CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

March 10, 2026

ADDENDUM ONE (1)

INVITATION FOR BID (IFB) #10A2902

FIRE ALARM SERVICES IN SAN JOAQUIN COUNTY

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFB. Bids for this work shall be with the full understanding of this Addendum.

The Final Date for Bid Submission has been extended to March 26, 2026 Refer to the revised IFB Timeline below:

Event Date Time (Pacific Time)

IFB available to prospective bidders 02/24/2026

Written Question Submittal 03/03/2026 5:00 p.m.

Optional Site Inspection 03/18/2026 12:30 p.m.

Final Date and Time for Bid Submission 03/26/2026 2:00 p.m.

Bid Opening 03/26/2026 2:30 p.m.

Site Inspection A. An Optional Site Inspection is scheduled on March 18, 2026, for the purpose of discussing concerns regarding this IFB. Time scheduling per location are the following:

1) Stockton Landscape – 312 Lincoln Street, Stockton, CA 95203 – 12:30 p.m.

2) Lodi Maintenance Station (MS) – 845 East Pine Street, Lodi, CA 95240 – 1:30 p.m.

B. In the event a potential contractor is unavailable to attend the optional site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one (1) company.

Subcontractors may not represent a potential prime contractor at Site Inspection.

C. For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the Site Inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the Site Inspection to arrange for a reasonable accommodation.

http://www.dot.ca.gov/dpac/

Revisions All revisions will be noted in red font.

Please refer to the attached Proposed Form of Agreement, Exhibit A, Revised Scope of Work.

Please refer to the attached Revised Attachment 1, Bid Proposal. All bids shall be submitted using the Revised Attachment 1, Bid Proposal. Bids received on the original Attachment 1 shall be deemed non-responsive.

Question and Answer Question 1:

Are there any drawings available for the current fire alarm system in place?

Answer 1:

No.

Question 2:

What is the model of the current system in place in the Stockton location?

Answer 2:

Bosch B921C.

Question 3:

Will there be a site walk made available for both locations?

Answer 3:

Yes.

Question 4:

For all panels to be monitored (not the replacement), please provide a make, model, and zone/points list?

Answer 4:

Please attend the optional pre-bid site inspection for details.

Question 5:

What are the ceiling heights and is a lift required to perform work over 19’?

Answer 5:

Please attend the optional pre-bid site inspection for details.

Question 6:

Are you expecting more non-routine hours on these projects and if so, can you explain the need?

Answer 6:

Please refer to the attached Revised Attachment 1, Bid Proposal.

Question 7:

Are you requesting 24/7 monitoring and a monthly price plus annual inspection, and if so, why is it at 50 hours instead of 36 months?

Answer 7:

Please refer to the attached Revised Attachment 1, Bid Proposal.

Question 8:

Due to current State Fire Marshall office wait times, may we get an extension on the 60 day requirement outlined in Exhibit A, Item 7?

Answer 8:

Please refer to the attached Proposed Form of Agreement, Exhibit A, Revised Scope of Work.

NOTE: ALL OTHER TERMS AND CONDITIONS SET FORTH IN THE INVITATION FOR BID, SHALL

REMAIN IN FULL FORCE AND EFFECT.

Sincerely, Matthew Stephens Contract Analyst

Contractor’s Name TBD Agreement Number 10A2902

Revised Exhibit A

Public Works - State

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Fire

Alarm Monitoring and Maintenance as described herein:

Contractor agrees to provide, on an on-call, as needed basis, all necessary labor, tools, materials, and equipment necessary to provide maintenance of fire alarm systems, and to remove and replace one (1) fire alarm system in San Joaquin County.

2. The services shall be performed at the following locations in Calaveras, and San Joaquin Counties:

A. Lodi Maintenance Station (MS), 845 East Pine Street, Lodi, CA 95240 B. Stockton MS, 312 South Lincoln Street, Stockton, CA 95203

3. Any reference to Caltrans Contract Manager shall also include their designee.

4. This Agreement will commence on April 1, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on March 31, 2029 (estimate). The routine services shall be provided during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m., excluding State holidays. The non-routine services shall be provided on days and times specified by Caltrans Contract Manager and may take place outside the normal business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m., and on State holidays.

The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: District 10/Maintenance Project Manager:

Caltrans Contract Manager: TBD

Address Address

Business Phone Number: Business Phone Number:

Email: Email:

Revised Exhibit A

Public Works - State

6. Assignment of Work A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for routine and non-routine services. See Attachment 3, Service Request.

B. The Service Request shall include the following information:

1) Agreement Number 10A2902

2) Service Request Number

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

7) Type of Service (routine or non-routine)

8) Time of Service (day(s) and time(s))

9) Location Address of service

10) Specific Scope of Work to be performed under the Service Request, in accordance with the Scope of Work in this Exhibit A

11) Signatures of DSPOC and/or Caltrans Contract Manager

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within 48 hours of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have two (2) hours to respond to Caltrans Contract Manager.

