IFB-14 Passenger MFASB 05.08.2026 COMMBUYS.pdf

Bidder’s Initial

Bristol County Agricultural High School 135 Center St.

Dighton, MA 02715

INVITATION FOR BID

The Chief Procurement Officer of the Bristol County Agricultural High School hereby invites sealed bids for: Two (2) 14-Passenger Multi-Functional School Activity Buses (MFSAB), with the option to purchase up to two (2) additional units at the same unit price.

Specifications for the above items may be obtained via email from the Business Office – Lfiere@ bcahs.com or at the Business Office of Bristol County Agricultural High School, 28 Center Street, Dighton, MA 02715, on weekdays between the hours of 8:00 a.m. and 3:00 p.m.

The bidder(s) shall submit a sealed envelope clearly marked as follows: “BID -FY26-27 Bristol Aggie 14 Passenger Multi- Functional School Activity Buses” received on or before 9:00 AM on June 8, 2026. Bids will be publicly opened on the same day at 9:45 A.M BUSINESS OFFICE-STANDISH HALL conference room first floor of Bristol County Agricultural High School, 28 Center St., Dighton, MA. Late bids will not be accepted. All bidders are required to maintain their bids and bid prices for 90 (ninety) days after the official opening date of the bid. It is the intention of the Chief Procurement Officer or Designee to award the bid to the lowest responsive and responsible bidder.

Responsive meaning: Meets specifications; Responsible meaning: Capable, reliable vendor. In the event that Bristol County Agricultural High School announces that the school day is canceled due to unforeseen circumstances, bids will be received and opened on the next scheduled school day at the times previously scheduled.

The Chief Procurement Officer of Bristol County Agricultural High School reserves the right to reject any or all bids and to accept the bid that is considered to be in the best interest of the Bristol County Agricultural High School.

Derek Costa Superintendent/Director Chief Procurement Officer

INSTRUCTIONS TO BIDDERS

Inspect carefully all provisions of this bid document.

The contractor shall submit a written bid in a sealed envelope clearly marked as follows:

“BID -FY26-27 Bristol Aggie 14 Passenger Multi- Functional School Activity Buses”. This phrase will be clearly labeled on the outside of the envelope, and filed with the Business Office, located at 28 Center Street, Dighton, Massachusetts, 02715 June 8, 2026 on or before 9:00 A.M., “BID -FY26-27 Bristol Aggie 14 Passenger Multi- Functional School Activity Buses” June 8, 2026. Bids will be opened on the same day at 9:45 A.M. In the event that Bristol County Agricultural High School announces that the school day is canceled due to unforeseen circumstances, bids will be received and opened on the next scheduled school day at the times previously scheduled. This Invitation for Bids will be advertised in the Local paper, School website, Central Register and COMMBUYS in accordance with M.G.L. c.30B.

Each bidder must initial each page of the bid and must return a signed and completed Bid Form, and Certificate of Non-Collusion and Hold Harmless (enclosed) with their bid.

These forms must be either typed or written in ink. The failure of any bidder to comply with all requirements of the bid, including the prompt submission of all required documents, shall be grounds for disqualification.

The bidder is responsible for making their own copies of any part of this document for their files.

This submission will be received at the Business Office of Bristol County Agricultural High School, 28 Center Street, Dighton, MA 02715, on weekdays between the hours of 8:00 a.m. and 3:00 p.m.

All bids will remain firm for a period of (90) ninety days following the date of the opening.

The Chief Procurement Officer or Designee of the Bristol County Agricultural School reserves the right to award to the lowest responding and responsible bidder.

The School reserves the right, as is in their interests, to require, revise and amend the specifications prior to the date set for opening of the bid. Such revisions and amendments, if any, will be announced by addendum or addenda to this invitation to bid proposals. If the revisions and amendments are of a nature which requires material changes in quantities or prices proposed, or both, the date set for opening bids may be postponed by such a number of days as, in the opinion of the School, will allow bidders to revise their bids. In such cases, the addendum will include an announcement of the new date for the opening of bids.

Bid Security Each bidder must submit with its bid a bid deposit equal to five percent of the amount of the bid. The bid deposit may be in the form of a certified, treasurer’s or cashier’s check payable to the awarding authority from a responsible bank or trust company; cash; or a bid bond from a licensed surety.

The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required Contract Security (Bonds) and Insurance Binders, where upon it will be returned; if the Successful Bidder fails to execute and deliver the Agreement and furnish the required documents within five (5) working days of the Notice of Award, the School may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. Bid security deposits will be returned to the unsuccessful bidders within thirty (30) days following bid Opening.

Questions and Clarifications All questions regarding this Invitation for Bids must be submitted in writing via email to Linda Freire lfreire@bcahs.com in the Business Office no later than June 3, 2026 at 4:00

PM.

Responses will be issued via addendum and distributed to all known bidders.

Scope of Work Furnish and deliver two (2) new MFSAB 14 passenger vehicles with the option to purchase up to two (2) additional units at the same unit price.

Include all listed equipment Include delivery, prep, documentation

Delivery Requirements Bidders must specify delivery time in days from award.

