content or consistently not conforming to the gradation requirements, the contract shall be subject to cancellation either in whole or in parts

10 CALCULATIONS

Calculations performed relative to this specification shall be made using the rounding off method of

“ASTM Recommended Practice E-29 for Designating Significant Places in Specified Limiting Values”.

11. SPILLAGE

Any spillage at the time of delivery will be the responsibility of the vendor and any costs to repair resultant damages or any penalties assessed the Participant because of pollution resulting from such spillage shall be borne by the vendor.

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GENERAL TERMS AND CONDITIONS

DELIVERIES

All product must be covered during transit with canvas or other suitable material and must be delivered in a dry condition. Sodium Chloride will be considered to be in a dry condition only when the moisture content does not exceed one percent (1.0%) by weight. Moisture content over one percent (1.0%) shall be considered excess. Moisture content over one and one half percent (1.5%) by weight, may, in the judgment of the Buyer, be cause for rejection of the material. (If Solar Salt is accepted by a Participant in the event of a shortage of rock salt, moisture content shall be acceptable up to two and one half percent

(2.5%) by weight. Solar salt moisture content in excess of three percent (3%) shall be cause for rejection.)

Delivery of salt and snow/ice control agents are subject to "Prompt Delivery". Deliveries will be commenced within Three Days from Buyer's notification of confirmed order. Within three (3) hours of the order being placed by the municipality, the Vendor must be able to tell the municipality the day & time of the delivery.

Please note that some Participants require Walking Floor Trailers and some require Short Trailer deliveries.

PRICING

Bidders shall submit net unit prices DELIVERED per ton as specified on the attached bid sheets. Said unit prices shall include all freight or transportation costs. All delivered materials will be F.O.B. Destination to any municipal location within the Participant’s borders. The FRCOG strictly prohibits the unilateral imposition of additional surcharges on the participating communities at any point during the contract period.

PERFORMANCE OF THE WORK

Successful Bidders shall give their personal attention to the faithful performance of the work, shall keep the work under their personal control and shall not assign, by power of attorney or otherwise, nor sublet the work or any portion thereof without the previous written consent of the Buyer.

Successful Bidders shall furnish and deliver the product when so directed by the Buyer and shall thereafter continue making deliveries at such locations and in accordance with such schedules as the

Buyer may prescribe.

If, at any time, satisfactory performance has not been made by a successful Bidder, it shall increase the quantity of vehicles, equipment and/or efforts to such an extent as may be deemed necessary by the

Buyer. If, at any time, the Buyer is of the opinion that delivery is unnecessarily or unreasonably delayed, or if a successful Bidder fails to furnish and deliver the appropriate product on order or has violated any of the provisions of the Specifications, the Buyer may notify the successful Bidder to discontinue deliveries.

At that point, the Buyer may cancel outstanding orders and may secure needed supply from other sources or vendors. In such a case, the defaulted Vendor shall be responsible for any additional cost incurred and expense suffered by the Buyer as a result of its action.

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AWARD

Bidders are required to present evidence that the vendor has on hand at all times, substantial supplies of

Rock Salt and/or other products requested in this Bid, and to provide the locations of the Vendors supply depots. Both will be taken into consideration of award to ensure acceptable delivery capability. Depot locations will also have on site the manpower and equipment throughout the season to perform delivery service. When required, the Vendor shall provide the Buyer with information showing the location of all sources of supply and shall notify the Buyer of any new source the Vendor intends to use during contract term.

The Bid Award(s) for the purchase of salt products will be made to the vendor(s) whose price, past performance, product quality and suitability are determined by the individual Participant to be in their best interest meeting the requirements of MGL Ch30(b). Buyer reserves the right to award to more than one bidder.

In the event the Vendor cannot make delivery of the quantities of salt to specified locations within the acceptable time frame, the Buyer reserves the right to purchase such quantities of salt from their

Secondary Vendor or on the open market as it may require to fulfill its needs.

Furthermore, the Buyer reserves the right to purchase such quantities of salt from the Secondary Vendor or on open market as may be required to fulfill its needs in the event salt shipments are not clean, free-flowing, dry and in a usable condition.

FRCOG reserves the right to make multiple awards up to two (2) vendors for each Participant. The awards will be designated PRIMARY, and SECONDARY. It is the intent to award this contract based on approximately 70% (primary vendor/low bidder) – and approximately 30% (secondary vendor/second low bidder) ratio of annual usage. For Treated Salt, award will take into consideration the Preferred Types of

Salt Pretreatment. Purchases in excess of 30% to the Secondary Vendor may become necessary in the case of poor quality or delivery time by the Primary Vendor.

