IFB_10216777_Hazardous_Waste_Removal--Solicitation.pdf

STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF WATER RESOURCES

715 P STREET, 7th FLOOR P.O. BOX 942836

SACRAMENTO, CA 94236-0001

Rev. 3-6-2026

INVITATION FOR BID

Notice to Prospective Bidders March 10, 2026

You are invited to review and respond to this Invitation for Bid (IFB) number 10216777 for hazardous waste removal services. The anticipated term of this agreement is three (3) years. In submitting your bid, you must comply with these instructions.

Note that all agreements entered into with the Department of Water Resources, hereinafter referred to as the “State”, incorporates, by reference, the State’s General Terms and Conditions (GTC) and Contractor Certification Clauses (CCC) that may be viewed and downloaded at the Department of General Services (DGS) website:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language

If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

The CCC package contains clauses and conditions that may apply to your Agreement and to anyone doing business with the State. The Certification will be kept on file in a central location.

Inquiries regarding the processing of this bid should be referred to Paula Masarweh at (916) 902-6057.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum to this solicitation.

Sincerely, Malorie Sassman

Malorie Sassman, Environmental Compliance and Hazardous Materials Scientist

Attachment(s) https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

IFB# 10216777

TABLE OF CONTENTS

Page

Purpose and Description of Services 4 Bidder Minimum Qualifications 4 Bid Requirements and Information 5 Bid Key Action Dates 5 Questions and Answers 6 Submission of Bid 6 Evaluation and Selection Process 8

Tax Delinquent Status Verification Generative Artificial Intelligence (GenAI) Disclosure

Department of Industrial Relations Registration of Contractors and Prevailing Wage Monitoring and Enforcement 10

Award and Protest 10 Disposition of Bids 10 Standard Conditions of Service 11 Payee Data Record (Std. 204) 11 Key Employee Policies and Guidelines Notice Acknowledgment (Consultants and Contractors) (DWR 9524a)

Small Business Preference Program 12 Disabled Veteran Business Enterpise Program 14 Pending Small Business or Disabled Veteran Business Enterprise Certification Application 16 Bid Checklist 17 Attachment I – Bid Sheet 19 Attachment II – Bid/Bidder Certification Sheet 30 Completion Instructions for Bid/Bidder Certification Sheet 31 Attachment III – Bidder References 32 Attachment IV – Darfur Contracting Act Certification 33

Attachment V – Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834) 34 Attachment VI – Bidder Certification of DVBE Participation (DWR 9526) 35 Attachment VII – DVBE Declarations (DGS PD 843) 36 Attachment VIII – Bidder Declaration ( DGS PD 05-105) 37 Attachment IX – California Civil Rights Laws Attachment 38 Sample Contract – Standard Agreement (Std. 213) 39 Exhibit A – Scope of Work 40 Attachment 1—Sample Work Order 48 Exhibit B – Budget Detail and Payment Provisions - Private Entities 51

Attachment 1 – Bid Sheet Placeholder 52

Exhibit C – General Terms and Conditions 53 Exhibit D – Special Terms and Conditions for Department of Water Resources – Over

$10,000 Standard Payable (DWR 9544) 54

Attachment 1 – Recycled Content Certification Form (DWR 9557) 57 Exhibit E – Additional Provisions 59

Attachment 1 – Small Business Subcontractor Payment Certification (DWR 9683) 64

A. Purpose and Description of Services

The Contractor will provide department-wide environmental assessment and remediation services involving sampling and characterization of hazardous waste, recommending treatment and disposal options, handling and packaging of hazardous waste, preparing proper waste handling documents, transporting hazardous waste to treatment or disposal facility(s), and other hazardous services as required.

B. Bidder Minimum Qualifications

The Department has determined that Bidders responding to this solicitation must comply with Disabled Veteran Business Enterprise (DVBE) Program participation requirements. Bidders must complete and submit the following forms: Attachment VI, Bidder Certification of DVBE Participation (DWR 9526), Attachment VII, DVBE Declaration (DGS PD 843); Attachment VIII, Bidder Declaration (DGS PD 05-105) and DVBE subcontractor(s) Department of General Services Office of Small Business and Disabled Veteran Business Enterprise Services (DGS/OSDS) certification(s). Failure to fulfill the DVBE requirement will render your bid non-responsive and shall be cause for bid rejection.

1. Contractor or subcontractor(s) must maintain required permits/licenses/certificates during the terms of the Agreement.

2. Current valid copy of Contractor or subcontractor(s) of General Engineering Contractor's Class A license issued by the State Licenses Board.

3. Current valid copy of Contractor or subcontractor(s) DIR Registration.

4. Current valid copy of Contractor or subcontractor(s) State Hauler's Registration Number.

5. Current valid copy of Contractor or subcontractor(s) U.S. Environmental Protection Agency (USEPA) Identification number.

6. Current valid copy of Contractor or subcontractor(s) qualified personnel’s completed Hazmat Training in accordance with 29 CFR 1910.120.

7. Current valid copy of Contractor or subcontractor(s) of the Department of Toxic Substances Control (DTSC) hazardous waste hauler certification.

