IFB-2026-2191-Winter-Road-Sand-1-2.pdf

Collective Purchasing Program

INVITATION FOR BIDS

WINTER ROAD SAND

Delivered October 1, 2026 through September 30, 2027

IFB 2026-2191

The Franklin Regional Council of Governments (FRCOG), on behalf of its Participants who are

Massachusetts municipalities, will accept bids for the supply and delivery of Winter Sand for one year

10/1/2026–9/30/2027 until August 27, 2026 at 1pm, at which time they will be publicly opened.

One original and one copy of the bid should be submitted in a sealed envelope marked "WINTER

ROAD SAND BID IFB 2026-2191" in the lower left corner and mailed or hand delivered to Laura Phelps, Chief Procurement Officer, FRCOG, 12 Olive St., Suite 2, Greenfield, MA 01301.

Written questions regarding the bid must be received at lphelps@frcog.org no later than August 17, 2026 at 4pm. Specifications are available by request at https://frcog.org/bids. Only bidders who have downloaded the bid from the website will receive Addenda or Clarifications issued.

Qualified bidders who are Minority/Women/Disabled Owned Business Enterprises (M/W/D/BE) businesses are encouraged to apply. Other qualified bidders are encouraged to partner with disadvantaged businesses. A listing of certified disadvantaged businesses can be found at http://www.mass.gov/sdo .

The Franklin Regional Council of Governments, the awarding authority, and the Collective

Purchasing participants reserve the right to accept or reject any or all bids in total or in part as they may deem in the best public interest.

FRANKLIN REGIONAL COUNCIL OF GOVERNMENTS

By: Laura Phelps, Chief Procurement Officer

AUGUST 10, 2026

The Franklin Regional Council of Governments (FRCOG) and the Participants do not discriminate on the basis of race, color, religion, ancestry, national origin, age, disability, sexual orientation, gender identity, gender or any other protected class under the law with respect to admission to, access to, or operation of its programs, services or activities. If you would like accessibility or language accommodation, please contact the Title VI Coordinator at 413-774-3167 (voice) (MA Relay System: 800-439-2370), 413-774-3169 (fax), or civilrights@frcog.org (e-mail).

12 Olive Street, Suite 2, Greenfield, MA 01301-3351 ph 413-774-3167

IFB 2026-2191 WINTER SAND Page 1 of 21 mailto:lphelps@frcog.org https://frcog.org/bids http://www.mass.gov/sdo mailto:civilrights@frcog.org

BID SCHEDULE

IFB 2026-2191 WINTER ROAD SAND

Bids Issued August 10, 2026

Deadline for Written Questions August 17, 2026 by 4pm

Questions can be emailed to lphelps@frcog.org

Addenda disseminated to planholders August 21, 2026

Deadline for Submission of SEALED Bids August 27, 2026 - 1pm

Public bid opening at FRCOG offices, 12 Olive St., Greenfield, MA first floor conference room

Bids evaluated August 28 – September 10, 2026

Contract Award: Week of September 21, 2026

Contracts Executed September 30, 2026

Contract start date: OCTOBER 1, 2026

Contract end date: SEPTEMBER 30, 2027

IFB 2026-2191 WINTER SAND Page 2 of 21

FRANKLIN REGIONAL COUNCIL OF GOVERNMENTS

COLLECTIVE PURCHASING

WINTER SAND BID IFB 2026-2191

SPECIFICATIONS

All sand shall conform to the following specifications and American Society for Testing and Materials

(ASTM) Standards:

1. Sampling of sand shall be done in accordance with the most current ASTM standard for “Sampling

Aggregates".

2. Transportation of samples of sand for which moisture content tests are to be run shall be in accordance with the most current ASTM standards.

3. Field samples of sand shall be reduced to testing size in accordance with the most current ASTM

Standard Designation, "Standard Practice for Reducing Field Samples of Aggregate to Testing Size".

4. Sieve analysis of the sand shall be performed in accordance with the most current ASTM Standard

Designation "Standard Method for Sieve Analysis of Fine and Coarse Aggregate" using sieves meeting the "specification for Wire-Cloth Sieves for Testing Purposes”.

5. Loose density of the sand shall be determined in accordance with the most current ASTM Standard

Designation, "Standard Test Method for Unit Weight and Voids in Aggregate” utilizing the shoveling procedure.

6. The moisture content of the sand shall be determined by the most current ASTM Standard

Designation "Standard Test Method for Total Moisture Content of Aggregate by Drying".

7. All vendors are to submit certification of sieve analysis that was performed within 2 YEARS of the bid opening date. Vendors who are trucking sand from someone else’s pit must submit the pit owner’s test results and certification. See #13 and #14

8. SPECIFICATIONS

REGULAR WINTER SAND shall meet the following gradation requirements after being sampled and tested by the above ASTM Standards governing the sampling and sieve analysis of fine aggregate:

Sieve Size % Passing (by weight)

3/8 100

#4 90-100

#16 45-75

#50 0-20

#200 0-3

IFB 2026-2191 WINTER SAND Page 3 of 21

COARSE WINTER SAND (also described as Winter Gravel or Winter Sand for Gravel Roads) shall meet the following gradation requirements after being sampled and tested by the above ASTM

Standards governing the sampling and sieve analysis of fine aggregate

Note: This sieve spec was updated in October, 2023 with input from major suppliers

Sieve Size % Passing (by weight)

3/4” 100

1/2" 95 - 100

#16 30 - 60

#50 0 - 15

#200 0 – 3

BIVI CHIP Or Equal shall be 1/8” to 1/4” crushed trap rock (i.e. rock “chips”) described as very small, flat, angular, crushed pieces of rock. Product shall have little to no “fines”. Bivi Chip” shall not be subject to independent testing, instead shall be inspected by the purchasing Participant(s) if they desire.