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CONTRACT TERMS AND CONDITIONS

(The contract agreement will include, but not be limited to, these terms and conditions)

1. The period of the contract(s) will be from October 1, 2026 through September 30, 2027 .

2. All bids must contain a filled out BID FORM and also a properly executed Non-Collusion/ Tax

Compliance Form. This form can be found within the contents of the Invitation For Bid.

3. All bids must be signed by an authorized representative of the bidding company and submitted in a sealed envelope.

4. Any restrictions, qualifications, or deviations from specifications must appear either on the Bid

Form or on an attachment thereto.

5. Bids which are incomplete, not properly endorsed or signed, or otherwise contrary to instructions will be rejected as non-responsive by the Chief Procurement Officer. Conditional bids will not be accepted. Any bid arriving after the time and date of bid opening will not be accepted.

6. Bidders are encouraged to contact the individual Highway Superintendents of each Participant prior to the bid to obtain more specific information about that Participant's needs with respect to delivery.

7. The Collective Purchasing participants reserve the right to reject any and all bids, and to make award as may be determined to be in the best interest of the individual participants.

8. Volume estimates provided on the Bid Form are for informational purposes only. Actual quantities purchased may be more or less than these figures based on the severity of the winter.

9. The supplier will be bound by all applicable statutory provisions of law of the Federal Government and the Commonwealth of Massachusetts.

10. As the FRCOG and all Participants are exempt from the payment of Federal Excise Taxes and

Massachusetts Sales Tax, prices quoted herein are not to include these taxes. Tax Exemption

Certificates will be furnished upon request.

11. A bidder will be held to the terms and the prices on the Bid Form for the duration of the contract period if a contract is signed by both parties within 40 days from bid opening. Extension of this period is only allowable with the express permission of the bidder.

12. If the Bid Form requests a delivered price bid for a specific Participant, that quoted price will be for use by that Participant only.

13. Once the bids are opened, the FRCOG Chief Procurement Officer will forward the information to each Participant. Bids will be awarded based on the approval of the Participant.

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14. The Bid Award(s) for the purchase of salt products will be made to the vendor(s) whose price, past performance, product quality and suitability are determined by the individual Participant to be in their best interest. Buyer will award a Primary and Secondary contract.

15. The Contract Agreement will be between the Franklin Regional Council of Governments (on behalf of their Participants) and the Supplier. The contract will include but not be limited to all general and specific conditions contained in the Invitation For Bid, all changes resulting from due process of established procedure, and the BID FORM submitted by the awarded bidder. A sample contract is available upon request to lphelps@frcog.org .

16. Contract execution will be conditioned upon producing:

A. An insurance certificate as outlined on the INSURANCE REQUIREMENTS page

17. The award to the successful bidder may be canceled if successful bidder shall fail to complete the work with promptness and diligence.

18. Each Participant will be responsible for the placement of its orders and the payment of its bills through due process of the Participant 's warrant. Per MGL Ch7, §22B, the Franklin Regional

Council of Governments will in no way be responsible for the actions of the Collective Purchasing

Participants and each Participant accepts sole responsibility for any payment due a vendor for product delivery undertaken on their behalf.

19. The contractor will be required to indemnify and hold harmless the FRCOG and the buyer for all damages to life and property that may occur due to contractors’ negligence or that of his/her employees, subcontractors, etc., during the contract period.

20. If in the judgment of the Chief Procurement Officer, any property is needlessly damaged by an act or omission of the contractor, the amount of damages will be deducted from money due the contractor or may be recovered from said contractor in legal action.

21. The Franklin Regional Chief Procurement Officer will answer any general questions about procedure, etc., but no question will be answered that in any way could give an unfair advantage to a bidder. All inquiries concerning this bid should be directed to:

Laura Phelps, Chief Procurement Officer

Franklin Regional Council of Governments

12 Olive Street, Suite 2, Greenfield, MA 01301

(413) 774-3167 X 104 or lphelps@frcog.org

22. TRANSFERABILITY OF CONTRACT- No assignment of the Contract or any right accruing under this

Contract shall be made in whole or in part by the Vendor without the express written consent of the

FRCOG. In the event of any assignment, the assignee shall assume the liability and duties of the

Vendor, but said assignment shall in no way relieve the Vendor of his/her liabilities or duties pursuant to the Contract.