7. Detailed Description of Work:

A. Lodi MS

1) Contractor shall provide all labor, equipment, parts, materials, licenses, permits, travel, drawings, designs, submittal, programming, and incidentals necessary to remove existing alarm system and install, connect, and activate a new fully functional fire alarm system within 60 days after plans are approved by the Fire Marshalls office. Contractor shall provide proof of submission of plans and submittals to the Fire Marshalls office within 30 days of execution of this Agreement.

2) Contractor shall install all devices and program fire alarm control panels to communicate with new devices, any automatic shutdown of existing air handling units, and all other related components for a complete and functional fire alarm system.

Revised Exhibit A

Public Works - State

3) Services for a complete installation include, but are not limited to, conduits, wiring heat sensors, strobes, smoke detectors, flow sensors, valve switches, switch for door closers and all signal and communications related to the fire alarm system.

Contractor shall furnish new fire alarm control panels, relays and any other components necessary to ensure the system automatically transmits trouble and alarm indicators.

4) Fire alarm system shall be equivalent to the existing and include at least 16 smoke detectors, six (6) emergency lighting devices, two (2) fire alarm pull switches, and eight (8) magnetic door releases.

5) Contractor shall coordinate the routing of all electrical conduits with Caltrans Contract Manager.

6) Contractor shall provide programming, final inspection, testing, and acceptance in phases.

7) Contractor shall provide operations and maintenance data and final as-built drawings at completion of the project.

8) Contractor shall verify the proper installation and operation of the fire alarm signals and reporting devices and test all components prior to Caltrans Contract Manager and Fire Marshall inspection.

9) Contractor shall provide testing acceptance and training to include:

a) Testing and Office of the State Fire Marshall Inspection and Approval.

b) Training for Caltrans Contract Manager and Caltrans staff.

B. Fire alarm system maintenance shall be provided as needed, upon request, as directed by Caltrans Contract Manager. Caltrans Contract Manager will contact Contractor to repair or replace components if they fail to operate properly. All repairs are to be preapproved by Caltrans Contract Manager prior to start of work.

C. Contractor shall respond to Caltrans Contract Manager for repair requests within 48 hours of being contacted. Contractor shall provide Caltrans Contract Manager with the name and phone number of the contact person from Contractor’s staff assigned to the repair, ensuring they can be reached within the 48-hour time limit.

D. Maintenance shall include resetting sensors or keypad if alarm goes off.

E. Contractor shall replace batteries, DCM0012 12 Volts 12 Amp Hours Non Spillable

Deep Cycle Battery, when needed.

F. Caltrans Contract Manager will contact Contractor via telephone or email to repair or replace the below components if they fail to operate properly. Caltrans Contract Manager will inspect all repairs or replacement of alarm components. Repairs shall be done to the following components:

1) Control panel.

2) Batteries.

3) Phone connection (including cellular).

4) Initiating devices.

Revised Exhibit A

Public Works - State

5) Notification devices.

6) Dual power supply.

7) Sprinkler system components including, valves, heads, piping and hangers, pressure gauges and alarm system.

8) Manage and monitor sprinkler system water flow.

9) Automatic door lock release system.

10) Manual Override Door Lock Switches.

8. Warranty All parts and Contractor workmanship shall be guaranteed against defect or failure by Contractor for a period of no less than one (1) year from the date of satisfactory completion of the repair. Repairs that are defective or have failed and is within a 365-calendar day period immediately following the satisfactory completion of the repair shall be corrected by Contractor within 24 hours after Contractor is notified or at no additional charge to Caltrans.

Repairs that are corrected shall be guaranteed for one (1) year from the date the repairs have been corrected. This one (1) year warranty period shall survive and remain in full force and effect past the termination or expiration date of this agreement.

9. General Contractor Responsibilities A. Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed by the highest industry standards, in the sole opinion of Caltrans Contract Manager. Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s), invitee(s) and/or the general public.

B. Contractor shall conduct its operation in such a manner as to avoid injury or damage to the property of Caltrans or any adjacent property.

C. Contractor shall avoid causing unreasonable inconvenience (in the sole opinion of Caltrans Contract Manager) to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to Caltrans property, its occupants, or the general public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

D. Contractor shall obtain and pay for all permits, licenses, registrations, and certificates required by local ordinances as applicable to this Agreement and its Exhibit A, Scope of Work.

E. No hazardous materials or waste shall be handled by Contractor. Contractor shall notify Caltrans Contract Manager of any hazardous materials immediately upon discovery.

10. Contractor Project Manager Responsibilities A. Contractor Project Manager shall coordinate work-related matters and Contractor’s operations under this Agreement.

B. In addition to other responsibilities described in this Agreement, Contractor Project

Manager shall be responsible for all matters related to Contractor’s personnel including, but not limited to, the following:

Revised Exhibit A

Public Works - State

1) Ensure deliverables meet the criteria established by the Agreement.

