The file's text, extracted by GovTribe without its formatting.
IFB IHGA 2018000139 National School Lunch Program Q&A Document
| Questions | | Answers |
| CDHS FDP Info | |
| CDHS-NSLP RFP 2017000139, published in 2017, the link: products approved for processing or you may review the posting on the vendor site. | |
Note: This IFB solicitation is for add-ons that Receipt Agencies (RA’s) have requested-these products listed are on 1st tab labeled (Final IFB Documents). CDHS FPD will make price adjustments once IFB is closed via a contract amendment. Use the 2nd tab labeled NSLP RFP 2017000139 listed on the IFB spreadsheet to submit price adjustments. FDP department will verify all items submitted with what was approved.
CDHS Website: https://drive.google.com/file/d/0BztoLK7fIWYlNkJFaEFlQ2w3b1U/view
Vendor Site:
https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService
| 1. |
| After reviewing the Exhibit A Pricing Sheet, I do not see any USDA Foods for Peanut Products listed. |
110700 Peanuts, Bulk
Was this left off in error?
No, this was not an error. CDHS did not receive any requests from the agencies to add peanut butter products utilizing material code number-110700.
| 2. |
| Items listed on the spreadsheet would be add on’s for the 2017 – 2018 processing year. May we verify the dates please? |
Yes, the products listed on the first tab labeled (Final IFB Document) are the add-ons that we are requesting. If an agency currently has pounds diverted to a processor, they may use them for 2017-2018SY. However, the pricing and product list will also be effective for the 2018-2019 school year.
| 3. |
| We are assuming another “full” bid for the 2018-2019 processing year will be coming out shortly which will include the items bid last year and these new items as well. Is that correct? |
No, CDHS FDP will not be releasing a “full” bid. The NSLP RFP 2017000139, published in 2017, is a 5-year solicitation. It will be renewed annually.
| 4. |
| In regards to the Colorado Department of Human Services IFB 2018000153 FDP USDA School Lunch Program, on page 1 of 27, it states that the Contract Performance Beginning Date is the later of the Effective Date or July 1, 2018. Initial Contract Expiration Date: June 30, 2019. Question: Is IFB 2018000153 understood to be effective for SY19? |
Yes, refer to Question/Answer 2.
| 5. |
| In regards to the Colorado Department of Human Services IFB 2018000153 FDP USDA School Lunch Program, Page 21 of the Invitation For Bid states “The purpose of this solicitation is for CDHS FDP department to allow commercial food processors to add new products with specifications to the existing NSLP RFP 2017000139, published in 2017…..Please complete the pricing bid sheet for the products listed only. These are the tabs within the Pricing Bid Sheet:….” Question: Please clarify if processors are allowed to add new items and offer quotes on those new items for SY19. Question: Where does the bidding entity locate the pricing bid sheets for the products listed only as referenced on page 21? |
No, processors may not request that new items are added to the bid. Recipient agencies (RAs) will communicate with CDHS FDP when additional products are desired. This solicitation is requesting pricing on ONLY the products listed on the 1st tab labeled (Final IFB Documents). Vendors may refer to information listed above about reviewing the NSLP RFP 2017000139.
| 6. |
| Is the Colorado Department of Human Services IFB 2018000153 FDP USDA School Lunch Program a complete new solicitation for SY19 which requires all forms/certifications/documentation, etc. to be submitted? Question: Is the Colorado Department of Human Services IFB 2018000153 FDP USDA School Lunch Program an extension or rollover of RFP 2017000139 which therefore only requires updated pricing information for SY19 to be submitted? |
Yes, is a rollover RFP 2017000139; the IFB 2018000153 is for new product add-ons that RAs requested.
| 7. |
| In regards to the Colorado Department of Human Services IFB 2018000153 FDP USDA School Lunch Program, Page 19 of the Invitation For Bid references “Vendor must submit pricing for all items that will be available for purchase for the 2017-2018 school years…..Therefore, pricing must be submitted in the revised format below on a Flash drive in Microsoft Excel, document attached.” The excel spreadsheet which is posted (attached) on the website as part of IFB 2018000153 states it is for SY18 ADD ON items. Question 7a: Is there an excel spreadsheet of product specifications associated with IFB 2018000153 that the bidding entity should use when quoting prices for SY19? Question 7b: Is the bidding entity simply to quote prices on all of its products that are available for processing in SY19 by generating its own spreadsheet in conformance to the pricing format as stated on the bid? |
7a. No, the IFB posting is for only products listed.
7b. No, the IFB posting is for only products listed.
| 8. |
| Hello, do you want us to submit 2017-2018 pricing for additional products for the rest of school year 2017-2018? |
| Please refer to the CDHS FDP information (highlighted yellow) at the beginning of this page to find the NSLP RFP document. |
| 9. |
| Hello, what is the 2nd tab NSLP product from RFP2017000139 on the Exhibit A spreadsheet supposed to contain? |
| The 2nd tab labeled RFP2017000139 is to bid for products listed in this RFP. |
| 10. |
| Are we supposed to supply bid pricing and information only for new items for SY 18-19? |
If yes, may we have a list of the “old”, awarded items for SY 17-18?