The School anticipates delivery on or before August 15, 2026, or as soon as practicable thereafter.

Earlier delivery may be considered favorable but is not required.

Payment Terms Payment shall be made upon delivery, inspection, and acceptance of the vehicles by the School.

The School will not provide deposits or progress payments.

Invoices shall be submitted after delivery, and payment will be made in accordance with Massachusetts General Laws.

mailto:lfreire@bcahs.com

A. PURPOSE

The Bristol County Agricultural High School is seeking bids for the following:

Two (2) 14-Passenger Multi-Functional School Activity Buses (MFSAB), with the option to purchase up to two (2) additional units at the same unit price.

B. PROCUREMENT TYPE

This procurement is conducted under Massachusetts General Laws Chapter 30B.

Award shall be made to the responsive and responsible bidder offering the lowest price meeting all specifications and requirements contained herein.

The School reserves the right to reject any or all bids, waive informalities, and act in the best interest of the School.

Specifications are intended to describe the minimum requirements. Equivalent products will be considered.

C. VEHICLE SPECIFICATIONS

ACCEPTABLE VEHICLE

● 2025 model year or newer

● 14-Passenger Multi-Functional School Activity Bus (MFSAB)

MINIMUM REQUIRED SPECIFICATIONS

C1. Powertrain

● 6.6L MFI V-8 gasoline engine (Vortec or approved equivalent)

● Automatic transmission

● Heavy-duty cooling system

● 4.10 rear axle ratio

● Power steering

● Heavy-duty alternator (minimum 145 amp)

● Minimum 600 CCA battery

● 35-gallon fuel tank with heat shield

● Driveline guards

C2. Chassis, Suspension & Brakes

● 159" wheelbase

● 12,000 lb. GVWR cutaway van chassis

● Hydraulic power brakes with ABS; front disc and rear drum

● Front axle rating: 4,300 lbs.

● Rear axle rating: 8,800 lbs.

● Front springs: 4,300 lbs.

● Rear springs: 8,600 lbs.

● Front and rear heavy-duty shocks

● Front stabilizer bar

● Dual rear wheels

● LT225/75R16D all-season radial tires

● Dual horns

● Gauge package

● Daytime running LED lights

● Tinted windshield

● Driver’s sun visor

● Two-speed intermittent windshield wipers and washers mounted on chassis

● School bus package and certification

C3. Interior Requirements

● Seating capacity: 14 ambulatory passengers

● 36" activity-type seating

● Passenger seat restraints for all occupants, color-coded

● Bucket-type driver’s seat

● Driver’s seat belt with self-locking retractors

● Aluminum exterior and interior roof panels

● Stucco-embossed aluminum interior side panels

● Full-body insulation, minimum 1½" thick

● Embossed aluminum floor structure with steel and aluminum crossmembers

● ½" exterior-grade plywood subfloor beneath flooring

● Black rubber floor covering

● Black ribbed rubber step tread

● White rubber wear plate at entrance door

● Molded rubber wheelhouse covers

● Split-sash tinted side windows with latches

● One emergency push-out window on each side

● Rear emergency door with upper and lower glass and 3-point locking system

● Specialty roof hatch with warning buzzer

● Interior LED dome lighting

● Separate LED driver dome light with independent switch

● Electrical panel above driver compartment with locking access door

● Separate glove box above driver door

● Stepwell light

● Interior paint color: gray

● Interior book racks

● Rear cargo area

● Bluetooth AM/FM/CD radio with two rear speakers

● Front heater/defroster

● Minimum 50,000 BTU rear heater

● Air conditioning – front and rear

C4. Exterior Requirements

● All exterior LED lighting to meet applicable state and federal standards

● Reflective striping around emergency exits (white)

● Static roof ventilator

● Driver’s step with mud guard

● Rear mud flaps

● Body and chassis undercoating

● Corrosion-resistant door control

● Outward-opening entrance door

● Padded head protection above entrance door

● Padded shoulder rails

● Two heated quadraspherical cross-view mirrors, fender mounted

● 6" x 16" interior rearview mirror (clear view)

● Minimum 7" wrap-around rear bumper, 1/8" thick

● Two LED backup lights, minimum 7"

● Backup alarm

● Backup camera

● Exterior color: Maroon

● Trailer hitch

● Lettering on bus to read: on sides Bristol County Agricultural High School in Gold lettering on front of bus to read Bristol Aggie

C5. Safety & Compliance Requirements

● Body electrical circuits protected by circuit breakers

● Heavy-duty fire-block upholstery, colonial blue

● Emergency door buzzer and pilot lamp

● First aid kit meeting Massachusetts specifications

● 5 lb. fire extinguisher, 10 BC rating

● Reflective warning triangles

● Mounted spare tire with bottle jack and appropriately sized lug wrench secured behind driver’s seat

● Vehicle body construction must meet all applicable FMVSS standards

● Vehicle must comply with all Federal MFSAB standards and

Massachusetts DMV requirements

C6. WARRANTY REQUIREMENTS

● The bidder shall provide standard manufacturer warranties for both the chassis and body. Warranty coverage details must be clearly outlined in the bid response.

