Bidder’s Initial

Bristol County Agricultural High School 135 Center St.

Dighton, MA 02715

INVITATION FOR BID

The Chief Procurement Officer of the Bristol County Agricultural High School hereby invites sealed bids for: Two (2) 15-Passenger School Transportation Vehicle, with the option to purchase up to two (2) additional units at the same unit price.

Specifications for the above items may be obtained via email from the Business Office – Lfiere@ bcahs.com or at the Business Office of Bristol County Agricultural High School, 28 Center Street, Dighton, MA 02715, on weekdays between the hours of 8:00 a.m. and 3:00 p.m.

The bidder(s) shall submit a sealed envelope clearly marked as follows: “BID -FY26-27 Bristol Aggie (2) 15-Passenger School Transportation Vehicle” with the option to purchase up to two (2) additional units at the same unit price received on or before 9:00 AM on June 8, 2026. Bids will be publicly opened on the same day at 9:15 A.M BUSINESS OFFICE-STANDISH HALL conference room first floor of Bristol County Agricultural High School, 28 Center St., Dighton, MA. Late bids will not be accepted.

All bidders are required to maintain their bids and bid prices for 90 (ninety) days after the official opening date of the bid. It is the intention of the Chief Procurement Officer or Designee to award the bid to the lowest responsive and responsible bidder. Responsive meaning: Meets specifications; Responsible meaning: Capable, reliable vendor. In the event that Bristol County Agricultural High School announces that the school day is canceled due to unforeseen circumstances, bids will be received and opened on the next scheduled school day at the times previously scheduled.

The Chief Procurement Officer of Bristol County Agricultural High School reserves the right to reject any or all bids and to accept the bid that is considered to be in the best interest of the Bristol County Agricultural High School.

Derek Costa Superintendent/Director Chief Procurement Officer

INSTRUCTIONS TO BIDDERS

Inspect carefully all provisions of this bid document.

The contractor shall submit a written bid in a sealed envelope clearly marked as follows:

“BID -FY26-27 Bristol Aggie (2) 15-Passenger School Transportation Vehicle”.

This phrase will be clearly labeled on the outside of the envelope, and filed with the Business Office, located at 28 Center Street, Dighton, Massachusetts, 02715 June 8, 2026 on or before 9:00 A.M., , “BID -FY26-27 Bristol Aggie (2) 15-Passenger School Transportation Vehicle, with the option to purchase up to two (2) additional units at the same unit price. June 8, 2026. Bids will be opened on the same day at 9:15 A.M. In the event that Bristol County Agricultural High School announces that the school day is canceled due to unforeseen circumstances, bids will be received and opened on the next scheduled school day at the times previously scheduled. This Invitation for Bids will be advertised in the Local paper, School website, Central Register and COMMBUYS in accordance with M.G.L. c.30B.

Each bidder must initial each page of the bid and must return a signed and completed Bid Form, and Certificate of Non-Collusion and Hold Harmless (enclosed) with their bid.

These forms must be either typed or written in ink. The failure of any bidder to comply with all requirements of the bid, including the prompt submission of all required documents, shall be grounds for disqualification.

The bidder is responsible for making their own copies of any part of this document for their files.

This submission will be received at the Business Office of Bristol County Agricultural High School, 28 Center Street, Dighton, MA 02715, on weekdays between the hours of 8:00 a.m. and 3:00 p.m.

All bids will remain firm for a period of (90) ninety days following the date of the opening.

The Chief Procurement Officer or Designee of the Bristol County Agricultural School reserves the right to award to the lowest responding and responsible bidder.

The School reserves the right, as is in their interests, to require, revise and amend the specifications prior to the date set for opening of the bid. Such revisions and amendments, if any, will be announced by addendum or addenda to this invitation to bid proposals. If the revisions and amendments are of a nature which requires material changes in quantities or prices proposed, or both, the date set for opening bids may be postponed by such a number of days as, in the opinion of the School, will allow bidders to revise their bids. In such cases, the addendum will include an announcement of the new date for the opening of bids.

