IFB_10A2686_Addendum_One.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

September 13, 2024

ADDENDUM ONE (1)

INVITATION FOR BID (IFB) #10A2686

WATER PLANT MAINTENANCE AND TESTING IN MERCED COUNTY

A Bid Proposal for this work shall be submitted with the full understanding of this Addendum.

The revisions declared in this addendum, are an essential part of the Invitation for Bid (IFB) package.

The Final Date for Bid Submission has been extended to September 24, 2024

Refer to the revised IFB Timeline below:

Event Date Time (Pacific Time)

IFB available to prospective bidders 09/05/2024

Written Question Submittal 09/12/2024 10:00 a.m..

Final Date and Time for Bid Submission 09/24/2024 2:00 p.m.

Bid Opening 09/24/2024 2:30 p.m.

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFB. Bids for this work shall be with the full understanding of this Addendum.

Revisions:

All submitted bids shall be submitted using the Revised Attachment 1, Bid Proposal attached to this Addendum.

Question and Answer Question 1:

Who is the current contractor?

Answer 1:

Water Conditioning of Merced County, Inc.

Question 2:

What is the current contract value?

Answer 2:

$188,688.50.

http://www.dot.ca.gov/dpac/

Question 3:

What is the budgeted amount for this project?

Answer 3:

$200,000.00.

Question 4:

Is there a not to exceed cost for this IFB?

Answer 4:

No.

Question 5:

Bidder shall possess at the time of bid submittal and for the duration of the Agreement, a valid and current Environmental Laboratory Accreditation Program (ELAP) Certification with the California SWRCB. The Chemical labs have these certifications not the bidder. Does this mean that the bidding team member is required to have this certification?

Answer 5:

The bidder is not required to possess an ELAP certification, however the chemical lab performing the lab testing is required to have the ELAP certification.

Question 6:

There appears to be contradictory language in regard to the contractor’s non-routine service response time. Exhibit A, Section 6.E states a 24-hour response time whereas Exhibit A, Section 7A.3 states a two

(2) hour response time. Which is the applicable section?

Answer 6:

Exhibit A, Section 6.E refers to non-routine service calls that are not of an emergency nature. Exhibit A, Section 7A.3 refers to emergency on-call service requests that requires a timelier response.

Question 7:

According to Exhibit A, Section A.7, contractor shall be required to arrive at the John Erreca SRRA within one (1) hour upon notification of shut down of the water filtration plant. Can this response time be change to four (4) hours?

Answer 7:

No.

Question 8:

For the Northbound SRRA, contractor shall collect and test one (1) raw water sample for bacteria bi-weekly. Is the interpretation of “bi-weekly” mean twice a week?

Answer 8:

For this contract bi-weekly is referenced as collection sample is taken every other week, generally two (2) times per month.

Question 9:

Contractor shall collect and test two (2) treated water samples for chlorine residual one (1) time per week on each side of the SRRA. Does this mean one sample from each direction once per week or two (2) samples from each direction weekly?

Answer 9:

This is one (1) sample from the Northbound SRRA and one (1) sample from the Southbound SRRA equaling two (2) samples per week.

Question 10:

Is the plant currently operating and if so, how many times has the system shut down requiring non-routine response?

Answer 10:

The water plant is non-operational at this time.

Question 11:

Is the cost for the parts to repair the backflow devices eligible for reimbursement?

Answer 11:

Please refer to Exhibit A, Section 8 and Bid Proposal, Attachment 1, Line Item 22.

Question 12:

Is the cost for the parts to repair the turbidimeters and chlorine analyzers eligible for reimbursement?

Answer 12:

Please refer to Exhibit A, Section 8 and Bid Proposal, Attachment 1, Line Item 22.

Question 13:

If the condition of the turbidimeters and chlorine analyzers are beyond repair, is the replacement cost of new meters to be paid by the contractor or Caltrans?

Answer 13:

Caltrans.

Question 14:

Are the costs of all chemicals including buffer solutions for chlorine analyzers reimbursable?

Answer 14:

No.

Question 15:

Will the Plate Count Method be used for raw water bacteria samples?

Answer 15:

Contractor may use sample methods that meet or exceed SWRCB requirements.

Question 16:

Please provide more details on testing for Primary Organics and General Minerals.

Answer 16:

No additional information is currently available.

Question 17:

What are the sizes of the filters?

