IFB

Invitation to Bid

Georgia World Congress Center Authority on Behalf of Savannah Convention Center

Bid #022023EC

INVITATION TO BID

Savannah Convention Center Painting Project

Bids from contractors specializing in commercial painting in public facilities will be received by the Georgia World Congress Center Authority, Atlanta Georgia, until 10:00 a.m., March 13th, 2023, for the Savannah Convention Center Re-Painting Project.

All respondents to this IFB are subject to instructions communicated in this document and are cautioned to completely review the entire IFB and follow instructions carefully. The Authority retains the right to reject any or all submittals and/or bids, and to waive technicalities, irregularities, and informalities, and retains the right to cancel or conclude this procurement at any time without selecting a firm to provide the described services, without any liability to any respondents, or any other person or entity, and is under no obligation to make an award relating to this IFB to any person or entity. The final terms of any Agreement for the project contemplated by this procurement will be determined by the Authority, subject, in all cases, to strict compliance with the applicable provisions of the laws of the State of Georgia.

All submitted bids must be secured in a sealed, opaque envelope, with reference to the correct bid number indicated clearly and prominently on the outside of the envelope. Sealed bids should be addressed to the GWCCA Purchasing Department, 285 Andrew Young International Blvd., Atlanta, GA 30313, and should be received by the Purchasing Department one hour prior to bid opening. With the submission of a valid bid, the bidder agrees that the bid may not be withdrawn for a period of thirty-five (35) days. Due to the anticipated dollar amount, verbal, faxed, or unsealed bids will not be accepted.

Please note that the Savannah - Georgia Convention Center Authority is a Tax-Exempt Authority of the State of Georgia. The Authority reserves the right to waive technicalities and informalities.

Vendors are cautioned to completely familiarize themselves with the conditions of this solicitation, which are contained in the bid package. Please contact the Purchasing Office to request additional information.

Purchasing Manager Georgia World Congress Center Authority Phone 404.223.4244 Email EColeman@gwcc.com

Schedule of IFB Events

The following Schedule of Events represents the Authority’s best estimate of the schedule that will be followed. All times indicated are Eastern Standard Time. The Authority reserves the right to adjust the schedule as deemed necessary. If a component of this schedule, such as the close date, is delayed, the rest of the schedule may be shifted as appropriate.

INFORMATION AND INSTRUCTIONS TO BIDDERS

A. FACILITY INFORMATION: The Georgia World Congress Center (GWCC) hosts a wide variety of conventions, consumer/trade shows and corporate events each year.

Owned by the State of Georgia and operated by the Georgia World Congress Center Authority the GWCC encompasses 4 million square feet and is among the largest convention centers in the nation. The GWCC contains 13 exhibit halls offering 1.5 million square feet of prime exhibit space in addition to 105 meeting rooms encompassing. Additionally, the GWCC offers two ballrooms - 33,000 and 25,700 square feet, a 1,746-seat auditorium and two plazas. The Georgia International Plaza includes a parking deck and pedestrian plaza on Andrew Young International Boulevard adjacent to the Georgia World Congress Center and Mercedes-Benz Stadium.

Centennial Olympic Park is the largest center-city park to be developed in the United States in the last 20 years. The 22-acre park was developed and is operated by the Georgia World Congress Center Authority and hosts a variety of events, from corporate receptions and picnics to major concerts and festivals. Centennial Olympic Park is located adjacent to the Georgia World Congress Center.

In addition to the Atlanta facilities, the GWCCA manages the operation of the Savannah Convention Center in Savannah Georgia.

B. PROJECT INFORMATION: The Savannah Convention Center, herein called the “Owner”, intends to contract with a successful bidder to perform painting of specific areas of the facility as further described herein. (See “SCOPE OF WORK”) The SCC Engineering department will administer the project.

C. COSTING: Costing shall be submitted on the attached “BID FORM” along with all required documentation attached, including the “Statement of Minority Status of Ownership.” The costing shall be provided in the “Base Bid” section, and reflect a firm, fixed price for the entire scope of work herein.