Bid Security Each bidder must submit with its bid a bid deposit equal to five percent of the amount of the bid. The bid deposit may be in the form of a certified, treasurer’s or cashier’s check payable to the awarding authority from a responsible bank or trust company; cash; or a bid bond from a licensed surety.

The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required Contract Security (Bonds) and Insurance Binders, where upon it will be returned; if the Successful Bidder fails to execute and deliver the Agreement and furnish the required documents within five (5) working days of the Notice of Award, the School may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. Bid security deposits will be returned to the unsuccessful bidders within thirty (30) days following bid Opening.

Questions and Clarifications All questions regarding this Invitation for Bids must be submitted in writing via email to Linda Freire lfreire@bcahs.com in the Business Office no later than June 3, 2026 at 4:00

PM.

Responses will be issued via addendum and distributed to all known bidders.

Scope of Work Furnish and deliver (2) 15-Passenger School Transportation Vehicle, with the option to purchase up to two (2) additional units at the same unit price.

Include all listed equipment Include delivery, prep, documentation

Delivery Requirements Bidders must specify delivery time in days from award.

The School anticipates delivery on or before August 15, 2026, or as soon as practicable thereafter.

Earlier delivery may be considered favorable but is not required.

Payment Terms Payment shall be made upon delivery, inspection, and acceptance of the vehicles by the School.

The School will not provide deposits or progress payments.

Invoices shall be submitted after delivery, and payment will be made in accordance with Massachusetts General Laws.

mailto:lfreire@bcahs.com

A. PURPOSE

● Bristol County Agricultural High School (“School”) invites sealed bids pursuant to Massachusetts General Laws Chapter 30B for the purchase and delivery of two (2) new current model year passenger transportation van with the option to purchase up to two (2) additional units at the same unit price, suitable for student transportation, field instruction, athletic travel

● The School seeks a vehicle that provides safe, reliable, and flexible transportation capacity while meeting current federal and state transportation standards.

B. PROCUREMENT TYPE

● This procurement is conducted under Massachusetts General Laws Chapter 30B.

Award shall be made to the responsive and responsible bidder offering the lowest price meeting all specifications and requirements contained herein.

The School reserves the right to reject any or all bids, waive informalities, and act in the best interest of the School.

C. VEHICLE SPECIFICATIONS

REQUIRED VEHICLE SPECIFICATIONS

● Two (2) 15-Passenger School Transportation Vehicles with Option to Purchase Up to Two (2) Additional Units

● Massachusetts General Laws Chapter 30B Procurement

● The Awarding Authority seeks bids for the furnishing and delivery of two

(2) new, unused 2025 or 2026 model year 15-passenger school transportation vehicles, with pricing provided for up to two (2) additional identical units as optional alternates.

● All vehicles shall be suitable for student transportation and fully compliant with all applicable Federal Motor Vehicle Safety Standards (FMVSS) and Massachusetts procurement requirements.

C1. PROCUREMENT CLASSIFICATION

● All specifications are classified as follows:

● NON-NEGOTIABLE REQUIREMENT

● Mandatory requirement that must be included in the base bid.

● OPTIONAL ALTERNATE

● Feature or configuration that must be separately priced and clearly identified.

● Any deviation from NON-NEGOTIABLE requirements may render the bid non-responsive and subject to rejection.

C2. ACCEPTABLE VEHICLE

NON-NEGOTIABLE REQUIREMENTS

Vehicle shall be one of the following or approved equal:

● Ford Transit-350 Passenger Van XL or XLT

● Equivalent full-size commercial passenger platform approved by the Awarding Authority

Vehicle shall be:

● New and unused

● Current production model

● 2025 or 2026 model year

● Fully assembled, operational, and road-ready upon delivery

C3. POWERTRAIN & PERFORMANCE

● Engine:

○ Minimum 3.5L V6 gasoline engine or manufacturer equivalent

○ Performance shall meet or exceed Ford Transit 3.5L

PFDi/EcoBoost V6 or Chevrolet 6.6L V8 baseline class

● Transmission:

○ 10-speed automatic transmission with overdrive or manufacturer equivalent

● Drivetrain:

○ Rear Wheel Drive (RWD)

● GVWR:

○ Minimum 9,500 lbs.