2) Supervise, review, monitor, train, and direct Contractor’s personnel.

3) Include Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the Scope of Work.

4) Assign qualified personnel to complete the required work, as specified, in coordination with Caltrans Contract Manager.

5) Administer personnel actions for Contractor personnel.

6) Implement and maintain quality control procedures to ensure product and service accuracy.

7) Ensure all applicable safety measures are in place.

8) Provide invoices in a timely manner.

9) Review invoices for accuracy and completion before billing to Caltrans.

10) Ensure the schedules, deliverables and the deliverables’ requirements set forth in the Agreement are satisfied.

11) Ensure compliance with the provisions in this Agreement and all specific work requirements.

11. Discovery of Asbestos, Lead-based Paint, or Other Hazardous Substances/Material

A. If Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor must stop work immediately. Contractor shall verbally notify Caltrans Contract Manager of these findings immediately and confirm verbal notification in writing within 24 hours of the discovery. Contractor is not responsible for any work related to clean up or disposal of these substances.

B. Continuation of work shall not commence until Contractor has been authorized to do so in writing by Caltrans Contract Manager.

C. Should it become necessary to terminate the service request, Contractor shall be compensated only for work in progress or actually completed to Caltrans Contract Manager’s satisfaction. No payment shall be made for delay or lost profits anticipated for uncompleted work.

D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint, or other hazardous substances/materials may result in immediate termination of the Agreement for default per Exhibit D, Termination. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.

12. Damages to State Property In the event that any Caltrans property is damaged as a result of the actions of Contractor, or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor, or its employees. Repair efforts must be performed in a manner which ensures all warranties are maintained for any products that are damaged.

Repair efforts shall include the full costs for all required labor and materials. If the repair

Revised Exhibit A

Public Works - State must be completed by an outside entity, Caltrans Contract Manager shall approve of who shall be hired to complete the work.

13. Code of Conduct Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall conduct themselves in a professional manner at all times. If Contractor’s employees display any behavior that Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager shall have the right to remove that employee from doing further work on this Agreement.

14. Final Clean Up A. Contractor shall leave the work site in a neat and clean condition. Contractor shall clean and keep the area in an orderly, safe, and clean condition including, but not limited to, spills and smudges. If work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra charge to Caltrans. Contractor must respond within a 24-hour period following the request to correct any unacceptable condition, unless instructed otherwise by Caltrans Contract Manager.

B. Contractor shall own and assume all responsibility for litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement.

Contractor shall haul away and legally discard any materials or debris caused by its work actions from the job site.

C. Contractor’s bid shall include the cost to dispose of the discarded materials and Contractor shall be responsible for such disposal cost.

15. Inspection and Acceptance for Payment It is the responsibility of Contractor to notify Caltrans Contract Manager that the work is complete and ready for inspection. Work is subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager shall have the ultimate responsibility and authority to determine whether Contractor’s satisfied Contractor’s duties and obligations under the Agreement, including specifically whether Contractor delivered all work product and deliverables and whether Contractor’s work product and deliverables satisfied all of the applicable contract requirements. Approval of work constitutes approval for payment and not transference or termination of Contractor’s responsibility to perform work in accordance with the terms of the Agreement, and any work that needs corrections shall be at Contractor's sole cost and expense in a timely manner. Regardless of any prior inspections and acceptances of work during the term of this Agreement, all work is subject to final inspection and approval by Caltrans Contract Manager. Failure to complete work, as required by this Agreement, shall be considered grounds for termination of this Agreement for default, per Exhibit D, Termination.

16. Waste Disposal Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. Seq.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 10A2902 BID PROPOSAL Page 1 of 1 ADM-1412 (REV. 9/2025) Revised Attachment 1

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated Quantity

X Unit Price)

1 100 Hours

All labor, tools, materials, travel, vehicles, incidentals, and testing equipment necessary for performing all Routine services to check out, test, service, repair, and adjust fire alarm systems for proper performance and operation, as described in Exhibit A, Scope of Work.

2 100 Hours

All labor, tools, materials, travel, vehicles, incidentals, and testing equipment necessary for performing all Non-Routine services for proper performance and operation as described in Exhibit A, Scope of Work.

3 1 Each

All labor, tools, materials, travel, vehicles, incidentals, and testing equipment necessary to remove and replace operational fire alarm system as described in Exhibit A, Scope of Work.

4 50 Hours All labor, tools, materials, travel, vehicles, incidentals, and testing equipment necessary to provide routine inspections monitoring as described in Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of bids. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal sheet will be grounds to reject the bid.

4) Each line item must be bid. Do not leave any unit price column blank or this bid proposal sheet will be deemed non-responsive.

Total This Proposal $

Matthew Stephens Cross-Out

Matthew Stephens Cross-Out

C. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.