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23. MODIFICATIONS- No modifications, waiver or change shall be made in the terms and conditions of this Contract, except as may be mutually agreed upon in writing by all parties hereto and as may be permitted by MGL C. 30b

24. TERMINATION- The FRCOG may terminate this Contract by providing the Vendor with written notice if the Vendor violates any of the terms of this Contract. Termination of a contract for delivery to any one Participant shall not necessarily invalidate the contract for services with any other

Participant.

25. In the event of suspension, the FRCOG will set forth the specific grounds for the suspension, any actions the Vendor could take to correct the problems or situations, and a stated period of time for the Vendor to comply with the corrections required. Failure to correct the problems or situations that necessitated the suspension within the stated period of time shall be grounds for termination.

The FRCOG shall have the right to terminate this Contract without cause upon fifteen (15) days notice to the Vendor and all preceding paragraphs herein shall be applicable to this termination.

26. CHOICE OF LAW- The Contract shall be construed under and governed by the laws of the

Commonwealth of Massachusetts. The Contractor, and agents thereof, agree to bring any federal or state proceedings arising under this Contract, in which either the Commonwealth or the

Awarding Authority is party, in a court of competent jurisdiction in the County of Franklin, Massachusetts. The parties agree to pursue Dispute Resolution before proceeding to Court. This section shall not be construed to limit any rights a party may have to intervene in any action, in any court or wherever, pending, in which the other is a party.

27. NOTICES- Any and all notices or other communications required or permitted by this Contract or by law to be served or given to either the Council or Participants or the Contractor by the other party shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal services when mutually agreed by EMAIL, otherwise sent by U.S. mail, first-class, postage prepaid.

28. CONFLICT OF INTEREST- Each party shall adhere to the provisions of Massachusetts General Laws, Chapter 268A, with respect to the Conduct of Public Employees.

29. ENFORCEABILITY- The Parties agree that any cause of action brought to enforce this Contract or for damages for breach hereof may be brought by either party or by the acknowledged third party beneficiaries to this Contract, namely the Participants who shall be purchasing the supplies or services which are the subject of this Contract.

30. Right to know - Any vendor who receives any order or orders resulting from this Invitation For Bid agrees to submit a Material Safety Data Sheet (MSDS) for each toxic or hazardous substance, pursuant to Mass General Laws when deliveries are made. Failure to submit an MSDS will place the vendor in noncompliance with the contract. All vendors furnishing substances or mixtures subject to Chapter 111F of M.G.L. are cautioned to obtain and read the reference chapter of the

Massachusetts General Laws. A copy may be purchased from the State House Book Store, Secretary of State, State House, Room 117, Boston MA (617-727-2834). FAILURE TO COMPLY

WITH THESE REQUIREMENTS COULD RESULT IN THE CANCELLATION OF YOUR CONTRACT.

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* OSHA requires all DPW offices to have copies of the Material Safety Data Sheet for sodium chloride on file.

31.

QUARTERLY REPORTING AND ADMINISTRATIVE FEE:

Awarded contractors, as a condition of acceptance of their bids, shall pay an administrative fee to the FRANKLIN

REGIONAL COUNCIL OF GOVERNMENTS in the amount of one point four percent (1.4%) of the total sales volume reported under the awarded contract.

By submitting a bid, you agree to file QUARTERLY REPORTS of the total amount of money spent by each entity under the awarded contract. Quarterly Reports are due twenty-one (21) days following the end of each quarter.

FRCOG staff will send instructions regarding the reporting of sales and the ensuing generation of invoices by the

FRCOG, payable by awarded contractors.

Failure to submit the Quarterly Reports and administrative fees shall constitute a material breach of contract. By submitting a bid, you agree to submit to the jurisdiction of Courts of Law in Franklin County, MA over any suit, action or proceeding arising out of or related to this bid and the awarded contract, including but not limited to breach of this provision. In the event of breach of this provision, you shall be liable for costs of collection and may be denied future contracts from the FRCOG.

32. INSURANCE REQUIREMENTS

The Contractor shall at all times during the Contract maintain in full force and effect Employer's

Liability, Worker's Compensation, Bodily Injury Liability, Property Damage, and General Liability

Insurance, including contractual liability coverage. All insurance shall be by insurers and for policy limits acceptable to the Council and before commencement of work hereunder the Contractor agrees to furnish the Councils certificates of insurance or other evidence satisfactory to the Councils to the effect that such insurance has been procured and is in force.