8. Current valid copy of Contractor or subcontractor(s) Hazardous Materials Transportation license issued by the California Highway Patrol

9. Current valid copy of Contractor or subcontractor(s) Hazardous Materials Certificate of Registration with the U.S. Department of Transportation.

10. Current valid copy of Contractor or subcontractor(s) Certificate of Compliance issued by the DTSC or a valid Department of Health Services (DHS) certificate for vehicles and containers used for hauling.

11. Contractor or subcontractor(s) must have been actively engaged in all services requested for a period of five years and will provide validation upon request by DWR.

12. Pursuant to Section 591 of the Vehicle Code, DWR has determined that areas on DWR owned property that are open to public traffic are subject to all Vehicle Code requirements. The Contractor will take all necessary precautions for a safe operation of its equipment and the protection of the traveling public from injury and damage from such equipment.

13. On occasion, DWR encounters unknown substances that requires identification to determine appropriate disposal methods. The Contractor will be required as necessary to test and identify these unknown substances and submit test results to the DWR Contract Manager within Twenty-four (24) hours after receipt of the sample(s). Samples that are received by the Contractor on Friday will have until the following Monday or the next business day, whichever is sooner, to submit the test result. Electronic submittal in PDF format is acceptable.

14. Laboratories performing chemical analysis must be certified by the California Department of Public Health (DPH), and Environmental Laboratory Accreditation Program (DPH-ELAP) for the specific laboratory test methods. Mobile laboratory units must also be certified by DPH. For specific test methods not yet certified by the DPH, the laboratory may perform analysis only if presently certified by the DPH for a comparable test methodology; (e.g. volatile organics, semi-volatile organics, etc.), or if currently certified by USEPA as a Contract Laboratory.

C. Bid Requirements and Information

1. BID KEY ACTION DATES

All bidders must adhere to the following time schedule.

IFB available to prospective bidders on Tuesday, March 10, at 8:00 am Technical questions must be submitted by Friday, March 20 at 3:00 pm Answers to technical questions will be disseminated by Friday, March 27 at 3:00 pm Bids must be received by Wednesday, April 08 at 3:00 pm Bid opening to be held on Thursday, April 09 at 1:30 pm Anticipated start date of agreement is July, 2026

Bid Openings: Sealed bids will be publicly opened and read via a TEAMS link. You may participate using the link provided below.

Topic: Public Bid Opening IFB# 10216777 Hazardous Waste Removal Services Time: Thursday, April 09 at 1:30 pm

Join TEAMS Meeting https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmIxMWFhYTctMzNhMS00MmNkLWI0NzctNjlkOGZmMDVlMGY3%40t hread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd- 7fd177884564%22%2c%22Oid%22%3a%222b4ee243-85e0-4f7c-b2dc- 4de4a0f182b6%22%7d

Meeting ID: 238 063 063 118 04 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmIxMWFhYTctMzNhMS00MmNkLWI0NzctNjlkOGZmMDVlMGY3%40thread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd-7fd177884564%22%2c%22Oid%22%3a%222b4ee243-85e0-4f7c-b2dc-4de4a0f182b6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmIxMWFhYTctMzNhMS00MmNkLWI0NzctNjlkOGZmMDVlMGY3%40thread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd-7fd177884564%22%2c%22Oid%22%3a%222b4ee243-85e0-4f7c-b2dc-4de4a0f182b6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmIxMWFhYTctMzNhMS00MmNkLWI0NzctNjlkOGZmMDVlMGY3%40thread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd-7fd177884564%22%2c%22Oid%22%3a%222b4ee243-85e0-4f7c-b2dc-4de4a0f182b6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmIxMWFhYTctMzNhMS00MmNkLWI0NzctNjlkOGZmMDVlMGY3%40thread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd-7fd177884564%22%2c%22Oid%22%3a%222b4ee243-85e0-4f7c-b2dc-4de4a0f182b6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmIxMWFhYTctMzNhMS00MmNkLWI0NzctNjlkOGZmMDVlMGY3%40thread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd-7fd177884564%22%2c%22Oid%22%3a%222b4ee243-85e0-4f7c-b2dc-4de4a0f182b6%22%7d

Passcode: 8aD9Tz2Q

Or by Telephone (audio only):

Dial: 1 916-573-2034,,295806149# Phone Conference ID: 295 806 149#

*Please note that the bid opening via TEAMS will be visual only with no opportunity for questions and answers.

2. LOCATION WHERE WORK WILL BE PERFORMED:

Division of Integrated Science & Engineering (DISE)

The services will be performed at any of DWR’s work site locations in the State of California. Work locations will vary depending on the needs of each work site. However, most of the work will be based out of the following addresses:

a. 3500 Industrial Boulevard, West Sacramento, California 95691

b. 1450 Riverbank Road, West Sacramento, California 95605

c. 715 P Street, Sacramento, California 95814

The three locations provided are the main locations that majority of requests will need to be picked up from. However, there is a chance that some disposals are needed at DWR Project locations throughout California. If this were to occur, it will likely be limited within the Central Valley and Bay Area (generally within a 100 miles radius of Sacramento).

Work site locations under this contract may also be anywhere within the State that the Department of Water Resources has a vested interest. Vested interest in this case means any location where DWR has a direct stake or involvement, such as owning property, operating facilities, having projects or otherwise being responsible for or benefiting from that location.