9. All sand shall be free from loam, clay, or any other foreign substance and shall consist of clean, hard, sharp, coarse bank run sand (not crushed stone) particles. If sand is suspected of carrying too many impurities, the ASTM Test C240 for Organic Impurities may be required with a result no higher than 3 “Organic Plate Hellige” allowed.

10. The water content at delivery shall not exceed 5% by weight. Washed sand shall be stockpiled for drainage, if necessary, at the vendor's yard or pit as necessary in order to reduce the water content to the specified limit prior to delivery.

11. The vendor, if providing the sand by the cubic yard, shall submit the certified results from an independent recognized materials testing laboratory indicating the loose density of the sand in pounds per cubic yard as determined by the previously stated ASTM standard governing density determination.

12. For deliveries by the cubic yard, the tonnage of each load shall be the product of the volume of the truck body in cubic yards, as mutually agreed upon between the vendor and the Participant, multiplied by the loose density of the sand as determined by the independent materials testing laboratory in pounds per cubic yard. This product shall be divided by 2,000 pounds to give the pay tonnage.

13. Each bidder shall submit with their bid the certified results of the sieve analysis for the sand that the bidder intends to furnish. The sieve analysis shall also be accompanied by a statement of the percentage of moisture in the sample taken from the vendor’s stockpile. All tests shall be made in accordance with the above ASTM standard governing the same.

IFB 2026-2191 WINTER SAND Page 4 of 21

14. All sampling of the sand to be furnished shall be carried out by the independent materials testing laboratory performing the materials testing and the laboratory shall so certify. SAMPLES TAKEN BY THE VENDOR AND

TRANSPORTED TO THE LABORATORY ARE NOT ALLOWED.

TESTING LABORATORIES OWNED BY A SAND PROVIDER

ARE NOT CONSIDERED INDEPENDENT AND ARE NOT

ALLOWED.

15. The vendor shall certify that all deliveries of sand will be from the sampled stockpile(s) or from other stockpiles generated by the same pit source, screening, and washing process.

16. All of the above certifications and test results shall accompany the bid form and be attached after the Bid Form.

17. If, at any time, satisfactory performance has not been made by a successful Bidder, it shall increase the quantity of vehicles, equipment and/or efforts to such an extent as may be deemed necessary by the Buyer. If, at any time, the Buyer is of the opinion that the work or any part therefore is unnecessarily or unreasonably delayed, or if a successful Bidder fails to furnish and deliver Winter Sand on order or has violated any of the provisions of the Specifications, the Buyer may notify the successful Bidder to discontinue deliveries. At that point, the Buyer may cancel outstanding orders and may secure needed supply from other sources or vendors. In such a case, the defaulted Vendor shall be responsible for any additional cost incurred and expense suffered by the Buyer as a result of its action. EVERY BIDDER MUST HAVE AT LEAST TWO TRUCKS AVAILABLE

FOR DELIVERING SAND AT ALL TIMES.

18. ALL WEIGH SCALES FOR PICKED UP SAND MUST ACCOMMODATE TRUCKS WITH UP TO 14’ WING

PLOWS. TRUCKS MUST BE ABLE TO PULL THROUGH, NOT HAVE TO BACK IN TO PICK UP SAND.

PARTICIPANTS MAY PICK A BIDDER WHO IS NOT LOW PRICE IF THEIR SCALES DO NOT CONFORM

TO THIS SPECIFICATION.

IFB 2026-2191 WINTER SAND Page 5 of 21

TERMS AND CONDITIONS

(An agreement including, but not limited to these Terms and Conditions, will be signed by the awarded contractors. Any questions about the contract should be sent to lphelps@frcog.org during the written question period)

1. The period of contract will be from October 1, 2026 through September 30, 2027.

2. The sand shall be rejected if it fails to conform to any of the requirements of the specifications, or if it is delivered in a frozen, lumpy or otherwise unsatisfactory condition. The Participants reserve the right to have the sand tested at Participant expense at a certified testing laboratory at any time. If the sand fails to conform to the specifications, the Vendor will remove the product and replace it with satisfactory product. If Vendor does not have satisfactory product to provide, the

Vendor must purchase and deliver from another source approved by the FRCOG, but charge the

Participant only for the contracted price. The removal of rejected product must occur within one week of notification in order to free up the area in the highway department yard or the product will be deemed abandoned by the supplier.

3. Minimum delivered quantity will be one truck load (approximately 20 tons).

4. The Bid Form lists all Participants in this bid, with expected tonnages for each. The tonnages are best estimates of the Highway Superintendents of each Participant and are listed for informational purposes only. Actual tonnage may be more or less than listed tonnage, depending upon the severity of the winter. Prices for picked up sand will be made available to all participating

Participants.

5. The Participants reserve the right to split their award between the two low bidders for delivered product in order to assure adequate supply.

6. A bidder may bid on all or part of the bid. Distance from the municipal location to the vendor’s source will be considered as an additional cost when calculating the cost of the municipality in picking up the sand. Picked Up Prices, if offered, must be made available to all Participants.

7. Bidders are encouraged to contact the individual Highway Superintendents of each Participant prior to the bid to obtain more specific information about that Participant's needs.

8. All bids must be submitted on the BID FORM and signed by an authorized representative of the bidding company. Please list any additional terms or conditions on the Bid Form or on an attachment thereto.

A bidder will be held to the terms and the prices on the bid form for the duration of the contract period if a contract is signed by both parties within 40 days from bid opening. Extension of this period is only allowable with the express permission of the bidder.

9. Once the bids are opened, the FRCOG Chief Procurement Officer will disburse the information to each Participant. Bids will be awarded based on bid price, past performance and reliability of the bidder, quality of product, and degree of exclusions, exemptions, or restrictions on the Bid Form.