D. INSURANCE AND HAZARDS:

Event Date Time

a. Authority issues IFB 03/20/23

b. Mandatory Site Visit 100 International Drive, Savannah, GA 31402 – Jasper Boardroom 03/06/23 1:00PM

c. Deadline for submission of written questions and requests for clarification 03/08/23 10:00 AM

d. Answers to questions posted 03/09/23

e. Deadline for submission of Bid 03/15/23 10:00 AM

I. Hazards: The contractor shall be responsible from the time of the beginning of the first work, for all injury or damage of any kind resulting from the work to persons or property regardless of who may be the owner of the property. In addition to the liability imposed upon the contractor on account of bodily injury (including death) or property damage suffered through the contractor's negligence, which liability is not impaired or otherwise affected hereby, the contractor assumes the obligation to save the owner harmless and to indemnify and defend the owner from every claim arising out of or through injury (including death) to any person or persons or damage to property (regardless of who may be the owner of the property ) arising out of or suffered through any act or omission of the contractor or any sub-contractor, or anyone either (a) directly or indirectly employed by or

(b) under the supervision of any of them in prosecution of the work included in this contract.

II. Insurance: Proof of insurance coverage and furnishing of insurance policies shall be as shown herein below:

(a) Compliance with Workmen's Compensation Laws: The contractor agrees to comply with the provisions of the workmen's compensation laws of the State of Georgia and to require all sub-contractors likewise to comply. The contractor agrees that, prior to the beginning of any work by the contractor, the contractor will furnish the following to the owner: Certificate from insurance company showing issuance of workmen's compensation coverage for the State of Georgia or a certificate from Georgia Workmen's Compensation Board showing proof of ability to pay compensation directly. The contractor agrees that the foregoing provision respecting workmen's compensation is also applicable to sub-contractor.

(b). Policies, Certificates, Limits, and Disposition of Documents: The contractor shall obtain at his expense insurance with limits as shown herein below unless the contractor desires to broaden the limits and obtain more protection. All Certificates of Insurance shall list the Owner as the Certificate Holder and named insured.

(1) CONTRACTOR'S PROTECTIVE LIABILITY INSURANCE - taken out in the name of the contractor.

Bodily injury, including death - limits of $1,000,000 for each accident.

Property damage - limits of $1,000,000 for each accident and $3,000,000 for the aggregate of operations.

DISPOSITION - Certificate of insurance must be sent to owner prior to commencement of work.

(2) CONTRACTOR'S PUBLIC LIABILITY INSURANCE - taken out in the name of the contractor.

Bodily injury, including death - limits of $1,000,000 for each person and

$3,000,000 for each accident.

Property damage - limits of $1,000,000 for each accident and $3,000,000 for the aggregate of operations.

DISPOSITION: Certificate of insurance must be sent to owner prior to commencement of work.

(c) Acceptability of Insurers to Owner: No insurance will be accept unless written by a company licensed by State Insurance Commissioner to do business in Georgia at the time the policy is issued, and the company must in addition be acceptable to the owner. To avoid inconvenience, any general contractor or sub-contractor must get in touch with the owner to determine whether the insurance company or companies he expects to use is, or are, acceptable to the owner. All policies and certificates must be signed or countersigned, as the case may be, by resident Georgia agents.

(d) Termination of Obligation to Insure: Unless otherwise expressly provided to the contrary, the obligation to insure as prescribed herein shall not terminate until the owner shall have executed the final certificate.

(e) Competence of Insurers: the contractor is responsible for any delay resulting from the failure; (1) of his insurance carriers; and (2) of insurance carriers of his sub-contractors to furnish proof of proper coverage in; (1) the prescribed form; (2) the prescribed manner; and (3) in good season.