For the purpose of the Contract, the Contractor shall carry the following types of insurance in at least the limits specified below:

COVERAGES LIMITS OF LIABILITY

Workers' Compensation Statutory Minimum

Employers' Liability $500,000

Bodily Injury Liability $1,000,000 each occurrence

(except automobile) $2,000,000 aggregate

Property Damage Liability $1,000,000 each occurrence

(except automobile) $2,000,000 aggregate

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Automobile Bodily Injury $1,000,000 each person

Liability $2,000,000 each occurrence

Automobile Property Damage $1,000,000 each occurrence

Liability

Excess/Umbrella $1,000,000.00 (may be waived if general liability aggregate is $5,000,000 or more)

The Franklin Regional Council of Governments and “Participants in the FRCOG Collective Road Salt Contract IFB 2026-2192” shall be named as an additional insured under the liability and automobile insurance. The general liability insurance policy should contain a broad form general liability endorsement.

Submit questions in writing via Email up until the date noted in the Bid Schedule on page 2, to allow time for addenda if necessary. Bidders who have downloaded the bid specifications from https://frcog.org/bids will be notified of any addenda or notifications.

IFB 2026-2192 WINTER ROAD SALT Page 15 of 27 https://frcog.org/bids

WINTER SALT BID IFB 2026-2192

BID FORM

Winter Rock Salt and Treated Salt

Bidders may bid one or both products. Note NB (No Bid) for any Participant or Product you do not wish to bid on.

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Can

Accept

City/Town Tractor Estimated Delivered TONS BID PRICE PER TON Estimated Delivered TONS BID PRICE PER TON NOTES

1 Ashfield YES 1,000 $ 100 $

2 Belchertown YES 500 $ 2,500 $

3 Bernardston YES 800 $ 120 $

4 Blandford * See note 500 $ 2,000 $

5 Buckland YES 0 750 $ Walking floor trailers only

6 Charlemont YES 0 300 $

7 Chester YES 400 $ 0

8 Chesterfield YES 200 $ 700 $

9 Colrain YES 700 $ 0

10 Conway YES 1,000 $ 0

11 Cummington YES 800 $ 200 $

12 Dalton YES 0 1,300 $

13 Deerfield YES 200 $ 2,000 $

14 Easthampton YES 1,500 $ 1,500 $

15 Erving YES 400 $ 0

16 FRTA YES 0 50 $

17 Gill YES 1,000 $ 0

18 Goshen YES 250 $ 0

19 Granby YES 800 $ 1,000 $

20 Granville YES 500 $ 1,000 $ Molasses (Magic Salt) or Equal

Preferred

Bid Price should be no more than two decimals (i.e. $150.55, not $150.559) Please print or type LEGIBLY.

BID FORM PART 1 Name of Bidder ___________________________________________

IFB 2026-2192

FRCOG Collective WINTER ROAD SALT BID for October 1, 2026 - September 30, 2027

W-2 WINTER ROAD SALT

Winter Rock Salt Treated Salt LMC w/OBPE

IFB 2026-2192 WINTER ROAD SALT Page 17 of 27

City/Town Tractor Estimated Delivered TONS BID PRICE PER TON Estimated Delivered TONS BID PRICE PER TON NOTES

Bid Price should be no more than two decimals (i.e. $150.55, not $150.559) Please print or type LEGIBLY.

BID FORM PART 1 Name of Bidder ___________________________________________

IFB 2026-2192

FRCOG Collective WINTER ROAD SALT BID for October 1, 2026 - September 30, 2027

W-2 WINTER ROAD SALT

Winter Rock Salt Treated Salt LMC w/OBPE

21 Greenfield YES 100 $ 2,000 $

22 Hadley YES 600 $ 2,700 $ Magic Salt Type II Magnesium Chloride

& Molasses (Brown Salt)

23 Hatfield YES 900 $ 0

24 Hawley YES 0 500 $

25 Heath YES 1,400 $ 0

26 Hinsdale YES 1,000 $ 600 $

27 Holyoke YES 0 3,000 $

28 Huntington YES 800 $ 0

29 Leverett YES 650 $ 300 $

30 Leyden YES 400 $ 200 $

31 Middlefield YES 800 $ 100 $

32 Monroe YES 180 $ 180 $

33 Monson YES 3,500 $ 0

34 Montague YES 1,500 $ 2,000 $

35 Montgomery YES 300 $ 500 $ Magnesium Chloride; Clear Lane

Preferred

36 New Marlborough YES 500 $ 1,600 $

37 New Salem YES 200 $ 700 $

38 Northfield YES 1,000 $ 0

39 Orange YES 0 1,700 $

40 Palmer YES 1,500 $ 2,500 $

IFB 2026-2192 WINTER ROAD SALT Page 18 of 27

City/Town Tractor Estimated Delivered TONS BID PRICE PER TON Estimated Delivered TONS BID PRICE PER TON NOTES

Bid Price should be no more than two decimals (i.e. $150.55, not $150.559) Please print or type LEGIBLY.