IFB 2026-2191 WINTER SAND Page 6 of 21

A contract (or contracts) will be signed between the awarded bidder(s) and the Franklin Regional

Council of Governments, acting on behalf of the Participants. If a specific Participant is mentioned in the contract, that Participant will be bound by the conditions of the contract. If a Participant has an existing contract for the bid item, the existing contract shall take precedence.

10. The contract shall be canceled by any participating Participant(s) if funds are not appropriated or otherwise made available to the participating Participant(s) to support continuation of performance. Payments will be made for all product received up until that time.

11. Each Participant will be responsible for the placement of its orders and the payment of its bills through due process of the Participant’s warrant. Per MGL Ch7, §22B, the Franklin Regional

Council of Governments will in no way be responsible for the actions of the Participants and each

Participant accepts sole responsibility for any payment due a vendor for product delivery undertaken on their behalf.

12. The awarded vendor is required to file a quarterly report of the total amount of money spent by

EACH PARTICIPATING ENTITY under this contract. Each report shall be filed with the Franklin

Regional Council of Governments Purchasing Department and due twenty-one days following the end of each quarter.

13. Contract execution will be conditioned upon producing an insurance certificate as outlined on the

INSURANCE REQUIREMENTS page.

14. TRANSFERABILITY OF CONTRACT- No assignment of the Contract or any right accruing under this

Contract shall be made in whole or in part by the Vendor without the express written consent of the

FRCOG. In the event of any assignment, the assignee shall assume the liability and duties of the

Vendor, but said assignment shall in no way relieve the Vendor of his/her liabilities or duties pursuant to the Contract.

15. MODIFICATIONS- No modifications, waiver or change shall be made in the terms and conditions of this Contract, except as may be mutually agreed upon in writing by all parties hereto and as may be permitted by MGL C. 30b

16. TERMINATION- The FRCOG may terminate this Contract by providing the Vendor with written notice if the Vendor violates any of the terms of this Contract. Termination of a contract for delivery to any one Participant shall not necessarily invalidate the contract for services with any other

Participant.

In the event of suspension, the FRCOG will set forth the specific grounds for the suspension, any actions the Vendor could take to correct the problems or situations, and a stated period of time for the Vendor to comply with the corrections required. Failure to correct the problems or situations that necessitated the suspension within the stated period of time shall be grounds for termination.

The FRCOG shall have the right to terminate this Contract without cause upon fifteen (15) days notice to the Vendor and all preceding paragraphs herein shall be applicable to this termination.

IFB 2026-2191 WINTER SAND Page 7 of 21

17. CHOICE OF LAW- The Contract shall be construed under and governed by the laws of the

Commonwealth of Massachusetts. The Contractor, and agents thereof, agree to bring any federal or state proceedings arising under this Contract, in which either the Commonwealth or the

Awarding Authority is party, in a court of competent jurisdiction in the County of Franklin, Massachusetts. The parties agree to pursue Dispute Resolution before proceeding to Court. This section shall not be construed to limit any rights a party may have to intervene in any action, in any court or wherever, pending, in which the other is a party.

18. NOTICES- Any and all notices or other communications required or permitted by this Contract or by law to be served or given to either the Council or Participants or the Contractor by the other party shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal services when mutually agreed by EMAIL, otherwise sent by U.S. mail, first-class, postage prepaid.

19. CONFLICT OF INTEREST- Each party shall adhere to the provisions of Massachusetts General Laws, Chapter 268A, with respect to the Conduct of Public Employees.

20. ENFORCEABILITY- The Parties agree that any cause of action brought to enforce this Contract or for damages for breach hereof may be brought by either party or by the acknowledged third party beneficiaries to this Contract, namely the Participants who shall be purchasing the supplies or services which are the subject of this Contract.

21. The Chief Procurement Officer will answer any general questions about bid procedure, etc., but no question will be answered that in any way could give an unfair advantage to a bidder. All inquiries concerning this bid should be directed to:

Laura Phelps, Chief Procurement Officer

Franklin Regional Council of Governments

12 Olive Street, Suite 2, Greenfield, MA 01301 lphelps@frcog.org

Submit questions in writing via Email up until the date and time noted in the Bid Schedule on page

2, to allow time for addenda if necessary. Bidders who have downloaded the bid specifications from https://frcog.org/bids will be notified of any addenda or notifications.

22. The Franklin Regional Council of Governments (FRCOG) and the Participants do not discriminate on the basis of race, color, religion, ancestry, national origin, age, disability, sexual orientation, gender identity, gender or any other protected class under the law with respect to admission to, access to, or operation of its programs, services or activities. If you would like accessibility or language accommodation, please contact the Title VI Coordinator at 413-774-3167 (voice) (MA

Relay System: 800-439-2370) or civilrights@frcog.org (e-mail).

IFB 2026-2191 WINTER SAND Page 8 of 21 https://frcog.org/bids mailto:civilrights@frcog.org

23. INSURANCE REQUIREMENTS

The Contractor shall at all times during the Contract maintain in full force and effect Employer's

Liability, Worker's Compensation, Bodily Injury Liability, Property Damage, General Liability Insurance, including contractual liability coverage, and Excess/Umbrella Liability. All insurance shall be by insurers and for policy limits acceptable to the Council and before commencement of work hereunder the

Contractor agrees to furnish the Council certificates of insurance or other evidence satisfactory to the

Council to the effect that such insurance has been procured and is in force.

For the purpose of the Contract, the Contractor shall carry the following types of insurance in at least the limits specified below:

COVERAGES LIMITS OF LIABILITY

Workers' Compensation Statutory

Employers' Liability $500,000

Automobile Liability $1,000,000.00 combined single limit for bodily injury and property damage

General Liability $1,000,000.00 each occurrence $2,000,000.00 aggregate

Excess/Umbrella Liability $1,000,000.00 (may be waived if general liability aggregates are $5,000,000 or more)

The Franklin Regional Council of Governments and “Participants of FRCOG Bid – Winter Sand Bid 2026- 2191” shall be named as an additional insured under the liability and automobile insurance. The general liability insurance policy should contain a broad form general liability endorsement.