E. IDEMNIFICATION AND HOLD HARMLESS AGREEMENT

Property: The Bidder hereby waives, releases, relinquishes, discharges and agrees to indemnify, protect and hold harmless the Owner and its officers and employees for any loss from any and all claims, demands, liabilities, costs or expenses for any loss (through theft or otherwise) of or damage, cause by, growing out of, or happening in conjunction with the performance of work by the Bidder (a) to property of the Bidder regardless of where such loss or damage was caused by the act or omission, negligent or otherwise, of the Owner or its officers or employees; (b) to property of any person admitted to the facilities of Owner upon the express or implied solicitation, invitation, permission or subcontract of Bidder, regardless of whether such loss or damage was caused by the act or omission, negligent or otherwise, of the Owner or its officers or employees; and, (c) to property of the Owner or of any person to the extent such loss is the result of any act or omission of the Bidder or any person admitted to the Georgia World Congress Center Authority facilities upon the express or implied solicitation, invitation, permission or subcontract of the Bidder.

Persons: The Bidder hereby waives, releases, relinquishes, discharges and agrees to indemnify, protect and hold harmless the Owner and it officers and employees of and from any and all claims, demands, liabilities, costs, expenses for any injury to person, including death caused by, growing out of or happening in connection with the performance of contract or of any other person with permission, express or implied of the Bidder, of the Owner, its facilities or equipment, which injury is (1) suffered by any employee of the Bidder or of any subcontractor the Bidder including injury suffered as a result of the negligence of the Owner or its officers or employees, (2) suffered by any person admitted to the facilities of the Georgia World Congress Center Authority upon the express or implied solicitation, invitation, permission or subcontract of the Bidder, including injury suffered as a result of the negligence of the Owner or its officers or employees, and (3) suffered by any person as a result of the act or omission of the Bidder or any person admitted to the Georgia World Congress Center Authority facilities upon the express or implied solicitation, invitation, permission or the Bidder.

Risk of loss to Bidder’s work and installation shall remain on the Bidder until acceptance of the work and installation by Owner.

F. STATEMENTS OF AGREEMENT (GENERAL INFORMATION) – Having carefully examined the Invitation to Bid, and with submission of a bid, the Bidder agrees that they have discussed any issues in any section of the Invitation to Bid, with which the Bidder disagrees or wishes to clarify its positions, and understands that failure to list these items in its proposal will be interpreted to mean that the Bidder is in full agreement with the terms, conditions, specifications and requirements therein. With submission of a bid, the Bidder hereby certifies: (a) that this bid is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Bidder has not directly or indirectly included or solicited any other Bidder to put in a false or insincere bid; (c) that Bidder has not solicited or induced any person, firm, or corporation to refrain from sending a bid.

G. SUBMISSION OF BIDS - The Bids shall be submitted on the attached Bid Form or as otherwise herein instructed, referencing the correct BID NUMBER and submitted prior to bid deadline. Bid may be e-mailed to the Issuing Buyer, or, if sent by courier or mail, etc., sealed bids should be addressed to the GWCCA Purchasing Office, 285 Andrew Young International Blvd., Atlanta, GA 30313, to the attention of the person indicated on the Invitation to Bid. The Purchasing Office must receive all bids no later than the deadline indicated, to be considered a valid bid. All bids must by typed or written in ink. Only one bid and, if requested, copies of that particular bid should be sent in an envelope. Vendors bidding on more than one solicitation must use a separate envelope for each bid. Fancy bindings, colored displays and/or promotional material other than hose necessary are not desired. To expedite the evaluation of bids, it is essential that bidders follow the format and instructions contained herein. Any changes, options, or substitutions that the successful vendor proposes must be approved in advance by the GWCC Purchasing Office. Questions regarding submission of bids should be directed to the Purchasing Office at 404-223-4244.

H. SITE VISIT – A site visit by prospective bidders is mandatory for this project to ensure that bidders have a full understanding of the scope of work. The site visit is scheduled for March 6, 2023. The site visit will convene in the Savannah Convention Center Jasper Boardroom at 1:00 p.m. on that day. Directions to the Jasper Boardroom can be obtained by calling 912- 447-4000 (One International Drive, Savannah, GA 31402).

I. BID WITHDRAWAL: The Owner plans to award a contract or purchase order for this project within a short time frame, however with submission of bid, the contractor agrees that their bid may not be withdrawn for a period of sixty (60) days after the deadline for receipt of bids.

