IFB_2026_100100_0313_School Nutrition Fresh B.pdf

HENRY COUNTY SCHOOLS

TO: Prospective Offerors

DATE: March 13, 2026

SUBJECT: 2026-100100-0313-School Nutrition - Fresh Bread

You are invited to submit bids for the purchase of Fresh Bread products for the School Nutrition Program of Henry County Schools. Henry County Schools is a political subdivision of the State of Georgia, by and through the Henry County Board of Education.

Attached are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Invitation for Bid (IFB) shall not be changed or superseded except by written notice from Henry County Schools. Failure to comply with the written requirements for this IFB may result in disqualification of the submitted proposal.

To be eligible for consideration, bids shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the offeror to meetall specifications and guidelines set forth herein, in addition to all applicable laws and regulations. Henry

County Schools, at its discretion, determines the criteria and process whereby bids are evaluated and awarded. No damagesshall be recoverable by any challenger as a result of these determinations or decisions. Henry County Schools reservesthe right to reject any orall bids; any part or parts of a proposal;

waive any technicalities/informalities or irregularities; make modifications or specifications; and award any (or all) of the contract in a mannerwhichis in the best interest of Henry County Schools.

Henry County Schools will leverage an electronic sourcing tool to administer this IFB and all offeror responses must be submitted electronically in accordance with the instructions contained in Section 1.B.2

“Bid Submission”. Questions and Answerswill be managed throughtheelectronic platform as outlined in

Section 1.B.2(b) “Submitting Questions”.

Yourinterest and participation in the Henry County Schoolssolicitation process is appreciated.

Sincerely, L

Greg Goins, Executive vif of Purchasing

(HENRY COUNTY SCHOOLS

SOLICITATION NO.IFB-2026-100100-0311 School Nutrition

INVITATION FOR BID

For

Fresh Bread

Opening: March 13, 2026 at 11:00 AM EST

Closing: April 17, 2026 at 3:00 PM EST

This cover sheet must be signed and submitted to be considered for award. Required addenda are defined within this document; additional requests may be communicated via Henry County Schools’ website.It is the responsibility of each Offeror to ensure it reviews and submits all applicable addenda with their solicitation. Offerors should not expectto beindividually notified.

Company name: Date:

Mailing Address: Phone:

City: Fax:

State: Zip: SSN or Federal Tax ID:

Email: Title of Authorized Representative:

Printed Name: Authorized Signature:

SECTIONI - INVITATION FOR BID OVERVIEW

A.

B.

1.

2.

PURPOSE

Henry County Schools is requesting competitive bids from qualified and experienced offerors to provide Fresh Bread products.

INFORMATION TO OFFERORS

IFB TIMETABLE

For general informational purposes, dates below are prospective and may be subject to change.

Any such change will be publicly communicated via the Henry County Schools web site and on

Euna Procurement Portal (Bonfire), shall be made at least 48 hours prior to the event beginnings.

Event | Timing

Release of IFB March 13, 2026 at 11:00 a.m. EST

Deadline for Questions March 23, 2026 at 03:00 p.m. EST

IFB Submission Deadline April 17, 2026 at11:00a.m.EST Evaluation Period April 20, 2026 — April 23, 2026 Notification to all Offerors - May 18,2026 |

BID SUBMISSION

All offerors that desire to respondtothis solicitation must register on Euna Procurement Portal

(Bonfire) — Henry County Schools’ eSource portal provider. Offerors can access the electronic platform byutilizing the direct link for this IFB or by visiting the Henry County Schools Purchasing website as follows:

e HENRY COUNTY SCHOOLSportal link: https://henryk12.Euna Procurement Portal

(Bonfire)hub.com/portal/ e Henry County Schools Solicitations page:

https://schoolwires.henry.k12.ga.us/Page/128846

Once a potential offeror reaches the Henry County Schools portal hosted by Bonfire (Euna

Procurement Portal), the offeror can register for free by clicking on “Create yourfree Bonfire

(Euna Procurement Portal) account” on the ‘Log In’ tab or using the ‘Log In’ button in the top right-hand corner of the portal, then clicking on “Create your free Euna ProcurementPortal

(Bonfire) account”. Once registered, offerors can use this portal to view open projects and details and create a submissionfor a specific project. Informational addenda have beenincluded on the

Euna ProcurementPortal (Bonfire) Registration process and contact details for technical support.

Henry County Schools utilizes but is not responsible for the operational capabilities of the

Bonfire (Euna ProcurementPortal) platform.It is the offeror’s responsibility to contact Bonfire

(Euna Procurement Portal) for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror’s submittal.

Potential offerors are encouraged to use commonly accepted software programs to create electronic files. If Henry County Schools is unable to open an electronic file due to a virus or because the file has become corrupted, the offeror’s response may be considered incomplete and disqualified from further consideration.