FOR CONTRACTS FOR SAND DELIVERED BY AN INDEPENDENT TRUCKING COMPANY, THE TRUCKING

COMPANY’S AUTO LIABILITY AND PROPERTY DAMAGE CERTIFICATES MUST BE INCLUDED WITH THE

BIDDER’S AT TIME OF CONTRACT SIGNING.

INCLUDE ONE ORIGINAL AND ONE COPY OF YOUR BID

IFB 2026-2191 WINTER SAND Page 9 of 21

WINTER SAND BID 2026-2191

BID FORM

Bidder/Company Name

All quotes are to be in terms of DOLLARS PER TON. Maximum two decimals allowed on bid prices.

*Prices for delivered product to any municipality must be in TONS. If the bidder has no scales and follows instructions for the extra testing found in the bid specifications (#11 and #12 in Winter

Sand Specifications section) they may participate in this bid. Any municipality may disqualify a bidder who only sells sand by the cubic yard if they require weight slips. Any vendor without scales is advised to contact the Participant’s highway superintendent for prior approval.

• Picked-Up Price is to be made available to all Collective Bid Participants, if sufficient product is available.

• Do you have scales? _____________________

• Location of Bidder's storage _________________________________________

(Street, City/Town, State & Zip)

IFB 2026-2191 WINTER SAND Page 10 of 21

BID FORM PART 2 Name of Bidder _____________________________________

Can

Accept

City/Town Tractor Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton

1 Ashfield YES 3,000 $ 0 0 0 0 0

2 Bernardston YES 0 400 $ 500 $ 2,000 $ 0 0

3 Blandford * See note 1,000 $ 150 $ 0 0 0 0

4 Buckland YES 0 500 $ 0 0 0 0

5 Charlemont YES 0 0 3,000 $ 100 $ 0 0

6 Chester YES 3,000 $ 0 3,000 $ 0 0 0

7 Chesterfield YES 1,200 $ 500 $ 0 0 0 0

8 Colrain YES 1,000 $ 0 2,000 $ 0 0 0

9 Conway YES 100 $ 500 $ 100 $ 100 $ 0 0

10 Cummington YES 0 0 3,800 $ 0 0 0

11 Deerfield YES 0 200 $ 0 200 $ 0 200 $

12 Easthampton YES 300 $ 300 $ 0 0 0 0

13 Gill YES 0 400 $ 0 400 $ 0 0

14 Goshen YES 1,600 $ 0 0 0 0 0

15 Granby YES 800 $ 0 0 0 0 0

16 Granville YES 0 0 200 $ 0 0 0

17 Greenfield YES 300 $ 0 0 0 0 0

18 Hadley YES 0 0 0 200 $ 0 0

19 Hatfield YES 0 0 0 200 $ 0 0

20 Heath YES 0 0 1,200 $ 0 0 0

21 Hinsdale YES 0 0 100 $ 0 350 $ 0

22 Huntington YES 800 $ 0 0 0 0 0

Regular Winter Sand Coarse Winter Sand

IFB 2026-2191

Estimated Tonnage Estimated Tonnage

W-1 WINTER SAND

Bid Price should be no more than two decimals (i.e. $15.55, not $15.554) Please print or type LEGIBLY.

Estimated Tonnage

BIVI Chip or = (Mfg Sand)

FRCOG Collective WINTER SAND BID for October 1, 2026 - September 30, 2027

IFB 2026-2191 WINTER SAND Page 11 of 21

BID FORM PART 2 Name of Bidder _____________________________________

Accept

City/Town Tractor Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton

Regular Winter Sand Coarse Winter Sand

IFB 2026-2191

Estimated Tonnage Estimated Tonnage

W-1 WINTER SAND

Bid Price should be no more than two decimals (i.e. $15.55, not $15.554) Please print or type LEGIBLY.

Estimated Tonnage

BIVI Chip or = (Mfg Sand)

FRCOG Collective WINTER SAND BID for October 1, 2026 - September 30, 2027

23 Leverett YES 0 2,500 $ 0 800 $ 0 0

24 Leyden YES 100 $ 200 $ 1,000 $ 2,000 $ 0 0

25 Middlefield YES 1,500 $ 200 $ 0 0 0 0

26 Monroe YES 0 0 350 $ 0 0 0

27 Montague YES 0 300 $ 0 0 0 0

28 New Salem YES 350 $ 0 0 0 0 0

29 Northfield YES 0 0 500 $ 2,500 $ 0 0

30 Orange YES 750 $ 0 0 0 0 0

31 Palmer YES 500 $ 0 0 0 0 0

32 Pelham YES 2,000 $ 0 0 0 0 0

33 Plainfield YES 2,500 $ 0 2,500 $ 0 0 0

34 Rowe YES 4,000 $ 0 200 $ 0 0 0

35 Royaltston YES 0 800 $ 0 0 0 0

36 Russell YES 400 $ 0 0 0 0 0

37 Sandisfield YES 0 0 200 $ 0 500 $ 0

38 Savoy YES 0 0 0 0 1,500 $ 0

39 Shelburne YES 0 0 1,500 $ 0 0 0

40 Shutesbury YES 1,500 $ 500 $ 0 0 0 0

41 Southampton YES 1,700 $ 0 0 0 0 0

42 Sunderland YES 100 $ 600 $ 0 0 0 0

43 Tolland YES 0 0 200 $ 0 200 $ 0

44 Warwick YES 0 0 6,000 $ 0 0 0

IFB 2026-2191 WINTER SAND Page 12 of 21

BID FORM PART 2 Name of Bidder _____________________________________

Accept

City/Town Tractor Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton Delivered

BID PRICE

Delivered per ton Picked Up

BID PRICE Picked

Up per ton

Regular Winter Sand Coarse Winter Sand

IFB 2026-2191

Estimated Tonnage Estimated Tonnage

W-1 WINTER SAND

Bid Price should be no more than two decimals (i.e. $15.55, not $15.554) Please print or type LEGIBLY.