Answer 17:

UF Module Hydranautics Hydracap MAX 60.

Question 18:

Are the costs of sand, anthracite, and gravel eligible for reimbursement?

Answer 18:

No.

Question 19:

Can we use an ELAP subcontractor to perform the water analytical services instead of the contractor to hold the ELAP certificate?

Answer 19:

Yes.

NOTE: ALL OTHER TERMS AND CONDITIONS SET FORTH IN THE INVITATION FOR BID, SHALL

REMAIN IN FULL FORCE AND EFFECT.

Sincerely, Matthew Stephens Contract Analyst

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement 10A2686 BID PROPOSAL Page 1 of 4 ADM-1412 (REV. 04/2023) Revised Attachment 1

Contractor’s Name (Please Print):

Item No.

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated Quantity X

Unit Price)

1 157 Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide routine scheduled weekly services as described in, Exhibit A, Scope of Work.

2 125 Per Hour

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide non-routine repair services as described in, Exhibit A, Scope of Work.

3 12 Each

All labor, equipment, vehicles, tools, permits, travel, and incidentals necessary for routine Annual Backflow Certifications for four (4) Safety Roadside Rest Area (SRRA) Backflows as described in, Exhibit A, Scope of Work.

4 15 Per Hour

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide non-routine repair of four (4) SRRA Backflows as described in, Exhibit A, Scope of Work.

5 48 Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary for quarterly routine calibration of three (3) Turbidity Monitors and one

(1) Chlorine Monitor as described in, Exhibit A, Scope of Work.

BID PROPOSAL Page 2 of 4 ADM-1412 (REV. 04/2023) Revised Attachment 1

6 1600 Gallon Contractor to provide Chlorination 12% Sodium, Hypochlorite NaOCI (Disinfectant) Chemicals as described in, Exhibit A, Scope of Work.

7 60 Gallon Contractor to provide Sulfuric Acid H2SO4 Chemicals as described in, Exhibit A, Scope of Work. $ $

8 130 Gallon Contractor to provide Alkali Sodium Hydroxide NaOH Chemicals as described in, Exhibit A, Scope of Work. $ $

9 220 Gallon Contractor to provide Citric Acid as described in, Exhibit A, Scope of Work. $ $

Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide weekly bacteria treated water sample tests as described in, Exhibit A, Scope of Work.

11 78 Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide bi-weekly bacteria raw water sample test as described in, Exhibit A, Scope of Work.

12 36 Each All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide bacteria sample retest as described in, Exhibit A, Scope of Work.

Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide Chlorine residual sample test as described in, Exhibit A, Scope of Work.

s159130 Cross-Out s159130 Cross-Out

BID PROPOSAL Page 3 of 4 ADM-1412 (REV. 04/2023) Revised Attachment 1

14 5 Each All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide MTBE Sample as described in, Exhibit A, Scope of Work.

15 3 Each All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide Nitrogen Sample as described in, Exhibit A, Scope of Work.

16 3 Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to annually provide a Nitrate Sample as described in, Exhibit A, Scope of Work.

17 3 Each

All labor, equipment, vehicles, tools, permits, travel, disposal/recycling of waste, certifications, water testing, water treatment, and incidentals necessary to annually provide a Nitrite Sample as described in, Exhibit A, Scope of Work.

18 3 Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide Primary Inorganic Sample as described in, Exhibit A, Scope of Work.

19 3 Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide General Minerals Sample as described in, Exhibit A, Scope of Work.

20 1 Each

All labor, equipment, vehicles, tools, permits, travel, certifications, and incidentals necessary to provide sand pre-filter clean and replace Sand, Anthracite, and gravel for the Northbound SRRA as described in, Exhibit A, Scope of Work.

21 Subtotal (Sum of Items 1 – 20) $

Maximum allowable expenditure for all parts, materials, and supplies per Exhibit A, Scope of Work. Actual costs will be reimbursed based on submitted original receipts. $ 10,000.00

BID PROPOSAL Page 4 of 4 ADM-1412 (REV. 04/2023) Revised Attachment 1

1) The above quantities are estimates only and are given as a basis for comparison of bids. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal sheet will be grounds to reject the bid.

4) Each line item must be bid. Do not leave any unit price column blank or this bid proposal sheet will be deemed non-responsive.

Total This Proposal (Sum of Items 21 – 22) $