○ Preferred 11,000 lbs.

● Fuel System:

○ Standard OEM fuel tank capacity

○ No fleet-deleted or reduced-capacity fuel systems permitted

OPTIONAL ALTERNATE

● Intelligent All-Wheel Drive (AWD)

C4. CHASSIS, DIMENSIONS & BODY

● Wheelbase:

○ Minimum 148-inch wheelbase or equivalent extended commercial platform

● Vehicle Type:

○ Full-size commercial passenger van body only

○ No narrow-body or reduced-passenger chassis permitted

● Roof Configuration:

○ Medium Roof or High Roof

● Front and Rear Track:

○ OEM full-width commercial specification

● Load Height:

○ OEM standard

● Passenger-side sliding door required

● Rear cargo doors:

○ 50/50 hinged rear cargo doors preferred

○ Minimum 253-degree opening capability or equivalent

● Rear cargo opening dimensions shall meet or exceed:

○ 62.8 inches height

○ 59.8 inches width

● Factory-installed running boards required

OPTIONAL ALTERNATE

Bidder shall separately identify and price:

● Low Roof

● Medium Roof

● High Roof

Interior height shall maintain full passenger standing and safety clearance consistent with OEM MFSAB design standards.

C5. BODY STRUCTURE & COMPLIANCE

Vehicle shall:

● Be factory-built or FMVSS-certified upfit specifically designed for passenger/student transportation

● Fully comply with all FMVSS requirements applicable to Multi- Function School Activity Bus (MFSAB) classification where applicable

● Meet or exceed structural integrity standards equivalent to Ford Transit 350 HD or Chevrolet Express 3500

● Include all OEM passenger safety reinforcements and systems

Vehicle shall NOT be:

● A stripped cargo van

● Fleet-deleted configuration

● Reduced trim package lacking passenger safety systems

● A cutaway chassis unless fully certified equivalent in structural integrity and FMVSS compliance

C6. EXTERIOR REQUIREMENTS

NON-NEGOTIABLE REQUIREMENTS

● Exterior color: Oxford White

● Heated power-adjustable side mirrors

● Rear privacy/tinted safety glass

● Mud flaps (front and rear)

● Full-size spare tire

● Automatic side door

● Factory-integrated backup camera system

● Reverse sensing system

● Audible backup alarm

C7. INTERIOR REQUIREMENTS

● Seating capacity:

○ 15 passengers including driver

● Seating:

○ Heavy-duty commercial-grade cloth or vinyl seating suitable for student transportation

○ Dark Palazzo Gray or equivalent commercial interior finish

● Seatbelts:

○ Three-point restraint system at all seating positions

● Flooring:

○ Commercial-grade vinyl flooring throughout passenger compartment

○ No carpet permitted

● Interior LED lighting package

● USB charging capability

● SYNC® 4 infotainment system with 12-inch display or equivalent

OEM-integrated system

● Bluetooth-enabled OEM audio/radio system

● Rear passenger audio speakers

C8. CLIMATE CONTROL

NON-NEGOTIABLE REQUIREMENTS

● OEM front heating and air conditioning system

● Rear passenger heating and air conditioning system

● Dedicated rear climate blower system for full passenger coverage

C9. SAFETY & DRIVER ASSISTANCE

NON-NEGOTIABLE REQUIREMENTS

Vehicle shall include factory-installed safety systems equivalent to Ford Co-Pilot360® 2.0 or manufacturer equivalent, including:

● Four-wheel anti-lock disc braking system (ABS)

● Power steering

● Lane Keeping System

● Pre-Collision Assist with Automatic Emergency Braking (AEB)

● Post-Collision Braking

● Blind Spot Information System (BLIS)

● Side-Wind Stabilization

● Adaptive Cruise Control

● Reverse sensing system

● Driver and passenger front airbags

● Side curtain airbags

Vehicle must comply with all applicable:

● FMVSS requirements

● MFSAB standards where applicable

● Massachusetts safety requirements

C10. ELECTRICAL & TECHNOLOGY

● Fully integrated OEM electrical system suitable for passenger transportation service