Estimated Tonnage

BIVI Chip or = (Mfg Sand)

FRCOG Collective WINTER SAND BID for October 1, 2026 - September 30, 2027

45 Wendell YES 0 0 4,000 $ 0 0 0

46 Westhampton YES 0 500 $ 0 0 0 0

47 Williamsburg YES 0 150 $ 0 0 0 0

48 Worthington YES 2,000 $ 0 2,000 $ 0 0 0

Total Est Tons 30,500 8,700 32,350 8,500 2,550 200

IFB 2026-2191 WINTER SAND Page 13 of 21

BID SIGNATURE PAGE

Bid Form

I/We hereby agree to provide products and services for which we have provided pricing in accordance with the specifications in this bid. We attest that we will have quantities available in at least the amount of 150% of the estimated volumes provided and have at least two trucks available for delivery of Winter Sand product to the Participants. If I/we have not held a contract with the FRCOG in the last five years for Winter Sand, we have provided a list of Four

Municipal references with current contact name, email address, and phone number.

Authorized Signature ______________________ Printed Name_________________

Company Name * ___________________________ Date ______________________

Postal Address _________________________ Email Address____________________

___________________________zip____________ Phone: ________________________

IFB 2026-2191 WINTER SAND Page 14 of 21

The Office of the Attorney General, Washington, DC, requires the following information on all bid proposals amounting to $1,000.00 or more:

____________________ Federal Tax ID Number (this number is regularly used by companies when filing their

“EMPLOYER’S FEDERAL TAX RETURN, U.S.” Treasury Department Form 941

*IF A CORPORATION, INCLUDE WITH YOUR BID A CORPORATE RESOLUTION

LISTING ALL DULY AUTHORIZED SIGNERS ON BEHALF OF THE

CORPORATION AND CHECK HERE □

*IF A LIMITED LIABILITY CORPORATION (LLC), INCLUDE THE NAME OF THE LLC

MANAGER AND CHECK THE APPROPRIATE CLASSIFICATION OF LLC □

Indicate tax classification: □D (disregarded entity) □C (corporation) □ P (partnership)

Or □ S (special tax status)

______________________________ LLC MANAGER NAME

*IF A PARTNERSHIP, INCLUDE A LIST OF NAMES/ADDRESSES OF ALL PARTNERS AND

CHECK HERE ( add additional page if necessary) □

______________________________ NAME

______________________________ NAME

______________________________ NAME

______________________________ NAME

*IF A PROPRIETORSHIP, COMPLETELY FILL OUT INFORMATION ON BID

FORM ONLY AND CHECK HERE □

IFB 2026-2191 WINTER SAND Page 15 of 21

MATERIALS CERTIFICATION FORM

DATE__________________

I hereby certify that all products delivered under this bid will meet the Standards for the size and product(s) for Regular and Coarse Winter Sand in the Bid Specifications and will be from the sampled stockpile(s) or from other stockpiles generated by the same pit source, screening, and washing process.

Certified Independent Laboratory Sieve Test Results (no more than two years old) are enclosed with the Bid.

Authorized Official’s Signature ___________________________________

NAME ____________________________________

COMPANY ____________________________________

ADDRESS ____________________________________

PHONE ____________________________________

FAX ____________________________________

EMAIL ADDRESS ____________________________________

DATE

IFB 2026-2191 WINTER SAND Page 16 of 21

TAX COMPLIANCE AND NON-COLLUSION STATEMENTS

Any person or corporation that fails to date, sign with original signature, and submit the following statements shall not be awarded this contract. SIGN IN BOTH PLACES !

Tax Compliance

Pursuant to M.G.L. Ch. 62C, Sec. 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Authorized Official’s Signature Title of Person Signing

Typed or Printed Name of Person Signing Company or Corporation

Telephone Number Address

Fax Number Address

Date __________________________________ Email address

Certificate of Non-Collusion

The undersigned certifies under penalties of perjury that this bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Date _________________________________________ Authorized Official’s Signature

Typed or Printed Name of Person Signing

Company or Corporation

Name and Tel # of Person who will be filling out the Quarterly Reports

IFB 2026-2191 WINTER SAND Page 17 of 21

CHECKLIST FOR BID REQUIREMENTS:

-Completely Filled out and Signed Bid Form – enter “No Bid” on lines where there is no bid

-Signed Tax Compliance

-Signed Non Collusion

-List of 4 Municipal References if company has not held a contract with the FRCOG within the last five years for Winter Sand.

-Material Certification Form (Printed 1 side)

-Certified Independent Laboratory Sieve Test Results (no more than two years old from the date of the bid opening) BE SURE THE INDEPENDENT LAB PICKED UP THE SAMPLE;

OTHERWISE, YOUR BID WILL BE DISQUALIFIED.

-If product will be sold by cubic yard because the Vendor does not have scales, additional certification as to Loose Density must be included with the bid

-Corporate Resolution or List of Partners if applicable

-Sign wherever you see a

INCLUDE ONE ORIGINAL AND ONE COPY OF YOUR BID

REQUIRED AT TIME OF CONTRACT SIGNING

INSURANCE CERTIFICATE naming Participating Participants receiving delivered product as Additional Insured for Auto and Liability Policy.

IFB 2026-2191 WINTER SAND Page 18 of 21

APPENDIX 1: Contact Information / Delivery Addresses for Participants

Map of Participant Locations Note: not all of these Participants are part of this Bid.