Henry County Schools has the capability of viewing documents submitted in the following format:

Microsoft Word or WordPad, Microsoft Excel, portable document formatfile (PDF), and plain text files with the file extension noted in parentheses (.txt). Unless the IFB specifically requests the use of another type of software or file format than those listed above, please contact the Issuing

Party identified below priorto utilizing another type of software and/or file format. In the event

Henry County Schools is unable to open an electronic file because Henry County Schools does not have ready access to the software utilized by the offeror, the offeror's response may be considered incomplete and disqualified from further consideration.

a) IFB SUBMISSION CHECKLIST

The following components constitute a complete proposal submission:

Requested Information Category Required Document

| Cover Sheet Signed IFB Coversheet

Licensing Affirmative response and evidence of appropriate licensure

Insurance Affirmative response and evidence of appropriate insurance

Scored Bid Pricing/Bid Table

Required Addenda A- Signed “Execution of Bid”

Required Addenda B—Completed “Offeror Information” Form o Required Addenda C — Offeror Reference and Experience form

Required Addenda D — Signed “Certificate of Non-Collusion”

Required Addenda E- Signed “Certificate ofNon-Discrimination”

Required Addenda H-Signed “Addenda Acknowledgement”

Required Addenda | — Signed “Offeror’s Modification Form”

Required Addenda K— Immigration and Security Form

(notarized)

Required Addenda Le Immigration Lobbying Certification and

Disclosure

b) SUBMITTING QUESTIONS

All questions concerning this IFB must be submitted in writing via the electronic platform’s

3.

c) d) message feature for “Opportunity Q&A”. No questions other than written will be accepted.

No response other than written will be binding upon Henry County Schools. All offerors must submit questions by the deadline identified in the IFB TIMETABLE abovefor submitting questions. Offerors are advised that Henry County Schools may or may not respondto late questions.

AUTHORIZED PARTY

The table on the coversheetto this IFB shall be completed and signed by the offeror. The coversheet to the submittal must be signed by a companyofficer whois legally authorized to enter a contractual relationship in the name of the submitting firm.

NOTICE OF GEORGIA OPEN RECORDS ACT

By submitting a bid, each offeror expressly acknowledges and agrees that Henry County

Schoolsis obligated to timely comply with requests for information pursuant to state and federal laws and regulation, including the Georgia Open Records Act (""GORA"), O.C.G.A.

§ 50-18-70 et seq. Henry County Schools will comply with GORAatits discretion and is not required to notify any offeror prior to compliance. Each offeror also agrees to comply with GORA and to make records subject to GORA, as determined by the Henry County

Schools,available for inspection as required by law, unless otherwise exempt under other provisions of the GORA.

Further, if any offeror intends to reserve any record or information as confidential, trade secret, proprietary, or otherwise permissibly exempted under GORA orpublic record production, the offeror agrees that any such record will be labeled “PROPRIETARY TRADE

SECRET” conspicuously on the records submitted in the platform; and it shall be the offeror’s sole obligation to notify Henry County Schools of asserting such exemption. A

“public copy” of the offer — including any appropriate redaction or modification to preserve the offeror's asserted confidential, trade secret, and/or proprietary information — shall be uploaded within the Euna Procurement Portal (Bonfire) portal under “open records” and addressed to the attention of the issuing party of this solicitation. Henry County Schools must receive the public copy with the bid submission outlined within this ITB. It shall be Henry County Schools’ intention to supply this

“public copy” in response to public records requests including any such request made under GORA.

ISSUING PARTY DETAILS

The solicitation lead is Tonya Tookes-Kay, Purchasing Lead for Henry County Schools. Any question which arises must be submitted via the electronic portal prior to the DEADLINE FOR

QUESTIONS due date outlined above.

USDA REQUIREMENTS:

a. Debarment and Suspension: Confirmation that vendoris neither debarred, suspended, or deemedineligible— (See Addendum M). For more information please see:

--2 CFR 200.213, and 2 CFR AppendixII to Part 200, Section (H)

--Refer to AttachmentH in the State of Georgia Procurement Manual

b. Civil Rights Assurance— (See Addendum N). For more information please see:

--FNS-113-1

--Refer to AttachmentJ in the State of Georgia Procurement Manual

c. Byrd Anti-Lobbying Amendment: Contractors that apply or bid for an award of $100,000 or more mustfile the required certification— (See Addendum L). For more information see:

--2 CFR Appendix il to Part 200, Section (1), and 31 U.S.C. 1352

--Refer to Attachmentl in the State of Georgia Procurement Manual

d. Contract Work Hours/Safety Standards Act: all contracts more than $100,000 andin cases where Henry County Schools School Nutrition Program will be paying the contractor and/orits workers for overtime. For more information please see:

--2 CFR AppendixII to Part 200, Section (E)

e. Rights to Inventions Made Undera Contract or Agreement: all contracts more than

$100,000 andif experimental, developmental, or research is performed undera “funding agreement.” For more information please see:

--2 CFR Appendix II to Part 200, Section(F).

ADDITIONAL INFORMATION/ADDENDA

Henry County Schools will issue responses to submitted questions, inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for proposal submission. Offerors should not rely on any representations, statements, or explanations other than those made in this IFB (which shall include any addendum). Where there appears to be a conflict between the IFB and any addendumissued, the last addendum issued will prevail.

Offerors must acknowledge any issued addenda defined within the electronic platform. Bids whichfail to acknowledge the offeror’s receipt of any addendum mayresult in the rejection of the offer or result in the disqualification of the prospective offeror’s submittal.