● Bluetooth-enabled audio system

● USB charging ports

● Integrated infotainment display

● Rear passenger audio speaker system

C11. TOWING PACKAGE

NON-NEGOTIABLE REQUIREMENTS

Vehicle shall include factory-installed or manufacturer-approved towing package including:

● Class III trailer hitch receiver or equivalent

● Seven-pin electrical trailer wiring harness or equivalent

C12. WARRANTY REQUIREMENTS

NON-NEGOTIABLE REQUIREMENTS

Minimum warranty coverage shall include:

Component Minimum Warranty

Bumper-to-Bumper 3 Years / 36,000 Miles

Powertrain 5 Years / 60,000 Miles minimum

Corrosion/Rust Perforation 5 Years / 100,000 Miles minimum

All warranty documentation shall be provided at delivery.

C13. REQUIRED DELIVERABLES

Vehicle delivery shall include:

● Owner’s manuals

● Complete warranty documentation

● Two (2) sets of keys/fobs

● First Aid Kit

● Fire Extinguisher

● Three reflective emergency triangles

● Massachusetts state inspection completed

● Full tank of fuel

C14. COMPLIANCE REQUIREMENTS

Bidder shall comply with:

● Massachusetts General Laws Chapter 30B

● All applicable FMVSS standards

● ADA accessibility requirements where applicable

● Buy America requirements if federal funding is utilized

● OSHA requirements where applicable

● EPA emissions and environmental requirements where applicable

C15. DEVIATIONS & EQUIVALENCY

Any deviation from NON-NEGOTIABLE requirements may be grounds for rejection.

All deviations must be:

● Clearly identified

● Fully explained

● Supported with manufacturer technical documentation

The Awarding Authority reserves sole discretion to determine equivalency and compliance.

C 16 DELIVERY CONDITION

Vehicles shall be delivered:

● Fully assembled

● Fully operational

● Road-ready

● With all OEM systems fully functional

No uncertified aftermarket modifications shall be accepted.

C17. DELIVERY REQUIREMENTS

Vehicle shall be delivered FOB:

Bristol County Agricultural High School 135 Center Street Dighton, MA 02715

● Delivery timeline shall be clearly identified in the bid response.

D. BID SUBMISSION REQUIREMENTS

Bidders shall provide:

● Completed Bid Form

● Detailed vehicle specifications

● Manufacturer brochures/spec sheets

● Pricing sheet

● Estimated delivery timeline

● Warranty documentation

● Proof of authorized dealer status

References from at least three municipal or school fleet sale Scope of Work Furnish and deliver two (2) new 15 passenger transportation van with the option to purchase up to two (2) additional units at the same unit Include all listed equipment Include delivery, prep, documentation

Delivery Requirements Bidders must specify delivery time in days from award.

The School anticipates delivery on or before August 15, 2026, or as soon as practicable thereafter.

Earlier delivery may be considered favorable but is not required.

Payment Terms Payment shall be made upon delivery, inspection, and acceptance of the vehicles by the School.

The School will not provide deposits or progress payments.

Invoices shall be submitted after delivery, and payment will be made in accordance with Massachusetts General Laws.

E. TRADE-IN OPTION (OPTIONAL)

The School has 3 vehicles to trade in:

1. 2011 Ford E150

a. Vin # 1FMNE1BW7BDA12524

b. Mileage 50,130

2. 2011 Ford E150

a. Vin # 1FMNE1BW9BDA12525

b. Mileage 42,842

3. 2014 Chevy EXPCUT

a. Vin # 1GB3G3BGXE1134539

b. Mileage 17,939

c. COMMENTS: Currently it will not start, Something is not working on the electrical end. Recommendation is to have it towed to Chevy for diagnosis.