BID FORM PART 1 Name of Bidder ___________________________________________

IFB 2026-2192

FRCOG Collective WINTER ROAD SALT BID for October 1, 2026 - September 30, 2027

W-2 WINTER ROAD SALT

Winter Rock Salt Treated Salt LMC w/OBPE

41 Pelham YES 150 $ 850 $

42 Petersham YES 0 550 $

43 Plainfield YES 1,500 $ 0

44 Rowe YES 600 $ 200 $

45 Royaltston YES 400 $ 400 $

46 Russell YES 150 $ 200 $ Clear Lane or Equivalent

47 Sandisfield YES 1,000 $ 2,000 $

48 Savoy YES 3,000 $ 0

49 Shelburne YES 500 $ 300 $ Molasses

50 Shutesbury YES 250 $ 200 $

51 South Hadley YES 3,500 $ 0

52 Southampton YES 1,500 $ 600 $

53 Sunderland YES 1,200 $ 200 $

54 Tolland YES 0 700 $

55 Warwick YES 0 1,600 $

56 Wendell YES 0 500 $

57 Westhampton YES 1,500 $ 200 $

58 Whately YES 1,000 $ 0

59 Williamsburg YES 700 $ 0

60 Worthington YES 400 $ 450 $

Total Est. Tons 43,230 41,050

IFB 2026-2192 WINTER ROAD SALT Page 19 of 27

BID FORM CONTINUED

For TREATED SALT

LMC with OBPE = Liquid Magnesium Chloride with Organic Based Performance Enhancer

Location of Bidder's storage

(street, town, state & zip)

Commercial Name of the Liquid Treatment:________________________________________

Color of Product once Applied to Road: ____________________________________________

Identify the Organic Property of Liquid Treatment:____________________________________

Sugar Base __________ Starch Base __________ Other __________

Please attach a description of your mixing method. If you are bidding an Or Equal to Rock Salt treated with Liquid Magnesium with OBPE, submit a separate sheet documenting why your product is equal to the

Specification.

FOR BOTH ROCK SALT AND TREATED ROCK SALT

We have enclosed the Materials Safety Data Sheet(s).

Company Name ____________________________________

IFB 2026-2192 WINTER ROAD SALT Page 20 of 27

BID SIGNATURE PAGE

WINTER SALT IFB 2026-2192

I/We hereby agree to provide product and services for which we have provided pricing in accordance with the specifications in this bid. We attest that we will have quantities available in at least the amount of

150% of the estimated volumes provided.

I/We understand the payment of 1.4% administration fee is a contractual requirement and that all payments must be up to date before the letting of the next year’s contracts.

If I/We have not held a contract with the FRCOG in the last three years for Winter Salt, we have provided a list of Four Municipal references with current contact name, email address, and phone number that can attest to the Company’s performance within the last two years.

Authorized Signature ________________________ Printed Name___________________

Company Name * _____________________________ Date _________________________

Postal Address __________________________ Email Address____________________

___________________________zip____________ Phone: ________________________

I/We acknowledge receipt of Addendum #__________________ as appropriate

The FRCOG reserves the right to make multiple awards up to two (2) vendors for each Participant. The awards will be designated PRIMARY, and SECONDARY. It is the intent to award this contract based on approximately 70% (primary vendor/low bidder) – and approximately 30% (secondary vendor/second low bidder) ratio of annual usage. For Treated Salt, award will take into consideration the Preferred Types of

Salt Pretreatment. Purchases in excess of 30% to the Secondary Vendor may become necessary in the case of poor quality or delivery time by the Primary Vendor.

