IFB 049302619_Addendum 2.pdf
PDF 2 MB Posted
- Attached to
- Memorial Court Renovation
- Solicitation number
- RFP-116656
- Issued by
- Montgomery County, Virginia
About this file
This is Addendum No. 2 to an Invitation for Bid (IFB) issued by Virginia Polytechnic Institute and State University's Procurement Department for the Renovation of Memorial Court, solicitation number 049302619. The addendum, dated April 1, 2026, provides clarifications and procedural information for offerors following the mandatory pre-proposal meeting held on that date. The renovation project involves comprehensive work on Memorial Court Chapel, including removal and reinstallation of flagstone pavers, granite components, and stone veneer; waterproofing system replacement; new lighting installation; parapet wall renovation; monument restoration; glass guardrail installation; and stone cleaning. A pre-bid meeting was conducted on April 1, 2026, with attendee sign-in sheet and agenda provided as exhibits. Offerors must submit a bid bond with their proposals, and the selected contractor will be required to provide performance and payment bonds. The project schedule indicates a Notice to Proceed on May 17, 2026, with construction commencing June 29, 2026, and substantial completion required by November 6, 2026, with final completion by December 4, 2026. Proposals were originally due April 24, 2026, at 3:00 PM electronically.
The addendum establishes operational procedures for the selected contractor, including requirements for submitting Requests for Information in writing to the Virginia Tech (VT) Project Manager, who will coordinate responses with the client and architect/engineer. Change orders must be submitted on approved forms (GCI, SCI, SSI, or DGS-30-092 CO-11) and no additional work may be performed without a fully executed VT purchase order. Invoices must be submitted electronically to the VT Project Manager with updated schedules; retainage will be released upon project completion and submission of approved as-built and close-out documents, with payment processing required within 30 days of invoice approval. The contractor is responsible for coordinating inspections with the VT Project Manager, allowing 48-72 hours for scheduling, and must contact the project manager regarding any conflicts that arise during construction.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB 049302619_Addendum 1.pdf | ||
| RFP 049302619_Renovation of Memorial Court_Final.pdf |
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Text version
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY
PROCUREMENT DEPARTMENT
ADDENDUM NO. 2
DATE: April 1, 2026 TO: All Offerors FROM: Kim Widrig, Contracting Officer TOTAL PAGE(S): 1 page (not including attachments) SOLICITATION TITLE: Renovation of Memorial Court
SOLICITATION NUMBER: 049302619
I. CLARIFICATIONS AND ADDITIONAL INFORMATION
1. The sign-in sheet from the Pre-Proposal Meeting held on April 1, 2026, is attached as Exhibit
A for reference.
2. The Pre-Bid Agenda is attached as Exhibit B for reference.
3. A Bid Bond is required and must be submitted with the proposal. The Contractor selected for award will be required to provide Performance and Payment Bonds.
II. REQUESTS FOR INFORMATION
None
EXHIBIT A
Pre-Bid Sign-In Sheet
EXHIBIT B
Pre-Bid Agenda
PRE-BID MEETING Wf-i? VIRGINIA
VU TECH_
3. Requests for Information (RFls)
a. Any questions/clarifications that arise during construction should be submitted in writing as an official
RFI to the VTR Project Manager, who will coordinate with the client and Project Architect/Engineer, as required. E-mails will not suffice, although an RFI form can be e-mailed. Answered RFls will be transmitted to the Contractor through the VTR Project Manager.
b. Issues may be verbally discussed with the VTR Project Manager prior to submission, but doing so will not negate the requirement of a written submission.
c. Answered RFl's are to be kept on-site for reference during UBO inspections.
4. Change Orders
a. No additional work is to be performed without receipt of a fully executed VT (Change Order) Purchase
Order.
b. Any proposed changes should be submitted to the VTR Project Manager.
c. All change orders must be submitted using a GCI, SCI, SSI Form or DGS-30-092 C0-11 form (for IFB projects only).
5. Invoices
a. Invoices should be submitted electronically to the VTR Project Manager.
b. Retainage will be released at the end of the project after all as-builts and close-out documents have been submitted and approved.
c. The VTR PM will review, approve or reject the invoice in 48 hours from receipt. The invoice will be processed and release payment within 30 days.
d. Include an updated schedule with each submitted invoice.
6. Conflicts. The Contractor shall contact the VTR Project Manager should any conflicts arise during the project. The VTR Project Manager will engage the necessary resources to resolve such conflicts.
4. SCHEDULE
5/17/26
5. INSPECTION(S)
6/29/26 10/30/26 11/25/26
1. The Contractor will be responsible for notifying the VTR Project Manager when an inspection needs to be scheduled. Please allow 48-72 hours to schedule inspections. The VTR Project Manager will coordinate with the UBO office to arrange for the required inspections.
230 Sterrett Drive, Blacksburg, VA 24061
| VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY |
| PROCUREMENT DEPARTMENT |
| ADDENDUM NO. 2 |
| DATE: April 1, 2026 |
| TO: All Offerors |
| FROM: Kim Widrig, Contracting Officer |
| TOTAL PAGE(S): 1 page (not including attachments) |
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