J. RIGHT TO REJECT: The Owner reserves the right to reject any and all bids and to disregard typographical, mathematical, and/or obvious errors. The Owner will not pay any costs incurred by any contractor in the preparation or submission of bids or proposed alternate specifications.

K. AWARD: Award shall be made to the lowest responsive and responsible bidder, as deemed by the Owner. The lowest bid will be the bid that, after determination of adherence to specifications, and incorporating any accepted and approved alternatives, is the lowest and most responsive bid that is received from a responsible firm as deemed by the Owner. The Owner may require additional information from bidders to determine the level of responsibility of the firm. References about the firm and demonstrated experience in projects of similar size and scope may be a factor in determination of responsibility.

L. VENDOR QUESTIONS: Please direct any questions concerning the submission of bids or the bidding process to: Erle Coleman, Director Supply Chain at 404-223-4244 or by fax at 404-223-4111.

M. RESTRICTION OF COMMUNICATION: From the issue date of this solicitation until a successful bidder is selected and the selection is announced, bidders are not allowed to communicate for any reason with any Authority staff about this solicitation except through the Issuing Officer or other persons named herein, or during any bidder’s conferences (if applicable), or as provided by existing work agreement(s). For violation of this provision, the Authority shall reserve the right to reject the proposal of the offending bidder. All questions concerning this IFB must be submitted in writing (e-mail preferred or fax may be used) to the Issuing Officer. No response other than written will be binding upon the Authority.

N. RECIPROCAL PREFERENCE LAW- For the purposes of evaluation only, bidders resident in the State of Georgia will be granted the same preference over bidders resident in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to bidders resident therein bidders resident in the State of Georgia. For the purposes of this law, the definition of a resident bidder is one who maintains a place of business with at least one employee inside the State of Georgia. A post office box address will not satisfy this requirement.

O. BRAND NAME STATEMENT: Any reference to brand names, trade names, model numbers or other descriptions peculiar to brand products is made to establish a required level of quality and functional capability, it is not intended to exclude other products of that level.

Comparable products of other manufacturers will be considered if proof of comparability is, at the discretion of the Owner, received at least (72) hours prior to bid opening time, pre-approved by the Owner, and contained in the bid. It shall be the responsibility of the bidder, including the bidder whose product is referenced, to indicate the brand name and model or series number of the product offered and to furnish with their bid such specifications, catalog pages, brochures or other data as will provide an adequate basis for determining the quality and functional capabilities of the product offered. The Owner reserves the right to request samples of any bidders prior to bid award. Failure to provide this data to such extent may be considered valid justification for rejection of a bid.

P. BID SUBSITUTIONS, ALTERNATES, EXCEPTIONS, AND EXTENSIONS: Bidders that intend to propose alternate materials, services, techniques or equipment or substituted items other than the items and/or services required in the Scope of Work herein, are required to request approval for such items and/or services from the Owner at least 72 hours prior to time of bid opening, for such deviations to be considered. If such a request is deemed by the Owner to have merit as an acceptable deviation, and is granted by the Owner, an addendum may be issued to all prospective bidders to inform them of such an allowance, and/or to amend the Scope of Work. The Owner reserves the right to extend the bid opening time based on such information but is not required to do so. The Owner reserves the right to cancel the solicitation in its entirety and possibly re-advertise and issue a revised Invitation to Bid for any reason. Any bidder exceptions to the information listed in the Scope of Work or Invitation to Bid must also be communicated to the Owner at least 72 hours prior to time of bid opening to be properly considered. Any exceptions that the bidder has must be clearly noted on the bid to be considered by the Owner, regardless of whether or not such exceptions have already been communicated to the Owner. Similarly, any requests for bid opening time extensions must be communicated to the Owner at least (72) hours prior to bid opening time, including the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Q. EQUAL OPPORTUNITY STATEMENT: It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Georgia World Congress Center Authority encourages all disadvantaged businesses, small businesses, female-owned businesses and minority-owned businesses to compete for, win, and receive contracts for goods, services, and construction. This desire on the part of the Authority is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Authority supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. The Georgia Department of Administrative Services maintains an office to assist small businesses, female-owned businesses and minority businesses in understanding the State procurement process.