These locations may be in remote areas of the State where access may be limited or restricted.

3. QUESTIONS AND ANSWERS

Technical questions must be submitted in writing to paula.masarweh@water.ca.gov and received by the State on or before Friday, March 20 at 3:00 pm. The State’s representatives will provide answers in writing to all potential bidders by Friday, March 27 at 3:00 pm.

4. SUBMISSION OF BID

a. Bids must be submitted by United States Postal Service (USPS) mail, hand delivery, United

Parcel Service (UPS), express mail, or Federal Express.

i. Bids submitted by USPS must be addressed to:

Department of Water Resources Contract Services

Attn: Paula Masarweh

P.O. Box 942836

715 P Street Sacramento, CA 94236-0001

ii. Bids submitted by hand delivery, must be given to Contract Specialist Paula Masarweh on or before the bid due date and time. Please coordinate a day and time via phone (916) 902-6057 or e-mail paula.masarweh@water.ca.gov.

iii. Bids submitted by UPS, express mail, or Federal Express must be addressed to:

Contract Services

Attn: Paula Masarweh 715 P Street

Sacramento, CA 95814

b. All bids must include original signatures on the following documents: Bid/Bidder Certification Sheet and any other documents specified in the Bid Checklist.

c. Bids not including the documents identified in the Bid Checklist shall be deemed non-responsive and will be rejected.

d. All bids are to be sent to DWR within the time frame indicated in the Time Schedule. Bids received after the due date and time will be returned unopened to the prospective bidder.

e. All bids must be submitted under sealed cover. The sealed cover must be plainly marked with the IFB title and number, must show your firm’s name and address, and must be marked with

“DO NOT OPEN.”

f. Bids not submitted under sealed cover will be rejected. A minimum of two signed bids must be submitted. One bid must be submitted in hardcopy. One bid must be submitted in an electronic format (Word and/or PDF File) on a USB Drive. Both bids must be signed and submitted in the same envelope. USB Drives can be returned at the request of the bidder once the solicitation is concluded.

g. Bids must be submitted for the entire service described within the Scope of Work. Deviations from the specifications will not be considered and will be cause for rejection of the bid.

h. The State does not accept alternate language from a bidder. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

i. A bid may be rejected if conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may waive any immaterial deviation in a bid. The State's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with the objectives if awarded the Agreement. The State may reject all bids if deemed necessary.

j. Costs for developing bids and preparation of award of the Agreement are entirely the responsibility of the bidder and shall not be chargeable to the State.

k. This IFB must be signed by an individual who is authorized to bind the bidding firm contractually. The signature must indicate the title or position that the individual holds in the firm. An unsigned bid will be rejected.

l. A bidder may modify a bid after its submission by withdrawal and resubmission before the bid due date. Modification of a bid offered in any other manner, oral or written, will not be considered.

m. A bidder may withdraw their bid by submitting a written request to the State for its withdrawal, signed by the bidder or an agent authorized in accordance with Paragraph l above. A bidder may thereafter submit a new bid before the bid submission deadline. Bids may not be withdrawn after the bid due date. Bids received after the due date and time will be returned unopened to the prospective bidder.

n. DWR may modify the IFB prior to the date fixed for submission of bids by the issuance of an

Addendum to all parties who received a bid package.

o. If all bids are too high, DWR is not required to award an Agreement.

p. Bids are public upon bid opening.

q. Bidders are cautioned not to rely on the State during the evaluation to discover and report all defects and errors in the bid documents. Bidders should carefully proof read documents for errors and adherence to the IFB requirements prior to bid submittal.

r. Where applicable, the bidder should carefully examine the worksite and specifications. Bidder shall investigate the conditions, character, quality of surface, subsurface materials, or obstacles to be encountered. No additions to the Agreement amount will be made because of failure to thoroughly examine the worksite and specifications.

s. Public Bid Openings may be conducted in person or online. Bid openings conducted online will be done virtually using TEAMS. You may participate using the link provided in the solicitation under Section C Paragraph 1 above.

5. EVALUATION AND SELECTION PROCESS

a. The State will put each bid through a process of evaluation to determine the responsiveness of bidders to the State's needs. The final selection will be made on the basis of the lowest responsible bid meeting the specifications.

b. Bids containing false or misleading statements or providing references that do not support an attribute or condition claimed by the bidder may be rejected. If, in the opinion of the State, information was intended to mislead the State in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid.

c. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

d. Bids submitted that include option years will be evaluated based on the total bid amount for all years provided for the overall bid ranking. However, the total bid amount, for determining the contract amount will not include the option years.

e. The contract will be awarded to the lowest responsible bidder after consideration of any applicable preferences. If there are tied bids, representatives of the State will draw straws to pick the winning bidder. The drawing will be witnessed and documented by two or more State employees.

6. TAX DELINQUENT STATUS VERIFICATION

a. Effective July 1, 2012 Public Contract Code 10295.4, requires state agencies to verify the tax delinquent status of bidders responding to state solicitations.

b. At the time of bid evaluation, prior to contract award and execution, the State will verify all proposing firms and identified subcontractors as not listed as tax delinquent by the Franchise Tax Board and the California Department of Tax and Fee Administration. Any proposing firms or subcontractor listed as tax delinquent shall result in a proposal rejection and will not be considered for contract award. Proposing firms wanting further clarification can refer to the statute above or to the web sites listed below for additional information.