Offerors are not to include brochures, flyers, screenshots, or the like in the body of the scored questionnaire(s). Any supporting document(s) may be included at the end of the proposal package to support answers and comments to the questions. A table of contents should be included to reference each document and index it to the corresponding topic and question.

10.

11.

LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered.

REJECTION OF BIDS

Henry County Schools may reject all bid(s) and reserves the right to waive any irregularities or informalities in any proposal or in the submittal procedure. Submittals received after time or at any place other than the time and place as stated in the IFB will not be considered.

MINIMUM IFB ACCEPTANCE PERIOD

Bids shall be valid and may not be withdrawn for a period of 60 days from the deadline for submission ofbid.

NON-COLLUSION AFFIDAVIT

By submitting a bid, the offeror represents and warrants that such bid is genuine and its own work, not a sham,is and wasnot created or submitted as result of collusion or madein the interest or on behalf of any person not therein named, and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any otherofferor.

COST INCURRED BY OFFERORS

All expensesinvolved with the preparation and submission of the IFB to Henry County Schools or any work performed in connection therewith is the responsibility of the offeror(s).

IFB OPENING

Submitted bids will not be opened or read aloud publicly. All offerors will be notified of solicitation results through the electronic platform.

C. GENERAL PROCUREMENT INSTRUCTIONS

1. Henry County Schools is governed by the Henry County Board of Education andis a recognized governmental entity. The Henry County Schools Purchasing Policy (Board Policy DJE) can be accessed from the Henry County Schools website and is incorporated into this solicitation by reference. By participating in this solicitation, an offeror agrees to be bound by the Henry County

Schools Purchasing Policy on any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

Henry County Schools mustreceiveall bids no later than the date and timelisted in this IFB. Each bid must be signed and dated byan official authorized to bind the firm. Late bids will not be considered for award.

Bids must be submitted in the templates and/or format prescribed in the electronic platform.

Bids will be evaluated according to completeness, content, experience with similar projects, ability of offeror and anyhired staff. The advancement of offerors to a finalist round and/or the award of a contract to one offeror does not mean other bids lacked merit, rather all factors considered, the selected bid(s) was deemed to be in the best interest of Henry County Schools.

Offerors are cautioned that this is an Invitation for Bids not a request to contract, and Henry

County Schools reserves the unqualified right to reject all offers when such rejection is deemed to be in the best interest of Henry County Schools.

Elaborate bids in the form of brochures or other presentations beyond that which is necessary to present a complete and effective bid are not desired. (Unless specified)

Any costs incurred by an offeror in preparing or submitting a bid(s) are the offeror's sole responsibility; Henry County Schools will not reimburse any offeror for any costs incurred prior to contract award.

Bids must be submitted in accordance with the requirements of the IFB. Failure to include any required information may cause rejection or disqualification of the bid.

SECTION II — GENERAL CONDITIONS

A. PURPOSE

Henry County Schools is requesting competitive bid(s) from qualified and experienced offerors to provide Fresh Bread products.

B. CONTRACT TERM

1.

3.

PARTIES

Contract will be between Henry County Board of Education (HCBOE) and Awardee. See

Addendum J for Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement.

. INITIAL TERM

Services will begin no later than July 1, 2026. Theinitial contract duration shall be through June

30, 2027.

OPTIONAL RENEWAL TERMS

The contract may contain four (4) one-year renewal options contingent upon HENRY COUNTY

SCHOOLS's offer of such renewal, the successful offeror's acceptance, and the approval of the

Henry County Board of Education (HCBOE) to renew the contract.

The Agreementshall terminate absolutely and without further obligation on the part of HCBOE at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed but shall be automatically renewed through the then existing term unless HCBOE terminates the agreement by providing Company with thirty (30) days advance notice of termination prior to the end of the calendar year.

4. TERMINATION

Either party may terminate this Agreement without cause uponthirty (30) days prior written notice to the other party.

5. FUNDING OUT CLAUSE

a. It is necessary that fiscal funding-out provisions be included in all contracts in which the termsare for periods longer than one year. Therefore, the following funding-out provisions are an integral part of this IFB and must be agreedto by all Offerors. The district may, during the contract period, terminate or discontinue the purchase of goods, services or systems coveredin this IFB at the end of the District’s then current fiscal year and upon 30 daysprior written notice to the contracted Offeror. Such prior written notice will state:

That the lack of appropriated fundsis the reason for termination, and

Agreement not to replace the items or services being terminated with items or services with functions similar to those performed by the items or services covered in this IFB from anotherOfferor in the succeeding funding period.

b. The complete statement “This written notification will thereafter release the District of all further obligations in any way related to such goods, services or systems covered herein.”

must be included as part of any agreement with the District. No agreement will be considered that does notinclude this provision for “funding out”.

6. PAYMENTS ANDPRICING

Paymentfor any work from this contract shall be made uponreceipt, inspection, and acceptance of completed work and receipt of proper itemized invoices.

All invoices must be itemized and submitted in a consolidated manner to HENRY

COUNTY SCHOOLSwithin 30 business days of purchase and/orservices rendered for the entirety of the agreement unless otherwise agreed uponbytheDistrict.

The District will not pay any penalties for late paymentofinvoices.