In addition to contacting the Georgia World Congress Center Purchasing Office, small businesses, female-owned businesses and minority businesses can also contact the Governor’s Small Business Center at the following address for assistance:

Governor’s Small Business Center 200 Piedmont Avenue, SE Suite 1102, West Tower, Floyd Building Atlanta, Georgia 30334-5539 Telephone: 404-656-6315

The Minority Business Coordinator of the Georgia World Congress Center Authority is Erle

Coleman, 404-223-4244, (e-mail): ecoleman@gwcc.com. All Bidders should be aware that Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. See Official Code of Georgia Annotated (O.C.G.A.) O.C.G.A. Section 48-7-38.

R. NON-DISCRIMINATION – The Owner shall require, prior to, or incidental to, the award of a contract, confirmation by the Bidder stating that the Bidder has not discriminated and will not discriminate on the basis of race, creed, color, sex, religion or national origin in any of its employment practices with respect to the work force of the business, or procurement services in connection with this project. The successful Bidder may be required to execute certificates, affirming these requirements of non-discrimination.

S. DRUG FREE WORKPLACE: The Authority, as policy, operates all facilities as a drug-free workplace, and requires that the labor force of the Contractor be drug-free. The Contractor hereby acknowledges this requirement and asserts that the organization of the Contractor adheres to such policy and practice. The Contractor acknowledges that it may be required to execute certificates affirming these requirements of drug-free workplace, at execution, or at any time during the term of the agreement.

T. BONDS: Although the Authority does not envision requiring Payment Bonds or

Performance Bonds for this project from the successful contractor, the Authority reserves the right to require either or both, due to any reasons the Authority deems appropriate. The contract sum may be adjusted to allow for the expense of such requirements of the Contractor.

mailto:ecoleman@gwcc.com

SCOPE OF WORK

Georgia World Congress Center Authority on Behalf of the Savannah Convention Center Savannah Convention Center Painting Project

The Savannah Convention Center is soliciting for bids to repaint the existing facility. Painting will consist of a primer coat and two final coats. There will be color changes to match the expansion of the facility. The below work is to include all material and labor to perform work on repainting the existing facility. The area of work will be the Concourses, Rotunda, Meeting Rooms, Auditorium, and Board Rooms. Please provide the duration of time needed to complete the prep, painting, and cleanup to complete the painting. Please keep in mind that due to business in the facility these may need to be completed at separate times. If there is a pricing difference between separate mobilizations, please quote the project as such. Contractor is responsible for making sure their work area is secure and cleaned up daily. Contractor is responsible for removing all materials from the job site. Also remember we have an active Convention Center so work times may vary due to events we have inhouse. However, we will work with the selected contractor closely to minimize disruption in your schedule.

We will provide the contractor with a color schedule for walls and trims. Any ceiling areas to be painted will be painted with flat ceiling white if needed. Any areas that have holes, sheetrock damage, cracked joints, etc. must be repaired and painted accordingly. Baseboards need to be repaired and painted accordingly. Any lifts needed by the contractor must be provided by the contractor and their responsibility for upkeep. All lifts operated inside the facility must be electric. Walls range in height from 14ft-50ft throughout the facility.

The colors used in the facility will be as follows:

Benjamin Moore Super White Eggshell (PT-01)-95 % of the walls will receive this color

Sherwin Williams SW9179 Anchors Aweigh Eggshell (PT-03) Navy Blue Accent- Accent in the Meeting Rooms, Accent Wall around entrance to meeting rooms, Accent Color in Boardrooms.

PPG-PPG1007-5 Lazy Afternoon Eggshell (CPT-04) Gray Accent- Accent in the Meeting rooms around the West walls, Accent Wall in the Boardrooms on the North, South, East, and West.