California Department of Tax and Fee Administration – Top 500 Sales Tax and Use Delinquencies in California https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm

Franchise Tax Board – Top 500 Delinquent Tax Payers https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/index.html

7. GENERATIVE ARTIFICIAL INTELLIGENCE (GEN AI) DISCLOSURE

a. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

b. Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI.

c. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

d. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

e. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=10295.4.&lawCode=PCC https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/index.html

8. DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION OF CONTRACTORS AND

PREVAILING WAGE MONITORING AND ENFORCEMENT

a. In addition to complying with other applicable laws, effective for all bids on public works received on or after March 1, 2015, each bidder submitting a bid for such contract work must be a Department of Industrial Relations Registered Contractor pursuant to Labor Code §

1725.5 (“DIR Registered Contractor”). A Bidder who is not a DIR Registered Contractor when submitting a bid for the contract work is deemed “not qualified.” Pursuant to Labor Code § 1725.5, all subcontractors identified in a Bidder’s Subcontractor’ List shall also be DIR Registered Contractors.

b. Effective for contracts for public works awarded on or after April 1, 2015, all awarded Prime

Contractors, and all subcontractors of any tier, at all times during the performance of the work, shall be DIR Registered Contractors. Also, all such contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (of the Division of Labor Standards Enforcement). The contracts are subject to compliance monitoring and enforcement by the Department of Industrial Relations.

c. Effective January 1, 2016, all public works projects whether new or ongoing are subject to the requirement to furnish electronic certified payroll records directly to the Labor Commissioner.

d. All contractors who are awarded a contract shall also post any required notice adopted by DIR regarding prevailing wage monitoring and enforcement program.

9. AWARD AND PROTEST

A bidder may protest the award of a contract on the grounds that it (the bidder) is the lowest responsible bidder meeting the specifications and should therefore be awarded the contract.

A protestant must be able to prove that the awarding agency has committed a material error in the conduct of the bid award process.

Public inspection of all bids will be allowed after the bid opening.

Protests must be received in a timely manner pursuant to Public Contract Code Section 10345, as applicable. In order to be considered timely, a protest must be filed with the State Agency conducting the solicitation and DGS before the contract award is made.

Please note that if the award will be made to other than the low bidder, any protests must be filed within five business days of notice to the low bidder that the contract was awarded to another bidder. If a written request was submitted by a bidder to the State agency requesting that a notice of intent to award be posted, the protest must be filed during the five business days the notice is posted.

Within five business days of filing the protest, the protestant must submit a detailed written statement of protest if the original protest did not contain the complete grounds for the protest.

Both the original protest and/or the detailed statement of protest, if any, must include the IFB number, the name of the State Agency conducting the solicitation, State agency contact person, and protestant’s fax number, if any.

The protest documents may be sent by regular mail, email, courier, or personal delivery to:

Department of General Services

Office of Legal Services Attention: Bid Protest Coordinator

707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

AND

Contract Specialist Email Address: paula.masarweh@water.ca.gov

Upon receipt of the protest, DGS shall send the protestant an acknowledgement letter and thereafter communicate with the parties regarding further disposition of the protest.

10. DISPOSITION OF BIDS

Upon bid opening, all documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 7920 et seq.) and are subject to review by the public. Bids may be returned at the request and expense of the bidder.

D. Standard Conditions of Service

1. Service(s) shall not commence until the Agreement is fully executed and all approvals have been obtained.

2. All performance under the Agreement shall be completed on or before the termination date of the Agreement unless this Agreement is amended to extend the term.

3. No oral understanding or agreement shall be binding on either party.

E. Payee Data Record

1. The Contractor awarded this Agreement must have completed and submitted form STD 204, Payee Data Record, to determine if the Contractor is subject to a seven percent State Income Tax withholding pursuant to California Revenue and Taxation Code Sections 18662, 18805, and 26131.

2. No payment shall be made unless the Payee Data Record form has been completed and returned to the State.

F. Key Employee Policies and Guidelines Notice Acknowledgment (Consultants and

Contractors)

1. The selected contractor awarded this Agreement must complete and submit the form DWR 9524a, Key Employee Policies and Guidelines Notice Acknowledgment. These policies and guidelines communicate expectations for contractors. Every contractor or subcontractors employee is expected to read and understand the material contained within. Primary contractor/subcontractors are responsible to ensure that their employees are aware of and adhere to the policies and guidelines.

mailto:OLSProtests@dgs.ca.gov

G. Small Business Preference Program

1. The Small Business Procurement and Contract Act Government Code (GC) Section 14838 et. seq.requires that a fair share of the State’s purchases and contracts for goods, information technology services and construction be placed with a certified Small Business (SB) or Micro-Business (MB). The Act mandates that state agencies:

a. Establish participation goals,

b. Provide a five percent (5.0%) SB calculation preference, and

c. Provide the opportunity for bidders to receive a five percent (5.0%) non-small business (NSB) calculation preference when achieving twenty-five percent (25.0%) SB participation through subcontracted efforts.