The District is exempt from State sales tax. All federal and state taxes and fees that can be eliminated in sales to public school systems in the State of Georgia should not be included in the offerorprice.

Proposedprices shall include all charges to complete the work as specified. All deliveries are Free on Board (FOB) Designation with the District assuming ownership andliability when the project is complete at each specified site. All product warranties shall begin upon delivery to each specified site.

C. OFFEROR QUALIFICATIONS

1.

2.

LICENSING

All offerorsfor the project must be properly licensed underthe laws of the State of Georgia and

Henry County, and in good standing before submitting any offer and before commencing any work.

INSURANCE

a. Theofferor shall be responsible from the beginning of this Proposal forall injury or damage of any kind resulting from the work to persons or property, regardless of who may be the owner of the property. In addition to the liability imposed upon the offeror on account of bodily injury (including death), or property damage suffered through the offeror's negligence, which, liability is not impaired or otherwise affected hereby, the offeror assumes the obligation to save the Henry County Schools harmless and to indemnify and defend Henry County Schools from every claim,liability, expense, or paymentarising out of or through injury (including death) to any person or persons or damage to property

(regardless of who maybe the ownerof the property) of any place in which workis located arising out of or suffered through any act or omission of the offeror or anyoneeither: (i.)

directly or indirectly employed by or; (ii.) under the supervision of any contractorin the prosecution of the work included in this Bid.

b. The offeror agrees to comply with the provisions of the Workers’ Compensation laws of the State of Georgia. The offeror agrees that, prior to the beginning of any work by the offeror; the offeror shall furnish to Henry County Schools a Certificate from the insurance company showing issuance of Workmen’s Compensation coveragefor the State of Georgia or a Certificate showing proof of the ability to pay compensation directly. Offerors are required to submit proof of a current insurance certificate via Henry County Schools’ electronic sourcing platform under “Requested Information”.

c. The offeror shall obtain and maintain, at their expense, insurances with minimum limits as shownbelowandshall protect the offeror and Henry County Schools from any claims for property damageorbodily injury, including death, which mayarise out of operations under this solicitation. The offeror shall furnish Henry County Schools certificates, policies, and cancellation endorsements as shownbelow:

d. Offerors General Liability Insurance-taken out in the nameofthe offeror.

|. Split Limits of Liability-Bodily Injury Liability: Limits of $1,000,000 for each occurrence and $2,000,000 for the aggregate of operations. Property DamageLiability: Limits of

$1,000,000 for each occurrence and $2,000,000 for the aggregate of operations.Orif

Combined Single Limit Liability-Bodily Injury and Property Damage Combined:

$1,000,000 each occurrence, $2,000,000 aggregate.

II. Cancellation Endorsement-These insurance coverages shall not be cancelled until at least 30 days prior written notice has been given to the Henry County Schools.

Ill. Disposition-Certificate from insurance company showing insurance policy must be sent to the Henry County Schools prior to commencement of work. Offerors are required to submit proof of a current insurance certificate in the electronic platform under

“Requested Information” showing Henry County Schools, 33 North Zack Hinton

Parkway, McDonough, GA 30253as certificate holder.

e. Contractor's Public and Automobile Liability Insurance:

l. Split Limits of Liability-Bodily Injury Liability-limits of $1,000,000 for each person and $1,000,000 each occurrence. Property Damage-limits of $1,000,000 for each occurrence.

Il. Or if combined Single Limit of Liability-Bodily Injury and Property Damage Combined:

$2,000,000 each occurrence.

ill. Cancellation Endorsement-These insurance coverages shall not be cancelled until at least thirty (30) prior written notice has been given to the Henry County Schools.

IV. Disposition-Certificate from insurance company showing insurance policy sent to

Henry County Schools prior to commencement of work. Offerors are required to submit proof of a current insurance certificate via Euna ProcurementPortal (Bonfire) under “Required Information” showing Henry County Schools, 33 North Zack Hinton

Parkway, McDonough, GA 30253as certificate holder.

f. Acceptability of Insurance Companies-No insurance company will be acceptable unless written by a company licensed by the State Insurance Commissioner to do business in the

State of Georgia at the time the policy is issued. The company must, in addition, be acceptable to the Henry County Schools.

SUSPENSION AND DEBARMENT

By submitting a bid, each offeror certifies that it is not currently suspended or debarred from submitting bids or bid on contracts or in suspension or debarment proceedings by any agencyof the State of Georgia and the federal government, noris it an agent of any person or entity that is currently suspended or debarred from submitting bids on contracts or in suspension or debarmentproceedings by any agencyof the State of Georgia or the federal government.

BOYCOTT OF ISRAEL

By submitting a bid or bid, an offeror certifies that it is not currently engaged in a boycott of

Israel as defined in O.C.G.A. § 50-5-85. Further each offeror agrees to not engage in any boycott ofIsrael for the duration of any contract award as a result of this IFB.

CONFLICT OF INTEREST

By submitting a bid, the offeror represents and warrants no official or employee of Henry County

Schools has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be madeasresult of this IFB, or in any expected profits to arise therefrom. The offeroris required to disclose any real or apparent conflict of interest with any Henry County Schools officials or employees at the time of bid submission. For the avoidance of doubt, this paragraph shall apply also to any real or apparent conflict of interest known or suspected to be held by any memberof the Henry County Board of Education.