Please refer to the CDHS FDP information (highlighted yellow) at the beginning of this page to find the NSLP RFP document.
| 11. |
| Since we didn’t submit last year under #2017000139, I assume I need to submit all the required documents from that IFB when responding to this one? Please confirm, it might be helpful is you could list the needed documents. |
| Yes, please refer to the CDHS FDP information (highlighted yellow) at the beginning of this page to find the NSLP RFP document. |
| 12. |
| Can you please explain if the second tab on the pricing spreadsheet called "NSLP Product from RFP2017000139" is place for bidders to offer additional items that are available as commodity processed? |
No additional items will be accepted. Refer to Question/Answer 9.
| 13. |
| Are bidders required to submit a Certificate of Insurance with their bid response? |
| Yes, along with other required checklist items listed on page 17 of the IFB. |
| 14. |
| Can you please provide an estimated usage for the items on this bid? If usage per item is not available, are you able to provide an estimate of allocation of the pounds of each commodity material listed? |
| Estimated usage amounts are listed in the IFB document under Historical Information. |
| 15. |
| Will this bid be awarded by line item? |
| Yes |
| 16. |
| Please confirm if all documents and forms are required to be submitted in response to this request, if we currently have a contract in place with the State of CO for SY17-18 in reference to Bid No: IHGA 201700139 National School Lunch Program. |
| If vendors currently have contracts with CDHS from previous bid NSLP 201700139, we do not need these documents from you. CDHS FDP department will contact each vendor with additional documents needed. |
| 17. |
| Is there an excel spreadsheet of PRODUCT SPECIFICATIONS associated with IFB 2018000153 for bidders to use when quoting prices for SY19? |
| Please refer to the CDHS FDP information (highlighted yellow) at the beginning of this page to find the NSLP RFP document. |
| 18. |
| IFB 2018000153 is for SY19, to the contrary Pg 21, says "The purpose..is for CDHS FDP department to allow commercial food processors to add new products w specs to existing RFP2017000139. What SY is the IFB for? |
| Refer to Question/Answer 2. |
| 19. |
| Are bidders supposed to quote prices on any/all of their products that are available for processing in SY19 by generating their own pricing spreadsheet in conformance to the pricing format as stated on the bid? |
| No |
| 20. |
| I want to make sure you have my Commodity Pricing for 2018-2019 School Year. Do I need to enter it in a bid? |
| If you have submitted any price changes for 2018-2019; once the IFB solicitation request is closed; the FDP will confirm pricing with all vendors. |
| 21. |
| Is there an excel spreadsheet of PRODUCT SPECIFICATIONS associated with IFB 2018000153 for bidders to use when quoting prices for SY19? |
| Refer above to the CDHS Note above highlighted yellow section at the beginning of this page. |
| 22. |
| IFB 2018000153 is for SY19, to the contrary Pg 21, says "The purpose..is for CDHS FDP department to allow commercial food processors to add new products w specs to existing RFP2017000139. What SY is the IFB for? |
| Refer above to the CDHS Note above highlighted yellow section at the beginning of this page & Question/Answer 2. |
| 23. |
| Are bidders supposed to quote prices on any/all of their products that are available for processing in SY19 by generating their own pricing spreadsheet in conformance to the pricing format as stated on the bid? |
| Please refer to the CDHS FDP information (highlighted yellow) at the beginning of this page to find the NSLP RFP document. |
| 24. |
| I want to make sure you have my Commodity Pricing for 2018-2019 School Year. Do I need to enter it in a bid? |
| Refer to Question/Answer 20. |
| 25. |
| Exhibit A Pricing Sheet, the tab named Final IFB Document does not have any Peanut Products listed. Does this mean for SY18/19 there will be no USDA Foods for Peanut Products? |
| Refer to Question/Answer 1. |
| 26. |
| Could you please confirm if all documents are required to be submitted with this bid submission, if a contract currently exists with the State of CO for the 2017-2018 SY? |
| Refer to Question/Answer 16. |
| 27. |
| For IFB 2018000153 I have a question regarding the spreadsheet. The question is on the spreadsheet tab from last year. Is the place to put any price changes from the items that were awarded last year? Also, I was not sure if updated nutrition and product information should be included for the 2017 items. |
| Please refer to the CDHS FDP information (highlighted yellow) at the beginning of this page to find the NSLP RFP document. Please review checklist on pg 17. |
| 28. |
| Per the IFP, page 3, "All interested parties are cordially invited to attend the official opening, if they so desire." - Will pricing be read at the public opening? |
| Pricing will not be read at opening. We first need to determine if qualifications were met before we can accept pricing information. |
| 29. |
| Per the IFP, page 3, "All interested parties are cordially invited to attend the official opening, if they so desire." - Could you please provide me with the place, date, and time of the public opening? |
| I will answer. |
| 30. |
| Within the Requirements section, page 12 of the IFP, "Vendors shall address all aspects of the work plan described in this section." -Could you please provide me with the specific aspects that we are required to address? (example: A-F of pages 12-16) |
| Address all aspects as requested in IFB document. |