Bidder which is awarded the contract is committed to paying the stated percentage of the total contract amount (including contract amendments) to the SB subcontractor(s) as declared on the DGS PD 05-105 form. SB bidders and subcontractors must be certified by DGS/OSDS to participate in SB Preference program.

2. SMALL BUSINESS PREFERENCE

The SB Preference offers certified SB’s and MB’s a calculation preference in the amount of five percent (5%) of the lowest responsible bid submitted by a bidder who is not a certified SB. The SB Preference is used as a calculation for determining the lowest bidder and does not affect the actual price bid. Responding bidders must:

a. Includes in its bid a notification to the awarding department that it is an SB or that it has submitted to The Department of General Services, Office of Small Business & Disabled Veteran Business Enterprise Services (DGS/OSDS) a complete application no later than 5:00 p.m. on the bid due date, and is subsequently certified by DGS/OSDS as an SB; and

b. Include copy of firm’s DGS/OSDS SB certification

c. Submits a timely, responsive bid; and

d. Be determined to be a responsible bidder.

3. NON-SMALL BUSINESS PREFERENCE

Non-small business (NSB) bidders will be granted a five percent (5.0%) NSB preference on a bid evaluation when a responsible NSB has agreed to subcontract at least twenty-five percent (25.0%) of their bid price with a California certified SB and if the NSB bidder’s bid is not the low price bid, or when a proposal has been not been ranked as the highest scored bid pursuant to the evaluation of the solicitation. Responding bidders must:

a. Include information on required form DGS PD 05-105, Attachment VIII, of the DGS/OSDS certified SB subcontractor(s) with which it commits to subcontract a total of at least twenty-five percent (25%) of its net bid price (refer to page two of form for detailed instructions);

b. Include copy of the DGS/OSDS certification for each identified SB;

c. Submits a timely, responsive bid; and

d. Be determined to be a responsible bidder.

4. NON-SMALL BUSINESS PREFERENCE CALCULATION

The NSB calculation preference five percent (5.0%) is used for bid evaluation purposes only.

Awards made as a result of the NSB preferences shall be awarded at the bidder’s original bid price. The preference shall be computed as follows:

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14838.&lawCode=GOV https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14838.&lawCode=GOV

Bidder A, (Low Bid), non-small business: $125,000 Bidder B, non-small business (subcontracting 25% to a certified small business)

$131,000

Calculation Preference: $125,000 x .05 = $6,250

Bidder B $131,000 Subtract calculated preference - $6,250

Adjusted Bid for Bidder B $124,750

Award is made to Bidder B as the low bidder at the bid price of $131,000.

5. TIES BETWEEN CERTIFIED SMALL BUSINESSES AND DVBE BUSINESSES

In the event of a precise tie between the bid of an SB and the bid of a Disabled Veteran Business Enterprise (DVBE) that is also an SB, the award shall go to the DVBE that is also an

SB.

6. MAXIMUM ALLOWABLE PREFERENCES

In no event shall the amount of the SB or NSB subcontractor preferences awarded on a single bid exceed $50,000, and in no event shall the combined cost of the SB or NSB subcontractor preference and preferences awarded pursuant to any other provision of law exceed $100,000.

The five percent (5%) calculation preference is used for computation purposes only and does not alter or affect the actual bid price or the amount of the executed contract. When a certified SB is the lowest responsive, responsible bidder, then there is no need to compute the SB preference as the SB is the low bidder.

7. COMMERCIALLY USEFUL FUNCTION (SBs) (Government Code (GC) section 14837(d) (4))

A certified SB, micro-business (MB) contractor, subcontractor or supplier, must meet commercially useful function (CUF) requirements under Government Code (GC) section 14837(d) (4). Selected firms must perform a CUF relevant to this contract.

The term “small business contractor, subcontractor or supplier” means any person or entity that satisfies the ownership (or management) and control requirements in accordance with GC section 14837(d) (4) and provides services or goods that contribute to the fulfillment of the contract requirements by performing a CUF. A person or an entity is deemed to perform a CUF if that person or entity does all of the following:

1. Is responsible for the execution of a distinct element of the work of the contract.

2. Carries out contractual obligations by actually performing, managing, or supervising the work involved.

3. Performs work that is normal for its business services and functions.

4. Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

5. Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, and, if applicable, making payment

6. Its role is not an extra participant in the transaction, contract or project through which funds are passed in order to obtain the appearance of DVBE participation.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14837.&lawCode=GOV https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14837.&lawCode=GOV

8. BIDDER CUF REQUIREMENTS

The Department will determine, to the best of its ability, that your firm meets the criteria above for CUF. In responding to this solicitation, you are confirming that, under GC 14837 (d) (4) above, your business provides goods and/or services meet the definition of CUF. All bidders are required to provide CUF documentation using the State’s Bidder Declaration form DGS PD 05-105, Attachment VIII, included in the solicitation document.When completing the DGS PD 05-105, bidders must identify all subcontractors proposed for participation in the contract. Any bidder awarded a contract is contractually obligated to use the subcontractor for the corresponding work defined unless the State agrees to a substitution.