IFB 2026-2192 WINTER ROAD SALT Page 21 of 27

The Office of the Attorney General, Washington, DC, requires the following information on all bid proposals amounting to $1,000.00 or more:

____________________ Federal Tax ID Number (this number is regularly used by companies when filing their

“EMPLOYER’S FEDERAL TAX RETURN, U.S.” Treasury Department Form 941

*IF A CORPORATION, INCLUDE WITH YOUR BID A CORPORATE RESOLUTION

LISTING ALL DULY AUTHORIZED SIGNERS ON BEHALF OF THE

CORPORATION AND CHECK HERE □

*IF A LIMITED LIABILITY CORPORATION (LLC), INCLUDE THE NAME OF THE LLC

MANAGER AND CHECK THE APPROPRIATE CLASSIFICATION OF LLC □

Indicate tax classification: □D (disregarded entity) □C (corporation) □ P (partnership)

Or □ S (special tax status)

______________________________ LLC MANAGER NAME

*IF A PARTNERSHIP, INCLUDE A LIST OF NAMES/ADDRESSES OF ALL PARTNERS AND

CHECK HERE ( add additional page if necessary) □

______________________________ NAME

______________________________ NAME

______________________________ NAME

______________________________ NAME

*IF A PROPRIETORSHIP, COMPLETELY FILL OUT INFORMATION ON BID

FORM ONLY AND CHECK HERE □

IFB 2026-2192 WINTER ROAD SALT Page 22 of 27

TAX COMPLIANCE AND NON-COLLUSION STATEMENTS

Any person or corporation that fails to date, sign with original signature, and submit the following statements shall not be awarded this contract. SIGN IN BOTH PLACES !

Tax Compliance

Pursuant to M.G.L. Ch. 62C, Sec. 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Authorized Official’s Signature Title of Person Signing

Typed or Printed Name of Person Signing Company or Corporation

Telephone Number Address

Fax Number Address

Date __________________________________ Email address

Certificate of Non-Collusion

The undersigned certifies under penalties of perjury that this bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Date _________________________________________ Authorized Official’s Signature

Typed or Printed Name of Person Signing

Company or Corporation

Name and Tel # of Person who will be filling out the Quarterly Reports

IFB 2026-2192 WINTER ROAD SALT Page 23 of 27

WINTER SALT BID

BID INCLUSION CHECKLIST

1. MSDS SHEETS AND SPECIFICATIONS AS REQUIRED – only 1 copy of MSDS required

2. SIGNED BID FORMS AND TAX COMPLIANCE AND NON-COLLUSION FORMS

INCLUDING CORPORATE RESOLUTION OR PARTNERSHIP LISTING IF REQUIRED.

3. IF YOU HAVE NOT HELD A CONTRACT WITH THE FRCOG IN THE LAST THREE YEARS

FOR WINTER SALT, YOU MUST PROVIDE A LIST OF AT LEAST FOUR MUNICIPAL

REFERENCES WITH CURRENT CONTACT NAME, EMAIL ADDRESS, AND PHONE

NUMBER THAT CAN ATTEST TO THE COMPANY’S PERFORMANCE WITHIN THE LAST

TWO YEARS.

4. IF BIDDING AN “OR EQUAL”, A SEPARATE DOCUMENT DESCRIBING HOW YOUR

PRODUCT IS EQUAL TO THE SPECIFIED PRODUCT. Each Participant may decide if an

Or Equal substitution will be suitable for their needs.

5. SIGN WHEREVER THERE IS A

BE SURE TO INCLUDE TWO COPIES OF YOUR BID IN THE PACKAGE

REQUIRED AT TIME OF CONTRACT SIGNING

INSURANCE CERTIFICATE NAMING THE PARTICIPANTS IN FRCOG BID 2026-2192 AS

“ADDITIONAL INSURED” FOR AUTO AND PROPERTY LIABILITY.

IFB 2026-2192 WINTER ROAD SALT Page 24 of 27

APPENDIX 1: Contact / Delivery Addresses for Participants

Map of Participant Locations

IFB 2026-2192 WINTER ROAD SALT Page 25 of 27

FRCOG HWY

REGION

TOWN NAME EMAIL SECONDARY CONTACT SECONDARY EMAILS PHONE (413 unless noted) MAILING ADDRESS CITY, STATE, ZIP

1 1A Ashfield Mr. Bryan Clark highway@ashfield.org Paul McLatchy TA townadmin@ashfield.org 413-628-4448, cell 559-8781 PO Box 560 Ashfield, MA 01330 896 Cape Street Ashfield, MA

2 2B Belchertown Mr. Chris Laurenzo claurenzo@belchertown.org Donna Lusignan, Linda Leduc dlusignan@belchertown.org;

lleduc@belchertown.org; 323-0415, Chris L. cell 284-7451 PO Box 306 Belchertown, MA 01007 290 Jackson Street Belchertown, MA