IFB 2026-2191 WINTER SAND Page 19 of 21

FRCOG HWY

REGION

TOWN NAME EMAIL SECONDARY CONTACT SECONDARY EMAILS PHONE (413 unless noted) MAILING ADDRESS CITY, STATE, ZIP

1 1A Ashfield Mr. Bryan Clark highway@ashfield.org Paul McLatchy TA townadmin@ashfield.org 413-628-4448, cell 559-8781 PO Box 560 Ashfield, MA 01330 896 Cape Street Ashfield, MA

2 2B Belchertown Mr. Chris Laurenzo claurenzo@belchertown.org Donna Lusignan, Linda Leduc dlusignan@belchertown.org;

lleduc@belchertown.org; 323-0415, Chris L. cell 284-7451 PO Box 306 Belchertown, MA 01007 290 Jackson Street Belchertown, MA

3 2A Bernardston Mr. Brian Miner dpw@townofbernardston.org bos@townofbernardston.org 325-1801, 522-8377 PO Box 504 Bernardston, MA 01337 Nelson Drive Bernardston, MA

4 1B Blandford Mr. Raymond Hultay highway@townofblandford.gov Cristina Ferrara administrator@townofblandford.com;

cferrera@townofblandford.com;

413-848-4280, 413-316.0823 - Ray cell

1 Russell Stage Road

Blandford, MA 01008 58 Chester Road, 114 Otis Stage rd.Blandford, MA

5 1A Buckland Mr. Anthony Gutierrez bucklandhwy@town.buckland.ma.us Pam Guyette (TA) twnadmin@town.buckland.ma.us 413-625-2367, cell 413-325-3996 17 State Street Shelburne Falls, MA 01370 2 Sears St / 50 Conway St Buckland, MA

6 1A Charlemont Mr. Scott Sullivan scott.sullivan@townofcharlemont.org 413-339-4335 X29 cell 834-0554 PO Box 253 Charlemont MA 01339 12 Factory Road Charlemont, MA

7 1B Chester Mr. Chip Dazelle highwaysuper@townofchester.net Andrew Alward, Town Administrator Jill Strong, Highway

Dept Admin Ass't townadministrator@townofchester.net;

jstrong@townofchester.net 413-354-2276 cell 413-393-8946 15 Middlefield Rd Chester, MA 01011 2 Town Road Chester, MA

8 1B Chesterfield Mr. Matt Smith highway@townofchesterfieldma.com Brenda Lessard townadmin@townofchesterfieldma.com 413-296-4727 cell 413-475-0129 PO Box 299, 422 Main Road Chesterfield, MA 01012 164 Main Road Chesterfield, MA

9 1A Colrain Mr. Nate Gilbert highwaysuperintendent@colrain-ma.gov Ms. Diana Parsons highway@colrain-ma.gov; bos@colrain-ma.gov;413-624-5500 55 Main Road Colrain, MA 01340 55 Main Rd (Salt Shed at 51) Colrain, MA

10 1A Conway Mr. Ronald Sweet highway@conwayma.gov Veronique Blachard townadmin@conwayma.gov 413-369-4696, cell 413.834-7312 PO Box 240 Conway, MA 01341 26 Fournier Road Conway, MA

11 1A Cummington Mr. Alan Taylor highway@cummington-ma.gov Joy Johns, Denise Banister jjohns@cummington-ma.gov;

dbanister@cummington-ma.gov 634-8818, cell 320-9545 33 Main St. PO Box 128 Cummington, MA 01026 20 Fairgrounds Road Cummington, MA

12 1A Dalton Mr. Edward "Bud" Hall bhall@dalton-ma.gov Dawn Fye dfye@dalton-ma.gov

413.684.6153 x 601 (BH)413-684-6115, cell 413-822-2373 462 Main Street Dalton, MA 01226 40 Gulf Road Dalton, MA

13 2A Deerfield Mr. Matthew Morse dpwsupt@town.deerfield.ma.us Dianne Cornwell, dpw Admin Ass't, Greg Snedeker assit. TA dpwadmin@town.deerfield.ma.us;

ata@town.deerfield.ma.us; 413-665-2036 x1 8 Conway Street So. Deerfield, MA 01373 9 Merrigan Way So. Deerfield, MA

14 2B Easthampton Mr. Jim Kicza dpw@easthamptonma.gov Diane Rossini-Smith, Mandy Morrissette drossini@easthamptonma.gov;

mmorrissette@easthamptonma.gov 413-529-1410, cell 250-3193 50 Payson Avenue, Suite 110 Easthampton, MA 01027 30 Northampton St. Easthampton, MA

15 2A Erving Mr. Glenn McCrory glenn.mccrory@erving-ma.gov Bryan Smith TA bryan.smith@erving-ma.gov 413-423-3500, cell 325-7076,

413.422.2800 x1102 (BS) 12 E. Main St. Erving, MA 01344 Maple St (Dead End) Erving, MA

16 2A

Franklin Regional

Transit Auth (FRTA) Mr. Keith Kaczenski KeithK@FRTA.org Billing contatc: Stephanie Yarmeski Tel 413-774-2262, x116 stephanie@FRTA.org 413-341-1894; cell 413-362-2624 12 Olive Street Greenfield, MA 01301 3 Sandy Lane Turners Falls, MA

17 2A Gill Mr. John Miner highway@gillmass.org Ray Purington administrator@gillmass.org 413-863-2324, cell 834-1251 196C Main Road Gill, MA 01354 196C Main Road Gill, MA

18 1A Goshen Mr. Cameron Lacey highway@goshen-ma.us Peri Hall selectboard@goshen-ma.us 413-268-7062, cell 413-923-4275 40 Main Street Goshen, MA 01032 8 Highland Road Goshen, MA

19 2B Granby Mr. David Desrosiers dpwsuperintendent@granby-ma.gov Kevin O'Grady INT TA, kogrady@granbypd.org;