H. Disabled Veteran Business Enterprise Program

DVBE Program Participation is Required for Solicitation This solicitation includes DVBE Program participation requirements, which is a minimum of three percent (3.0%) commitment. Complete and provide the following forms for DVBE Program participation compliance:

1. DWR 9526, Attachment VI (Bidder Certification of DVBE Participation)

2. DGS PD 843 Attachment VII (DVBE Declarations)

3. DGS PD 05-105, Attachment VIII (Bidder Declaration) - refer to page two of form for detailed instructions

4. DGS/OSDS Certification(s) for bidder and/or subcontractor(s). Bidder and/or subcontractors must be certified by DGS/OSDS in order to take part in DVBE Participation Program.U

DVBE Incentive is as follows:

DVBE Required Participation Incentive Percentage (%) 5.0% or over 5.0%

4.0% to 4.99% 4.0% 3.0% to 3.99% 3.0%

If you need assistance with finding a certified DVBE subcontractor, you can contact California Department of Veterans Affairs (CalVet) DVBE Program

- https://www.calvet.ca.gov/contact o Phone Number: 800-952-5626 o Email: DVBE@calvet.ca.gov

You can also do a certified vendor search on Cal eProcure:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

1. DWR SB/DVBE PROGRAM MANAGER PRE-REVIEW OF DVBE DOCUMENTATION

The Department’s SB/DVBE Program Manager offers a pre-review of a bidder’s DVBE documentation prior to proposal submission. Since non-compliance with the DVBE program is immediate cause for rejection, the State strongly recommends firms interested in bidding take advantage of this opportunity to ensure they are fully compliant with DVBE Program participation requirements.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14837&lawCode=GOV https://www.calvet.ca.gov/contact mailto:DVBE@calvet.ca.gov https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Bidders should allow at least five (5) working days for pre-review of their DVBE documentation and submit them to the following:

SB/DVBE Program Manager Email: SB.DVBE@water.ca.gov

Upon satisfactory review of the bidder’s DVBE documentation, the DWR SB/DVBE Program Manager issues a Notification of Compliance which the bidder will submit with their bid submittal.

2. DVBE INCENTIVE PROGRAM

Under CCR 1896.99.100, the California DVBE Incentive provides responsive and responsible bidders the opportunity to receive additional incentive calculations. The incentive is applied at the time of solicitation evaluation when a proposing firm identifies and commits to using a California-certified DVBE subcontractor to provide services or commodities in support of the overall contract. Application of the DVBE Incentive may place the bidder in line for contract award.

The following are key elements of the DVBE Incentive Program:

a. The DVBE Incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing the percentage(s) of DVBE participation for the incentive(s) specified in the solicitation.

b. DVBE Incentive participation is at the discretion of the bidder and is optional when overall DVBE Program requirements are exempt by the State for that solicitation.

c. When requesting the DVBE Incentive Application, a bidder must complete and return the DVBE Incentive Application Request included within this solicitation with their proposal at time of submission.

d. DVBE certified firm (bidder and/or subcontractor(s)) must be certified by DGS/OSDS.

e. Services or commodities provided by the DVBE firm MUST meet the definition of CUF as defined under Government Codes: 14837 and 14842.5; Military and Veterans Code 999 (B) (i) (ii); and California Code of Regulations 1896.71. A DVBE firm determined as not meeting CUF regulations will render the responding firm ineligible for the DVBE Incentive Application.

f. Bidder which is awarded this contract, is committed to paying the stated percentage

(on each form DWR 9526) of the total contract amount (including contract amendments) to the DVBE subcontractor declared on this form.

3. COMMERCIALLY USEFUL FUNCTION - DVBEs (MVC 999(B))

Firms selected must perform a “commercially useful function” relevant to this contract. The term “DVBE contractor, subcontractor or supplier” means any person or entity that satisfies the ownership (or management) and control requirements of CCR 1896.61(f); is certified in accordance with CCR 1896.70 and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function. As defined in MVC 999(B), a person or an entity is deemed to perform a “commercially useful function” if a person or entity does all of the following:

mailto:SB.DVBE@water.ca.gov https://govt.westlaw.com/calregs/Document/IB12922901BF311EE8DA6DAFA82226BB2?viewType=FullText&originationContext=documenttoc&transitionType=CategoryPageItem&contextData=(sc.Default)&bhcp=1 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14837&lawCode=GOV https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14837&lawCode=GOV https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999&lawCode=MVC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999&lawCode=MVC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999&lawCode=MVC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999&lawCode=MVC https://www.law.cornell.edu/regulations/california/2-CCR-1896.61 https://www.law.cornell.edu/regulations/california/2-CCR-1896.70 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999&lawCode=MVC

a. Is responsible for the execution of a distinct element of the work of the contract;

b. Carries out the obligation by actually performing, managing, or supervising the work involved;

c. Performs work that is normal for its business services and functions

d. Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices

e. Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment; and

f. Its role is not an extra participant in the transaction, contract or project through which funds are passed in order to obtain the appearance of DVBE participation.

4. ORDER OF EVALUATION

For purposes of evaluation, first SB Preference will be applied, followed by the DVBE Incentive calculation.