3 2A Bernardston Mr. Brian Miner dpw@townofbernardston.org bos@townofbernardston.org 325-1801, 522-8377 PO Box 504 Bernardston, MA 01337 Nelson Drive Bernardston, MA

4 1B Blandford Mr. Raymond Hultay highway@townofblandford.gov Cristina Ferrara administrator@townofblandford.com;

cferrera@townofblandford.com;

413-848-4280, 413-316.0823 - Ray cell

1 Russell Stage Road

Blandford, MA 01008 58 Chester Road, 114 Otis Stage rd.Blandford, MA

5 1A Buckland Mr. Anthony Gutierrez bucklandhwy@town.buckland.ma.us Pam Guyette (TA) twnadmin@town.buckland.ma.us 413-625-2367, cell 413-325-3996 17 State Street Shelburne Falls, MA 01370 2 Sears St / 50 Conway St Buckland, MA

6 1A Charlemont Mr. Scott Sullivan scott.sullivan@townofcharlemont.org 413-339-4335 X29 cell 834-0554 PO Box 253 Charlemont MA 01339 12 Factory Road Charlemont, MA

7 1B Chester Mr. Chip Dazelle highwaysuper@townofchester.net Andrew Alward, Town Administrator Jill Strong, Highway

Dept Admin Ass't townadministrator@townofchester.net;

jstrong@townofchester.net 413-354-2276 cell 413-393-8946 15 Middlefield Rd Chester, MA 01011 2 Town Road Chester, MA

8 1B Chesterfield Mr. Matt Smith highway@townofchesterfieldma.com Brenda Lessard townadmin@townofchesterfieldma.com 413-296-4727 cell 413-475-0129 PO Box 299, 422 Main Road Chesterfield, MA 01012 164 Main Road Chesterfield, MA

9 1A Colrain Mr. Nate Gilbert highwaysuperintendent@colrain-ma.gov Ms. Diana Parsons highway@colrain-ma.gov; bos@colrain-ma.gov;413-624-5500 55 Main Road Colrain, MA 01340 55 Main Rd (Salt Shed at 51) Colrain, MA

10 1A Conway Mr. Ronald Sweet highway@conwayma.gov Veronique Blachard townadmin@conwayma.gov 413-369-4696, cell 413.834-7312 PO Box 240 Conway, MA 01341 26 Fournier Road Conway, MA

11 1A Cummington Mr. Alan Taylor highway@cummington-ma.gov Joy Johns, Denise Banister jjohns@cummington-ma.gov;

dbanister@cummington-ma.gov 634-8818, cell 320-9545 33 Main St. PO Box 128 Cummington, MA 01026 20 Fairgrounds Road Cummington, MA

12 1A Dalton Mr. Edward "Bud" Hall bhall@dalton-ma.gov Dawn Fye dfye@dalton-ma.gov

413.684.6153 x 601 (BH)413-684-6115, cell 413-822-2373 462 Main Street Dalton, MA 01226 40 Gulf Road Dalton, MA

13 2A Deerfield Mr. Matthew Morse dpwsupt@town.deerfield.ma.us Dianne Cornwell, dpw Admin Ass't, Greg Snedeker assit. TA dpwadmin@town.deerfield.ma.us;

ata@town.deerfield.ma.us; 413-665-2036 x1 8 Conway Street So. Deerfield, MA 01373 9 Merrigan Way So. Deerfield, MA

14 2B Easthampton Mr. Jim Kicza dpw@easthamptonma.gov Diane Rossini-Smith, Mandy Morrissette drossini@easthamptonma.gov;

mmorrissette@easthamptonma.gov 413-529-1410, cell 250-3193 50 Payson Avenue, Suite 110 Easthampton, MA 01027 30 Northampton St. Easthampton, MA

15 2A Erving Mr. Glenn McCrory glenn.mccrory@erving-ma.gov Bryan Smith TA bryan.smith@erving-ma.gov 413-423-3500, cell 325-7076,

413.422.2800 x1102 (BS) 12 E. Main St. Erving, MA 01344 Maple St (Dead End) Erving, MA

16 2A

Franklin Regional

Transit Auth (FRTA) Mr. Keith Kaczenski KeithK@FRTA.org Billing contatc: Stephanie Yarmeski Tel 413-774-2262, x116 stephanie@FRTA.org 413-341-1894; cell 413-362-2624 12 Olive Street Greenfield, MA 01301 3 Sandy Lane Turners Falls, MA

17 2A Gill Mr. John Miner highway@gillmass.org Ray Purington administrator@gillmass.org 413-863-2324, cell 834-1251 196C Main Road Gill, MA 01354 196C Main Road Gill, MA