467-7575 david, cell 326-3594,

413.467.9222 (Kevin), 413.467.7177

(holly) 10B West State Street Granby, MA 01033 15 Crescent Street Granby, MA

20 1B Granville Mr. Scott Loomis sloomis@townofgranville.org Email 2, highway@townofgranville.org; 413-357-8585, cell 519-1345 PO Box 247 Granville, MA 01034 69 Old Westfield Road Granville, MA

21 2A Greenfield Mr. Ian Hodgdon ian.hodgdon@greenfield-ma.gov Mr. Glenn Robinson glenn.robinson@greenfield-ma.gov

413-772-1528 -main DPW

Mike Coulombe for Deliveries: cell 413.834-

8648 189 Wells Street Greenfield, MA 01301 209 Wells Street Greenfield, MA

22 2B Hadley Mr. Scott McCarthy mccarthys@hadleyma.gov Jennifer Stuart stuartj@hadleyma.org 413-586-2390, cell 320.1860 PO Box 406 Hadley, MA 01035 230 Middle Street Hadley, MA

23 2B Hatfield Mr. Marlo Warner mwarner@townofhatfield.org 413-247-5646, cell 626-8907 59 Main Street Hatfield, MA 01038 10 Straits Road Hatfield, MA

24 1A Hawley Mr. Gary Mitchell highways@townofhawley.com Virginia Gabert treasurer@townofhawley.com 413-339-5509; cell 325-4559 8 Pudding Hollow Road Hawley, MA 01339 247 W. Hawley Road Hawley, MA

25 1A Heath Mr. Tyson Howard highway@townofheath.org Kyle Jarvis cell 413-835-5867 413-337-4462, cell 834-5962 PO Box 119 Heath, MA 01346

124 Branch Hill Road

123 Branch Hill Rd. Heath, MA

26 1A Hinsdale Mr. James Callahan jcallahan@hinsdalema.gov Robert Graves- TA 413-655-2304, 413-446-3246 39 South Street Hinsdale, MA 01235 156 Maple Street Hindsale, MA

27 2B Holyoke Mr. Michael Gallagher gallagherm@holyoke.org Jaime Morrow, CPO morrowj@holyoke.org 413-322-5645 DPW 63 Canal St Holyoke, MA 01040 Water Street Hwy Facility Holyoke, MA

28 1B Huntington Mr. Brad Curry highway@huntingtonma.us Jasmine Ortega (HWY Admin), Jennifer Peloquin (TA) highwayadmin@huntingtonma.us; admin@huntingtonma.us413-667-3504, Brad c 977-2434 PO Box 430 Huntington, MA 01050 7 Mill Street Huntington, MA

29 2A Leverett Mr. Matt Boucher highway@leverett.ma.us 413-548-9400, cell 531-3118 95 Montague Rd. Leverett, MA 01054 95 Montague Road Leverett, MA

30 2A Leyden Mr. Bill Brooks highway@townofleyden.com 413-774-4111, cell 774-5520 7 Brattleboro Road Leyden, MA 01301 16 West Leyden Road Leyden, MA

31 1B Middlefield Mr. Skip Savery skipsavery@gmail.com;

middlefield.highway@gmail.com Mark Doane, Ass't. Town Clerk, Jill Strong, Highway Dept

Admin Ass't middlefield.assistant@gmail.com;

jstrong@townofchester.net 413-623-5532, cell 464-2229 PO Box 177 Middlefield, MA 01243 4 Bell Road Middlefield, MA

32 1A Monroe Mr. Cliff Oakes highway@monroema.org Marcella Stafford-Gore, Town Admin monroetownoffice01350@gmail.com 413-424-5272, cell 346.3177 3C School Street Monroe, MA 01350

2 locations:3C School Street

& 4 Kingsley Hill Road Monroe, MA

33 2B Monson Mr Ben Murphy bmurphy@monson-ma.gov Amy Hershey ahersey@monson-ma.gov 413.335.7492 (BM), 413.267.4135 198R Main Street Monson, MA 01057 198R Main Street Monson, MA

34 2A Montague Mr. Samuel Urkiel Samuelu@montague-ma.gov Brandy Patch, Angie Amidon (SB admin Asst) hwycompliance@montague-ma.gov;

413-863-2054 x324, Will Stratford for deliveries cell 413.834.1636

Sam's cell 413- 824-0807 128 Turners Falls Road Turners Falls, MA 01351 128 Turners Falls Road Turners Falls, MA

35 1B Montgomery Jacob Chapman highway@montgomeryma.gov;

jchapman@montgomeryma.gov Rene townhall@montgomeryma.gov 413.887.8532 , Jacob C. 413.351.5193 160 Main Road Montgomery, MA 01085 160 Main Road Montgomery, MA

36 1B New Marlborough Mr. Charles Loring, III cloring@newmarlboroughma.gov Laura Worth, HWY Office Admin lworth@newmarlboroughma.gov 413-229-8165, PO Box 99 Mill River, MA 01244 603 Mill River Southfield Rd. Mill River, MA

37 2A New Salem Mr. Colin Killay highway@newsalemma.org Emily Hill towncoordinator@newsalemma.org 978-544-2303; 413-259-7875 (CK cell),

978.544.6497 (EH) 19 South Main Street New Salem, MA 01355 22 Wendell Road New Salem, MA

38 2A Northfield Mr. Thomas Walker nhwy@northfieldma.gov Erin Degnan, Town Accountant edegnan@northfieldma.gov 413-498-5117, cell 325-4344 69 Main Street Northfield, MA 01360 41 Caldwell Road Northfield, MA

39 2A Orange Mr. Larry Delaney publicworks@townoforange.org Rachel Fortier / Chris Stoddard, interim DPW Director hwyadmin@townoforange.org 978-544-1111, cell 413-824-6928 526 East River St Orange, MA 01364