D. SCOPE OF WORK — MANDATORY REQUIREMENTS:

The scope of workassociated with this solicitation includes providing Fresh Bread products to each school location as identified. A Bid Table (BT-16LS) has been created within Bonfire for pricing related to items requested for the fresh bread products.

ALL PRODUCTS SHOULD BE DOMESTIC WHEN AVAILABLE UNLESS PRICE IS PROHIBITIVE.

Any agreement ensuing from this IFB will entail the following, at a minimum:

Fresh Bread Mandatory Items:

e Dinner Rolls, Whole Grain, White e Hamburger Buns, 4” Whole Grain, White e Sliced Roundtop, Whole Grain, White e Hot Dogs Buns, Whole Grain, White

1. The Bonfire platform includes a Bid Table Reference. This is the pricing scope that is requested for fresh bread product itemsfor this bid requirement.

2. Thelisting of items will be purchased to be delivered weekly to the Henry County School

District’s 53 School Nutrition foodservice locations. Delivery hours are Monday-Friday from 7:00 am- 2:00 pm, unless otherwise closed dueto holiday’s, school breaks, inclement weather, etc. The

School Nutrition Purchasing Manager, Marlina Smith will keep all suppliers up to date with these closures and provide a schoolyear calendarto all suppliers.

3. Delivery of these items must be made weekly to all school locations with no minimum order amount required.

4. Inside deliveries are required. Items cannotbe left on the loading dock. All bread products should be delivered and placed in the designated areas of the schoolkitchen.

5. All deliveries must be made on clean trucks which maintain a constant temperature of 40 degrees Fahrenheit. All products delivered must be delivered at or below 40 degrees Fahrenheit.

Products should not be frozen or display evidence of freezing. Damaged or poor-quality products and/or unapproved substitutes will not be accepted during delivery. These items must be exchangedordelivered within 24 hoursof original delivery date.

6. Health Department Regulations require thatall refrigerated/frozen items are to be checked to make sure that they comply. The School Nutrition Program employees reserve the right to inspect trucks at the time of delivery and to reject items that are delivered at unsafe temperaturesorin unacceptable quality. Suppliers must allow School Nutrition Program employees time to spot-check items for quality and to take temperatures. If the delivery occurs during students serving times, the carrier must be prepared to wait until an authorized personis available to receive the shipment. Please advise delivery carriers of this so that adequate timefor delivery is scheduled.

Delivery locations may be added or deleted as needed pursuant to school openings and closings.

7. All products must be fresh and in good condition upon delivery. Items should have a pack date and anticipated shelf life of at least seven (7) days or more upon delivery. Henry County Schools

Nutrition Managerreserve the rights to refuse bread if product has an expiration date less seven

(7) days.

8. Hazard Analysis and Critical Control Point (HACCP) Program--FOOD SAFETY PLAN: The supplier must certify and must follow the Food Safety or HACCP plan in place and provide access to any duly authorized representative of the Henry County Schools’ School Nutrition Program, State Agency, United States Department of Agriculture, or Comptroller General to any books, documents, papers, and records of the supplier which are directly pertinent to the contract. Henry County Schools

Nutrition reserves the right to review a supplier’s HACCP program andfacilities in detail, if needed.

All suppliers must provide the following information/answers:

a. Name and address of company

b. Does your company have a HACCP program in place?

c. Provide documentation of your HACCP procedures.

d. Name, telephone, email address, and title of the HACCP program compliance person.

e. How often is HACCPtraining is provided for your employees?

f. What agencies inspect yourfacilities?

g. Whatare the agencies inspection criteria and score range? h. What wasthe date and score of yourlast inspection?

9. SUBSTITUTIONS: Nosubstitution (item, brand, grade, etc.) is to be made by the supplier without the prior consent of the Henry County Schools’ School Nutrition Program. Any substitution made without prior consent will be refused. The supplier is not to request authority to substitute unless the quality of the item to be substituted is equal to or higher than originally requested. It is the responsibility of the supplier to have sufficient quantity of items awarded. If a request to substitute an item(s) of equal to or higher quality than originally requested is approved, the supplierwill deliver said item(s) at the original bid price.

If a supplier fails to deliver any items(s) or a mutually agreed upon approved substitute item(s) at any time from theoriginal purchase order(s), the Henry County Schools’ School Nutrition Program reservesthe right to secure said item(s) from another supplier who can deliver said item during the current ordering period. The awarded supplier will be required to pay the difference in price from the original bid price to the Henry County Schools’ School Nutrition Program within thirty (30) business days.

NO ITEM(S) CAN BE CANCELLED/DISCONTINUED WITHOUT PRIOR CONSENT OF THE HENRY

COUNTY SCHOOLS SCHOOL NUTRITION PROGRAM AFTER AN AWARDHASBEEN MADE.

10. FARM TO SCHOOL: The SchoolNutrition Program of Henry County Schools will give preference to the supplier who will agree to search for and offer local products. Local means fresh bread products or items provided in the state of Georgia and states that touch Georgia. The supplieris required to ensure thatall participating local fresh bread suppliers have a HACCP FoodSafety Plan in place prior to the School Nutrition Program purchasing products.