I. Pending Small Business or Disabled Veteran Business Enterprise Certification Applications

Bidders wishing to apply for the SB Preference, NSB Preference or DVBE Incentive related to this solicitation and have pending SB or DVBE certification(s) applications under review by DGS/OSDS, you must have:

1. notified DGS/OSDS that you are responding to a solicitation and are seeking an expedite review of your SB or DVBE certification application in relation to the solicitation;

2. provided DGS/OSDS with the Bid Key Action Dates page from the solicitation itself; and

3. must have submitted a complete application with all required forms and documentation to

DGS/OSDS for review and approval by close of business of the Bid Submittal due date.

Bidders must notify the State in writing at the time of bid submission that they have an application for SB or DVBE certification under review at the DGS/OSDS, and that they wish to be considered for the SB Preference, NSB Preference or DVBE Incentive.

Contact DGS/OSDS at (916) 375-4940 to obtain information about the application expedite process. Website: https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion- List/OSDS/OSDS https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS

BID CHECKLIST

Please review the following checklist for a list of documents that must be returned with your bid package.

Please read the State of California’s General Terms and Conditions (GTC) before signing and submitting your bid package. The State does not accept alternate language from a bidder. A bid with such language will be considered a counter proposal and will be rejected. The GTC’s are not negotiable.

Unless otherwise noted, failure to include the required documents will be cause for bid rejection.

DOCUMENTS REQUIRED WITH SUBMISSION OF BID

Attachment I – Bid Sheet (must be signed and include all pages) Attachment II – Bid/Bidder Certification Sheet Attachment III – Bidder References

Attachment IV – Darfur Contracting Act Certification Attachment V – GenAI Disclosure (DWR 9834)

Attachment VIII, Bidder Declaration (DGS PD 05-105) – include all subcontracting information for entire bid on this one form also indicate if you are not subcontracting services.

Attachment IX – California Civil Rights Laws Attachment Current valid copy of the DIR Registration Current valid copy of Contractor or subcontractor(s) of General Engineering Contractor's Class

A license issued by the State Licenses Board.

Current valid copy of Contractor or subcontractor(s) of the Department of Toxic Substances

Control (DTSC) hazardous waste hauler certification.

Current valid copy of Contractor or subcontractor(s) U.S. Environmental Protection Agency

(USEPA) Identification number.

Current valid copy of Contractor or subcontractor(s) Hazardous Materials Transportation license issued by the California Highway Patrol Current valid copy of Contractor or subcontractor(s) Hazardous Materials Certificate of

Registration with the U.S. Department of Transportation.

Current valid copy of Contractor or subcontractor(s) State Hauler's Registration Number.

Current valid copy of Contractor or subcontractor(s) DIR Registration Current valid copy of Contractor or subcontractor(s) qualified personnel’s completed Hazmat

Training in accordance with 29 CFR 1910.120.

SMALL BUSINESS PREFERENCE PROGRAM

If you are a prime firm which is SB-certified and/or subcontracting to an SB, you must complete and return the following forms

- List all subcontracting information on Attachment VIII, Bidder Declaration (DGS PD 05-105) mentioned above; and

- Copy of current DGS/OSDS DVBE certification(s) for prime and/or subcontractor(s)

DVBE PARTICIPATION AND INCENTIVE PROGRAMS

If you are a prime firm which is DVBE-certified and/or subcontracting to a DVBE, you must complete and return the following forms:

- Attachment VI, Bidder Certification of DVBE Participation (DWR 9526);

- Attachment VII, DVBE Declaration (DGS PD 843);

- List all subcontracting information on Attachment VIII, Bidder Declaration (DGS PD 05-105) mentioned above; and

- Copy of current DGS/OSDS DVBE certification(s) for prime and/or subcontractor(s)

SB/DVBE Program Manager’s Notification of Compliance (if obtained in advance from the SB/DVBE Program Manager)

ADDITIONAL STATE MANDATED PREFERENCE PROGRAMS

Required only when the bidding firm claims following:

Target Area Contract Preference Act (TACPA) (Std. 830)

DOCUMENTS REQUIRED UPON CONTRACTOR SELECTION/BID AWARD

These documents are not required at the time of bid submittal; however these documents will be required of the awarded firm upon contractor selection/bid award.

Contractor Certification Clauses (CCC) (CCC must be signed once a contractor has been selected)

Payee Data Record (Std. 204) Certificate(s) of Insurance Key Employee Policies and Guidelines Notice Acknowledgment (Consultants and Contractors) (DWR 9524a)

ATTACHMENT I

BID SHEET

The estimated quantities indicated below will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted below by the bidder shall be binding for the term of the Agreement.

The bidder hereby agrees to provide all labor, materials, licenses, permits, and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, Exhibit A.

The rates listed on this Bid Sheet shall include every item of expense, direct and indirect, transportation, disposal, and including taxes incidental to the specified rates.

The bidder is required to bid each item. Failure to indicate a dollar amount in any item will be grounds to reject the entire bid. A zero-dollar ($0.00) amount listed for any and all items will be interpreted and understood by the State to mean that the bidder indicating a zero-dollar amount shall perform any such services, up to and including the quantity indicated, at no cost to the state.