18 1A Goshen Mr. Cameron Lacey highway@goshen-ma.us Peri Hall selectboard@goshen-ma.us 413-268-7062, cell 413-923-4275 40 Main Street Goshen, MA 01032 8 Highland Road Goshen, MA

19 2B Granby Mr. David Desrosiers dpwsuperintendent@granby-ma.gov Kevin O'Grady INT TA, kogrady@granbypd.org;

467-7575 david, cell 326-3594,

413.467.9222 (Kevin), 413.467.7177

(holly) 10B West State Street Granby, MA 01033 15 Crescent Street Granby, MA

20 1B Granville Mr. Scott Loomis sloomis@townofgranville.org Email 2, highway@townofgranville.org; 413-357-8585, cell 519-1345 PO Box 247 Granville, MA 01034 69 Old Westfield Road Granville, MA

21 2A Greenfield Mr. Ian Hodgdon ian.hodgdon@greenfield-ma.gov Mr. Glenn Robinson glenn.robinson@greenfield-ma.gov

413-772-1528 -main DPW

Mike Coulombe for Deliveries: cell 413.834-

8648 189 Wells Street Greenfield, MA 01301 209 Wells Street Greenfield, MA

22 2B Hadley Mr. Scott McCarthy mccarthys@hadleyma.gov Jennifer Stuart stuartj@hadleyma.org 413-586-2390, cell 320.1860 PO Box 406 Hadley, MA 01035 230 Middle Street Hadley, MA

23 2B Hatfield Mr. Marlo Warner mwarner@townofhatfield.org 413-247-5646, cell 626-8907 59 Main Street Hatfield, MA 01038 10 Straits Road Hatfield, MA

24 1A Hawley Mr. Gary Mitchell highways@townofhawley.com Virginia Gabert treasurer@townofhawley.com 413-339-5509; cell 325-4559 8 Pudding Hollow Road Hawley, MA 01339 247 W. Hawley Road Hawley, MA

25 1A Heath Mr. Tyson Howard highway@townofheath.org Kyle Jarvis cell 413-835-5867 413-337-4462, cell 834-5962 PO Box 119 Heath, MA 01346

124 Branch Hill Road

123 Branch Hill Rd. Heath, MA

26 1A Hinsdale Mr. James Callahan jcallahan@hinsdalema.gov Robert Graves- TA 413-655-2304, 413-446-3246 39 South Street Hinsdale, MA 01235 156 Maple Street Hindsale, MA

27 2B Holyoke Mr. Michael Gallagher gallagherm@holyoke.org Jaime Morrow, CPO morrowj@holyoke.org 413-322-5645 DPW 63 Canal St Holyoke, MA 01040 Water Street Hwy Facility Holyoke, MA

28 1B Huntington Mr. Brad Curry highway@huntingtonma.us Jasmine Ortega (HWY Admin), Jennifer Peloquin (TA) highwayadmin@huntingtonma.us; admin@huntingtonma.us413-667-3504, Brad c 977-2434 PO Box 430 Huntington, MA 01050 7 Mill Street Huntington, MA

29 2A Leverett Mr. Matt Boucher highway@leverett.ma.us 413-548-9400, cell 531-3118 95 Montague Rd. Leverett, MA 01054 95 Montague Road Leverett, MA

30 2A Leyden Mr. Bill Brooks highway@townofleyden.com 413-774-4111, cell 774-5520 7 Brattleboro Road Leyden, MA 01301 16 West Leyden Road Leyden, MA

31 1B Middlefield Mr. Skip Savery skipsavery@gmail.com;

middlefield.highway@gmail.com Mark Doane, Ass't. Town Clerk, Jill Strong, Highway Dept

Admin Ass't middlefield.assistant@gmail.com;

jstrong@townofchester.net 413-623-5532, cell 464-2229 PO Box 177 Middlefield, MA 01243 4 Bell Road Middlefield, MA

32 1A Monroe Mr. Cliff Oakes highway@monroema.org Marcella Stafford-Gore, Town Admin monroetownoffice01350@gmail.com 413-424-5272, cell 346.3177 3C School Street Monroe, MA 01350

2 locations:3C School Street

& 4 Kingsley Hill Road Monroe, MA

33 2B Monson Mr Ben Murphy bmurphy@monson-ma.gov Amy Hershey ahersey@monson-ma.gov 413.335.7492 (BM), 413.267.4135 198R Main Street Monson, MA 01057 198R…