1i. RECALLS: Suppliers are required to have a detailed method to track products, purchases, and deliveries for the products source to be identified during productrecalls. In the event of a recall, the supplier must notify the School Nutrition Program immediately whether we received the recalled product. If the Schoo! Nutrition Program did receive the product, the supplier will arrange pick up from each school whoreceived the recalled products, and a credit should be issued at that time. The supplier will also need to provide any related information concerning the recall to the School

Nutrition Program for public notification.

12. INSPECTION: The School Nutrition Program of Henry County Schools reserves the right to have a representative inspect the successful respondent’s establishment at any time before the awardis made and during the contract period.

13. DEFAULT: If at any time the supplier makes a shipment that is not in accordance with the instructions, conditions, and specifications set forth by the School Nutrition

Program of Henry County Schools, without the consent of the said School Nutrition

Program of Henry County Schools, such delivery will constitute groundsfor cancellation of the contract and/or removalof this supplier from the School Nutrition Program’s supplier list for a period of not less than one(1) year. If size is not available for an item, we must be given a weight variance for that item.

14. Department of Defense (DoD) Supplier: The Potential offeror will be Department of Defense approved and must be registered with the Central Contractor Registration

(CCR). Evidence of this should be provided with the Bid.

E. CRITERIA FOR EVALUATION AND SCORING

All timely responseswill be evaluated in accordance with the following steps:

1. ADMINISTRATIVE REVIEW

Submittals will be reviewed by the Issuing Party to determine compliance with the following requirements:

e Response was submitted by the deadline defined in the “IFB TIMETABLE” e Response is complete and contains all required documents defined in the “IFB

SUBMISSION CHECKLIST”

e Henry County Schools requires a minimum of three (3) references with current contact information for performanceverification.

F. FINAL SELECTION

Following review ofall qualified bids and selection of a suitable offeror, and preliminary contract negotiations, a recommendation for contract award will be made to the Henry County Board of

Education. Any contract award will be made only upon approval by the Board. Following approval, Henry County Schools will complete contract negotiations.

Note: Henry County Schools reserves the right to accept the response which is determined to be in the best interest of Henry County Schools and its employees. Henry County Schools reserves the right to reject any and/orall bids.

G. ADDENDA

The following is a summary ofall required and informational addenda included in this IFB. All addenda must be acknowledged by the offeror to submit a response to this IFB

Addendum Reference

A

T O n m o n o n n o u a

AddendumTitle

Execution of Bid

Offeror Information form

Offeror Reference and Experience form

Certification of Non-Collusion

Certification of Non-Discrimination

Euna Procurement Portal (Bonfire) Support

Information

Henry County Schools Protest Procedure

Addenda Acknowledgement

Offeror's Modification Form

Sample Copy of Henry County Schools Offeror

Agreement

Immigration and Security Forms

Immigration Lobbying Certification and

Disclosure

Debarment, Suspension, and anyIneligible

Forms

Civil Rights Assurance Statement

Certifying of HACCP Food Safety Plan

: Required with submittal

. Required with submittal j Required with submittal

: Informational

: Informational

: Required with submittal

: Required with submittal

- Informational

- Required with submittal

- Required with submittal

! Required with submittal

- Required with submittal

- Required with submittal

Addendum Category |

Required with submittal

Required with submittal

ADDENDUM A

EXECUTION OF BID

DATE:

The potential offeror certifies the following by placing an "X"in all blank spaces:

That this bid was signed by an authorized representative of the firm.

That the potential offeror has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all labor costs associated with this project have been determined, including all direct and indirect costs.

That the potential offeror agrees to the conditions as set forthin this Invitation for Bid with no exceptions.

Therefore, in compliance with the foregoing Invitation for Bid, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this bid is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Authorized Signature Date

Typed Name & Title

THIS PAGE MUST BE COMPLETED AND SUBMITTED ASA PART OF YOURBID.

ADDENDUM B

OFFEROR INFORMATION FORM

Mailing Address (Please type or print. Complete all items)

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Remittance Address(if different)

Business Name:

Address:

City, State, Zip:

Accepted Payment Methods (select all that apply)

[_] Check [_] Credit Card/Purchase Card L]ACH [_] Other:

Other Offeror Information

Federal BusinessID: or Social Security #

Certification

Under penalty of perjury, | certify that:

1. The information stated in this application is factual and true, and

2. The number shownonthis form is my correct taxpayer identification number(or | am waiting for a numberto be issued to me), and

3. Jam not subject to backup withholding because (a) | am exempt from backup withholding, or

(b) | have not been notified by the Internal Revenue Service that | am subject to backup withholding as a result of a failure to reportall interest or dividends,or (c) the IRS has notified me that | am no longer subject to backup withholding.

Certification Instructions: You must cross out Item 3 above if you have been notified by the IRS that you are currently subject to backup withholding because of under reporting interest or dividends on your tax return. For real estate transactions, Item 3 does not apply. For mortgage interest paid, the acquisition or abandonmentof secured property, contributions to an individual retirement account (IRA), and generally payments other than interest and dividends, you are not required to sign the certification, but you must provide yourcorrect TIN.