● Bidders may submit a separate trade-in value

● Trade-in must be listed separately from bid price

● Award will be based on:

○ Total bid price (not net of trade-in)

The School reserves the right to:

● Accept or reject any trade-in offer

● Dispose of vehicles separately

F. CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word &quote;person&quote; shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

AUTHORIZED AGENT NAME _______________________________________

SIGNATURE_______________________________________________________

TITLE_____________________________________________________________

DATE_____________________________________________________________

COMPANY________________________________________________________

ADDRESS_________________________________________________________

CITY/STATE_______________________________________________________

G. HOLD HARMLESS AGREEMENT

The contract shall hold harmless and indemnify Bristol County Agricultural High School, Bristol County, Bristol County Agricultural High School Trustees, or any officer, agent, servant, or employee of the Bristol County Agricultural High School from any lawsuit, action, proceeding liability, judgment, claim, or demand which may arise out of:

a) Any injury to person or property sustained by the Bidder, its agents, servants or employees or of any person, firm, or corporation employed directly or indirectly employed by them upon or in connection with their performance under the contract, however caused; and

b) Any injury to person or property sustained by any person, firm, or corporation caused by any act, default, error, or omission of the bidder, its agents, servants or employees or of any person, firm, or corporation, directly or indirectly employed by them upon or in connection with the bidding of the diesel engines, supplies and tooling.

c) The assumption of indemnity, liability or loss hereunder shall survive the bidder’s completion of services or other performance hereunder and any termination of this contract.

The Bidder at its own expense and risk shall defend any legal proceedings that may be brought against Bristol County Agricultural High School, Bristol County, Bristol County Agricultural High School Trustees, or any officer, agent, servant, or employee of the Bristol County Agricultural High School on any claim or demand, and shall satisfy any judgments that may be rendered against Bristol County, Bristol County Agricultural High School, Bristol County Agricultural High School Trustees or any officer, agent, servant, or employee of the Bristol County Agricultural High School.

This indemnification, defense and hold harmless agreement shall apply to any lawsuit, action, proceeding, liability, judgment, claim or demand, of whatever the name or nature, notwithstanding that the bidder may deem them frivolous or without merit. It is intended that this agreement be interpreted in the broadest possible manner so as to insulate all of the entities, parties, and individuals named above from any liability, cost or judgment, monetary or otherwise, as the same may relate to the personnel and services/delivery provided by the bidder.

AUTHORIZED AGENT NAME____________________________________________

SIGNATURE ___________________________________________________________

TITLE _________________________________________________________________

DATE _________________________________________________________________

COMPANY_____________________________________________________________

ADDRESS______________________________________________________________

CITY/STATE____________________________________________________________

H. FEDERAL DEBARMENT/SUSPENSION

The undersigned certifies under penalties of perjury that they have not been debarred or suspended from any federal agency in the participation of any bidding, contractual agreements involving federal funds according to the provisions of the A-102 Common Rule and 0MB Cost Circular A-87 as applicable.

(dated) (name of person signing bid or proposal) (signature)

I. STATE TAX CERTIFICATION

All providers of goods and services to any agency of the Commonwealth of Massachusetts or of any subdivision shall be required to attest that he/she is in compliance with all the laws of the Commonwealth of Massachusetts. The form of attestation shall also provide space for the provider to furnish his/her Social Security Number or Federal Identification Number. It should be noted that submission of a Social Security Number or a Federal Identification Number is purely voluntary.

Your Social Security Number or your Federal Identification Number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued.

Renewed or extended. This request is made under the authority of Mass. G.L. c.

62C 5. 49A.

Approval of a contract or other agreement will not be granted unless this certification clause is signed by the Bidder.

I certify under the penalties of perjury that I, to the best of my knowledge and belief, have filed all state tax returns and paid all state taxes required under law.

NAME: ______________________________________

SIGNATURE: __________________________________

TITLE: ___________________ DATE: ______________

COMPANY: __________________________________

ADDRESS: __________________________________

CITY/STATE: __________________________________

SSN or FIN: _________________ PHONE: ____________

J. BID Response FORM

Item: (2) 15-Passenger School Transportation Vehicle with the option to purchase up to two (2) additional units at the same unit price

● Price per unit: $________________________

● Total price (including delivery): $________________________

Delivery Time (days from award): ________________________

Warranty Details: _______________________________________

Addenda Acknowledged: Yes ☐ No ☐

Company Name: ________________________

Tel.___________________________________

Fax.___________________________________

Date: __________________________________

Signature: ______________________________