Baseboard, Painted Frames, and Doors- PPG-PPG1007-5 Lazy Afternoon Eggshell

All paint has also been setup with Sherwin Williams to match all specifications.

If you have questions, please make sure you ask them during the bid phase. We recommend all bidders come to the facility for a site visit and to field verify all walls, ceilings, and baseboards to quote the project.

BID FORM

(MUST BE COMPLETED AND RETURNED WITH BID)

Date: .

Time: .

Georgia World Congress Center Authority Purchasing Office 285 International Boulevard, NW Atlanta, Georgia 30313-1591

Re: Bid #022023EC Savannah Convention Center Painting Project

Firm Name______________________________________________________________

Phone Number________________________Fax Number_________________________

I. Having Carefully examined the Scope of Work concerning the Savannah Convention Center Painting Project, and Addendum (a) No. (s) , (if applicable) as well as the premises and conditions affecting the work, we propose to furnish all services, labor and materials called for by them for the entire work in accordance with the aforesaid documents for the sum of:

Dollars.

($ ) which sum is hereinafter referred to as the Base Bid.

We propose to supply this work and to completely comply with the Owner’s Scope of Work.

III. We agree to commence actual physical work on site with an adequate force and equipment within ten (10) days of a date to be specified in a written order of the Owner and to complete ALL work in ( ) Calendar Days from and including said date based on availability of time based on Owner’s schedule of events.

III. We agree that this bid may not be revoked or withdrawn after the time set for deadline for receipt of bids but shall remain open for acceptance for a period of sixty (60) days following such time.

IV. In case we are notified by mail, telegraph, or delivery of the acceptance of this bid within ninety (60) days after the time set for the deadline for receipt of bids we agree to execute within ten (10) days a contract (Form of Agreement between Contractor and Owner, Form “Construction Agreement”) for the work for the above stated compensation and at the same time to furnish and deliver to the Owner Certificate of Insurance as stipulated in the above referenced contract form.

V. It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Georgia World Congress Center Authority encourages all disadvantaged businesses, small businesses, female-owned businesses and minority-owned businesses to compete for, win, and receive contracts for goods, services, and construction. This desire on the part of the Authority is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Authority supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. This request is made for statistical purposes only. Please indicate below which, if any, of the definitions apply to your company:

MINORITY BUSINESS ENTERPRISE (MBE) - The business is either:

a). Owned by a member of a minority race*, or b). A partnership of which a majority of interest is owned by one or more members of a minority race, or c). A public corporation of which majority of the common stock is owned by one or more members of a minority race.

*A member of a minority race is defined as an individual who is a member of a race that comprises less than fifty (50) percent of the total population of the State of Georgia. This includes, but is not limited to, persons who are African American, Asian-Pacific American, Native American, or Asian American.

Check which apply (a) . (b) . (c) . (d) none .

Additionally, Hispanic-owned and Female-owned business information is requested for recording purposes.

Hispanic-Owned _______. Female-Owned________.

VI. The “bidder” submits the following STATEMENT OF BIDDER’S QUALIFICATIONS for consideration by the Owner, to be sworn and signed before a Notary Public.

Firm Name: ______________________________________________________Federal ID#___________

Street Address_________________________________________________________________________

When Organized: Where Organized___________________ Number of years engaged in the business under the present firm name_______________ Plan of organization of firm (Proprietorship)___; (Corporation)____; (Partnership)_____ The bidder has never refused to sign a contract at the original bid. Correct ________Incorrect__________ The bidder has never been declared in default on a contract. Correct________ Incorrect__________

VI. I certify that this bid/proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid/proposal for the same materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid, and certify that I am authorized to sign this bid for the bidder. (O.C.G.A. 50-5-67) I further certify that the provisions of the official code of Georgia annotated 45-10-20 et. seq. have not and will not be violated in any respect.

PRINCIPAL’S SIGNATURE______________________________( PRINT/TYPE )___________________________

TITLE________________________________________________________________________DATE______________________

Sworn to and subscribed before me this Day of _____________________20_____

Notary Public

Commission Expiration Date____________________