(Representative’s Signature) Date

Please type or print representative’s name

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL.

ADDENDUM C

OFFEROR’S REFERENCES ANDEXPERIENCE

Company NameProviding Reference

Business Name:

Address:

City, State, Zip:

Describe in Detail Services Provided (use additional sheets if necessary):

Company NameProviding Reference

Address:

City, State, Zip:

Company NameProviding Reference

Address:

City, State, Zip:

Important! This is a vital part of your IFB submission. Henry County Schools will verify client references.It is advisable that you inform your reference contact person that you havelisted them for reference.

Contractor

Signature Date

THIS PAGE MUST BE COMPLETED AND SUBMITTEDAS A PART OF YOUR BID.

ADDENDUM D

CERTIFICATION OF NON-COLLUSION

| certify that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same materials, supplies, or equipment, andis in all respects fair and without collusion or fraud per the requirements of O.C.G.A. § 50-5-67(e).

| certify that this Bid is made without prior understanding, agreement, or connection with any memberof the governmentagencyletting this public works contract andis in all respects fair and without collusion or fraud per the requirements of O.C.G.A. $ 36-91-21(f).

| further certify that the provisions of the Official Code of Georgia Annotated § 45-10-20 et. seq. has not and will not be violated in any respect.

! understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. | agree to abide by all conditions of this Proposal and certify that| am authorizedto sign this Bid for the Offeror.

The Offeror being sworn disposes andsays, its agents, officers, or employees havenotdirectly or indirectly entered into any agreements, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Bid.

Company Name:

Address:

City: State: ZIP:

Name: Title:

Signature: Date:

THIS PAGE MUST BE COMPLETED AND SUBMITTEDASA PART OF YOURBID.

ADDENDUM E

CERTIFICATION OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees as follows:

The contractor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, or ancestry. The offeror shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin, or ancestry. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

in the event the contractoris not in compliance with this non-discrimination clause, the contract may be cancelled or terminated by the Owner. The Owner may declare the contractor, ineligible for further contracts with the Owner until satisfactory proof of intent to comply shall be made by the offeror.

The contractor agrees to include this non-discrimination clause in any sub-contracts connected with the performanceof this agreement.

Contractor

Signature

Date

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOURBID.

ADDENDUM F

EUNA PROCUREMENT PORTAL (BONFIRE) SUPPORT INFORMATION

Euna Procurement Portal (Bonfire) is Henry County Schools’ eSource portal provider. Euna Procurement

Portal (Bonfire) provides direct support to Offerors. Euna Procurement Portal (Bonfire) Support Hours are

Monday - Friday 8:00am - 8:00pm EST.

Offerors should contact Euna Procurement Portal (Bonfire) via email (Support@GoEuna Procurement

Portal (Bonfire).com) to launch a support case. Alternatively, offerors can call Customer Service at 1-800-

354-8010 (ext. #2). Note that if the offeror doesn't get through on thefirst try and leaves a voicemail, a support ticket will automatically be generated, and the Euna Procurement Portal (Bonfire) support team will respond in a timely manner.

Offerors can also visit https://goEuna Procurement Portal (Bonfire).com/support/ to access tutorials, videos, and other resources which can support the Offeror in completing a submittal.

Note: Henry County Schools utilizes but is not responsible for the operational capabilities of the Euna

Procurement Portal (Bonfire) platform. It is the offeror's responsibility to contact Euna Procurement

Portal (Bonfire) for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror's submittal.

ADDENDUM G

HENRY COUNTY SCHOOLS PROCUREMENT PROTEST PROCESS

Any Offeror not selected, or otherwise adversely affected by the decision-making process under a competitive procurement, may file written protest. An adversely affected Offeror must file such written protest and exhaust all administrative remedies afforded herein before seeking judicial review of any award of a contract resulting from a competitive procurement. In each instance of protest, the Offeror must demonstrate that it would be eligible to be awarded the contract in the event the protest was successful.

In order to be an adversely affected Offeror with a right to submit a written protest, the Offeror must itself claim to be eligible for award of the contract in the event the Protest were successful and must be next in line for the Award. In addition, the adversely affected Offeror must demonstrate at least one of the following reasons for the Protest:

(a) all higher-ranked Offerors are ineligible for Award of the Contract because their Bids were nonresponsive;

(b) the School District has failed to conduct the evaluation of bids in accordance with the criteria or processes described in this IFB;

(c) the SchoolDistrict has abused its discretion in rejecting the Offeror's proposal as nonresponsive; or

(d) the School District's evaluation of the bids or its subsequent determination of award is otherwise in violation of Georgia Law.

The written protest shall specify, at minimum:

e the name and address of the protestor;

e appropriate identification of the solicitation;

e any and all grounds upon whichthe protestis based;

e supporting exhibits, evidence or documents to substantiate any grounds; and se suggested changes that may remedy the defects.

To be considered,all protests must be in writing and must be submitted to the Superintendent’s Office in an envelope marked as follows: IFB Award Protest. Protests must be timely received by the

Superintendent’s Office to be considered. In all cases, the last date for any protest shall be within seven

(7) calendar days after issuance of the Award and such protest must be received by such date (not mailed or in route).