Prior to waste disposal, DWR generally stores waste within its original packaging or within appropriate leak-proof temporary containers that are labelled and stored in designated storage cabinets. Chemicals will likely be in temporary containers (glassware, plastic jugs, etc.). Contractor would need to provide appropriate packing materials depending on quantity requested for disposal (drums, etc.).

Part 1 Waste Hauling Rates

Cost of Disposal

Cost of Disposal

Cost of Disposal

Cost of Disposal

55-gallon drum

30-gallon drum

15-gallon drum

5-gallon drum

1. Thinner/reducer Flammable

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

2. Solvents Flammable

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

3. Blasting Grit lead

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

4. Blasting Grit no-lead

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

5. Used Oil (Non-Contaminated)

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

6. Used Oil Contaminated

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

7. Oil & PCB's > 50 ppm

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

8. Oil & PCB's < 50 ppm

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

9. Oil soaked pads/rags/booms absorbent granules

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

10. Grease/Oil and soil

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

11. Surplus Grease

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

12. Grease & Rags

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

13. Desiccant Granules

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

14. Brake Fluid

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

15. Anti-freeze

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $ Year 1 $ $ $ $

16. Contaminated Container (Empty)

Year 2 $ $ $ $ Year 3 $ $ $ $

17. Oil Filters Used

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

18. Aqueous Liquid Brake Solution

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

19. Aqueous Liquid Brake Solution

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

20. Aqueous Liquid Washer Solution Degreaser

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

21. Aerosol Flammable

Year 1 $ $ $ $ Year 2 $ $ $ $ Year 3 $ $ $ $

Section Totals: $ $ $ $

Part 1 Grand Subtotal (1-21) $

Part 2 Waste Hauling Rates Cost of Disposal

5-gallon drum

22. Paint/Lead-based

Year 1 $ Year 2 $ Year 3 $

23. Paint/Oil Based

Year 1 $ Year 2 $ Year 3 $

24. Paint/Water Based

Year 1 $ Year 2 $ Year 3 $

25. Acids (aqueous)

Year 1 $ Year 2 $ Year 3 $

26. Acid (solid)

Year 1 $ Year 2 $ Year 3 $

27. Bases aqueous

Year 1 $ Year 2 $ Year 3 $

28. Bases Solid

Year 1 $ Year 2 $ Year 3 $

29. Cyanides

Year 1 $ Year 2 $ Year 3 $

30. Heavy Metals soil

Year 1 $ Year 2 $ Year 3 $

31. Heavy Metals aqueous

Year 1 $ Year 2 $ Year 3 $

32. Oxidizers (liquid)

Year 1 $ Year 2 $ Year 3 $

33. Oxidizers (solid)

Year 1 $ Year 2 $

Part 2 Total (22-33) $

Part 3

Items 34-36 are based on per Gallon unit of measure (these items are typically pumped and hauled with a vacuum truck)

34. Oil/Insulating Turbine Hydraulic

Year 1 $ Year 2 $ Year 3 $

35. Oil Motor Engine

Year 1 $ Year 2 $ Year 3 $

36. Sludge/Bottom Vehicle Wash Rack

Year 1 $ Year 2 $

Part 3 Total (34-36) $

Part 4 Items 37-45 are based on per pound units of measurement regardless of type and size of container

37. Pesticides/Herbicides (solid)

Year 2 $

Year 3 $

38. Pesticides/Herbicides (liquid)

Year 1 $

Year 2 $

Year 3 $

39. Batteries (Lead Acid)

40. Batteries (Lithium)

Year 2 $

Year 3 $

41. Batteries (Mercury)

42. PCB Liquid/Ballasts

43. Filter w/Lead Form blast Booth/vacuum

44. Electronic Waste (monitors, hybridization ovens, CPU)

Year 1 $

Year 2 $

Year 3 $

45. Sharps/Sharps Containers

Items 46-54 are based on per "EACH" unit of measure no matter what the type and size of container

46. Fluorescent Lamps (4 ft. Tubes)

47. Fluorescent Lamps (8 ft. Tubes)

Year 2 $

Year 3 $

48. Compact Fluorescent (Bulbs)

49. Mercury Containing Devices (Thermometers, switches, etc.)

Year 1 $

Year 2 $

Year 3 $

50. Tires (each)

Year 1 $

Item 51-54 is based on per Cubic Yard unit of measure.

51. Lead contaminated Debris

52. Asbestos (friable) containing material

Year 1 $

Year 2 $

Year 3 $

53. Asbestos (non-friable) containing material

Year 1 $

Year 2 $

Year 3 $

54. Mold-containing material

Year 1 $

Part 4 Total (46-54)

Part 5 Container and Packaging Material

Container and Packaging

Unit

Cost Per Container Year 1 Year 2 Year 3

1. 55-gallon Steel D.O.T. 17-H Drum (open head) per drum

2. 55-gallon Steel D.O.T. 17-E Drum (Closed head) per drum

3. 55-gallon Polydrum (closed head) per drum

4. 55-gallon Polydrum (open head) per drum

5. 55-gallon over Pack Drum per drum

6. 30-gallon over Pack Drum per drum

7.…