D. TRADE-IN OPTION (OPTIONAL)

The School has 3 vehicles to trade in:

1. 2011 Ford E150

a. Vin # 1FMNE1BW7BDA12524

b. Mileage 50,130

2. 2011 Ford E150

a. Vin # 1FMNE1BW9BDA12525

b. Mileage 42,842

3. 2014 Chevy EXPCUT

a. Vin # 1GB3G3BGXE1134539

b. Mileage 17,939

c. COMMENTS: Currently it will not start, Something is not working on the electrical end. Recommendation is to have it towed to Chevy for diagnosis.

● Bidders may submit a separate trade-in value

● Trade-in must be listed separately from bid price

● Award will be based on:

○ Total bid price (not net of trade-in)

The School reserves the right to:

● Accept or reject any trade-in offer

● Dispose of vehicles separately

E. CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

AUTHORIZED AGENT NAME _______________________________________

SIGNATURE_______________________________________________________

TITLE_____________________________________________________________

DATE_____________________________________________________________

COMPANY________________________________________________________

ADDRESS_________________________________________________________

CITY/STATE_______________________________________________________

F. HOLD HARMLESS AGREEMENT

The contract shall hold harmless and indemnify Bristol County Agricultural High School, Bristol County, Bristol County Agricultural High School Trustees, or any officer, agent, servant, or employee of the Bristol County Agricultural High School from any lawsuit, action, proceeding liability, judgment, claim, or demand which may arise out of:

a) Any injury to person or property sustained by the Bidder, its agents, servants or employees or of any person, firm, or corporation employed directly or indirectly employed by them upon or in connection with their performance under the contract, however caused; and

b) Any injury to person or property sustained by any person, firm, or corporation caused by any act, default, error, or omission of the bidder, its agents, servants or employees or of any person, firm, or corporation, directly or indirectly employed by them upon or in connection with the bidding of the diesel engines, supplies and tooling.

c) The assumption of indemnity, liability or loss hereunder shall survive the bidder’s completion of services or other performance hereunder and any termination of this contract.

The Bidder at its own expense and risk shall defend any legal proceedings that may be brought against Bristol County Agricultural High School, Bristol County, Bristol County Agricultural High School Trustees, or any officer, agent, servant, or employee of the Bristol County Agricultural High School on any claim or demand, and shall satisfy any judgments that may be rendered against Bristol County, Bristol County Agricultural High School, Bristol County Agricultural High School Trustees or any officer, agent, servant, or employee of the Bristol County Agricultural High School.

This indemnification, defense and hold harmless agreement shall apply to any lawsuit, action, proceeding, liability, judgment, claim or demand, of whatever the name or nature, notwithstanding that the bidder may deem them frivolous or without merit. It is intended that this agreement be interpreted in the broadest possible manner so as to insulate all of the entities, parties, and individuals named above from any liability, cost or judgment, monetary or otherwise, as the same may relate to the personnel and services/delivery provided by the bidder.

AUTHORIZED AGENT NAME____________________________________________

SIGNATURE ___________________________________________________________

TITLE _________________________________________________________________

DATE _________________________________________________________________

COMPANY_____________________________________________________________

ADDRESS______________________________________________________________

CITY/STATE____________________________________________________________

G. FEDERAL DEBARMENT/SUSPENSION

The undersigned certifies under penalties of perjury that they have not been debarred or suspended from any federal agency in the participation of any bidding, contractual agreements involving federal funds according to the provisions of the A-102 Common Rule and 0MB Cost Circular A-87 as applicable.

(dated) (name of person signing bid or proposal) (signature)

H. STATE TAX CERTIFICATION

All providers of goods and services to any agency of the Commonwealth of Massachusetts or of any subdivision shall be required to attest that he/she is in compliance with all the laws of the Commonwealth of Massachusetts. The form of attestation shall also provide space for the provider to furnish his/her Social Security Number or Federal Identification Number. It should be noted that submission of a Social Security Number or a Federal Identification Number is purely voluntary.

Your Social Security Number or your Federal Identification Number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued. Renewed or extended. This request is made under the authority of Mass. G.L. c. 62C 5. 49A.

Approval of a contract or other agreement will not be granted unless this certification clause is signed by the Bidder.

I certify under the penalties of perjury that I, to the best of my knowledge and belief, have filed all state tax returns and paid all state taxes required under law.

NAME: ______________________________________

SIGNATURE: __________________________________

TITLE: ___________________ DATE: ______________

COMPANY: __________________________________

ADDRESS: __________________________________

CITY/STATE: __________________________________

SSN or FIN: _________________ PHONE: ____________

I. BID Response FORM

Item: Two (2) new MFSAB 14 passenger vehicles with the option to purchase up to two

(2) additional units at the same unit price.

● Price per unit: $________________________

● Total price (including delivery): $________________________

Delivery Time (days from award): ________________________

Warranty Details: _______________________________________

Addenda Acknowledged: Yes ☐ No ☐

Company Name: ________________________

Tel.___________________________________

Fax.___________________________________

Date: __________________________________

Signature: ______________________________