526 East River (HWY garage); 85

East River St (Salt shed) Orange, MA

40 2B Palmer Mr. Dennis Clarke dclarke@townofpalmer.com 413.283.2615 1015 Bridge St. Palmer, MA 01069 1015 Bridge St. Palmer, MA

41 2B Pelham Mr. Charles Ryznic highway@pelhamma.gov Susannah Carey executiveassistant@pelhamma.gov 413-253-7129 sb office, 253-5245 hwy office; Charlie cell 413-266-9992 351 Amherst Road Pelham, MA 01002 353 Amherst Road Pelham, MA

42 2A Petersham Mr. Greg Waid petersham_highway@verizon.net 978-724-3211, cell 978-894-6621 PO Box 486 3 South Main St. Petersham, MA 01366 31 South Street Petersham, MA

43 1A Plainfield Mr. Mark Hebert mhebert@town.plainfield.ma.us Paula King, Town Accountant pking@town.plainfield.ma.us 413-634-5533, cell 345-8516 184 Main Street Plainfield, MA 01070 184 East Main Street Plainfield, MA

44 1A Rowe Mr. Lance Larned dpwhighway@rowe-ma.gov 413-339-5588 PO Box 313 Rowe, MA 01367 8 Sibley Road Rowe, MA

45 2A Royalston Mr. Jaret Thiem DPW@royalston-ma.gov Michelle Deline dpwadmin@royalston-ma.gov 978-249-4223, cell 978-602-4823 PO Box 96 Royalston, MA 01368 19 Winchendon Road Royalston, MA 01368

46 1B Russell Mr. John Hoppe jhoppe@townofrussell.us 413-862-6222, cell 977-0710 PO Box 374 Russell, MA 01071 162 Main St. - HWY Garage Russell, MA

47 1B Sandisfield Mr. Derek Boomsma highways@sandisfieldma.gov Janey Snyder, Connie Cooper manager@sandisfieldma.gov;

jbeardsley@sandisfieldma.gov

Derek cell :413-717-7627, Connie HWY office 413-258-4081, Janey's O: 413-258-

4711 x1, 66 Sandisfield Rd., Suite 8 Sandisfield, MA 01255 5 Silverbrook Road Sandisfield, MA

48 1A Savoy Mr. Jonathan Choquette Highway@townofsavoy.com Barb Belisle, Office Assistant

413.743.4290, 413-744-1286 Cell: 413-

358-7000 720 Main Road Savoy, MA 01256 262 Main Road Savoy, MA

49 1A Shelburne Mr. Jeff Johnston highway@townofshelburnema.gov Terry Narkewicz townadmin@townofshelburnema.gov 413-625-0311, Jeff's cell 522-6266 51 Bridge Street Shelburne Falls, MA 01370 24 Colrain Shelburne Road Shelburne, MA

50 2A Shutesbury Mr. David Grenier highwaydept@shutesbury.org Brennan Mailoux adminassist@shutesbury.org 413-259-1215, cell 978-549-2655 59 Leverett Road Shutesbury, MA 01072 59 Leverett Road Shutesbury, MA

51 2B South Hadley Mr. John Broderick jbroderick@southhadleyma.gov Ed Beattie, Lisa Wong ebeattie@southhadleyma.gov John's O:538-5030 x6509 & cell :413-530-

3131, Ed's Cell: 413.348.6480 10 Industrial Drive South Hadley, MA 01075 10 Industrial Drive South Hadley, MA

52 2B Southampton Mr. Randall Kemp rkemp@townofsouthampton.org Robin Richard adminhighway@townofsouthampton.org 413-527-3666 cell 413-222-7680 PO Box 379 Southampton, MA 01073 8 Fomer Road Southampton, MA

53 2A Sunderland Mr. George Emery highway@townofsunderland.us Rebecca Torres townadmin@townofsunderland.us 413-665-1460, cell 413-475-2703 111 River Road Sunderland, MA 01375 111 River Road Sunderland, MA

54 1B Tolland Ms. Kate Donovan DPW@tolland-ma.com 413-258-4531, cell 413-389-3818 162 Colebrook River Road Tolland, MA 01034 162 Colebrook River Road Tolland, MA

55 2A Warwick Mr. Matthew Dorgan highway@town.warwick.ma.us Tracy Styles (HWY & Assesors clerk) nobled@town.warwick.ma.us 978-544-6349, cell 413-885-0258 12 Athol Road Warwick, MA 01378 15 Garage Road Warwick, MA

56 2A Wendell Mr. Phil Delorey roadcommissioner@wendellmass.us Al Frost highway@wendellmass.us Al: 978-544-3735, cell 978-729-1411; Phil

H 978-544-2236, cell 978-413-6060 PO Box 187 Wendell, MA 01379 3 Jackie Lane / Lockes Village RoadWendell, MA

57 2B Westhampton Mr. Bill Jablonski highwaydept@westhamptonma.gov Douglas Finn administration@westhamptonma.gov 413-527-0136, cell 977-2463,

413.203.3086 (DF) 58 Hathaway Road Westhampton, MA 01027 58 Hathaway Road Westhampton, MA

58 2A Whately Mr. Garrett Barry highway@whately.org Jess Murphy adminassist@whately.org 413-665-2983 C 413-478-9514 PO Box 153, 4 Sandy Lane So Deerfield, MA 01373 71 Christian Lane Whately, MA

59 1A Williamsburg Mr. Dan Banister burgyhighway@burgy.org Nicholas Caccamo, Town Admin townadmin@burgy.org 413-268-8405, cell 214-4022 PO Box 447 Haydenville, MA 01039 24 Main Street Williamsburg, MA

60 1B Worthington Mr. Rheal Labrie highway@worthington-ma.us Christine Kellog- admin assist 413-238-5830, 413-685-5949 PO Box 643 Worthington, MA 01098 64 Huntington Road Worthington, MA

TOWN GARAGE LOCATION / DELIVERIES

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