The Superintendent, or the Superintendent’s designee, shall have the authority to settle or resolve a written protest submitted in accordance with the requirementsof this Section.

If the protest is not settled or resolved by mutual agreement, the Superintendent shall issue a written decision on the protest in a reasonably timely manner.

ADDENDUM H

ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Invitation for Bid and the following Addenda, receipt of all of which is hereby acknowledged by placing an "X"in all blank spaces:

Addendum A — required with submission

Addendum B — required with submission

Addendum C — required with submission

Addendum D — required with submission

AddendumE - Informational

AddendumF - Informational

Addendum - Informational

Addendum H — required with submission

Addendum | — required with submission

Addendum J — Informational

Addendum K — required with submission

Contractor’s Representative (First and Last Names)

Offerors must acknowledge any issued addenda. Bids whichfail to acknowledge the Offeror’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the County’s requirements.

ADDENDUM I

Offerors Modifications Form

Regarding Addendum J (Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement)

The terms and conditions contained in the solicitation comprise the contract proposed by HENRY COUNTY

SCHOOLS. HFCS does not intend to make changes to those terms and conditions, unless necessary to clarify the scope of work and/or technical requirements. Offeror may lose points for substantive modifications proposed by Offeror which materially differ from the IFB terms and are likely to, in the opinion of HENRY COUNTY SCHOOLS,require substantial legal negotiations to resolve. In addition, failure to accept the terms and conditions may result in significant unacceptable delays in HENRY COUNTY

SCHOOLS’ ability to award a contract and may result in an Offeror’s bid being deemed to be nonresponsive. Nonetheless, if an Offeror must propose modifications to any of the contractual terms contained in the solicitation (including Addendum J) the Offeror shall provide the requested information for each proposed modification in the table below. Offerors who submit a proposed or sample contract muststill specifically identify each proposed modification using the format below. By completing and submitting this form, an Offeror acknowledgesthat its proposal may be deemed to be nonresponsiveat

HENRY COUNTY SCHOOLS'discretion.

No. Section #, Paragraph Modification Proposed and Proposed Contract Price /

#, title and clause Reason Provision to be substituted Schedule

Impact

OFFEROR: (Name of Offeror)

By: (Signature) Date:

(Printed name) (Title)

NOTES:

1. All cells within a row must be completed for each proposed modification.

2. Section number, paragraph number, title and clause number: Identify section number, paragraph number,title, and clause containing the contract provisionin issue.

3. Proposed Modification: Specify proposed modification to contractual term and reason for modification.

4. Proposed Contract Provision to be substituted: Provide proposed contract provision to be used in place of the existing provision, if modification is accepted by HENRY COUNTY SCHOOLS.

5. Price/Schedule Impact: Identify impact to schedule and price, if modification is accepted.

THIS FORM IS FOR BID EVALUATION ONLY ANDWILL NOTBE A PART OF THE CONTRACT.

THIS PAGE MUST BE COMPLETED AND SUBMITTEDAS A PART OF YOURBID.

ADDENDUM J

Sample Copy of HENRY COUNTY SCHOOLSOfferor Agreement

Informational

[Intentionally Left Blank]

Sample Copy is provided in electronic portal

ADDENDUM K

GEORGIA IMMIGRATION AND SECURITY FORMS

If you are providing service, performing work, or delivering goods to the Henry County Board of

Education including, but not limited to schools, warehouses and central offices, the applicable Georgia

Security and Immigration Compliance documents found here must be completed, signed, notarized, and submitted with your bid/proposal. Failure to provide this document with your bid/proposal will result in the disqualification of the bid/proposal.

1) Henry County Schools shall comply with the Georgia Security and Immigration Compliance

Act, as amended, O.C.G.A. § 13-10-90 et. seq.

2) in order to ensure compliance with the Immigration Reform and Control Act of 1986

(IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act, as amended by the lllegal Immigration Reform Act of 2011, O.C.G.A. 8 13-10-90 et. seq. (collectively the “Act”), the

Contractor MUST INITIAL the statement applicable to Contractor below:

(a) (Initial here): Contractor warrants that, Contractor has registered at https://e-verify.uscis.gov/enroll/ to verify information of all new employeesin order to comply with the Act; is authorized to use and uses the federal authorization program; will continue to use the authorization program throughout the contract period; Contractor further warrants and agrees

Contractorshall execute and return any andall affidavits required by the Act and the rules and regulations issued by the Georgia Department of Laboras set forth at Rule 300-10-1-.01 et. seq. [Contractors whoinitial (a) must attach and return a signed, notarized Contractor Affidavit and Agreement;

or

(b) (Initial here): Contractor warrants that he/she does not employ any other persons, and he/she does not intend to hire any employees or to perform the Contract. [Contractors whoinitial (b) must attach and return a signed, notarized Affidavit of Exception];

or

(c) (Initial here) Contractoris an individual who is licensed pursuant to

Title 26 or Title 43 or by the State Bar of Georgia and is in good standing when such contract is for services to be rendered by such individual and thus does not have to provide an affidavit.

3) {Initial here) Contractor will not employ or contract with any subcontractor in…